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HomeMy WebLinkAboutBy-law No. 2009-133 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO.2009-133 A BY-LAW TO ESTABLISH THE BAYHAM HARBOURFRONT COMMITTEE WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended provides that a lower tier municipality may pass by-laws respecting Economic Development Services AND WHEREAS the Council of the Corporation of the Municipality of Bayham desires to promote and enhance the harbourfront area of the municipality, and to implement a Committee in support of these goals. AND WHEREAS Council considers it expedient to establish a committee to support the development, improvement, and promotion of the Bayham harbourfront area. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Council of The Corporation of the Municipality of Bayham hereby establishes a committee to be known as the Bayham Harbourfront Committee whose terms of reference are set out in Schedule "A" attached hereto and forming part of this by-law. 2. THAT the said Committee shall be considered as a Committee of Council and all members of the committee shall be appointed by Council as set out in the Terms of Reference. 3. THAT the said Committee shall operate in accordance with the said Terms of Reference which are hereby adopted. 4. THAT this By-law establishing the Bayham Harbourfront Committee as set out in said Schedule"A"attached shall come into full force and effect on December 3, 2009. READ A FIRST AND SECOND TIME this 3r1 day of December 2009. READ A THIRD TIME AND FINALLY PASSED this 3rd day of December 2009. 4 1A0 • f. C ERIC December 2009 BAYHAM HARBOURFRONT COMMITTEE Terms of Reference ESTABLISHMENT Established by By-law No. 2009-133, enacted by Council on December 3rd,2009. NAME OF COMMITTEE The Committee will be known as the "Bayham Harbourfront Committee". MANDATE The Committee will provide advice, assistance, and support to Bayham Council in regard to the development, improvement, and promotion of the Bayham harbourfront area and related infrastructure. The Committee will work towards the creation of a vibrant harbourfront area to promote a strong economic base with enhanced tourism and inclusion of natural and heritage resources. The Committee will develop and recommend to Council strategies and works for the maintenance, improvement and enhancement of the harbour area. OBJECTIVES The Committee will concentrate on the development of strategies, initiatives, and activities for the improvement of the harbour area to include infrastructure improvements, beautification, and tourism development, with the goal to contribute to employment opportunities, community renewal and beautification, recreational opportunities, and commercial opportunities. In particular, the committee will review and investigate opportunities for a navigable harbour for commercial and recreational vessels and work with all levels of government to investigate funding and obtain permissions for dredging of the channel. The Committee will work closely with other related groups and agencies including the County of Elgin Economic Development department, Otter Valley Chamber of Commerce, and Port Burwell Provincial Park. Physical assets to be considered include but are not limited to the east beach, memorial park, east pier, and harbour itself. MEMBERSHIP/TERMS OF OFFICE Appointments will be made by the Council of the Municipality of Bayham. Membership will be comprised of one or more members of Council and a minimum of 5 and maximum of 7 individuals from the community representing a cross section of business and community members of Bayham. Membership should include representation from the retail/commercial sector,tourism, fisheries,recreational boaters, and the general public. All members will serve for a term to coincide with the term of Council. A Secretary will be appointed by the Committee to prepare minutes and agendas. Council may appoint staff support as necessary. Appointment of Chair/Vice Chair At the first meeting in each calendar year, the Committee will select a Chair and a Vice Chair who will assume the role of the Chair in his/her absence. Vacancies All voting members will remain in office until their respective successors are appointed by Council. In the event of a vacancy during a term, the Committee will recruit replacement members and recommend appointments to be made by Council. PROCEEDINGS 1. Frequency of Meetings Meetings will be held a minimum of quarterly, on the third Monday of the month at 7:00 p.m. in the Bayham Municipal Office Committee Room or as otherwise directed or re- scheduled by the Chair. 2. Quorum A quorum will consist of not less than half plus one of the total number of appointed voting members. If there is no quorum within twenty minutes of the scheduled time for the meeting, the Chair will re-schedule the meeting date. Members are urged to call the Secretary and advise of any regrets. 3. Voting A majority vote of members present will be used to reach a decision on matters before the Committee. 4. Establishment of Subcommittees In order for the Committee to achieve its goals and mandate, the Committee may utilize Subcommittees. Members of these Subcommittees and workgroups shall be appointed by and serve at the pleasure of the Committee. Appropriate minutes of each subcommittee shall be maintained and circulated to the Committee. 5. Reporting To Council Minutes of committee meetings will be circulated to Council. Annually, the Committee shall: • Submit a proposed budget to Council for considerations for the following fiscal year • Present an action plan for the forthcoming year and report on current year activities All expenditures must be included in the approved current budget and the Committee must give authorization for each transaction. The Committee is subject to the Municipal Procurement Policies.