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HomeMy WebLinkAboutBy-law No. 2009-001 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2009-001 A BY-LAW REQUIRING AN EMERGENCY MANAGEMENT PROGRAM FOR THE PROTECTION OF PUBLIC SAFETY,HEALTH,THE ENVIRONMENT, THE CRITICAL INFRASTRUCTURE AND PROPERTY,AND TO PROMOTE ECONOMIC STABILITY AND A DISASTER-RESILIENT COMMUNITY WHEREAS, Subsection 3 (1) of the Emergency Management and Civil Protection Act, RSO 1990, Chapter E.9, as amended, which requires the development and implementation of an Emergency Management Program by Council; AND WHEREAS, this Act requires the emergency management program to conform to standards promulgated by Emergency Management Ontario in accordance with international best practices, including the four core components of emergency management, namely: mitigation/prevention, preparedness, response and recovery; and also makes provision for the municipality and council to develop and implement an emergency management program to protect public safety, public health, the environment, the critical infrastructure and property, and to promote economic stability and a disaster- resilient community. AND WHEREAS, this Act makes provision for the Head of Council to declare that an emergency exists in the community or in any part thereof and also provides the Head of Council with authority to take such action or make such orders as he/she considers necessary and are not contrary to law, to implement the emergency response plan and respond to an emergency; ANT) WHEREAS, the Act provides for the designation of one or more members of council who may exercise the powers and perform the duties of the head of Council. during his/her absence or his/her inability to act; AND WHEREAS, the Act authorizes employees of a community to respond to an emergency in accordance with the emergency response plan where an emergency exists but has not yet been declared to exist; NOW THEREFORE,be it resolved: 1. THAT an Emergency Management Program be developed and implemented in accordance with the standards published by Emergency Management Ontario in accordance with international best practices; 2. THAT the Head of Council or designated alternate, as provided in the plan, be empowered to declare an emergency and implement the emergency response plan; 3. THAT certain appointed officials or their designated alternates, as provided in the approved community emergency response plan are empowered to cause an emergency notification to be issued to members of the Community Control Group, and to respond to emergency in accordance with the emergency response plan where an emergency exists but has not yet been declared to exist; 4. THAT annually, the Bayham Community Emergency Program Committee will cause the emergency response plan to be reviewed and to make such changes to its appendices as are considered appropriate while referring all other changes to Council for further review and approval. 5. THAT the emergency response plan attached hereto as Schedule "A" of this By-Law is hereby adopted. BIL 2009-001 Page 2 6. THAT the following By-Laws and any amendments thereto be rescinded: 9 By-Law 2006-113 ➢ Any other By-Law pertaining to Emergency Management Program and Emergency Response Plan for the Municipality of Bayham 7. THAT this By-law shall be enacted and of full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 15TH DAY OF JANUARY 2009. CCA(2' Y Rj' CLERK Municipality of Bayham Emergency Response Plan By-Law 2009-001 Schedule A Municipality of Bayham -- Emergency Response Plan — Revised 2008 3 Public Utilities Representative 20 EMS (Ambulance) Representative 20 Health Unit 21 Communications Manager 21 Support &Advisory Staff Conservation Authority 21 Solicitor 21 Provincial Ministry 21 Ontario Works 22 Canadian Red Cross 22 Radio Emergency Service (A.R.E.S.) 23 St. John Ambulance .... 23 Salvation Army 23 Other Officials, Experts, or Representatives 24 On-Site Incident Commander 24 Media and Public Relations 25 The Emergency Information Officer 25 On-Site Media Spokesperson 26 The Citizen Inquiry Representative 26 Public Information & Inquiry 27 Evacuation Planning 27 Recovery Planning 27 Plan Review, Testing, and Maintenance 27 Municipality of Bayham -- Emergency Response Plan--Revised 2008 5 Emergency Information Officer(EMO) The Emergency Information Officer (EIO) will be appointed by the Community Control Group and is responsible for coordinating the dissemination of information to the media, broader community and stakeholders. Emergency Management Program Committee A management team appointed by Council to oversee the development, implementation and maintenance of the Municipality of Bayham emergency management program. Emergency Operations Centre (EOC) A facility where the Community Control Group assembles to manage an emergency. Evacuation Centre A facility to provide shelter, food and other services to a group of people who have been evacuated from an emergency area. Fire Representative An employee of the Municipality of Bayham appointed Fire Chief of the Corporation of the Municipality of Bayham Fire Department, or designated alternate. Head of Council The elected Mayor or appointed Acting Mayor of the Municipality of Bayham, or designated alternate. Health Representative The Elgin County Medical Officer of Health, or designated alternate. Inner Perimeter A restricted area in the immediate vicinity of the emergency area as established by the Emergency Site Manager. Access to the inner perimeter is restricted to those essential emergency personnel actively involved in response. Manager of Public Works An employee of the Municipality of Bayham appointed Manager of Public Works of the Corporation of the Municipality of Bayham, or designated alternate. Media Information Centre A facility or location near, but not in, the Emergency Operations Centre where the media may assemble for media releases and press conferences. Ontario Works Representative The County of Elgin/City of St. Thomas Director of Ontario Works or designated alternate. Municipality of Bayham — Emergency Response Plan-- Revised 2008 7 INTRODUCTION THE PURPOSE The purpose of this plan is to provide elected officials, personnel, and emergency response agencies with an overview of the guidelines to their expected response and responsibilities to an emergency situation within the Municipality of Bayham. For this plan to be effective it is imperative all officials, departments and agencies be aware of their respective roles and be prepared to carry out their assigned responsibilities. For the purposes of this plan, emergency"means a situation or an impending situation that constitutes a danger of major proportions that could result in serious harm to persons or substansial damage to property and that is caused by the forces of nature, a disease or other health risk, an accident or an act whether intentional or otherwise (situation d'urgence. Emergency Management and Civil Protection Act, R.S.O. 1990 While many emergencies could occur within the Municipality of Bayham, the most likely to occur are: > air, water and land pollution > hail > floods high winds; tomados > ice storms • landslides • severe thunderstorms > torrential rain > hazardous industrial chemical spills > electrical power failures > hazardous materials in transit THE AUTHORITY The Province of Ontario has passed the Emergency Management and Civil Protection Act, R.S.O. 1990, which provides for the development and implementation of an emergency management program by the Council of the Municipality of Bayham. This Act_ makes provision for the Head of Council to declare that an emergency exists in the municipality and also provides the Head of Council with the authority to take such action or deliver such orders as he/she considers necessary, provided such action is not contrary to the laws which implement the emergency plan of the municipality. The Act also provides for the designation of one or more members of council who may exercise the powers and perform the duties of the Head of Council during his/her absence or inability to act. THE AIM The focus of this plan is to provide a guideline for the most effective response to an emergency situation in the Municipality of Bayham, and in so doing safeguard the health, safety, welfare and property of its populace. This plan will govern the provision for requested services during an emergency. Municipality of Bayham -- Emergency Response Plan — Revised 2008 9 COMMUNICATIONS Amtelecom and Bell Canada provide telephone and Internet service. Wireless phone service is provided by Rogers Communications, Bell Mobility and Telus. CONSERVATION AUTHORITY Long Point Region Conservation Authority has jurisdiction over the waterways throughout the municipality. EMERGENCY MEDICAL SERVICES Emergency medical services and patient transportation services are provided primarily by Elgin-St. Thomas EMS (St. Thomas &Aylmer) and supplemented by both Oxford County EMS (Tillsonburg) and Norfolk County EMS (Langton)when necessary. Municipality of Bayham -- Emergency Response Plan— Revised 2008 11 TERMINATION OF EMERGENCY A municipal emergency may be declared terminated at any time by the: 1. Head of Council 2. Municipal Council, or 3. Premier of Ontario. Upon termination of a municipal emergency the Head of Council shall notify the: 1. County Warden 2. Municipality of Bayham Council members 3. Minister of Community Safety & Correctional Services of Ontario through Emergency Management Ontario, and 4. Members of the public and media, and 5. Neighbouring municipal officials. REQUEST FOR PROVINCIAL I FEDERAL ASSISTANCE The municipality may request additional resources from the province if local resources, including resources available from bordering municipalities and/or the County of Elgin are insufficient to meet emergency requirements. The Ministry of the Community Safety and Correctional Services (MCSCS), through Emergency Management Ontario, is the focal point for provincial assistance during an emergency. MCSCS should be notified if the threat of an emergency exists and shall be notified when an emergency has been declared. MCSCS will not take over and manage the emergency; it can provide liaison and coordination, and a central point for contact with other provincial ministries and the federal government if required. All requests for provincial and federal assistance should be directed through Emergency Management Ontario. COMMUNITY CONTROL GROUP (CCG) OPERATIONS: EMERGENCY OPERATION CENTRE(EOC) The Municipality shall identify primary and alternate locations to establish an emergency operations center(EOC)for the CCG to assemble in the event of an emergency. The CCG will assemble at an EOC as designated by the Head of Council and Administrator, or designates. CCG members shall assemble at the designated EOC when notified and determine if the site is an appropriate location for the CCG to conduct business appropriate for the type and location of the emergency area. If this site is not appropriate, the CCG will choose an alternate location to conduct EOC business. Municipality of Bayham -- Emergency Response Plan— Revised 2008 13 COMMUNITY CONTROL GROUP (CCG) The following municipal officials will make up the Municipality of Bayham CCG • Head of Council • Administrator, or alternate • Community Emergency Management Coordinator, or alternate • Manager of Public Works, or alternate • Water(Wastewater Superintendent, or alternate • Clerk, or alternate • Fire Chief, or alternate • Deputy Clerk, or alternate The CCG may function with only a limited number of persons depending upon the emergency. While the CCG may not require the presence of all persons listed as members of the CCG, all members of the CCG must be notified. The CCG may request assistance from one or more of the following agencies/organizations and include representatives in EOC operations: • Ontario Works/Canadian Red Cross • Health Unit • Conservation Authority • Police • Electricity Supplier • EMS/Ambulance • Amateur Radio Emergency Service • Public Utilities • Additional personnel deemed necessary by the CCG (i.e. Provincial I Federal Ministry representatives, industrial representatives, school boards, legal, financial representatives). COMMUNITY CONTROL GROUP (CCG) RESPONSIBILITIES Some or all of the following actions/decisions should be considered and dealt with by the CCG: • Determining the status of the emergency situation by acquiring and assessing information; • Advising Head of Council as to whether the declaration of an emergency is recommended; • Mobilizing emergency services, personnel and equipment; • Coordinating and providing emergency and municipal services and ensuring any actions necessary for the mitigation of the effects of the emergency are taken, provided they are not contrary to law; • Coordinating and/or overseeing the evacuation of inhabitants considered to be in danger and establishing a Registration and Inquiry Centre to handle requests regarding evacuees; Municipality of Bayham — Emergency Response Plan — Revised 2008 15 • Notifying the Minister of Community Safety & Correctional Services via Emergency Management Ontario, of the declaration of an emergency, and termination of the emergency; • Making decisions, determining priorities, and issuing direction to the Heads of Departments; • Requesting assistance from senior levels of government and from constituent municipalities not involved with the emergency, when required; • Authorizing expenditures and the acquisition of equipment and personnel when necessary; • Approving and making news releases and public announcements in conjunction with the Emergency Information Officer(ElO); . • Ensuring all members of the CCG are kept apprised of developments as soon as possible; • Ensure all members of Council apprised of the emergency and the municipality's response to the emergency; • Maintain a personal log of all actions taken. ADMINISTRATOR: The Administrator, or alternate, will be responsible for the following duties: • Ensuring all required members are present when the CCG is assembled; • Chairing meetings of the.CCG; • Organizing and supervising the Emergency Operations Centre (EOC) during the emergency, including arrangements for feeding and relief of Centre personnel; • Coordinating all operations within the EOC, including the scheduling of regular meetings; • Arranging for effective communications to and from the emergency site; • Providing security for the EOC, as required; • Providing identification cards to CCG members and support staff; • Coordinating the maintenance and operation of feeding, sleeping, and meeting areas of the CCG, as required; • Maintaining a record of actions taken by the CCG in dealing with the emergency; • Compiling records of costs incurred as a result of emergency action; • Providing advice to the CCG on legal and financial matters; • Ensuring records of expenses are maintained for future claim purposes; • Ensuring the prompt payment and settlement of all legitimate invoices and claims incurred during an emergency; • Acting as principle staff officer to the Head of Council; • Coordinating and processing requests for human resources; Municipality of Bayham -- Emergency Response Plan— Revised 2008 17 WATER/WASTEWATER SUPERINTENDENT The Water 1 Wastewater Superintendent, or alternate, will be responsible for the following duties: • Provide advise on water/wastewater related issues; • Arrange for assistance, equipment as necessary; • Liaison with appropriate provincial agencies as required; • Providing an On-Site Incident Commander, if required; • Maintaining and updating a list of all vendors who may be required to provide supplies and equipment; • Maintain a personal log of all actions taken. CLERK The Clerk, or alternate, will be responsible for the following duties: • Recording minutes of EOC business meetings; • Provide assistance/advise to Head of Council, Administrator and Department Heads as required; • Process documentation as required, e.g. Declaration of Emergency; • Act as EOC Chairperson/Manager in the absence of the Administrator; • Liaison with government agencies/officials, as directed; • Maintain a personal log of all actions taken. DEPUTY CLERK The Deputy Clerk, or alternate, will be responsible for the following duties: • Set up EOC upon activation of CCG; • Maintains an event board/log during EOC meetings; • Coordinates telecommunications systems for the EOC; • Provides assistance to the Administrator, as required; • Coordinates additional support staff for CCG members and EOC, as required; ▪ Advises the CCG on issues related to zoning, planning, mapping, etc.; • Assumes Clerk duties in the absence of the Clerk; • Maintain a personal log of all actions taken. MANAGER OF PUBLIC WORKS: The Manager of Public Works, or alternate, will be responsible for the following duties: • Providing advise or liaising with consultants to provide the CCG with advice on engineering matters; • Arranging for dispatch of staff and equipment to assist in responding to the emergency situation if required; • Maintaining liaison with flood control, conservation and environmental authorities and preparing for relief or preventative measures; • Arranging for the clearing of emergency routes and the marking of obstacles if required; Municipality of Bayham — Emergency Response Plan-- Revised 2008 19 POLICE: The Police Representative, or alternate, will be responsible for the following duties: • Providing advice on police (law enforcement) matters to the CCG; • Arranging for assistance to local authorities in implementing traffic control to permit rapid movement of emergency equipment; • Coordinating police operations and responses with Municipal Service Departments and with neighboring police authorities; • Establishing security around the emergency area to control access and protect property; • Sealing off the area of concern, controlling and, if necessary, dispersing crowds within the emergency area; • Alerting persons endangered by the emergency and coordinating evacuation procedures; • Liaising with the Ontario Works Representative regarding the establishment and operation of evacuation and reception centres; • Providing for police services in evacuee centres, morgues, and other facilities, as required; • Liaising with other municipal, provincial or federal police agencies as required; • Informing the CCG on the actions take by the Police; • Providing an On-Site Incident Commander if required; • Maintain a personal log of all actions taken. PUBLIC UTILITIES REPRESENTATIVE(5): • Providing the CCG with advice on utility (hydro, natural gas, telephone, etc.) matters; • Arranging for the dispatch of staff and equipment to assist in containing the emergency situation if required; • Maintaining liaison with public and private utility companies (hydro, gas, telephone, etc.) and making recommendations for discontinuation of any utilities, public or private, when necessary in the interest of public safety; • Maintain a personal log of all actions taken. EMS (AMBULANCE) REPRESENTATIVE: The Ambulance Representative or alternate will be responsible for the following duties: • Providing information on the movement of casualties from the emergency area; • Advising CCG on requirements for additional casualty transportation means, beyond ambulance resources; Municipality of Bayham -- Emergency Response Plan — Revised 2008 21 COMMUNICATIONS MANAGER: A Communications Manager shall be appointed by the CCG and will be responsible for the following duties: • Provide the Administrator with reports on the emergency situation and any other pertinent information at regular intervals, or as requested; • Provide assistance to the communicators in relation to communications equipment problems, where possible and practical; • Coordinate and prioritize the flow of messages between the Communications Room and the Community Control Group members and other desired groups or locations; • Maintenance of a chronological log of significant communications and events; • Maintenance of a situation or status board, and; • Maintenance of a map(s) containing vital information related to the emergency; • When possible, establishing and ensuring telephone communication needs are provided to the EOC, emergency site, and anywhere else required; • Maintain a personal log of all actions taken. SUPPORT&ADVISORY STAFF: Staff from the following Support and Advisory Services may be required to provide support, logistics and advice to the CCG: THE CONSERVATION AUTHORITY WILL BE RESPONSIBLE FOR: • Providing advice on the abatement of flood emergencies; • Assisting in acquiring resources to assist in flood emergencies. THE SOLICITOR: The Solicitor for the Municipality will be responsible for: • The provision of advice to any member of the CCG on matters of a legal nature as they may apply to the actions of the Municipality in its response to the emergency, as required. PROVINCIAL MINISTRY: Provincial Ministry Representatives will be responsible for: • Providing advice on matters of Provincial concern to members of the CCG; • Assisting in the gamer of resources; • Coordination of Provincial response agencies (E.M.O. responsibility). Municipality of Bayham -- Emergency Response Plan — Revised 2008 23 • Collect accurate and reliable information and answer inquiries as to the condition and whereabouts of disaster victims in co-operation with local hospitals and reception centres; and • Assist in reuniting separated family members as quickly as conditions permit; • Operate an inquiry bureau to deal with national and international requests as directed by the Canadian Red Cross National office; • Set up and operate an evacuation centre, upon the request of the Ontario Works Representative; • Assist with first aid established at reception centres if required; • Ensure volunteers are properly registered so that Workplace Safety Insurance coverage is provided during an emergency. RADIO EMERGENCY SERVICE(A.R.E.S.): The Radio Emergency Service Representative will be responsible for: • Providing additional communication requirements to supplement the Municipality and emergency communications systems, as required; • Contacting other communications experts, as required. ST. JOHN AMBULANCE: The St. John Ambulance will receive requests for support from the Ontario Works or Ambulance Representative during an emergency to: • Activate the Division's emergency alert system; • Co-ordinate the Division's response in co-operation with the Health Representative; • Provide first aid; • Establish first aid posts at reception centres, as required; • Ensure volunteers are properly registered so Workplace Safety Insurance Board coverage is provided during an emergency. SALVATION ARMY REPRESENTATIVE: The Salvation Army will receive requests from the Ontario Works Representative. The responsibilities of the Divisional Commander or alternate of the Salvation Army during an emergency are to: • Activate the Division's emergency alert system; • Coordinate the Division's response in cooperation with the Ontario Works Representative, if an evacuation is required; • Coordinate and feeding of personnel at the disaster site and reception centre; • Provide bedding and clothing, in cooperation with Ontario Works; • Provide and coordinate clergy assistance; Municipatity of Bayham -- Emergency Response Plan — Revised 2008 25 MEDIAAND PUBLIC RELATIONS It is important to coordinate the release of accurate information or instructions to the news media, the public and individual requests for information concerning any aspect of the emergency. In order to fulfill these functions during an emergency, the following positions may be established: • Emergency Information Officer • On-Site Media Spokesperson • County Citizen Inquiry Representative Depending on the scope of the emergency, there may be a need for an On-Site Media Centre near the emergency site, and an emergency information centre near, but not in, the EOC. In some cases a joint media information centre may be more desirable. EMERGENCY INFORMATION OFFICER: The Emergency Information Officer(EIO)will be responsible for: • Establishing a communications link with the On-Site Media Spokesperson, the Citizen Inquiry Representative, and any other media coordinator(s) (i.e. Provincial, Federal, private industry, etc.) involved in the incident; • The dissemination of information, and planning for news releases at appointed times; • Ensuring all information released to the media and public is consistent and accurate; • Appointing an assistant to attend the On-Site Media Information Centre, and appointing any other personnel required; • Designating and coordinating a Media Information Centre for members of the media to assemble for the issuance of accurate media releases and authoritative instructions to the public; • Briefing the CCG on how the Media Information Centre will be set up; • Liaising regularly with the CCG to obtain the appropriate information for media releases, coordinate individual interviews, and organize press conferences; • Establishing telephone numbers for media inquiries and ensuring that the following are advised accordingly: • Media • CCG • Switchboard for Emergency Services • On-Site Media Spokesperson • Municipal Citizen Inquiry Representatives • Any other appropriate persons, agencies, or businesses; • Providing direction and regular updates to the Citizen Inquiry Representative to ensure the most accurate and up-to-date information is disseminated to the public; Municipality of Bayham -- Emergency Response Plan — Revised 2008 27 • Liaising with the ElO to obtain current information on the emergency; • Responding to, and redirecting inquiries and reports from the public based upon information from the EIO; • Responding to and redirecting inquiries pertaining to the investigation of the emergency, deaths, injuries, or matters of personnel involved with or affected by the emergency to the appropriate emergency service; • Responding to and redirecting inquiries pertaining to persons who may be located in evacuation or reception centres to the registration and inquiry telephone number(s); • Procuring staff to assist as required. PUBLIC INFORMATION&INQUIRY: Depending on availability, information concerning an emergency situation will be communicated to the public through a number of means. These include newspaper, radio, television, public addressing system, telephone, newsletter, and individual visitation. Where appropriate, public meetings will be held to provide information to members of the public concerning an emergency situation. Such meetings will be coordinated and conducted by the CCG. EVACUATION PLANNING In an emergency, it may be necessary for residents to be temporarily evacuated. When such an evacuation is deemed necessary, one or more emergency reception centres may need to be opened in a safe area. The County of Elgin has an agreement with the Thames Valley District School Board, which guarantees their institutions may be used as temporary reception centres in the event of an emergency. RECOVERY PLANNING This plan assigns responsibilities and outlines activities that may be required to bring the municipality back to its pre-emergency state. The plan will be activated (in whole or part) at the direction of the CCG. This will be determined by the nature of the emergency and its aftermath, but will normally occur once the immediate response to the emergency has been completed. PLAN REVIEW, TESTING, AND MAINTENANCE This plan shall be reviewed annually and, where necessary, shall be revised by the Emergency Management Program Committee. Each time the plan is revised, it must be forwarded to Council for approval; however, revisions to an appendix or minor administrative changes can be made without Council approval. The Municipality of Bayham's Emergency Management Program Committee will determine when exercises will be conducted to test the overall effectiveness of the plan and to provide training to the members of the Community Control Group.