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Home My WebLink AboutBy-law No. 2008-014 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO.2008-014 A BY-LAW TO ESTABLISH A POLICY RESPECTING MUNICIPAL ASSISTANCE WHEREAS pursuant to provisions of the Municipal Act, 2001, Section 107(1) a municipality is permitted to make grants subject to terms as determined by council. AND WHEREAS these grants can be made to "any person, group or body for any purpose that council considers to be in the interests of the municipality". AND WHEREAS the Council of the Municipality of Bayham is desirous of establishing a policy to permit the making of such grants in a fair, open and expeditious manner. AND WHEREAS Council for the Corporation of the Municipality of Bayham deems it necessary and expedient to establish such policy under the provisions of the Municipal Act or its regulations by by- law; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Policy Respecting Municipal Assistance marked as Schedule "A" attached hereto and forming part of this By-law be and the same is hereby adopted. 2. AND THAT this By-law shall come into force and effect upon the date if its enactment. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17TH DAY OF JANUARY 2008. MA R CLERK Schedule"A" to BIL 2008-014 Page 1 POLICY FOR MUNICIPAL ASSISTANCE Policy and Procedures Applications for Municipal Assistance Goals and Objectives 1. To ensure continued citizen and Community Group involvement in local civic events for the social well being and economic development of the Community. 2. To provide limited financial assistance(in various forms),to community groups and organizations. 3. To allocate limited resources in a fair and consistent manner. Definition of Financial Assistance 1. Direct Grants 2. Use of Municipal Property/facilities at reduced or no cost 3. Fee waivers(permits,etc.) 4. Municipal Staff support 5. Equipment supply 6. Materials supply 7. Insurance coverage Categories for Funding 1. Community Events/Parades* 2. Tourism/Economic Development 3. Arts/Culture/Heritage 4. Community Social Assistance *Note: Organizers of Parades are required to provide liability insurance in the amount of$2,000,000. The cost of obtaining such insurance may form part of any grant application, along with the necessary Municipal Staff support. Guidelines 1. Must be a clearly stated purpose and function that results in improvement to the Community 2. Must demonstrate a need 3. Must show exploration of other financial support and options(ie: fundraising)and adequate volunteer support 4. Must show prior fiscal years financial statements and current budget Eligibility (Note: Council decisions regarding eligibility are final) • Applicants must be non-profit community groups and organizations(individuals are not eligible) • Applicants must demonstrate the need for the specific project • A community-based activity must be demonstrated • Each proposal must identify a specific local benefit Application Dates Applications must be received prior to February 28th in the year of the event. Publishing Policy • Notice of Application deadlines and Policy to be posted on Municipal Web Site • Notice of Application deadlines and Policy to be directly mailed to prior year applicants Schedule"A"to BIL 2008-014 Page 2 POLICY FOR MUNICIPAL ASSISTANCE Municipality of Bayham Municipal Grant/Assistance Application Form Note: Grants or other assistance in any one year or over several years is not to be interpreted as a commitment of future years funding. A. Name of Organization and Mailing Address: Contact Person Position Telephone# B: Categories of Request for Assistance(check appropriate box(es)): • Financial Grant ❑ $ • Fee Waiver(s) ❑ • Staff Support ❑ • Equipment/Materials Supply ❑ • Insurance Coverage 0 • Use of Municipal Property/Facilities 0 • Other ❑ C: Details of Request for Assistance: Note: If this application includes any assistance other than direct financial grant,please outline details of request(ie: type and estimated hours of staff support; facilities to be used; dates; etc.) Schedule"A" to BIL 2008-014 Page 3 POLICY FOR MUNICIPAL ASSISTANCE D: Purpose of Grant/Assistance: (ie: services to be provided, donations, etc) E: Organization Background: (Note: Group Constitution/By-laws may be submitted in place of completing items 1 and 2) 1. Provide a brief outline of your organization, and indicate if it is incorporated as a non-profit organization. 2. What are the general objectives/services of your organization? 3. How many volunteers participate in your program? 4. Does your organization provide a service to: a) All citizens b) A specific group c) A specific area 5. In what geographical area does your organization operate? 6. For what specific purposes are the requested grant funds to be utilized within your organization? 7. Has your organization requested financial assistance in the last 12 months from other government organizations? If so, please list with amounts received. Schedule "A" to BIL 2008-014 Page 4 POLICY FOR MUNICIPAL ASSISTANCE 8. What other steps are being taken to increase revenues? (ie: admission fees etc) 9. Have you received funding from the Municipality in prior years? If so, how much? 10. Will your organization ever be self supporting? 11. List of Executive of your Organization 12. Submit an estimate of operating revenues and expenditures for your organization for the current fiscal year on the attached form. (Note: Prior years Statements can be submitted or completed on attached form) Date: Name and Title of Officer making Application Signature Telephone Number Schedule "A" to BIL 2008-014 Page 5 POLICY FOR MUNICIPAL ASSISTANCE Statement of Revenues and Expenditures (name of organization) For the Year Ending Sources of Revenue Current Budget Last Year Actuals From Operations (list separately) $ $ (Include ticket sales,user fees, fundraising events,service charges, etc.) From Grants—include all municipal, provincial, federal Total Revenues: $ $ Schedule"A" to BIL 2008-014 Page 6 POLICY FOR MUNICIPAL ASSISTANCE Expenditures Employment Costs: Administration Costs: (List separately) Include utilities,maintenance, supplies, repairs,permit fees, etc. Donations etc.—List All: (Individuals donations may be summarized) Total Expenditures: $ $ Surplus/Deficit: Surplus/Deficit from prior year: Cash on hand: