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HomeMy WebLinkAboutBy-law No. 1999-083 CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 99-83 A BY-LAW TO ADOPT A MUNICIPAL ALCOHOL POLICY WHEREAS the Council of the Municipality of Bayham recognizes the need for a clear and concise policy concerning alcohol management in regard to municipal owned facilities and properties; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the Municipal Alcohol Policy be confirmed and adopted by by-law; THEREFORE THE COUNCIL OF THE CORPORATION OF FRE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Municipal Alcohol Policy attached hereto as Schedule"A" is hereby adopted as the policies and practices to be used for alcohol management in regard to facilities and properties owned by the Municipality of Bayham; 2. THAT said Policy is attached hereto as Schedule "A" and forms a part of this by-law; 3. AND THAT this by-law shall come into full force and effect January 1, 2000. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 4TH DAY OF NOVEMBER, 1999. MAY f• . ERK 02, mit Jr 011- i i- S 411 tot i- c 1 It 1- tre: it• el. i i FIN 1-. 1 1 CP # t) EL of 40. 99- 3 i .,a THE CORPORATION OF THE MUNICIPALITY OF BAYHAM %I 44 trJr ctit 3, MUNICIPAL .41► �r qAM ), LCOHOL 4d POLICY 1 cp. E r I I ji ‘$t cp ti Working Together For A Safer Community r r r "PREVENTION" IS OUR GOAL AND IF WE CAN ACHIEVE THAT, WE WILL NOT NEED A "CURE" c 1, r 4 (it 4, i INovember 4, 1999 di: jit 'GICeluh11 5 L q9- i3 MUNICIPALITY OF BAYHAM MUNICIPAL ALCOHOL POLICY TABLE OF CONTENTS 1 HISTORY 4 2 . MISSION STATEMENT, GOALS AND OBJECTIVES OF THE ALCOHOL MANAGEMENT POLICY 5 3 . POLICY REGULATIONS 6 REGULATION # 1 : MUNICIPAL FACILITIES ELIGIBLE FOR SPECIAL OCCASION PERMIT EVENTS 6 REGULATION # 2 : MUNICIPAL PROPERTIES AND FACILITIES NOT ELIGIBLE FOR SPECIAL OCCASION PERMIT EVENTS 6 REGULATION # 3: SIGNS A. Statement of Intoxication 7 B. Accountability 7 C. No Last Call 8 D. Unused Tickets 8 REGULATION # 4: SAFE TRANSPORTATION 9 2 REGULATION # 5: YOUTH ADMISSION TO ADULT EVENTS 10 REGULATION # 6: ALCOHOL SERVICE 10 A. Low Alcohol Drinks 11 B. Control of Alcohol Service 12 C. Advertising Events 13 REGULATION # 7 : CONTROLS PRIOR TO EVENT 13/14 REGULATION # 8: EVENT WORKERS/SERVER TRAINING 15/16/17 PROGRAM RECOGNIZED BY THE LIQUOR LICENCE BOARD OF ONTARIO REGULATION # 9: CONTROLS DURING EVENT 18/19 REGULATION # 10: INSURANCE 20 REGULATION # 11 : POLICY MONITORING AND APPLICATIONS 21 CONSEQUENCES FOR FAILURE TO COMPLY 22/23/24 APPENDIX "A" : CHECKLIST FOR RENTERS 25/26 APPENDIX "B" APPLICANTIONS TO COUNCIL - 27/28 OUTDOOR SPECIAL OCCASION PERMITS APPENDIX "C" : MUNICIPAL ALCOHOL POLICY COMMENT FORM 29 3 Formation of Municipal Alcohol Policy Committee In October 1998 Council passed a resolution that a Committee be struck to prepare a Municipal Alcohol Policy for the Municipality of Bayham including the following: one council member, one administrative staff member, the Managers from the Straffordville and the Vienna Community Centres, one firefighter from the Straffordville and one from the Port Burwell Fire Association, with assistance from the Addiction Research Foundation and the Elgin/St . Thomas Health Unit. The Appointees who served on this Committee were John Nezezon, Chairman, Lynda Millard, Secretary, Jackie DeClercq, Vicky Wiggans, Rick Garrett, Mark Campbell . This Committee under the guidance of Janet McAllister, Program Consultant, Centre for Addiction and Mental Health and Michelle Perfect, Public Health Nurse, Elgin St . Thomas Health Unit, developed the Municipal Alcohol Policy for the Municipality of Bayham. A special thank you is extended to these individuals for their contributions towards this policy. Please note: The letters S .T. P. throughout this document stands for Server Training Program, recognized by the Liquor Licence Board of Ontario. Such training may be recognized as S . I . P. Server Intervention Program or Smart Serve. 4 BAYHAM HISTORY The Municipality of Bayham, located in the heartland of Southwestern Ontario with a population of 5725 residents was established through an Elgin County Restructuring Order by the Minister of Municipal Affairs effective January 1, 1998 . The Order re-established the former Township of Bayham (1850) , to once again include the Village of Vienna (1853) and the Village of Port Burwell (1949) as the new Municipality of Bayham. The economy of the Municipality is driven by nearby manufacturing industries as well as agriculture . Initially a large part of the agriculture in the area was tobacco production, but in recent years has become much more diversified to include vegetables, corn, ginseng and soya beans . Promotion of the tourism industry is becoming more important as people seek places for recreation and relaxation. Attractions include the Edison Museum of Vienna and the Port Burwell Marine Museum and Lighthouse, two community centres, various parks and picnic areas, as well as the sandy beaches of Lake Erie' s north shore . In the past, there has been a fairly relaxed attitude toward alcohol consumption at social and sporting events in the Municipality. Some problems have occurred at these events from time to time, but no more so than in any other Municipality in this area . These problems were considered normal, and were handled locally by the event organizers, and were not seen as a major concern by the local Council . Recent rulings by the Provincial Court System, however, combined with recent Legislation regarding alcohol consumption in public or private places, have heightened Council ' s awareness to their liability position. In October 1998 Council of the Municipality of Bayham passed a resolution that a Committee be struck to prepare a Municipal Alcohol Policy including the following: one council member, one administrative staff member, the Managers from the Straffordville and the Vienna Community Centres, one firefighter each from the Straffordville and the Port Burwell Fire Associations, with assistance from the Addiction Research Foundation (ARF) and the Elgin/St . Thomas Health Unit for Council' s consideration. The first meeting of the Committee was held in the Committee Room of the Municipality on March 10, 1999 . An outline of what was expected of the Committee was presented by Janet McAllister and Michelle Perfect, and subsequent meeting dates were agreed upon. Three Server Training Sessions were held to provide instruction for members of local service clubs and individuals interested in becoming qualified to serve at local functions where alcohol would be served. 51 persons attended these sessions, with 48 taking the certification examination, 5 MISSION STATEMENT "PREVENTION" is our goal and if we can achieve that we will not need a "CURE" . GOALS The Municipality of Bayham wants residents and visitors to enjoy the various facilities and parks available . Through the efforts of the people, the Municipality offers a variety of recreational experiences for people of all ages . In order for the Municipality to ensure the health and safety of its participants and the protection of municipal facilities, a policy for the orderly use of alcohol during events and functions has been developed. The following document outlines these regulations . OBJECTIVES 1 . To ensure proper operation and supervision of Special Occasion Permit events by providing education in prevention and intervention techniques and in effective management procedures . This will lower the risk of liability to event organizers, participants, volunteers, the Town and its staff. 2 . To reinforce responsible drinking practices for consumers through appropriate operational procedures, controls, training and education. 3 . To honour the decision of abstainers not to drink alcohol and to encourage their participation by providing alternative, non-alcoholic beverages . 4 . To provide a balanced use of alcohol through Special Occasion Permits so that alcohol becomes a responsible part of a social function, rather than the reason for it. 5 . To provide a balance of licensed and non-licensed programs to ensure that consumers, abstainers, adults, youth and families will be adequately serviced and protected. 6 MUNICIPALITY OF BAYHAM MUNICIPAL ALCOHOL POLICY REGULATION # 1: MUNICIPAL FACILITIES ELIGIBLE FOR SPECIAL OCCASION PERMIT EVENTS A. Bayham Community Centre in Straffordville - All areas of the building. B. Straffordville Fire Hall - all areas except office areas . C. Edison Museum of Vienna - building only D. Vienna Community Centre - building only E . Port Burwell Fire Hall - 2nd floor only REGULATION # 2: MUNICIPAL PARKS AND FACILITIES NOT ELIGIBLE FOR SPECIAL OCCASION PERMIT EVENTS A. All Municipal properties not listed in Regulation # 1 B. Exceptions Any person wishing to hold a Special Occasion Permit event in a location not listed in this policy, must apply to the Council of the Municipality of Bayham for approval, subject to meeting requirements as deemed appropriate. C. Requirements The applicant is responsible for obtaining/meeting any applicable Municipal, Provincial, and/or Federal requirements, including police, fire, health and building regulations . See Checklist for Applicants to Council for use of Facilities Appendix "B" 7 MUNICIPALITY OF BAYHAM MUNICIPAL ALCOHOL POLICY REGULATION # 3: SIGNS A. Statement of Intoxication This sign will be provided by the Municipality and will be a minimum of 8 1 /2' X 11" , to be placed in the bar area. "It is against the Liquor Licence Act of Ontario for licensed establishments to serve customers to intoxication. For this reason, servers in our facilities are required to obey the law and not serve anyone to intoxication. We are also pleased to offer non alcohol beverages . " B . Accountability Signage will be supplied by the Municipality and shall be a minimum of 8 1 / 2" x 11" . These signs will be posted at the bar and/or main entrance (near telephone) of all S .O. P . functions . (a) Telephone Area (Main entrance) One sign will inform patrons where to direct concerns regarding the manner in which the function has been operated and should include the name, address and telephone number of the facility, the name, address and phone numbers of the Municipal Representative for the facility, Police Department and Liquor License Board of Ontario or The Alcohol and Gaming Commission of Ontario (AGCO) at 1-800-522-2876. (Taxi service telephone number (s) may be added to this listing. ) (b) Bar Area In addition, a changeable sign providing the name, address and telephone number of the sponsor of the event is to be supplied and posted. Rationale: Having these signs visible to participants eliminates any confusion on who to contact for information or to lodge complaints regarding an event. 8 MUNICIPALITY OF BAYHAM MUNICIPAL ALCOHOL POLICY C. No Last Call There will be no "Last Call Will Not Be Announced" signage. Sponsor and Disc Jockey are to be advised that this is not to be announced. D. A sign stating "All Ticket Sales End at 12 : 30 a.m." will be provided by the Municipality and will be placed in the bar area at a minimum size of 8 1/2" x 11" , E. Bar Closing A sign stating "Bar closes at 1 : 00 a.m. , Tables cleared by 1 : 30 a .m." will be provided by the Municipality and will be placed in the bar area at a minimum size of 8 1/2" x 11" . F. A sign stating "No Minors Served" will be provided by the Municipality and will be placed in the bar area at a minimum size of 8 1/2" x 11" . G. A sign stating "You may be required to show identification" will be provided by the Municipality and will be placed in the bar area at a minimum size of 8 1/2" x 11" H. A sign stating "No drinks beyond this point" will be placed appropriately at the discretion of the Municipal Representative_ I . Signage providing a telephone number (s) for taxi service is to be placed near the main entrance by the telephone. See"B (a) " 9 MUNICIPALITY OF BAYHAM MUNICIPAL ALCOHOL POLICY REGULATION # 4 SAFE TRANSPORTATION Only individuals, groups or organizations implementing a safe transportation strategy will be permitted rental/use privileges of facilities for Special Occasion Permit functions . The sponsor is to decide which option (s) of Safe Transportation will be provided during their event. Please indicate what strategy (ies) you will be using on the "Checklist for Renters" form. Possible Strategies : a) Designated Drivers Program - to be advertised at the event so that all patrons are aware this program is available. The designated driver should be supplied with non- alcoholic beverages during the function. b) Impaired individuals will be driven home by a sober friend, and/or call a relative, or taxi . c) Inform patrons through advertising of the Taxi service available. d) Promote O. P. P. RIDE Program Rationale: The risk of liability is high when an impaired driver leaves an event where alcohol is served. Event organizers must assume responsibility for promoting safe transportation for all patrons consuming alcohol . 10 MUNICIPALITY OF BAYHAM MUNICIPAL ALCOHOL POLICY REGULATION # 5: YOUTH ADMISSION TO ADULT EVENTS Each rental group will be responsible to select a strategy on allowing youth to their event . In all cases the following guidelines must be adhered to: 1 . The following I .D. with picture and date of birth must be checked before anyone is allowed into the event/facility: Health Card, Age of Majority, Driver' s License, Military Card, Passport 2 . Two (2) extra floor monitors will be required if persons under the age of majority are allowed to enter the event . 3 . Individuals under the age of majority will not be allowed to consume alcohol beverages . Any one serving individuals under the age of majority will be required to leave the event . 4 . All participants over the age of majority will be identified by a stamp on the back of the right hand, or by the placing of a wrist or arm band, before entering the event . The events at which this will occur will be at the discretion of the Municipal Representative . The stamp or band will be provided by the Municipality of Bayham. Rationale: To ensure that persons under the age of majority do not consume alcohol . 11 MUNICIPALITY OF BAYHAM MUNICIPAL ALCOHOL POLICY REGULATION # 6: ALCOHOL SERVICE A. Low Alcohol Drinks In order to be eligible for a facility rental involving a Special Occasion Permit, the renter must provide low and non alcohol beverages . Free non alcohol beverages will be at the discretion of the permit holder. Rationale: Low alcohol beverages help prevent intoxication by providing consumers with an opportunity to consume less alcohol . An individual consuming a regular beer (at 5% alcohol) could drink two "extra light beers" (at 2 . 5% alcohol) and ingest the same amount of alcohol . Similarly, "light beer" (at 4% alcohol) represents a 20% reduction in alcohol intake . 12 MUNICIPALITY OF BAYHAM MUNICIPAL ALCOHOL POLICY B. Control Of Alcohol Service 1) All drinks may served in plastic or paper cups and all bottles retained in the bar area at the discretion of the Municipal Representative. 2) Sponsor (s) and disc jockey will be advised by the Municipal Representative that "Last Call" is not to be announced. " 3) Renters will agree not to use marketing practises such as: availability of oversized drinks, double shots, pitchers of beer, drinking contests, volume discounts or tickets including a free bar, as these practises encourage increased alcohol consumption. 4) Tickets for alcohol must be purchased from designated ticket sellers, with a maximum of 8 tickets per purchase. 5) Ticket sales must end at 12 :30 a.m. and the bar close at 1 : 00 a.m. Tables are to be cleared by 1 : 30 a.m. and the facility vacated by 2 : 00 a.m. Signage to this effect will be supplied by the Municipality of Bayham. 6) Consumption of food should be encouraged throughout the event. 7) There will be no self-serve events, even "Wine and Cheese" functions require a bartender. Rationale: By following the above guidelines we will reduce the risk that sponsors automatically assume when running an event. These practices are designed to discourage heavy alcohol consumption. 13 MUNICIPALITY OF BAYHAM MUNICIPAL ALCOHOL POLICY C. Advertising Events: Renters must follow the Liquor Licence application regulations regarding alcohol advertising which states that groups cannot advertise the brands or the cost of the alcohol to be served unless application is made to the Liquor Licence Board. Rationale: Alcohol advertising is designed to encourage and promote the consumption of alcohol. Since it is illegal for people under the age of 19 to consume these products, it is preferred that alcohol advertising is not used. It is also the desire of the Municipality to provide a positive example to underage patrons. REGULATION # 7: CONTROLS PRIOR TO EVENTS RENTERS OF MUNICIPAL FACILITIES WILL BE REQUIRED TO UNDERSTAND THE MUNICIPAL ALCOHOL POLICY PRIOR TO RENTING. 1 . A copy of the Municipal Alcohol Policy will be available from the Municipal Representative at the time of booking. If any questions or concerns arise from this policy contact the Municipal Representative for clarification. 2 , A "Checklist For Renters" form will be provided by the Municipality at the time of booking. This form is to be completed by the Renter and returned to the Municipal Representative at least two (2) weeks prior to the event. Signatures from both the Renter and the Municipal Representative are required on this form. Please see "Appendix A" . 3. The Community Centre Managers will maintain a current list of persons who have successfully completed a Server Training Program - Smart Serve (S. I .P. ) recognized by the Liquor Licence Board of Ontario and have indicated that they may be available to assist at events where the Renter does not have the required trained personnel. 14 MUNICIPALITY OF BAYHAM MUNICIPAL ALCOHOL POLICY 4. The signatory of the S.O.P. must attend the event, and be responsible for decisions regarding the actual operation of the event. This person and all event workers must refrain from alcohol consumption during the event. Rationale: The above is to ensure that there are no misunderstandings of the regulations contained in the Policy. Also, be aware that any required information or assistance of the Renter is available through the Municipal Representative , 15 MUNICIPALITY OF BAYHAM MUNICIPAL ALCOHOL POLICY REGULATION # 8: EVENTWORKERS/SMARTSERVE TRAINING (SIP) THE FOLLOWING GUIDELINES ARE TO BE FOLLOWED REGARDING THE RATIO OF S .T.P PERSONS TO UNTRAINED S .T.P. PERSONS. PUBLIC EVENT STAFFING REQUIREMENTS Location #S.T.P. #S.T.P Under 50 people Trained Untrained Door - - Bar 1 - Bar Tickets - - Floor Monitor no monitor - required Location #S.T.P #S.T.P. 50- 100 people Trained Untrained Door 1 1 Bar 1 or50% Bar Tickets 1 - Floor Monitor no monitor - required Location #S.T.P. #S.T.P 100—250 people Trained Untrained Door 1 1 Bar 2or50% - Bar Tickets 1 or 50% 1 Floor Monitor 1 2* *2 extra floor monitors are required for events allowing participants under the age of majority. 16 MUNICIPALITY OF BAYHAM MUNICIPAL ALCOHOL POLICY PUBLIC EVENT STAFFING REQUIREMENTS Location # S.T.P. #S.T.P 250 -400 people Trained Untrained Door 1 Bar 2 - Bar Tickets 1 1 Floor Monitor 2 2* *2 extra floor monitors are required for events allowing participants under the age of majority. Note: Worker numbers for events may increase or decrease and off-duty Police Officers may be requested at the discretion of the Municipal Representative. PRIVATE EVENT STAFFING REQUIREMENTS Location # S.T.P. #S.T.P. Under 50 people Trained Untrained Door - - Bar 1 - Bar Tickets - Floor Monitor no monitor - required Location #S.T.P. # S.T.P 50- 100 people Trained Untrained Door Bar 2 - Bar Tickets - - Floor Monitor 1 17 MUNICIPALITY OF BAYHAM MUNICIPAL ALCOHOL POLICY PRIVATE EVENT STAFFING REQUIREMENTS Location # S.T.P. # S.T.P Over 100 people Trained Untrained Door - Bar 2or50% - Bar Tickets - - Floor Monitor 2 - 18 MUNICIPALITY OF BAYHAM MUNICIPAL ALCOHOL POLICY REGULATION # 9 CONTROLS DURING EVENT ALL CONTROLS AND SERVICE MUST BE CONSISTENT WITH THE PROVISIONS OF THE LIQUOR LICENCE ACT OF ONTARIO AND ITS REGULATIONS. 1 . The entrance to the event must be monitored by at least one responsible person meeting the age of majority requirements for public functions with under 100 persons in attendance, two responsible persons meeting the age of majority requirements for public functions with 100 or more persons in attendance. These persons shall further observe for individuals that may be attempting to enter the premises and that appear to be impaired. 2 Only identification bearing a photograph, and issued by the Province of Ontario, the Government of Canada or photographic identification issued by another Province, State or Country shall be accepted as bona-fide proof of age. 3 . The holder of the Special Occasion Permit and the person renting the facility are responsible to ensure that the event is properly supervised and will provide enough staff to fulfill this obligation, at their cost. 4 . In the event of a masquerade party taking place in any premise owned by the Municipality of Bayham, the permit holder is responsible to check ALL patrons I .D. to ensure they are of legal drinking age. Any person under the age of majority will not be allowed into a masquerade event. 5 . The type of identification to be worn by the event workers must be stated on the "Checklist For Renters" form. See Appendix "A" . (Example Stick-on I .D. labels or other distinguishing I .D. at the discretion of the Municipal Representative) . 6. The bar area within the premises shall be closed promptly at 1 : 00 a.m. and NO service of alcoholic beverages will be allowed after this time. 7. All entertainment with the facility shall cease no later than 1 : 00 a.m. 19 MUNICIPALITY OF BAYHAM MUNICIPAL ALCOHOL POLICY 8 . All signs of the consumption and service of alcohol including empty glasses shall be removed from sight within 30 minutes of the expiry of the Special Occasion Permit or by 1 : 30 a.m. , whichever time is earliest. 9 . To assist staff and ensure that no incidents occur within the premises, and the facility must be vacated by 2 : 00 a.m. The only exception to the 1: 00 a.m. closing time would be during a New Years Eve event when the Special Occasion Permit indicates the expiry time of 2: 00 a.m. Relative deadlines would be extended by one (1) hour as appropriate. Rationale: To ensure the safety of all persons and to promote orderly conduct during events. 20 MUNICIPALITY OF BAYHAM MUNICIPAL ALCOHOL POLICY REGULATION # 10: INSURANCE That the sponsor (s) of a special occasion permit event being held in a municipally owned facility be required to provide proof, at least fourteen (14) days prior to the event, that they have purchased a minimum of one million dollars in liability insurance . Rationale : i) S.O. P. permit holders, hall owners, club executives and volunteers could all be named in a law suit, with Municipalities also being held jointly liable and end up paying the predominant share of an award to a plaintiff should the sponsor be uninsured. 21 MUNICIPALITY OF BAYHAM MUNICIPAL ALCOHOL POLICY REGULATION # 11: POLICY MONITORING AND REVISIONS The alcohol management policy for the Municipality of Bayham as submitted by the Municipal Alcohol Policy Committee will be reviewed yearly from the date approved by Council, initially by as many of the original members of the Municipal Alcohol Policy Committee as possible, to discuss any changes to be recommended to Council for consideration. A form will be given to all renters soliciting comments on their rental in relation to this policy. See Appendix "C Rationale: i) Policy to be monitored and reviewed on a yearly basis will ensure that the policy remains up to date and effective . ii) This will ensure that the public will remain involved in the process of review and revamping of the existing policy. 22 MUNICIPALITY OF BAYHAM MUNICIPAL ALCOHOL POLICY CONSEQUENCES FOR FAILURE TO COMPLY Individuals and/or groups who fail to comply with the Municipal Alcohol Policy shall be subject to the following consequences: 1 . Although the Police will be called if a situation deems it necessary to do so, it is the responsibility of the Special Occasion Permit Holder to ensure the proper management of an event. 2 , Special Occasion Permit holder / event workers / volunteers will report any infraction of this policy to legal authorities whenever they believe such action is required. Where a minor infraction occurs they will notify the sponsor of the event. 3 . Should a situation arise where the Municipal Representative deems it necessary to notify the sponsor of an infraction, and upon so doing the sponsor fails to comply, an event may be immediately shut down. 4 . Failure to comply with the above could prevent the Licence Holder or Organization from further renting any Municipal facility and where appropriate, the Police will be advised and charges could be laid. 5. Any infraction of the Municipal Alcohol Policy will be reported by the Community Centre Manager or appropriate Municipal Representative to the Council or designated committee at their next meeting. Should Council or the designated committee chose to do so, an appropriate letter may be sent describing the problem to the sponsor. The Council or designated committee may refuse future rental privileges to the sponsor, giving notice of same by sending an appropriate letter. Please see over 23 MUNICIPALITY OF BAYHAM MUNICIPAL ALCOHOL POLICY 6. Where persons under the age of majority are found to have consumed or to be consuming alcohol at S.O.P. and non-S.O.P. events, the authorities may be called and/or the following procedure will be followed by the Municipal Representative: First Infraction: The individual (s) will be turned over to a parent or guardian. If a parent or guardian is not available, the police will be called. A registered letter will be sent by the Council or designate to the parents/guardians. Second Infraction: The individual (s) will be banned from attending any function held in any municipal facility for a period of 3 months . A registered letter will be sent by the Council or designate to the parents/guardians. Third Infraction: A registered letter will be sent by the Council or its' designate notifying the individual (s) that they are banned indefinitely from the facility. The individual (s) must appeal to the Council or the designated committee for written reinstatement. 24 MUNICIPALITY OF BAYHAM MUNICIPAL ALCOHOL POLICY 7 . Where adults and/or youth engage in disruptive behaviour at social events, authorities may be called and/or the following procedure will be followed by the Municipal Representative: First Infraction: A verbal warning will be given to the individual (s) by staff in charge or head of the function. If individual (s) do not adhere to this warning the Authorities will be called. A registered letter will be sent to the individual (s) . Second Infraction: Individual (s) will be banned from attending all functions held in any municipal facility for a minimum period of 3 months. A registered letter will be sent to the individual (s) advising of same. Third Infraction: A registered letter will be sent notifying the individual (s) that they are banned indefinitely from the facility. The individual (s) must appeal to the Council or designated committee for written reinstatement. NOTE: Once a sponsor has received verbal notice of any infraction of this policy, the sponsor may be required to pay for the supply of police servicing. 25 Appendix "A" MUNICIPALITY OF BAYHAM Municipal Alcohol Policy "CHECKLIST FOR RENTERS" Date of Event (s) : 1 . Location of Event: 2 . Number in Attendance: 3 . Will persons under 19 years of age be attending this event? Yes No Note: *2 extra floor monitors are required for events with attendance over 100 people and allowing participants under the age of majority, and Off-duty Police Officers may be required. 4 . Name of person and/or group sponsoring this event: 5. Type of Identification for event workers 6. Has proof of S.O.P. permit been provided? YES NO 7 . Has proof of Insurance been provided? YES NO 8 . The safe transportation strategy(s) that will be used at this function are: a) b) c) PLEASE SEE OVER 26 (2) "CHECKLIST FOR RENTERS" 9. The names and certification numbers of our Server Intervention Training Program (S. I .P. ) / Smart Serve event workers are: 1) Name Certification # 2) Name Certification # 3) Name Certification # 4) Name Certification # 5) Name Certification # 6) Name Certification # 10 : I have reviewed the Municipal Alcohol Policy with a municipal representative. Yes No 11 . I understand all the policy regulations. Yes No 12 . I and/or my group will observe and obey all policy regulations during the event. Yes No If No, explain: Signature of S .O.P.holder Address Telephone Number Signature of Municipal Representative Date: 27 Appendix "B" MUNICIPALITY OF BAYHAM Municipal Alcohol Policy OUTDOOR SPECIAL OCCASION PERMITS APPLICATION TO MUNICIPALITY OF BAYHAM COUNCIL Date of Event (s) : Type of Event: 1 . Location of Event: 2 . Number in Attendance: 3 . Will persons under 19 years of age be attending this event? Yes No 4 . Name of person and/or group sponsoring this event: 5. Will there be extra staffing above the guidelines set out by the Municipal Alcohol Policy? Describe i.e. #, Off-duty police, security company, volunteers (trained or untrained) : 6. Government Approvals that are necessary: OPP Health Unit Fire Building Other 7 . Transportation Strategies that will be used at this function are: a) b) PLEASE SEE OVER 28 (2) OUTDOOR SPECIAL OCCASION PERMITS APPLICATION TO MUNICIPALITY OF BAYHAM COUNCIL 8 . Drawing of service area showing entrances, service area, seating area, fencing etc. Please attach. 9. Type of Fencing (i.e. Single or double fencing, snow fence etc. ) 10 . Glass or Plastic Glasses to be used? 11 . Parking arrangements: 12 . Type of identification for event workers : 13. Percent of event workers that will be Smart Serve trained to untrained: 14 . The Municipal Alcohol Policy has been reviewed with a municipal event worker, Yes No Signature of Applicant Address Telephone Number Date: 29 APPENDIX "C" MUNICIPALITY OF BAYHAM MUNICIPAL ALCOHOL POLICY COMMENT FORM Please comment on the affects that this policy had relating to your rental. Please state the date of your event: Location of event: Type of event: Comments : Thank you for your co-operation!