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HomeMy WebLinkAboutBy-law No. 1999-006 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW 99-06 BEING A BY-LAW TO AMEND BY-LAW NO. 98-17 A BY-LAW TO ADOPT A PERSONNEL POLICY AS AMENDED BY BY-LAW 98-26 WHEREAS the Council of the Municipality of Bayham recognizes the need for a clear and concise set of policies concerning personnel management; AND WHEREAS Council of the Municipality of Bayham is desirous of collating all policies in one manual so as to aid Council and Staff; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the Personnel Policy be confirmed and adopted by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham now deems it necessary to further amend By-law No. 98-17; THEREFORE THE CORPORATION OF THE MUNICIPALITY OF BAYHAM HEREBY ENACTS THAT BY-LAW NO. 98-17 BE FURTHER AMENDED AS FOLLOWS: Under Section 506, Salaried Employees, second paragraph be deleted and replaced by: In recognition of additional hours the Administrator/Treasurer,Planning Co- ordinator,Chief Building Official/Drainage Superintendent,Water Works/Wastewater Treatment Plant Superintendent,Public Works Superintendent and Fire Chief may receive an additional one week in vacation. If, due to job duties,this additional week of vacation can not be used in accordance with the provisions of Section 303,the employee may receive compensation for unused vacation credits up to one week; AND THAT the job descriptions, as amended and attached to this by-law, be appended to the Municipality's Personnel Policy. Read a first and second time this 27th day of January, 1999. Read a third time and finally passed this 27th day of January, 1999. M OR CLERK MUNICIPALITY OF BAYHAM L Oe JOB DESCRIPTION Position: Administrator/Treasurer Reports to: Council Knowledge: Excellent knowledge of the Municipal Act and Planning Act is required, as well as general understanding of other provincial legislation. Must hold either a University Degree (preferable in Public Administration or Business or a Diploma in Public Administration from a Community College or recognized professional accounting designation, or minimum 3`d level CGA) Successful completion of the Municipal Accounting Program sponsored by the Association of Municipal Clerks and Treasurers of Ontario. Successful completion of the Municipal Administration Program sponsored by the Association of Municipal Clerks and Treasurers of Ontario including AMCT or AMCT (A) diploma. An equivalent combination of education and experience. Experience: At least five (5) years municipal experience at a senior management level. Previous personal computer experience in a Windows environment including Microsoft Office is preferred. Leadership: General supervision of all Municipal Office staff including interpreting and following through all decisions made by Council. Administers, controls and provides general supervision over all department heads, Initiative/ Creativity: Adheres to Municipal Act and other legislation, by-laws and Council resolutions and direction of Council. Follows established accounting and office procedures. Considerable creativity is required in providing information and resources to Council. Initiative must be shown in providing Council with innovative ideas in the operation of Municipal business. Contact: Considerable sensitive daily personal, written and telephone contact with the public, provincial officials, employees, council, department heads, boards, agencies, committees, solicitors, consultants and contractors. Decision Making: Considerable judgement is required when assisting the public, provincial agencies and employees with their inquiries. Working Conditions: Works a minimum of 8:30 a.m. to 4:30 p.m.. Monday to Friday with 1 hour lunch. Must be able to attend evening meetings. Administrator/Treasurer - 2 - Duties predominately in municipal office, however, may require time in other locations and facilities. Effort: Mental and visual demands associated with office work including stress from multiple demands, dealing with the public, multiple roles, new and unexpected problems and critical time deadlines for work performances. Mental stress and limited physical risk associated with larger volumes of cash in office and making deposits during tax instalment due date periods. Limited physical effort associated with the daily use of heavy books and the infrequent moving of office furniture. Function: To direct, co-ordinate and cooperate with department heads in the development, implementation and administration of objectives, policies, programs and long term planning for the Municipality in accordance with the policies and objectives established by Council. Maintains effective control over Municipal finances, carrying out statutory duties, directing all accounting functions, producing financial reports, preparing budgets, managing cash and debt loan and carrying out special projects as well as duties of Deputy Clerk. Principal Functions: 1. Administers and controls all activities, departments and local boards under Council's authority in accordance with the policies, plans and by-laws approved by Council. 2. Co-ordinates and directs the preparation of plans, policies, programs and projects for submission to Council. 3. Provides for the development and presentation of recommendations to Council on all matters requiring Council's approval and when necessary to have appropriate by-laws and resolutions submitted for approval. 4. To take such measures as necessary for the implementation of all objectives, plans, policies, programs and projects as approved by Council in accordance with all applicable legislation, by-laws and regulations. 5. Performs standard personnel management tasks required including: (a) Recommending to Council in respect to department heads, their appointment, dismissal or suspension. (b) General control of all personnel matters including the employment, dismissal, reprimand, suspension and performance evaluation in accordance with the Municipal Personnel Policy. (b) Maintenance of the Municipality's Personnel Policy. Administrator/Treasurer - 3 - 6. To meet with Department Heads collectively, when necessary, to discuss matters of policy which may have been agreed upon by Council, and to co-ordinate all department activities. 7 Directs all general accounting for the Municipality, including accounts payable and receivable, payroll and tax collections, producing regular financial statements for Council and the Province and special reports and studies as assigned. 8. Supervises issuance all Municipal cheques, notes and debentures. 9. Prepares, or supervises the preparation of the annual Municipal budget and fire-year capital forecast, compiling and organizing data and assisting department heads in the preparation of their own budgets. 10. Collects, complies, calculates and summarizes data and information for budget calculation. 11. Plans for and initiates the operating Budget Developments Process, assisting department heads in departmental budgeting. Prepares and presents consolidated package to Council for approval. 12. Monitors budget performance, conducting various analysis and informing department heads. 13. Maintains liaison with Municipal and Provincial auditors, Provincial Ministries and agencies, other municipalities, staff, politicians and ratepayers in regard to the financial affairs of the Municipality. 14. Co-ordinates interim and year-end audits, prepares working papers and schedules. Prepares financial reports, returns and arranges for publication of required information. 15. Ensures all subsidies, grants and rebates desired by the Municipality are applied for and obtained. 16. Produces cash management reports as required and monitors bank balances daily, preparing demand notes when required. 17. Monitors and maintains various reserve fund bank accounts. 18. Monitors the bank deposit operation ensuring appropriate controls are in place. 19. Monitors A/R and A/P operations advising staff on proper journalization and general ledger postings personally posting to general ledger when necessary. 20. Prepares quarterly customized expenditure and revenue reports for Council. Administrator/Treasurer - 4 - 21. Reviews banking arrangements, and contracted labour and machine rates. Monitors A/P and AIR aging, directs change of payment practice as necessary 22. Invest surplus funds in high yield vehicles 23. Maintains records of security "letters of credit" from developers, releases same upon approval from building and planning departments. 24. Administers the employee benefit plans, dealing with insurance companies and government agencies in regard to rates, claims and benefit levels. 25. Maintains adequate levels of protection for Municipal assets, dealing with Municipal insurers and agents. 26. Supervises the preparation of required year-end documents (ie. T4 Summaries, WCB reports O.M.E.R.S. annual returns, etc.) 27. Responsible for ensuring maintenance contracts on all office equipment including computers, facsimile machine, copier and telephone system. 28. Reviews insurance packages for adequacy in coverage. Recommends adjustments to Council. 29. Monitors purchasing procedures and activities, advises staff and management on cost effective purchasing techniques and reviews all supplier invoices. Signs all official financial transactions as "signing authority". 30. Evaluates contracts between the Municipality and suppliers for adequacy in safeguarding municipal interests prior to acceptance by Council. 31. Maintains up-to-date knowledge of government Iegislation and Municipal payroll policy and procedures. 32. Prepares by-laws relating to money, loans and debentures. Monitors collection of all revenues arising from by-laws where other municipal authority, including local improvement charges and drainage charges. 33. Advises Council on best methods of financing proposed operation and capital expenditures. Investigates and lans for other sources of long term financing (e.g. Development Fund). Prepares debenture documentation and co-ordinates the issue of debentures. 34. Plans for and monitors for preparation of tax bills, reviews printed bilis and summary sheet and arranges for mailing. 35. Supervising all tax rolls on a monthly basis. Administrator/Treasurer - 5 - 36. Ensures all approved loans are collected annually on the tax roll. 37. Calculates and supervises the billings for the payments in Lieu of Taxes. 38. Monitors the recording and processing of local improvement assessments and billing to tax payers. 39. Calculates and invoices Bell Canada and Amtelecom for gross receipts. 40. Calculates and/or prepares assessment and tax documents and adjustments such as: 442 documents, supplementary tax billings, individual tax adjustments and/or billings after reviewing Court decisions on assessment modifications. 41. Allocates appropriate share of tax revenues to agencies and boards and upon assessments splits (property severed) issues new tax notices. 42. Processes all application for tax write offs, reductions or refunds, preparing reports for Council and completes all transactions as instructed by Council. 43. Processes all information and supervises the issuance of supplementary tax bills. 44. Issues bailiff warrants and facilitates the resolution of bailiff problems in fulfilling bailiff responsibilities. 45. Prepares all documents and handles all procedures associated with the annual tax sale. 46. Registers properties for tax arrears. 47. Checks tax certificates for accuracy. 48. Responds to rate payer inquires/problems, adjusts records if necessary. 49. Provides tax related information and recommendations to Council. 50. Deputy Clerk assumes responsibilities for Clerk in his/her absence. 51. Carries out additional duties and exercises such additional responsibilities as assigned by Council or as may be required by law 1 dIUNICIPALITY OF BAYIi_,M JOB DESCRIPTION Position: Clerk Reports to: Administrator/Treasurer Knowledge: Excellent knowledge of the Municipal Act and is required, as well as general understanding of the Drainage Act and other provincial legislation Must be well versed in preparation of by-laws and Council resolutions and the contents of Robert's Rules of Order. Must hold either a University Degree (preferably in Public Administration or Business or a Diploma in Public Administration from a Community College). Successful completion of the Municipal Administration Program sponsored by the Association of Municipal Clerks and Treasurers of Ontario including the A.M.C.T. An equivalent combination of education and experience. Experience: At least five (5) years municipal experience at a senior management level. Previous personal computer experience in a Windows environment including Microsoft Office is preferred. Leadership: Minimal leadership is required_ Initiative/ Creativity: Considerable creativity is required in providing information and resources to Administrator/Treasurer. Initiative must be shown in providing innovative ideas in the operation of Municipal business. Contact: Considerable sensitive daily personal and telephone contact with the public, provincial officials, employees, Council and other Department Heads, boards, agencies, committees, solicitors, consultants and contractors. Decision Making: Considerable judgement is required when assisting the public and provincial agencies with their inquiries. Working Conditions: Works a flexible schedule., Monday to Friday for a total of 35 hours. Must be able to attend evening meetings as deemed necessary by the Administrator/Treasurer: Duties will be in municipal office and in other locations and facilities. Clerk - 2 - Effort: Mental and visual demands associated with office work including stress from multiple demands, dealing with the public, multiple roles, new and unexpected problems and critical time deadlines for work performances. Limited physical effort associated with the daily use of heavy books and the infrequent moving of office furniture. Function: Responsible for preparation of agendas, minutes, scheduling committee meetings, implementing policies of Council, advising Council and committees on procedural and legal matters under its jurisdictions. Principal Functions: 1. Responsible for organization of meetings of Council including: (a) Preparation of agenda, assembles accompanying material and ensures the agenda is circulated in a timely fashion for those meetings. (b) Attends meeting (with Administrator/Treasurer), recording decisions, providing advice to Councillors as requested and producing minutes and related correspondence for the Administrator/Treasurer as requested on behalf of the Administrator/Treasurer. (c) Carrying out and following up on tasks resulting from meetings as assigned by Administrator/Treasurer and/or Council. 2. Reviews and scrutinizes all by-laws, committee reports and resolutions before Council to ensure that such items are within the legal jurisdiction of Council. 3. (a) Responsible for conduct of municipal elections for the Municipality as well as school board elections. (b) Provides training to all election personnel, makes all necessary arrangements pursuant to the Municipal Elections Act. (c) Responsible for preparing and delivering an orientation for new Council members. 4. Acts as Secretary as directed by Administrator/Treasurer and/or Council 5. Acts as the local registrar for all births and deaths occurring in the Municipality 6. Responsible for organizing health and safety related programs, including: (a) Trains new employees in safety policies, procedures and practices. Clerk - 3 - (b) Investigates and, if necessary remedying all unsafe acts and conditions as soon as possible after their occurrence or discovery. (c) Reporting all medical aid and lost-time accidents within 24 hours to the appropriate agency on the required form, in accordance with Iegislative requirements. 7 Carries out additional duties and exercises such additional responsibilities as assigned by Administrator/Treasurer and Council as may be required by law. ■ I MUNICIPALITY OF BAYHAM JOB DESCRIPTION Position: Co-ordinator of Planning Reports to: Administrator/Treasurer Knowledge: Excellent knowledge of the following provincial legislation: • Municipal Act • Planning Act as well as general understanding of other provincial legislation relating to harbour development and operation as well as the following: Must be well versed in preparation of by-laws, Council resolutions and report writing. A thorough knowledge of the Ontario planning framework. Must hold either a University Degree (preferably in Public Administration or Business or Land Use Planning or a Diploma in Public Administration from a Community College along with equivalent experience). Experience: At least five (5) years municipal experience at a senior management level dealing extensively with senior levels of government, customer service, program planning and implementation and land use planning. Previous personal computer experience in a Windows environment is preferred including Microsoft Office. Initiative/ Creativity: Considerable creativity is required in providing information and resources to the Administrator/Treasurer and Council as directed. Initiative must be shown in providing innovative ideas in the operation of Municipal business in the areas of land use planning, economic and tourism development and harbour development. Contact: Considerable sensitive daily personal, written and telephone contact with the public, provincial officials, employees, Council and other Department Heads, boards, agencies, committees, solicitors, consultants and contractors Decision Considerable judgement is required when assisting the public and provincial Making: agencies with their inquiries. Working Works a minimum of 8:30 a.m. to 4:30 p.m., Monday to Friday with 1 hour Conditions: lunch. Must be able to attend evening meetings as deemed necessary by the Administrator Treasurer. Duties predominantly in municipal office however, may require attendance at meetings in other locations and facilities Co-ordinator of Planning 2 Effort: Mental and visual demands associated with office work including stress from multiple demands, dealing with the public, multiple roles, new and unexpected problems and critical time deadlines for work performances. Limited physical effort associated with the daily use of heavy books and the infrequent moving of office furniture. Willingness to attend any job-related courses deemed necessary by the Administrator-Treasurer and/or Council. Function: Responsible for fulfilling statutory duties and providing advice on matters related to land use planning, community economic and tourism development and sale and acquisition of property. Principle Functions: 1. Carries out all statutory duties required in the delivery of services and programs related to all of the above described functions. Most often the governing legislation will be the Municipal and Planning Acts, but may require reference to a variety of provincial statutes. Additionally, compliance with Municipal policies and by-laws will be mandatory. 2. Acts as principle contact for land use planning offering advice and interpretation of the Municipal official plan and zoning by-law and provincial legislation. Processes all development applications, including, official plan amendments, zoning by-law amendments, minor variances, severance comments to County of Elgin, Temporary Use By-laws etc. 3. Administers all municipal land transactions. May require, survey of land, negotiations with property owners, liaison with Municipal Solicitor. 4. Works in concert with the Economic Development and Tourism Committee to develop and recommend programs and promotional material directly related to community development, economic development and tourism development. 5. Responsible for all aspects of Harbour Development, use and maintenance in accordance with statutory legislation,existing agreements and budget and legal limitations. 6. Assists the Administrator/Treasurer in the preparation of the annual Planning Department Budget. 7. Acts as Secretary-Treasurer of Committee of Adjustment and Secretary of the Community Recreation Citizen Committee. 8. Carries out additional duties and exercises such additional responsibilities as assigned by the Administrator Treasurer and/or as may be required by law. MUNICIPALITY OF BAYHAiv1 JOB DESCRIPTION Position: Chief Building Official/Drainage Superintendent Reports to: Administrator/Treasurer Knowledge: Excellent knowledge of the Building Code Act, Drainage Act, and Planning Act, as well as general understanding of other provincial Iegislation. Experience in construction techniques and farm drainage would also be a strong asset. Successful completion of, or enrolment in, the Ontario Building Officials Association accreditation program. An equivalent combination of education and experience. Successful completion of, or enrolment in, the Ontario Drainage Superintendents Course. Experience: At least three (3) years experience working with the Building Code Act. Previous personal computer experience in a Windows environment is preferred including Microsoft Office. Previous experience with municipal drains or working knowledge of farm drainage techniques. Leadership: Minimal leadership is required Initiative/ Creativity: Considerable creativity is required in providing information to the public with the varied duties of the position Contact: Considerable sensitive daily personal, written and telephone contact with the public, provincial officials, Council and other Department Heads, boards, agencies, committees, solicitors, consultants and contractors. Decision Making: Considerable judgement is required when assisting the public, provincial agencies and employees with their inquiries Critical decisions must be made on a daily basis in interpreting and applying provincial legislation Working Conditions: Works a minimum of 8:30 a.m. to 4:30 p.m., Monday to Friday with 1 hour lunch Must be able to attend evening meetings as deemed necessary by the Administrator/Treasurer. Duties are often performed in less than ideal working conditions; heat and cold are hazards of the job. Some physical effort and labour required on job sites. Chief Building Official/ - 2 - Drainage Superintendent Effort: Mental and visual demands associated with outside work including heat, cold and working in buildings under construction Additional stress from multiple demands, dealing with the public, multiple roles, new and unexpected problems and critical time deadlines for work performances may be expected Function: Responsible for fulfilling statutory duties of Chief Building Official and Drainage Superintendent. Acts as by-law enforcement officer for all Municipal by-laws, providing guidance and advice for Council and the public, in the absence of the By-Law enforcement officer. Principal Functions: 1. Maintains record of all inspections of all buildings under construction. 2. Review building plans for conformity to Building Code Act and approves same by issuing building permits and collection of appropriate fees. 3. Conducts inspections on buildings under construction to ensure compliance with all relevant building and zoning regulations. Where necessary issues work orders and notices of violation when regulations are not complied with. 4. Prepare monthly reports for Council, Statistics Canada and Canada Mortgage & Housing Corporation on building statistics. 5. Provides advice to public and contractors on the standards pertaining to the building regulations and zoning information. 6. Provides comments to lawyers for property transfers and to developers, property owners and real estate personnel regarding zoning and outstanding work orders. 7. Establishes a drainage maintenance program. 8. Prepares annual budget for protection, inspection and control department with assistance of Treasurer. 9. Prepares all drainage construction and maintenance quotations for contractors. 10. Assists Municipal engineer in surveying and final inspection of municipal drains. 11. Provides final inspection for all tile drainage installations pursuant to the Tile Drainage Act. Chief Building Official/ - 3 - Drainage Superintendent 12. Provides advice to ratepayers with respect to most appropriate drainage construction matters. 13. Carries out additional duties and exercises such additional responsibilities as assigned by the Administrator/Treasurer and/or as may be required. U.. MUNICIPALITY OF BAYHA vi JOB DESCRIPTION Position: Financial Assistant Reports to: Administrator/Treasurer Knowledge: Minimum of Secondary School Education Completion of a two year program from a Community College is preferred Enrolment in, or completion of the AMCT program would be an asset Experience: Minimum of 2 years office experience Previous municipal experience not necessary but considered an asset Previous personal computer experience in a Windows environment is required Leadership: Minimal leadership is required Initiative/ Creativity: Follows established accounting and office policies and procedures Exercises initiative in daily operation of office Monitors and improves efficiency and effectiveness of operating systems and procedures Contact: Daily personal and telephone contact with the public as follows: a) in receiving payments b) disseminating information (as permitted under the Municipal Freedom of Information and Protection of Privacy Act) c) provide assistance by directing calls or messages from ratepayers, contractors, the public, government agencies etc. to the appropriate person d) must have considerable tact when dealing with the public both on telephone and in person Decision Making: Decisions are required commensurate with authority delegated by the Administrator/Treasurer. Judgement is required when assisting the public with their inquiries Working Conditions: Works a minimum of 8:30 a.m. to 4:30 p.m., Monday - Friday, 1 hour lunch Must be able to attend evening meetings as deemed necessary by Administrator/ Treasurer. Duties predominately in municipal office however, may require time in other locations and facilities. Financial Assistant - 2 - Effort: Mental and visual demands associated with office work including stress from multiple demands, dealing with the public, multiple roles, new and unexpected problems and critical time deadlines for work performances Mental stress and limited physical risk associated with larger volumes of cash in office and making deposits during tax instalment due date periods Limited physical effort associated with the daily use of heavy books and the infrequent moving of office furniture Function: Responsible for daily operation of accounts payable, accounts receivable and payroll. Provides accounting assistance to Administrator/Treasurer. Acts as replacement for Administrative Assistant and/or Tax Clerk in their absences. Principal Functions: 1. Reviews, schedules payments and issues cheques for all accounts payable invoices. Receives all invoices approved by the various department heads. Allocates expense to proper general ledger account, matches and files all related documentation. Issues special and regular monthly cheques (WCB, Education levies, Receiver General, benefits, etc.) 2. Prepares all accounts payable cheques. 3. Balances all printouts to ensure that all information submitted has been recorded. 4. Responsible for daily operation of entire accounts payable and general ledger computer systems. 5. Balances general cash drawer. 6. Performs daily maintenance of general ledger. 7. Receives cash payments, posts to GL, balances cash drawer, prepares and physically makes non-tax bank deposits. 8. Prepares accounts receivable invoices, files copies, records and monitors the aging of accounts. 9. May undertake bank reconciliation if instructed by the Administrator/Treasurer. 10. Maintains control of petty cash for administration office, distributing money and balancing fund as needed. 11. Processes all aspects of payroll including: (a) receiving hours worked for hourly-paid staff, reviewing lists, making all entries for salaries and benefit changes and preparing forms. Financial Assistant - 3 - (b) reviews and balances all documents and submits to Administrator/Treasurer for review. (c) prepares all closing entries relating to payroll. (d) verifies earnings in group position listing for employee benefits. (e) maintains overtime records. 12. Prepares all enrolments and changed documents for benefits manually and in the computer system. 13. Prepares separation documents and U.I.C. monthly reports. 14. Prepares payroll and related documentation and returns. 15. Maintains records of sick leave and vacation entitlements for all employees. Responds to requests from employees on their respective entitlements. 16. Issues annual reports to employees regarding sick leave and vacation entitlement. 17. Participates in the preparation of year-end financial statements and information reports, closing entries, balance sheets and statistical summaries. 18. Responds to telephone and counter inquiries and provides needed clerical support in absence of Administrative Assistant. 19. Prepares monthly expenditure and revenue reports, as requested by the Administrator Treasurer. 20. Produces a detail General Ledger report on a monthly basis as requested by the Administrator Treasurer. 21. Balances Dog Licensing Officers Receipt Book. 22. Assists in the preparation of various reports, year-end audit working papers. 23. Carries out additional duties and exercises such additional responsibilities as assigned by the Administrator/Treasurer and/or as may be required by law. i I Municipality of Bayham JOB DESCRIPTION Position: Tax/Utility Clerk Reports to: Administrator/Treasurer Knowledge: Tax Collectors program would be an asset Knowledge of Municipal Act and Municipal Tax Sales Act are required, as well as a general understanding of other provincial legislation. Experience: Minimum of 2 years office experience Previous municipal experience not necessary but considered an asset Previous personal computer experience in a Windows environment is required Leadership: Minimal Leadership is required Initiative/ Creativity: Follows established accounting and office policies and procedures Exercises initiative in daily operation of office Monitors and improves efficiency and effectiveness of operating systems and procedures Contact: Daily personal and telephone contact with the public as follows: a) in receiving payments b) disseminating information (as permitted under the Municipal Freedom of Information and Protection of Privacy Act) (c) provide assistance by directing calls or messages from rate payers, contractors, the public, government agencies etc. to the appropriate person (d) must have considerable tact when dealing with the public both on telephone and in person Decision Making: Decisions are required to commensurate with authority delegated by the Administrator/Treasurer, and other Department Heads Judgement is required when assisting the public with their inquiries Working Conditions: Works a minimum of 8:30 a.m. to 4:30 p.m., Monday to Friday with 1 hour lunch Must be able to attend evening meetings as deemed necessary by the Administrator/ Treasurer Tax/Utility Clerk - 2 - Duty predominately in municipal office however, may require time in other locations and facilities Effort: Mental and visual demands associated with office work including stress from multiple demands, dealing with the public, multiple roles, new and unexpected problems and critical time deadlines for work performances Mental stress and limited physical risk associated with larger volumes of cash in office and assisting in making deposits during tax instalment due date periods Limited physical effort associated with the daily use of heavy books and the infrequent moving of office furniture Function: Responsible for daily maintenance of tax roll, and utility billings, updating name changes, posting of received tax and utility payments, etc. Principal Functions: 1. Updates tax roll, tax bills, utility bills, property files, mortgage files, tax accounts receivable files and indexes to reflect any changes in: landowners' (eg. Name and address changes, information from Land/Transfer Deeds), changes in roll numbers, property descriptions (from Severance). 2. Inputs data required for preparation of the tax roll and utility accounts including updating mortgage companies and local improvements. 3. Responsible for assessment data management consisting of period review to ensure the municipality is optimising its tax revenue by recognizing, all commercial properties, additional assessment, etc. 4. Receives and processes tax and utility payments - prepares receipts, checks for instalments or post-dated cheques. Records collection of all tax and utility payments and posts payments on computer to the correct tax accounts (Roll Number). 5. Prepares arrears notices each month and for review by the Treasurer. Also provides a monthly tax and utility arrears report. 6. Plans for and prepares tax and utility bills, reviews printed bills and summary sheet and mails bills. 7. As instructed by the Treasurer prepares Supplemental Tax Notices, prepares tax bill and worksheet for auditing purposes. 8. Prints revised tax bills, from information provided by Treasurer, which are required because of property splits. 9. Arranges for transfer of assessment roll from CD to hard disk for preparation of tax roll. Tax/Utility Clerk 3 - 10. Ensures that all up-dates to tax roll including local improvements, tile loans, Shoreline Assistance loans, hydro and water arrears are in place for inclusion on final tax bill. 11. Applies invoiced amounts for drainage repairs to individual tax notices. 12. Answers telephone inquiries regarding taxes, provides tax information, prepares receipts for tax payments, zoning and tax certificates. 13. Prepares tax certificates for submission to Treasurer. Gathers the information required on Zoning Certificates, which are completed by the Chief Building Official and Clerk. Files in the Roll Number files copies of certificates issued. 14. Prepares bank deposits. Balances totals of deposits, payment stubs with the tax and utility cash drawer. 15. Maintains inventory of tax related supplies, orders replacement and stock forms. 16. Plans for and monitors for preparation of tax bills, reviews printed bills and summary sheet and arranges for mailing. 17. Balances all tax rolls on a monthly basis. 18. Ensures all approved loans are collected annually on the tax roll. 19. Calculates and supervises the billings for the payments in Lieu of Taxes. 20. Monitors the recording and processing of local improvement assessments and billings to tax payers. 21. Calculates and/or prepares assessment and tax documents and adjustments such as: 442 documents, supplementary tax billings, individual tax adjustments and/or billings after reviewing Court decisions on assessment modifications. 22. Allocates appropriate share of tax revenues to agencies and boards and upon assessments splits (property severed) issues new tax notices. 23. Processes all application for tax write offs, reductions or refunds, preparing reports for Council and completes all transactions as instructed by Council. 24. Processes all information and supervises the issuance of supplementary tax bills. 25. Issues bailiff warrants and facilitates the resolution of bailiff problems in fulfilling bailiff responsibilities. Tax/Utility Clerk - 4 - 26. Prepares all documents and handles all procedures associated with the annual tax sale. 27. Registers properties for tax arrears. 28. Prepares tax arrears correspondence. 29. Checks tax certificates for accuracy. 30. Responds to rate payer inquiries/problems. Adjusts records if necessary. 31. Provides tax related information and recommendations to Administrator. 32. Carries out additional duties and exercises such additional responsibilities as assigned by the Administrator/Treasurer and/or as may be required by law. Municipality of Bayham JOB DESCRIPTION Position: Administrative Assistant Reports to: Administrator/Treasurer Knowledge: Minimum of Secondary School Education Completion of a two-year program from a Community College is preferred Enrolment in, or completion of the AMCT Experience: Minimum of 2 years office experience Previous municipal experience not necessary but considered an asset Previous personal computer experience in a Windows environment is required Leadership: Minimal Leadership is required Initiative/ Creativity: Follows established accounting and office policies and procedures Exercises initiative in daily operation of office Monitors and improves efficiency and effectiveness of operating systems and procedures Contact: Daily personal and telephone contact with the public as follows: a) in receiving payments b) disseminating information (as permitted under the Municipal Freedom of Information and Protection of Privacy Act) (c) provide assistance by directing calls or messages from rate payers, contractors, the public, government agencies etc. to the appropriate person (d) must have considerable tact when dealing with the public both on telephone and in person Decision Making: Decisions are required to commensurate with authority delegated by the Administrator/Treasurer, and other Department Heads Judgement is required when assisting the public with their inquiries Working Conditions: Works a minimum of 8:30 a.m. to 4:30 p.m., Monday to Friday with 1 hour lunch Must be able to attend evening meetings as deemed necessary by the Administrator/ Treasurer Administrative Assistant - 2 - Duty predominately in municipal office however, may require time in other locations and facilities Effort: Mental and visual demands associated with office work including stress from multiple demands, dealing with the public, multiple roles, new and unexpected problems and critical time deadlines for work performances Mental stress and limited physical risk associated with larger volumes of cash in office and assisting in making deposits during tax instalment due date periods Limited physical effort associated with the daily use of heavy books and the infrequent moving of office furniture Function: Provides administrative support for Administrator/Treasurer and all other Department Heads. Responsible for organization and maintenance of Municipal records management system. Principal Functions: 1. Provides administrative support for Administrator/Treasurer, all other Department Heads and Council by typing correspondence, reports, documents, statistical reports, public notices and other material as required. 2. Organizes and maintains municipal records management system (physical and computer system). 3. Assists Clerk by preparing and circulating agendas, listing and attaching correspondence and reports and distributing to the members of Council and the media. 4. Organizes and maintains all drainage and circulation of public notices and other related correspondence to affected landowners. 5. Ensures the Council Chambers and Committee Room are prepared for various meetings. 6. Responsible to provide building opening and/or closing functions depending on work schedule. 7. Responsible to provide all services at the reception desk on a continuing basis including the greeting of visitors, initial responses to inquiries, collection of funds, issuing of permits and licenses where required. 8. Acts as Licensing Officer by reviewing applications for conformity with provincial legislation and issues licenses when in conformity. 9. Acts as initial contact on the telephone ensuring calls are directed to the appropriate departments and taking appropriate action on own where required. Administrative Assistan - 3 - 10. Maintain and orders (by phone) adequate stationery supplies. 11. Maintain and purchases (in person) adequate office supplies such as coffee, cream, paper towels and cleaning supplies. 12. Responsible for collecting, keeping and dispensing information under the supervision of the Administrator under the authority of the Municipal Freedom of Information and Protection of Privacy Act. 13. Responsible for maintaining current 9-1-1 municipal addressing records and support. 14. Responsible for maintaining inventory of related tax supplies, ordering replacements when necessary. 15. Responsible for maintenance of office equipment and ensuring contracts are duly carried out. 16. Responsible for opening and appropriately distributing mail and delivering outgoing mail to post office in a timely fashion. Also responsible for arranging the most appropriate courier system as requested by Department Heads. 17 Carries out additional duties and exercises such additional responsibilities as assigned by the Administrator/Treasurer and/or as may be required by law s I I MUNICIPALITY OF BAYHAIv. JOB DESCRIPTION Position: By-Law Enforcement Officer Reports to: Administrator/Treasurer Knowledge: A working knowledge of the Provincial Offences Act; relevant Municipal by-laws; filing of charges, orders and summonses; court room procedures, protocol and the presentation of evidence deemed preferable but not essential. Successful completion of, or enrolment in, the Ontario Association of Property Standards Officers Certificate. Experience: Previous experience in the area of law enforcement would be a preferred asset. Experience and knowledge in the preparation and presentation of reports, both written and oral, are necessary. Previous personal computer experience in a Windows environment is preferred including Microsoft Office. Initiative/ Creativity Work is performed under the general direction of the Administrator or such other authorized Municipal Official. Where uncertain, the By-Law Enforcement Officer may request clarification of duties, by-law provisions, etc., as circumstances dictate. In all circumstances deportment and conduct shall be consistent with that expected of a law enforcement officer. The By-law Enforcement Officer shall recognize the legal liability and significance of his action(s) in the performance of his duties and shall have regard to the rights and entitlements of the individual, including property rights and "right of entry" restrictions that may apply. Contacts: Internal - In addition to his working relationship with the Administrator as his superior, the By-law Enforcement Officer will also have personal working relationships, as the occasion dictates, with the Road Superintendent; Chief Building Official and Building Inspector; and members of council as may be dictated by circumstances, duties and responsibilities. External - With property owners; tenants; motorists; and members of the general public. With law enforcement and Iegal personnel, including lawyers, court officers, Justices of the Peace, by-law enforcement and police officers. By-Law Enforcement Officer - 2 - Decision Making: The enforcement of Municipality of Bayham By-laws referred to him for action. Interpersonal relationships with the public at large. In all instances the By-law Enforcement Officer shall be conscious of his public service role and of the potential this position holds for generating emotional and hostile reaction among those with whom he must officiate and/or mediate. He shall, therefore, always seek to act in a controlled, friendly and professional manner. Working Conditions: Works a minimum of 8:30 a.m. to 4:30 p.m., Monday to Friday with 1 hour lunch. Must be able to attend evening meetings as deemed necessary by the Administrator/Treasurer. Duties are often performed in less that ideal working conditions, heat and cold are hazards of the job. Some physical effort and labour is required on job sites. Requiring, on occasion, evening and week-end investigative activities. Extensive driving may be required to properly conduct investigative activity and to make the appropriate filings with the Court and/or court appearances. Responsibilities: 1. To carry out such by-law enforcement assignments as directed by the Administrator 2. To make and file such reports as may be required by the Administrator in the enforcement of the Municipalities by-laws. 3. To meet with legal counsel or Court Officials, as required, for the proper and formal filing of any and all charges directed to the courts for adjudication. 4. To maintain a general and current understanding the relevant Municipality by-laws most likely to be brought before the courts for enforcement. 5. To, under authorization of the Administrator, or such other senior official, receive and investigate complaints in respect to alleged by-law infractions. 6. To, on determination of an offence occurrence, issue such warning; Notice of Infraction or Contravention; or file such charges as deemed appropriate under the circumstances. By-Law Enforcement Ok...:er - 3 7 To follow the undernoted procedures as a general guide to by-law enforcement, being: (a) for FIRST occurrence - a verbal warning of the nature of the offence along with an indication of the potential penalties (b) or a SECOND occurrence -- file a written warning noting any further occurrence will result in formal action being taken (c) for a THIRD occurrence - file a charge with the appropriate court of competent jurisdiction for prosecution under the by-law (d) under special or emergency situation (ie: winter snow control conditions, parking infractions, etc), undertake such appropriate action (s) mutually agreed to by the appropriate senior Municipality Official 8. To develop and maintain such records as "Occurrence Reports" and other data files necessary to the effective performance of by-law enforcement. 9. To, where as required and as authorized by a senior Municipality Official, make such formal filings, with the Clerk of the appropriate Court, of the charges being laid for prosecution and, as required, having the relevant documents sworn before a Justice of the Peace. 10. To, as required, appear before the Court in support of the charge laid under the applicable by-law. 11. To work in co-operation with any other appropriate law enforcement agency where requested or where circumstances may dictate or warrant. 12. To report to the Administrator, as soon as possible, the results of any investigation made in response to a complaint. 13. To maintain and keep such time and mileage records required for purposes of compensation for services rendered. 14. Enforce Zoning and Property Standards By-law in accordance with municipal by- laws and provincial legislation, enforce the provisions of the zoning by-laws and the property standards by-Iaw as they apply to the use, occupancy and maintenance of any building or piece of land. 15. Carries out additional duties and exercises such additional responsibilities as assigned by the Administrator/Treasurer and/or as may be required by law By-Law Enforcement Otncer - 4 , Reporting: A monthly report as well as an annual report of all by-law related activities will be provided to Council for review MUNICIPALITY OF BAYIAM JOB DESCRIPTION Position: Water Works Superintendent Reports to: Administrator/Treasurer Knowledge: Excellent knowledge of water treatment and distribution infrastructure. Experience: At least three (3) years experience working with water treatment and distribution. Previous personal computer experience in a Windows environment is preferred including Microsoft Office. Leadership: Minimal leadership is required. Initiative/ Creativity: Considerable creativity is required in providing information and resources to the Administrator/Treasurer and Council as directed. Contact: Considerable sensitive daily personal, written and telephone contact with the provincial officials, employees, Council and other Department Heads, boards, agencies, committees, solicitors, consultants and contractors. Decision Making: Makes operational decisions on water works operations and installations obtaining advice as required from ministry regulatory agencies. Working Works a minimum of 8:00 a.m. to 4:30 p.m., Monday to Friday with 'h hour lunch. Conditions: Must be able to attend evening meetings as deemed necessary by the Administrator/Treasurer. Duties are often performed in less than ideal working conditions; heat and cold are hazards of the job. Some physical effort and labour is required. Effort: Mental and visual demands associated with outside work including heat and cold. Principal Functions: 1. Supervision of water meter readings. 2. Investigate leaks. 3. Engage contractors for repairs or staff according to Ontario Provincial Standards. 4. Inspect all repairs and new hook ups for O.P.S. compliance. Water Works Superintenoent - 2 - 5. Ensure proper chlorinization of main line repairs. 6. Compile flow analysis monthly. 7. Investigate water quality complaints and report to Ontario Clean Water Agency. 8. Water locates and mapping - water shut offs as directed by Administrator. 9. Fire hydrant maintenance. 10. Fire hydrant pressures and flows. 11. Enforce all water-related by-laws. 12. Record serial number info to water meter locations. 13. Maintain water meter sizing. 14. Ensure complete stock of water distribution and metering parts. 15. Carries out additional duties and exercises such additional responsibilities as assigned by the Administrator/Treasurer and/or as may be required by law. MUNICIPALITY OF BA THAM JOB DESCRIPTION Position: Wastewater Treatment Plant Superintendent Reports to: Administrator/Treasurer Knowledge: Excellent knowledge of operations of the sewage treatment facilities. Must hold Sewage Treatment Plant Operators Licence. Experience: At least three (3) years experience working with wastewater treatment facility. Previous personal computer experience in a Windows environment is preferred including Microsoft Office. Leadership: Minimal leadership is required. Initiative/ Creativity: Considerable creativity is required in providing information and resources to the Administrator/Treasurer and Council as directed. Contact: Considerable sensitive daily personal, written and telephone contact with the provincial officials, employees, Council and other Department Heads, boards, agencies, committees, solicitors, consultants and contractors. Decision Making: Makes operational decisions on sewage treatment plant operations obtaining advice as required from ministry regulatory agencies. Working Conditions: Works a minimum of 8:00 a.m. to 4:30 p.m., Monday to Friday with 1/2 hour lunch. Must be able to attend evening meetings as deemed necessary by the Administrator/Treasurer. Duties are often performed in less than ideal working conditions; heat and cold are hazards of the job. Some physical effort and labour is required. Effort: Mental and visual demands associated with outside work including heat and cold. Additional stress from multiple demands, dealing with the public, new and unexpected problems and critical time deadlines for work performances may be expected. Principal Functions: 1. Performs routine inspections of plant equipment to ensure proper operation. 2. Check bar screen operation and remove debris. Wastewater Treatment Pant - 2 - Superintendent 3. Observe operations of clarifier and check scum pit level. 4. All daily operation decisions including changes to meet compliance and budgetary goals. 5. Ensure proper mixing and aeration of activated sludge. 6. Check chemical addition points for operation. 7. Monitor UV (ultra violet) light system operation. 8. Check operation of return activated sludge pumps and do the wasting (approximately twice a week). 9. Observe operation of alum system, check for leaks and tank levels. 10. Enter all pertinent information on reports and daily logs. 11. Hose down weirs and channels as required. 12. Do minor repairs. 13. Test all alarms and do hose safety inspections. 14. Clean buildings, equipment and tanks as required. 15. Investigate sewer complaints, do sewer locates and inspections. 16. Check pumping stations, ensure working order and monitor alarms. 17. Routinely monitor wastewater collection system for infiltration, illegal connections and illegal discharge of contaminants to system. 18. Carry out a routine lubrication program including greasing and oiling. 19. Perform maintenance duties to equipment by following the preventative measure procedures; by checking machinery and electrical equipment when required and overhauling of equipment. 20. Maintain an inventory of all equipment and tools. 21. Ensure the security of the plant by replacing locks as required. 22. The operator is responsible for ensuring an efficient operation of the process and keeping records on a regular basis by: Wastewater Treatment rant - 3 - Superintendent • Recording and analyzing wastewater flow, electricity used, chemical used, process wastewater flow calculations • Checking chemical feed pumps and return sludge rates, comparing to routine calculations and determing operational adjustment requirements • Calculating, recording and analyzing the amount of wastewater treated, the daily flows and monthly flows, pumping station running hours, diesel running hours, amount of chemicals used and the sludge accumulation, decanting sludge weekly or as required. • Performing in house wastewater tests such as suspended solids, BOD, total solids, dissolved oxygen, total phosphorus, temperature, 30 minute settling and recording results, calculating plant process control parameters and making operational adjustments as required such as increasing chemical fee or wasting return sludge • On a routine basis, completing the daily operating forms for statistics for computer input and output forms and correcting the results of the output forms to ensure a proper monitoring of plant flows and process for wastewater treatment • Collecting samples for chemical and bacteriological analysis and ensuring that they are shipped to the proper labs • Ensuring that the daily operations comply with and fulfill the requirements of the Certification of Approval and other legal documents • Clean out of pumping stations and pull and inspect pumps yearly or as required 23. Carries out additional duties and exercises such additional responsibilities as assigned by the Administrator/Treasurer and/or as may be required by law I MUNICIPALITY OF BAYHAM Job Description FIRE CHIEF GENERAL STATEMENT OF DUTIES: The fire chief has responsible charge for the overall operation of the department including fire fighting, fire prevention, hazardous materials incidents, auto extrication incidents, rescue, all life and property saving functions with which the department may be involved, purchasing, maintenance and budgeting. His/her work is administrative and supervisory oriented. EXAMPLES OF WORK—MAJOR: • preparation, presentation and administration of the fire department budget • plans, co-ordinates and directs the fire fighting, fire prevention, rescue and life and property saving functions • reports to and assumes command at major incidents • supervises the fire prevention activities • supervises the training programs and assists in the development of these programs • maintains discipline and morale of the department • purchases all major equipment and ensures the maintenance of same • ensures that all the stations are maintained and kept in good repair • attends conferences and seminars to keep abreast of changes in equipment and methods of operation to ensure that the department will maintain, and where possible, improve the level of service in the municipality ▪ confers with the Administrator to ensure that the activities of the department are consistent with the goals and objectives of the municipality as established by council • meets regularly with the station chief and other officers to ensure that they are following the procedures and goals of the department • supervises the performance appraisal program and conducts regular appraisals of those under his direct supervision • recommends to the Administrator the hiring of personnel as required to maintain the manning level as established by council • responsible for the preparation and maintenance of a Municipal Emergency Plan, including periodic reviews and testing EXAMPLES OF WORK—MINOR: • comments on site plans, re-zonings, subdivision agreements and new buildings • attends department head meetings • attends area fire chiefs' meetings • attends committee and council meetings as required • participates in the public relations programs by speaking to groups and organizations • comments to the municipal administrator on present and proposed council and staff policies • supervises the activities of the Fire Department Safety Committee • Carries out additional duties and exercises such additional responsibilities as assigned by the Administrator/Treasurer and/or as may be required by law. REQUIRED KNOWLEDGE, SKILL AND ABILITIES: • advanced knowledge of modem fire fighting and fire prevention methods • advanced knowledge of the municipality and surrounding areas protected by agreement • advanced knowledge of the type of buildings in the municipality • advanced knowledge of rescue and first aid procedures • advanced knowledge of safety procedures, rules and equipment • must have demonstrated ability to supervise fire fighters, maintain discipline, have sound judgment, be resourceful and in good physical condition • emergency plans act • thorough knowledge of the principles and all components of community emergency planning, response and recovery plans EXPERIENCE AND TRAINING: Recommend at least five years satisfactory experience as an officer and have received additional training at the Ontario Fire College, regional fire schools or educational seminars. MUNICIPALITY OF SAYHAM JOB DESCRIPTION Position: Public Works Superintendent Reports to: Administrator/Treasurer Knowledge: • Knowledge of road construction techniques 6 Roads and related works operations • Must have, or be willing to complete Road Superintendents certification process Experience: • At least three (3) years experience working with heavy machinery such as road graders, loaders, backhoes, tandem dump trucks • Extensive experience in road maintenance and construction • Supervisory experience • Should possess, or be capable of obtaining a class "DZ" drivers licence Leadership: • Supervises Public Works Labourers • Supervises outside contractors • Manages construction projects Initiative/ Creativity: • Directs activity on job sites • Monitors systems and procedures while working within approved budgets Contact: Considerable sensitive daily personal and telephone contact with the public, provincial officials, Council and other Department Heads Decision Making: • Makes operational decisions on roads maintenance program • Determines work schedules • Decides on the use of equipment • Prepares recommendations on purchases of equipment for Council • Works with Administrator/Treasurer in preparation of 5 year capital program Public Works Superintendent - 2 - Working Conditions: • Regular hours of work, 40 hours a week Hours of work are from 7:00 a.m. to 3:30 p.m. Monday to Friday (as amended by By-law 98-26 dated March 19, 1998) 9 Exposure to hot and cold weather conditions • During the entire year (especially during the winter) is on call 24 hours a day 7 days a week to respond to emergency situations as required. • Some exposure to machine noise and fumes associated with a works garage • Works out of municipal office environment on occasion • Availability during emergency situations Effort: Mental and visual demands associated with outside work including exposure to heat and cold. Some physical effort and labour required on job sites and when operating equipment. Function: Responsible for fulfilling statutory duties of Road Superintendent and as such directs all operations of the Road Department, implementing policies of Council, advising Administrator on all road matters, acting as liaison between Administrator and Road employees. Is responsible for Road Department budget. Principal Functions: 1. Attends regular meetings of Council, or special meetings as requested by Administrator; to report as to the road work in progress and to make monthly reports of expenditures and commitments and to keep Council informed of the state of expenditures and commitments in relationship to approved estimates. 2. As part of the 5 year capital budget review, report to Council in December each year relative to the work required during the coming season. 3. Supervise all work of construction and repair on the roads and bridges within the jurisdiction of Council. 4. Reports to Council periodically and especially at the close of each year showing in detail the character, location and cost of each separate item of work undertaken. 5. To stay acquainted with Ministry requirements affecting Municipal roads. 6. To provide regular expenditure reports and any other special information that may be requested from time to time. 7. Liaise with the County Municipal Engineer, and local MTO representative of any special works which are being considered. Public Works Superintendent - 3 - 8. Apprise the District Municipal Engineer informed of the progress of construction works so that he can make any inspections he considers necessary. 9. To consult with the District Municipal Engineer regarding specifications, tender forms, Etc. before calling tenders or proceeding with any special works. 10. Remain up to date with the best methods of constructing and maintaining good roads, and of operating road machinery used by the municipality. 11. Oversees accurate record keeping of the employees and the work completed, and to furnish pay sheets, accounts and vouchers to the Treasurer. 12. Examine and certify all bills or accounts against the Municipality for materials and labour used in road operations, and to make, or cause to be made, the measurements and examinations necessary for such purposes. 13. To employ, direct, and discharge all men and equipment required to carry out the work. 14. Arranges for the systematic blading of loose-top roads. 15. Ensures that all machinery, tools, materials and implements owned by the municipality are stored in a safe and secure manner at the Municipal Garage. 16. Supervises winter maintenance according to the policies adopted by Council and the Road Safety Standards to meet the needs of the municipality. 17. Supervises the performance of all work carried out by contract and to certify as to its completion. 18. To see that all washouts, drain and culvert obstructions, bridge failures, and other defects are repaired or guarded with the least possible delay so as to prevent further injury to the road or accident to users of the road, and to act promptly in all cases of emergency. 19. To see that the shoulders of the roads are properly maintained and free of weeds so that surface drainage is not impeded, and to ensure that all brush and noxious weeds are removed from the roadside, as directed by Council. 20. To see that brush is cut and removed at all intersections, bridges, railway crossings, curves and other hazardous locations. 21. Carries out additional duties and exercises such additional responsibilities as assigned by the Administrator/Treasurer and/or as may be required by law I f' 1 I JOB DESCRIPTION Position: Public Works Foreman Reports to: Public Works Superintendent Knowledge: • Mechanics • Roads and related works operations • Maintenance and construction methods • Supervisory technique capabilities/record keeping etc. • Equipment Experience: • DZ Drivers Licence • Mahoney Road School and Anderson Road School Certificate, or willingness to obtain designation • WHIMS Training • Extensive experience in road maintenance and construction • Supervision of personnel • Minimum 2 years equipment experience Leadership: Supervises Public Works Labourers (includes hired equipment) Initiative/ Creativity: Generally follows the direction of the Public Works Superintendent Directs activity on job-sites Contact: Considerable tact and diplomacy is required when dealing with the general public Decision Making: • Carries out operational decisions on roads maintenance program as made by the Public Works Superintendent • Judgement and care is required since an individuals action may cause serious injury to self and others • Significant judgement and care is also required to prevent damage to the Municipality's equipment and property of others. Working Conditions: • Mental and visual demands associated with outside working including exposure to heat and cold • Physical effort required on job sites and when operating equipment • Physical labour required • Regular hours of work, 40 hours a week Hours of work are from 7:00 a.m. to 3:30 p.m. Monday to Friday (as amended by By-law 98-26 dated March 19, 1998) Public Works Foreman - 2 - • During the entire year (especially during the winter) employees are on call 24 hours a day, 7 days a week, to respond to emergency situations as required. • Exposure to machine noise, fumes, dirt, grease, dust and hazardous material. • Risk of accidents is present and injuries may occur from using the equipment or vehicles as well from performing manual labour and vehicle repairs. • At the Public Works Superintendent's direction, may be required to be on standby to respond to emergency situations. Responsibilities: 1. Generally follow the direction of the Public Works Superintendent and help co-ordinate construction and maintenance operations within the municipality. 2. May be in charge on a regular basis of a work crew or project with Municipal and/or hired equipment, in addition to operating assigned equipment. 3. May be required to assist with the organization of a specific project including organizing of required equipment, men and/or supplies in conjunction with other contractors, the public or other government participation. 4. As required, perform general road patrols and organize repairs of any deficiencies encountered. 5. Shall be able to keep proper records of all work performed including machine and labour time, materials received(used)and time for any hired equipment etc. 6. Shall be able to read, understand plans and line and grade as given. Be able to understand and assist setting of line and grade. (Highly desirable that he be able to run grades using a level as required). 7. Is expected to take action on unusual situations and if not able to take action advise his Superiors of the exact nature of the problem and the preferred method of solution. 8. Shall be conversant with the Municipal standards, traffic control, signage requirements, and able to perform assigned projects in accordance with these standards. 9. Carries out additional duties and exercises such additional responsibilities as may be required by law or the Public Works Superintendent. MUNICIPALITY OF BAYHAM JOB DESCRIPTION Position: Public Works Labourer Reports to: Public Works Superintendent Knowledge: • Minimum Grade 12 education • Knowledge of road construction techniques • Must have good welding and metal fabricating skills • Must have, or be willing to complete, a recognized equipment maintenance course Experience: • At least three (3) years experience working with heavy machinery such as road graders, loaders, backhoes • Minimum two (2) years tandem dump truck driving experience • Must possess, or be capable of obtaining a class "DZ" drivers licence Leadership: Minimal leadership is required Initiative/ Creativity: Due to variety of work and the individuality of required work tasks, creativity must be exercised in performing daily jobs Contact: Considerable tact and diplomacy when dealing with the general public Decision Making: Judgement is required when performing daily tasks due to nature of tasks performed Working Conditions: • Regular hours of work, 40 hours a week Hours of work are from 7:00 a.m. to 3:30 p.m. Monday to Friday (as amended by By-law 98-26 dated March 19, 1998) • During the entire year (especially during the winter) employees are on call 24 hours a day, 7 days a week, to respond to emergency situations at the request of the Public Works Superintendent or Public Works Foreman • Exposure to machine noise, fumes, dirt, grease, dust and hazardous material. • Exposure to hot, cold and wet weather conditions. a Duties are often performed in less than ideal working conditions, heat and cold are hazards of the job ▪ Long hours may be required during winter storm conditions Public Works Labourer - 2 - Effort: • Mental and visual demands associated with outside work including exposure to heat and cold • Considerable physical effort is required with many job tasks • Stress from long work hours and strenuous labour can be expected Function: To operate a wide range of vehicles and equipment in the provision of safe and clean roadways within the Municipality Principal Functions: 1. Operates most vehicles and equipment including road graders, tandem trucks, sanders, front end loader, backhoe, tractors with various attachments as well as a full range of power tools and equipment. 2. Service, wash and perform all types of repairs, including mechanical, on all vehicles and equipment. 3. Prepare, prime and paint vehicles, equipment, bridges as required. 4. Repair, replace and/or install signs, fences, safety devices, culverts, catch basins and drainage pipes. 5. General roadside maintenance including planting, trimming and/or removal of trees and brush along road, litter and debris pick up, road side weed cutting and spraying. 6. Inspect and clean culverts, catch basins, curbs, gutters and storm sewers. 7. Patch road holes with cold or hot mix asphalt, fill cracks with liquid tar. 8. Report road conditions, damage, and vandalism to Superintendent. 9. Clean garage bays and compound. 10. Survey and set road contours and elevations and monitor road grades as grading is taking place. 11. Weld and solder equipment during repairs and fabricate grates and other equipment and. supplies as necessary. 12. To maintain all parks and recreational facilities in the municipality 13. Carries out additional duties and exercises such additional responsibilities as assigned by the Administrator/Treasurer and/or as may be required by law. MUNICIPALITY OF BAYHA_M JOB DESCRIPTION Position: Community Centre Manager Reports to: Co-ordinator of Planning and Community Services Knowledge: Excellent ability to operate required equipment. Knowledge of cleaning materials and safety practices. WHIMS training Excellent communication skills to deal with the public and caterers. Ability to organize and prioritize work loads and maintain accurate records_ Experience: Experience in co-ordinating and managing social and business functions. Leadership: Generally works independently. Not responsible for the supervision of staff. Initiative/ Creativity: Considerable creativity is required in carrying out varied duties of the position. Contact: Considerable personal contact with trades people and providing basic supervision to catering staff. Daily contact with the public providing prompt, courteous service to inquiries, complaints, grievances and suggestions relative to the operation of the Centre, with users an potential users and trades people to co-ordinate any work requirements. Decision Making: Considerable judgement is required when prioritizing work activities to ensure all maintenance schedules are properly followed and that the facility meets all safety standards and recommending any required changes. Working Conditions: Daily inside work cleaning facility and setting up tables and chairs. Frequently called upon during evenings and weekends (prime recreation use time) to oversee using of facility. To resolve problems, answer questions and promote the facility. Occasional dealings with unruly patrons may pose a physical threat. Effort: Continuous walking and/or standing, occasional climbing. Occasional manual dexterity to repair equipment. Community Centre Manager - 2 - Principal Functions: 1. Provides managerial and janitorial services on a day to day basis regarding operation of the Centre and the revenue derived therefrom. 2. Meets the prospective lessees of the Centre to view the facility, and if the facility is rented, arrange for the execution of the standard rental agreement. 3. Receives all down payments required for the rental of the Centre or part of the Centre and obtain the balance of the rental payment on the date of the function. Arranges for the Centre to be open for the use of persons or organizations who have leased the premises, or part of the premises. 4. Arranges to be present or delegate a responsible person (over 21 years of age) to be present at the Community Centre in order to ensure the facility is being used in a safe and orderly manner and also for the purpose of being of assistance to the persons or organizations using the facility. 5. Sets up all tables and chairs for the individuals or organizations leasing the premises, according to the direction of the Lessee, but not in a manner that would prevent the safe and orderly exit of persons attending the scheduled function in the event of an emergency. 6. Advises the persons or organizations using or leasing the facility, of the regulations in so far as conduct of persons during the scheduled function, the period of time calculated for purposes of determining the rental rate applicable, the bar closing time and time for the removal of persons attending the function and closing the facility. 7 Clears the tables and chairs of all items left following the function, cleans tables with a cleaning solution as required, re-arranges all tables and chairs for the next function or event or to fold up the tables or stack the chairs for storage until required. 8. Oversees the use of the facilities in the kitchen area of the Centre to ensure that all stoves, refrigerator, coolers, dishwashers and kitchen utensils are operated in a safe and orderly manner. Ensures that the persons or organizations using the kitchen facilities, which shall include the foregoing, wash and clean, all items used before leaving the premises. 9. CIeans and maintains all floor areas and walls, cupboard areas, countertops and fluorescent light shades of the Centre in a manner appropriate for a public facility. Walls, inside cupboards and woodwork are cleaned a minimum of twice a year. 10. Cleans and sanitizes all washroom facilities following each function. Ensures that all dispensers are maintained. Conununity Centre Manager - 3 - 11. Arranges for the disposal of all refuse resulting from functions that generate garbage or refuse. 12. Cleans all walls and carpets as required particularly the areas near doorways. 13. Keeps all exits clear, keeps all sidewalks and entranceways clean and free or dirt, snow and ice. 14. Maintains the grounds to promote a neat and tidy appearance of the exterior. 15. Undertakes minor maintenance work and minor repairs to equipment and fixtures not requiring a professional or specialized skill, including painting when required. 16. Reports to the Facilities Manager or Treasurer all matters requiring the employment of a professional or specialized person, for the purpose of obtaining approval of the work to be undertaken, except in case of emergency, when notification shall be given to either the Co-ordinator of Planning and Community Services or Administrator as soon as possible. 17 Maintains an adequate supply of all materials required to maintain and operate the facilities within the Centre, in accordance with the approved budget established by the Municipal Council. The Administrator must authorize items costing in excess of $50.00 for purchase. 18. Safeguards all funds received for rentals and to make out receipts for funds received and submit a monthly return of all monies received to the Financial Assistant. 19. Proper usage of appliances, equipment and materials required for the effective operation of a Community Centre, including heating/ventilation systems, dishwashers, vacuums and polishers. Performs regular maintenance and minor repairs to equipment and building (within capability) or recommends the use of appropriate trades people. 20. Carries out additional duties and exercises such additional responsibilities as assigned by the Administrator/Treasurer and/or as may be required by law. r f, r I` II