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By-law No. 2021-031THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2021-031 BEING A BY-LAW TO AMEND BY-LAW NO. 2018-005 A BY-LAW TO GOVERN THE PROCEEDINGS OF THE COUNCIL OF THE MUNICIPALITY OF BAYHAM AND OF ITS COMMITTEES AND THE CONDUCT OF ITS MEMBERS WHEREAS Section 238(2) of the Municipal Act S.O. 2001, c.25 as amended requires every Municipality to pass a Procedural By-law for governing the calling, place and proceedings of meetings; WHEREAS the Council of the Municipality of Bayham on the 4th day of January, 2018 enacted By -Law No. 2018-005, being a by-law to govern the proceedings of the Council of the Municipality of Bayham and of its committees and the conduct of its members AND WHEREAS the Council of the Municipality of Bayham deems it necessary to amend By-law No. 2018-005; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: THAT By-law No. 2018-005 to govern the proceedings of the Council of the Municipality of Bayham and of its committees and the conduct of its members be amended as follows: 4.8.7 The Motion to rise from "In Camera" shall include the time that Council arose followed by a subsequent, generic motion for each item considered in Closed Session. 5.1.4. In order to ensure accountability and transparency of decision -making and to protect the public interest and ensure equitable treatment of all citizens, additions to the Agenda shall not be permitted, except when a matter is of a time -sensitive nature. Time -sensitive matters will be determine and agreed upon by the CAOICIerk and the Mayor. A time -sensitive matter will be added to the Agenda by Addendum or brought forth at the meeting of Council only when it is not possible to issue an Addendum beforehand. Any matter not deemed time -sensitive and not included on the Agenda prior to publication as noted in 5.1.2 will be included on the Agenda for the next meeting of Council. 5.1.5 For the purpose of this section, a matter is deemed to be of a time -sensitive nature when it will negatively impact the health, safety and well-being of persons, expose the Municipality to liability or negatively impact the Municipality's position in negotiation if Council does not make a decision and the Municipality does not act on the matter prior to the next regular meeting of Council. 5.1.6 In order to address accountability and transparency and in the event a Verbal Matter is proposed for inclusion on the Agenda, it shall be the responsibility of the member of staff or Council proposing the item to complete a Verbal Matters Form prior to the meeting, which will be included in the Agenda package and the Agenda reposted. In the event a Verbal Matters Form cannot be provided prior to the meeting, it is required to be provided to the CAOIClerk no later than five (5) business days post -meeting to be included on the Agenda package and the Agenda reposted. THAT in all other respects, By-law 2018-005 is hereby confirmed and remains unchanged; AND THAT this by-law shall come into force and take effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6t' DAY OF MAY 2021. AYOR — —