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HomeMy WebLinkAboutBy-law No. 2016-056 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2016-056 A BY-LAW TO ADOPT A PROCLAMATION — DECLARATION — DONATION POLICY WHEREAS the Council of The Corporation of the Municipality of Bayham recognizes the need for a clear and concise policy concerning guidelines regarding requests for proclamations, declarations and donations for events and activities that are not within the municipal mandate; AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the Municipal Proclamation — Declaration - Donation Policy be confirmed and adopted by By-law; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT effective upon passage the Municipal Proclamation — Declaration - Donation Policy attached hereto as Schedule "A" and forming part of this by-law is hereby adopted as the policies and procedures in response to requests for proclamations, declarations and donations for events and activities that are not within the municipal mandate for the Municipality of Bayham. 2. THAT this Municipal Proclamation — Declaration — Donation Policy By-law may be amended from time to time as directed and deemed necessary by The Council of the Corporation of the Municipality of Bayham 3. THAT any Municipal Proclamation — Declaration — Donation policies previously adopted are hereby repealed; 4. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME and finally passed this 21st day of July 2016. de.i4 MAYOR �''40• P• -g,AY 4111111n1.11140"401,:vg,..,.., z ' % Via . z7C pp' 4topui'tunity Proclamation - Declaration - Donation Policy Section 1 - Purpose 1.1 The purpose of this policy is to set guidelines that the Corporation of the Municipality of Bayham shall follow in response to requests for proclamations, declarations and donations for events and activities that are not within the municipal mandate. Section 2 - Definitions 2.1 'Clerk' shall mean the person appointed by Council in accordance with Section 228 of the Municipal Act, 2001, S.O. 2001 c. 25, or designate; 2.2 'Corporation' shall mean The Corporation of the Municipality of Bayham; 2.3 'Donation" shall mean a financial contribution or cash given for a charitable purpose and/or to benefit a cause; 2.4 'Proclamations and Declarations' shall mean ceremonial documents issued and signed by the Mayor to recognize a person, event, campaign, or organization for a certain day, week or month; Section 3 - Procedure 3.1 The Municipality shall advise, in writing, to all parties requesting proclamations, declarations and donations that the Municipality neither makes proclamations, declarations, nor does it provide donations as it is not within the Municipal Mandate to do so. 3.2 The Clerk, or designate, shall be responsible for ensuring this Policy is made known to any person or organization seeking a proclamation, declaration or donation from the Corporation. 3.3 The Clerk, or designate, shall send a correspondence including the below in response to all requests for proclamations, declarations and donations, which are outside of the municipal mandate. The Municipality's policy states that, for reasons of constraint and liability, neither grants funds, nor makes proclamations for specific interest group activities, which are outside the Municipal mandate. In view of this policy, the Municipality offers the following alternatives: Applications to have an event listed on the Municipality's website calendar are accepted online at https://www.bavham.on.ca/paqes/calendar Requests may be made for the Mayor or council designate to be present at your event. Please contact the member of Council via the Council website page for assistance in this matter.