HomeMy WebLinkAboutBy-law No. 2016-056 THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2016-056
A BY-LAW TO ADOPT A PROCLAMATION — DECLARATION — DONATION POLICY
WHEREAS the Council of The Corporation of the Municipality of Bayham recognizes
the need for a clear and concise policy concerning guidelines regarding requests for
proclamations, declarations and donations for events and activities that are not within
the municipal mandate;
AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it
advisable that the Municipal Proclamation — Declaration - Donation Policy be confirmed
and adopted by By-law;
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT effective upon passage the Municipal Proclamation — Declaration -
Donation Policy attached hereto as Schedule "A" and forming part of this by-law
is hereby adopted as the policies and procedures in response to requests for
proclamations, declarations and donations for events and activities that are not
within the municipal mandate for the Municipality of Bayham.
2. THAT this Municipal Proclamation — Declaration — Donation Policy By-law may
be amended from time to time as directed and deemed necessary by The
Council of the Corporation of the Municipality of Bayham
3. THAT any Municipal Proclamation — Declaration — Donation policies previously
adopted are hereby repealed;
4. AND THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME and finally passed this 21st day of July
2016.
de.i4
MAYOR �''40• P•
-g,AY
4111111n1.11140"401,:vg,..,..,
z ' % Via . z7C pp'
4topui'tunity
Proclamation - Declaration - Donation Policy
Section 1 - Purpose
1.1 The purpose of this policy is to set guidelines that the Corporation of the Municipality of Bayham
shall follow in response to requests for proclamations, declarations and donations for events and
activities that are not within the municipal mandate.
Section 2 - Definitions
2.1 'Clerk' shall mean the person appointed by Council in accordance with Section 228 of the
Municipal Act, 2001, S.O. 2001 c. 25, or designate;
2.2 'Corporation' shall mean The Corporation of the Municipality of Bayham;
2.3 'Donation" shall mean a financial contribution or cash given for a charitable purpose and/or to
benefit a cause;
2.4 'Proclamations and Declarations' shall mean ceremonial documents issued and signed by the
Mayor to recognize a person, event, campaign, or organization for a certain day, week or month;
Section 3 - Procedure
3.1 The Municipality shall advise, in writing, to all parties requesting proclamations, declarations and
donations that the Municipality neither makes proclamations, declarations, nor does it provide
donations as it is not within the Municipal Mandate to do so.
3.2 The Clerk, or designate, shall be responsible for ensuring this Policy is made known to any
person or organization seeking a proclamation, declaration or donation from the Corporation.
3.3 The Clerk, or designate, shall send a correspondence including the below in response to all
requests for proclamations, declarations and donations, which are outside of the municipal
mandate.
The Municipality's policy states that, for reasons of constraint and liability, neither grants funds,
nor makes proclamations for specific interest group activities, which are outside the Municipal
mandate.
In view of this policy, the Municipality offers the following alternatives:
Applications to have an event listed on the Municipality's website calendar are accepted online
at https://www.bavham.on.ca/paqes/calendar
Requests may be made for the Mayor or council designate to be present at your event. Please
contact the member of Council via the Council website page for assistance in this matter.