HomeMy WebLinkAboutBy-law No. 2013-105 THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2013-105
BEING A BY-LAW TO
ADOPT A MUNICIPAL ALCOHOL POLICY
AND
REPEAL BY-LAW 99-83
AND ANY AMENDMENTS THERETO
WHEREAS the Council of the Municipality of Bayham recognizes the need for a clear and concise
policy concerning alcohol management in regard to municipal owned facilities and properties;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the Municipal Alcohol Policy be confirmed and adopted by by-law;
AND WHEREAS the Council of The Municipality of Bayham did enact By-Law 99-83 on
November 4, 1999 establishing a Municipal Alcohol Policy;
AND WHEREAS the Council of the Municipality of Bayham is desirous of repealing By-law
99-83 and any amendments thereto:
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Municipal Alcohol Policy attached hereto as Schedule "A" is hereby adopted as
the policies and practices to be used for alcohol management in regard to facilities and
properties owned by the Municipality of Bayham and forms part of this by-law;
2. THAT By-law 99-83, being a by-law to establish a Municipal Alcohol Policy, and any
amendments thereto,be and is hereby repealed;
3. AND THAT By-law 2013-105 shall come into full force and effect upon final reading.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19TH DAY
OF DECEMBER 2013.
AYOR CLERK
A 144_ 4 cSjC ic)I r d�
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
TABLE OF CONTENTS
1. HISTORY 4
2 . MISSION STATEMENT, GOALS AND OBJECTIVES OF THE
ALCOHOL MANAGEMENT POLICY 5
3 . POLICY REGULATIONS 6
REGULATION # 1: MUNICIPAL FACILITIES ELIGIBLE
FOR SPECIAL OCCASION PERMIT EVENTS 6
REGULATION # 2 : MUNICIPAL PROPERTIES AND FACILITIES
NOT ELIGIBLE FOR SPECIAL OCCASION
PERMIT EVENTS 6
REGULATION # 3 : SIGNS
A. Statement of Intoxication 7
B. Accountability 7
C. No Last Call 8
D. Unused Tickets 8
REGULATION # 4 : SAFE TRANSPORTATION 9
2
REGULATION # 5: YOUTH ADMISSION TO ADULT EVENTS 10
REGULATION # 6: ALCOHOL SERVICE 10
A. Low Alcohol Drinks 11
B. Control of Alcohol Service 12
C. Advertising Events 13
REGULATION # 7 : CONTROLS PRIOR TO EVENT 13/14
REGULATION # 8: EVENT WORKERS/SERVER TRAINING 15/16/17
PROGRAM RECOGNIZED BY THE
LIQUOR LICENCE BOARD OF ONTARIO
REGULATION # 9: CONTROLS DURING EVENT 18/19
REGULATION # 10: INSURANCE 20
REGULATION # 11: POLICY MONITORING AND
APPLICATIONS 21
CONSEQUENCES FOR FAILURE TO COMPLY 22/23/24
APPENDIX "A" : CHECKLIST FOR RENTERS 25/26
APPENDIX "B" APPLICANTIONS TO COUNCIL - 27/28
OUTDOOR SPECIAL OCCASION PERMITS
APPENDIX "C" : MUNICIPAL ALCOHOL POLICY
COMMENT FORM 29
3
Formation of Municipal Alcohol Policy Committee
In October 1998 Council passed a resolution that a Committee be
struck to prepare a Municipal Alcohol Policy for the Municipality
of Bayham, including the following: one council member, one
administrative staff member, the Managers from the Straffordville
and the Vienna Community Centres, one firefighter from the
Straffordville and one from the Port Burwell Fire Association,
with assistance from the Addiction Research Foundation and the
Elgin/St. Thomas Health Unit.
The Appointees who served on this Committee were John Nezezon,
Chairman, Lynda Millard, Secretary, Jackie DeClercq, Vicky
Wiggans, Rick Garrett, Mark Campbell . This Committee, under the
guidance of Janet McAllister, Program Consultant, Centre for
Addiction and Mental Health and Michelle Perfect, Public Health
Nurse, Elgin St. Thomas Health Unit, developed the Municipal
Alcohol Policy for the Municipality of Bayham.
A special thank you is extended to these individuals for their
contributions towards this policy.
Please note:
Throughout this document "Smart Serve" trained program will be
used to identify the Server Training programs recognized by the
Liquor Control Board of Ontario and may include Server Training
Program (S.T.P. ) or Server Intervention Program (S . I. P. )
4
BAYHAM HISTORY
The Municipality of Bayham, located in the heartland of
Southwestern Ontario with a population in 1999 of 5725 residents
was established through an Elgin County Restructuring Order by the
Minister of Municipal Affairs effective January 1, 1998 . The
Order re-established the former Township of Bayham (1850) , to once
again include the Village of Vienna (1853) and the Village of Port
Burwell (1949) as the new Municipality of Bayham.
The economy of the Municipality is driven by nearby manufacturing
industries as well as agriculture. Initially a large part of the
agriculture in the area was tobacco production, but in recent
years has become much more diversified to include vegetables,
corn, ginseng and soya beans. Promotion of the tourism industry
has become more important as people seek places for recreation and
relaxation. Attractions include the Edison Museum of Vienna and
the Port Burwell Marine Museum and Lighthouse, the Erie Shores
Wind Farm, including 66 wind turbines, located west and east of
Port Burwell, the HMCS Ojibwa Submarine, two community centres,
various parks and picnic areas, as well as the sandy beaches of
Lake Erie' s south coast.
In the past, there has been a fairly relaxed attitude toward
alcohol consumption at social and sporting events in the
Municipality. Some problems have occurred at these events from
time to time, but no more so than in any other Municipality in
this area. These problems were considered normal, and were
handled locally by the event organizers, and were not seen as a
major concern by the local Council.
Rulings by the Provincial Court System, however, combined with
updated Legislation regarding alcohol consumption in public or
private places, have heightened Council ' s awareness to their
liability position.
In October 1998 Council of the Municipality of Bayham passed a
resolution that a Committee be struck to prepare a Municipal
Alcohol Policy, with assistance from the Addiction Research
Foundation (ARF) and the Elgin/St. Thomas Health Unit for
Council' s consideration.
Server Training Sessions were held to provide instruction for
members of local service clubs and individuals interested in
becoming qualified to serve at local functions where alcohol would
be served. 51 persons attended these sessions, with 48 taking the
certification examination.
Council has since directed the annual review of the Municipal
Alcohol policy to the Bayham Community Centres Committee who may
recommend changes to the policy for Council' s consideration and
approval .
5
MISSION STATEMENT
"PREVENTION" is our goal and if we can achieve that we will not
need a "CURE" .
GOALS
The Municipality of Bayham wants residents and visitors to enjoy
the various facilities and parks available. Through the efforts
of the people, the Municipality offers a variety of recreational
experiences for people of all ages . In order for the Municipality
to ensure the health and safety of its participants and the
protection of municipal facilities, a policy for the orderly use
of alcohol during events and functions has been developed. The
following document outlines these regulations.
OBJECTIVES
1. To ensure proper operation and supervision of Special
Occasion Permit events by providing education in prevention
and intervention techniques and in effective management
procedures . This will lower the risk of liability to event
organizers, participants, volunteers, the Municipality and
its staff .
2 . To reinforce responsible drinking ;practices for consumers
through appropriate operational procedures, controls,
training and education.
3 . To honour the decision of abstainers not to drink alcohol and
to encourage their participation by providing alternative,
non-alcoholic beverages .
4 . To provide a balanced use of alcohol through Special Occasion
Permits so that alcohol becomes a responsible part of a
social function, rather than the reason for it.
5 . To provide a balance of licensed and non-licensed programs to
ensure that consumers, abstainers, adults, youth and families
will be adequately serviced and protected.
6
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
REGULATION # 1: MUNICIPAL FACILITIES ELIGIBLE FOR
SPECIAL OCCASION PERMIT EVENTS
A. Bayham Community Centre in Straffordville The main floor
area of the building.
B. Straffordville Fire Hall all areas except office areas ,
C. Edison Museum of Vienna building only
D. Vienna Community Centre building only
E. Port Burwell Fire Hall all areas except office areas.
REGULATION # 2: MUNICIPAL PARKS AND FACILITIES NOT
ELIGIBLE FOR SPECIAL OCCASION
PERMIT EVENTS
A. All Municipal properties not listed in Regulation # 1
B. Exceptions
Any person wishing to hold a Special Occasion Permit event in
a location not listed in this policy, must apply to the
Council of the Municipality of Bayham for approval, subject
to meeting requirements as deemed appropriate .
C. Requirements
The applicant is responsible for obtaining/meeting any
applicable Municipal, Provincial, and/or Federal
requirements, including police, fire, health and building
regulations . See Checklist for Applicants to Council for
use of Facilities Appendix "B" _
7
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
REGULATION # 3: SIGNS
A. Statement of Intoxication
This sign will be provided by the Municipality and will be a
minimum of 8 1 /2' X 11", to be placed in the bar area.
"It is against the Liquor Licence Act of Ontario for licensed
establishments to serve customers to intoxication. For this
reason, servers in our facilities are required to obey the
law and not serve anyone to intoxication. We are also
pleased to offer non alcohol beverages. "
B. Accountability
Signage will be supplied by the Municipality and shall be a
minimum of 8 1 / 2" x 11" . These signs will be posted at the
bar and/or main entrance (near telephone) of all S.O.P.
functions .
(a) Telephone Area (Main entrance) One sign will inform
patrons where to direct concerns regarding the manner in
which the function has been operated and should include the
name, address and telephone number of the facility, the name,
address and phone numbers of the Municipal Representative for
the facility, Police Department and The Alcohol and Gaming
Commission of Ontario (AGCO) at 1-800-522-2876 .
(Taxi service telephone number(s) may be added to this
listing. )
(b) Bar Area In addition, a changeable sign providing the
name, address and telephone number of the sponsor of the
event is to be supplied and posted.
Rationale:
Having these signs visible to participants eliminates any
confusion on who to contact for information or to lodge
complaints regarding an event.
8
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
C. No Last Call
There will be no "Last Call Will Not Be Announced" signage.
Sponsor and Disc Jockey are to be advised that this is not to
be announced.
D. A sign stating "All Ticket Sales End at 12 : 30 a.m. " will be
provided by the Municipality and will be placed in the bar
area at a minimum size of 8 1/2" x 11" ..
E. Bar Closing
A sign stating "Bar closes at 1 : 00 a.m. , Tables cleared by
1 : 30 a.m. " will be provided by the Municipality and will be
placed in the bar area at a minimum size of 8 1/2" x 11" .
F. A sign stating "No Minors Served" will be provided by the
Municipality and will be placed in the bar area at a minimum
size of 8 1/2" x 11" _
G. A sign stating "You may be required to show identification"
will be provided by the Municipality and will be placed in
the bar area at a minimum size of 8 1/2" x 11" .
H. A sign stating "No drinks beyond this point" will be placed
appropriately at the discretion of the Municipal
Representative .
I. Signage providing a telephone number(s) for taxi service is
to be placed near the main entrance by the telephone.
See"B (a) "
9
MUMCIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
REGULATION it 4 SAFE TRANSPORTATION
Only individuals, groups or organizations implementing a safe
transportation strategy will be permitted rental/use privileges of
facilities for Special Occasion Permit functions.
The sponsor is to decide which option(s) of Safe Transportation
will be provided during their event. Please indicate what
strategy(ies) you will be using on the "Checklist for Renters"
form.
Possible Strategies-
a) Designated Drivers Program - to be advertised at the
event so that all patrons are aware this program is
available.
The designated driver should be provided with non-
alcoholic beverages during the function.
b) Impaired individuals will be driven home by a sober
friend, and/or call a relative, or taxi
c) Inform patrons through advertising of the Taxi service
available.
d) Promote O. P.P. RIDE Program
Rationale:
The risk of liability is high when an impaired driver leaves
an event where alcohol is served. Event organizers must
assume responsibility for promoting safe transportation for
all patrons consuming alcohol
10
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
REGULATION # 5: YOUTH ADMISSION TO ADULT EVENTS
Each rental group will be responsible to select a strategy on
allowing youth to their event. In all cases the following
guidelines must be adhered to:
1 . The following I.D. with picture and date of birth must be
checked before anyone is allowed into the event/facility:
Health Card, Age of Majority, Driver' s License,
Military Card, Passport
2 Two (2) extra floor monitors will be required if persons
under the age of majority are allowed to enter the event .
3 . Individuals under the age of majority will not be allowed to
consume alcohol beverages . Any one serving individuals under
the age of majority will be required to leave the event.
4 . All participants over the age of majority will be identified
by a stamp on the back of the right hand, or by the placing
of a wrist or arm band, before entering the event. The
events at which this will occur will be at the discretion of
the Municipal Representative . The stamp or band will be
provided by the Municipality of Bayham.
Rationale:
To ensure that persons under the age of majority do not
consume alcohol .
11
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
REGULATION # 6: ALCOHOL SERVICE
A. Low Alcohol Drinks
In order to be eligible for a facility rental involving a
Special Occasion Permit, the renter must provide low and non
alcohol beverages . Free non alcohol beverages will be at the
discretion of the permit holder.
Rationale:
Low alcohol beverages help prevent intoxication by providing
consumers with an opportunity to consume less alcohol . An
individual consuming a regular beer (at 5W alcohol) could
drink two "extra light beers" (at 2 . 5W alcohol) and ingest
the same amount of alcohol. Similarly, "light beer" (at 4%
alcohol) represents a 20% reduction in alcohol intake .
12
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
B. Control Of Alcohol Service
1) All drinks may be served in plastic or paper cups and
all bottles and/or cans retained in the bar area at the
discretion of the Municipal Representative.
2) Sponsor(s) and disc jockey will be advised by the
Municipal Representative that "Last Call" is not to be
announced. "
3) Renters will agree not to use marketing practises such
as: availability of oversized drinks, double shots,
pitchers of beer, drinking contests, volume discounts
or tickets including a free bar, as these practises
encourage increased alcohol consumption.
4) Tickets for alcohol must be purchased from designated
ticket sellers, with a maximum of 8 tickets per
purchase.
5) Ticket sales must end at 12 :30 a.m. and the bar close
at 1: 00 a.m. Tables are to be cleared by 1 : 30 a.m. and
the facility vacated by 2 : 00 a.m.
Signage to this effect will be supplied by the
Municipality of Bayham.
6) Consumption of food should be encouraged throughout the
event .
7) There will be no self-serve events, even "Wine and
Cheese" functions require a bartender.
Rationale:
By following the above guidelines we will reduce the risk
that sponsors automatically assume when running an event.
These practices are designed to discourage heavy alcohol
consumption.
13
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
C. Advertising Events :
Renters must follow the Liquor Licence application
regulations regarding alcohol advertising which states
that groups cannot advertise the brands or the cost of
the alcohol to be served unless application is made to
the Liquor Control Board of Ontario.
Rationale:
Alcohol advertising is designed to encourage and promote the
consumption of alcohol . Since it is illegal for people under
the age of 19 to consume these products, it is preferred that
alcohol advertising is not used. It is also the desire of
the Municipality to provide a positive example to under-age
patrons.
REGULATION # 7: CONTROLS PRIOR TO EVENTS
RENTERS OF MUNICIPAL FACILITIES WILL BE REQUIRED TO UNDERSTAND THE
MUNICIPAL ALCOHOL POLICY PRIOR TO RENTING.
1. A copy of the Municipal Alcohol Policy will be
available from the Municipal Representative at the time
of booking. If any questions or concerns arise from
this policy contact the Municipal Representative for
clarification.
2 . A "Checklist For Renters" form will be provided by the
Municipality at the time of booking. This form is to
be completed by the Renter and returned to the
Municipal Representative at least two (2) weeks prior
to the event. Signatures from both the Renter and the
Municipal Representative are required on this form.
Please see "Appendix A" .
3 . The Community Centre Managers will maintain a current
list of persons who have successfully completed a
Server Training Program recognized by the Liquor
Control Board of Ontario and have indicated that they
may be available to assist at events where the Renter
does not have the required trained personnel.
14
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
4 The signatory of the S.O.P. must attend the event, and
be responsible for decisions regarding the actual
operation of the event. This person and all event
workers must refrain from alcohol consumption during
the event .
Rationale:
The above is to ensure that there are no misunderstandings of
the regulations contained in the Policy. Also, be aware that
any required information or assistance of the Renter is
available through the Municipal Representative
15
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
REGULATION # 8: EVENTWORKERSISERVER TRAINING
THE FOLLOWING GUIDELINES ARE TO BE FOLLOWED REGARDING THE RATIO OF
SERVER TRAINED PERSONS TO UNTRAINED SERVER PERSONS .
PUBLIC EVENT STAFFING REQUIREMENTS
Location # Server #Server
Under 50 people Trained (Untrained)
Door -
Bar 1 -
Bar Tickets -
Floor Monitor no monitor
required
Location # Server #Server
50 - 100 people Trained (Untrained)
Door 1 1
Bar 1 or 50 % -
Bar Tickets 1 -
Floor Monitor no monitor -
required
Location # Server #Server
100—250 people Trained (Untrained)
Door 1 1
Bar 2or50 % -
Bar Tickets 1 or 50 % 1
Floor Monitor 1 2*
*2 extra floor monitors are required for events allowing
participants under the age of majority(19).
16
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
PUBLIC EVENT STAFFING REQUIREMENTS
Location #Server # Server
250 -400 people rained Untrained
Door 1 1
Bar 2 -
Bar Tickets 1
Floor Monitor 2 2*
*2 extra floor monitors are required for events allowing
participants under the age of majority(19).
Note: Worker numbers for events may increase or decrease and
adequate volunteer or paid security personnel may be
requested at the discretion of the Municipal Representative.
PRIVATE EVENT STAFFING REQUIREMENTS
Location #Server # Server
Under 50 people Trained Untrained
Door - -
Bar 1
Bar Tickets -
Floor Monitor no monitor -
required
Location # Server # Server
50 - 100 people Trained Untrained
Door -
Bar 2
Bar Tickets - -
Floor Monitor -
17
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
PRIVATE EVENT STAFFING REQUIREMENTS
Location #Server # Server
Over 100 people Trained Untrained
Door -
Bar 2 or 50 %
Bar Tickets -
Floor Monitor 2 -
18
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
REGULATION # 9 CONTROLS DURING EVENT
ALL CONTROLS AND SERVICE MUST BE CONSISTENT WITH THE PROVISIONS OF
THE LIQUOR LICENCE ACT OF ONTARIO AND ITS REGULATIONS.
1 . The entrance to the event must be monitored by at least one
responsible person meeting the age of majority requirements
for public functions with under 100 persons in attendance,
two responsible persons meeting the age of majority
requirements for public functions with 100 or more persons in
attendance.
These persons shall further observe for individuals that may
be attempting to enter the premises and that appear to be
impaired.
2 . Only identification bearing a photograph, and issued by the
Province of Ontario, the Government of Canada or photographic
identification issued by another Province, State or Country
shall be accepted as bona-fide proof of age.
3 . The holder of the Special Occasion Permit shall be the person
renting the facility and is responsible to ensure that the
event is properly supervised and will provide enough staff to
fulfill this obligation, at his/her cost.
4 In the event of a masquerade party taking place in any
premise owned by the Municipality of Bayham, the permit
holder is responsible to check ALL patrons I.D. to ensure
they are of legal drinking age. Any person under the age of
majority will not be allowed into a masquerade event .
5 . The type of identification to be worn by the event workers
must be stated on the "Checklist For Renters" form. See
Appendix "A" . (Example Stick-on I .D. labels or other
distinguishing I.D. at the discretion of the Municipal
Representative)
6 . The bar area within the premises shall be closed promptly at
1: 00 a.m. and NO SERVICE of alcoholic beverages will be
allowed after this time .
7 . All entertainment with the facility shall cease no later than
1: 00 a.m.
19
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
8 All signs of the consumption and service of alcohol including
empty glasses shall be removed from sight within 30 minutes
of the expiry of the Special Occasion Permit or by 1 : 30 a.m. ,
whichever time is earliest.
9 . To assist staff and ensure that no incidents occur within the
premises, and the facility must be vacated by 2 :00 a.m.
The only exception to the 1: 00 a.m. closing time would be
during a New Years Eve event when the Special Occasion Permit
indicates the expiry time of 2 : 00 a.m. Relative deadlines
would be extended by one (1) hour as appropriate.
Rationale:
To ensure the safety of all persons and to promote orderly
conduct during events.
20
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
REGULATION # 10: INSURANCE
The sponsor(s) of a special occasion permit event being held in a
municipally owned facility is required to provide a certificate of
insurance, naming the Municipality of Bayham as an additional
insured, in the minimum amount of one million dollars, at least
fourteen (14) days prior to the event.
Rationale:
i) Special Occasion Permit holders, hall owners, club
executives and volunteers could all be named in a law
suit, with Municipalities also being held jointly
liable, and end up paying the predominant share of an
award to a plaintiff should the sponsor be uninsured.
21
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
REGULATION # 11: POLICY MONITORING AND REVISIONS
The alcohol management policy for the Municipality of Bayham, as
approved by Council, will be reviewed annually by the Bayham
Community Centres Committee, which will discuss any potential
changes and recommend to Council for consideration and approval.
A form will be given to all renters soliciting comments on their
rental in relation to this policy. See Appendix "C" .
Rationale:
i) Monitoring and review of the Policy on a yearly basis
will ensure that the policy remains up to date and
effective .
ii) Solicitation of public comments will allow the public
to remain involved in the process of review and update
of the existing policy.
22
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
CONSEQUENCES FOR FAILURE TO COMPLY
Individuals and/or groups who fail to comply with the Municipal
Alcohol Policy shall be subject to the following consequences:
1 . Although the Police will be called if a situation deems it
necessary to do so, it is the responsibility of the Special
Occasion Permit Holder to ensure the proper management of an
event.
2 . Special Occasion Permit holder / event workers / volunteers
will report any infraction of this policy to legal
authorities whenever they believe such action is required.
Where a minor infraction occurs they will notify the sponsor
of the event.
3 . Should a situation arise where the Municipal Representative
deems it necessary to notify the sponsor of an infraction,
and upon so doing the sponsor fails to comply, an event may
be immediately shut down.
4 . Failure to comply with the above could prevent the Licence
Holder or Organization from further renting any Municipal
facility and where appropriate, the Police will be advised
and charges could be laid.
5 Any infraction of the Municipal Alcohol Policy will be
reported by the Community Centre Manager or appropriate
Municipal Representative to the Council or designated
committee at their next meeting. Should Council or the
designated committee chose to do so, an appropriate letter
may be sent describing the problem to the sponsor. The
Council or designated committee may refuse future rental
privileges to the sponsor, giving notice of same by sending
an appropriate letter.
Continued on next page
23
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
CONSEQUENCES FOR FAILURE TO COMPLY - Continued
6 . Where persons under the age of majority are found to have
consumed or to be consuming alcohol at Special Occasion
Permit or non-Special Occasion Permit events, the authorities
may be called and/or the following procedure will be followed
by the Municipal Representative:
First Infraction: The individual (s) will be turned
over to a parent or guardian. If a
parent or guardian is not
available, the police will be
called. A registered letter will
be sent by the Council or designate
to the parents/guardians.
Second Infraction: The individual (s) will be banned
from attending any function held in
any municipal facility for a period
of 3 months. A registered letter
will be sent by the Council or
designate to the parents/guardians .
Third Infraction: A registered letter will be sent by
the Council or its' designate
notifying the individual (s) that
they are banned indefinitely from
the facility. The individual (s)
must appeal to the Council or the
designated committee for written
reinstatement .
Continued on next page
24
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
CONSEQUENCES FOR FAILURE TO COMPLY - Continued
7 . Where adults and/or youth engage in disruptive behaviour at
social events, authorities may be called and/or the following
procedure will be followed by the Municipal Representative:
First Infraction: A verbal warning will be given to
the individual (s) by staff in
charge or head of the function. If
individual (s) do not adhere to this
warning the Authorities will be
called. A registered letter will
be sent to the individual (s) .
Second Infraction: Individual (s) will be banned from
attending all functions held in any
municipal facility for a minimum
period of 3 months. A registered
letter will be sent to the
individual (s) advising of same.
Third Infraction: A registered letter will be sent
notifying the individual (s) that
they are banned indefinitely from
the facility. The individual (s)
must appeal to the Council or
designated committee for written
reinstatement
NOTE: Once a sponsor has received verbal notice of any
infraction of this policy, the sponsor may be
required to pay for the supply of police
servicing.
25
Appendix "A" MUNICIPALITY OF BAYHAM
Municipal Alcohol Policy
"CHECKLIST FOR RENTERS"
Date of Event (s) :
1 . Location of Event:
2 . Number in Attendance:
3 . Will persons under 19 years of age be attending this event?
Yes No
Note: *2 extra floor monitors are required for events with
attendance over 100 people and allowing participants under
the age of majority, and adequate volunteer or paid security
personnel may be required.
4 . Name of person and/or group sponsoring this event:
5 . Type of Identification for event workers
6 . Has proof of a Special Occasion Permit been provided?
YES NO
7 . Has proof of Insurance been provided? YES NO
8 . The safe transportation strategy(s) that will be used at this
function are:
a)
b)
c)
PLEASE SEE OVER
26
(2)
"CHECKLIST FOR RENTERS"
9 . The names and certification numbers of Smart Serve trained
program event workers are:
1) Name Certification #
2) Name Certification #
3) Name Certification #
4) Name Certification #
5) Name Certification #
6) Name Certification #
10 , I have reviewed the Municipal Alcohol Policy with a municipal
representative . Yes No
11 . I understand all the policy regulations.
Yes No
12 . I and/or my group will observe and obey all policy
regulations during the event .
Yes No
If No, explain:
Signature of Special Occasion Permit holder
Address
Telephone Number
Signature of Municipal Representative
Date:
27
Appendix "B" MUNICIPALITY OF BAYHAM
JVlunicipal Alcohol Policy
OUTDOOR SPECIAL OCCASION PERMITS
APPLICATION TO MUNICIPALITY OF BAYHAM COUNCIL
Date of Event (s) :
Type of Event:
1 . Location of Event:
2 . Number in Attendance:
3 . Will persons under 19 years of age be attending this event?
Yes No
4 . Name of person and/or group sponsoring this event:
5 . Will there be extra staffing above the guidelines set out by
the Municipal Alcohol Policy?
Describe i .e. #, Adequate volunteer or paid security
personnel, security company, volunteers (trained or
untrained) :
6 . Government Approvals that are necessary:
OPP Health Unit
Fire Building
Other
7 Transportation Strategies that will be used at this function
are:
a)
b)
PLEASE SEE OVER
28
2}
OUTDOOR SPECIAL OCCASION PERMITS
APPLICATION TO MUNICIPALITY OF BAYHAM COUNCIL
8 . Drawing of service area showing entrances, service area,
seating area, fencing etc. Please attach.
9 . Type of Fencing (i .e. Single or double fencing, snow fence
etc. )
10 . Glass or Plastic Glasses to be used?
11 . Parking arrangements:
12 . Type of identification for event workers :
13 . Percent of event workers that will be Smart Serve trained to
untrained:
14 . The Municipal Alcohol Policy has been reviewed with a
municipal representative
Yes No
Signature of Applicant
Address Telephone Number
Date:
29
APPENDIX "C"
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY COMMENT FORM
Please comment on the affects that this policy had relating to
your rental.
Date of your event:
Location of event:
Type of event:
Comments :
Thank you for your co-operation?
30
It is against the Liquor
Licence Act of Ontario for
licensed establishments to
serve customers to
intoxication.
For this reason, servers in
our facilities
are required to obey the law
and not serve anyone
to intoxication
We are pleased to offer
non-alcohol beverages
YOU M=AY BE
REQUIRED
TO SHOW
IDENTIFICATION
NO
DRINKS
BEYOND
THIS
POINT
33
VIENNA COMMUNITY CENTRE
26 Fulton Street , Vienna
Municipality of Bayham
519 -874 -4019 (Entrance phone)
519- 874 - 1299 (Bar Phone)
Municipal Representative
Name : Jackie Ringland
Address : R. R. # 1 , Vienna, Ontario NOJ 1Z0
Telephone number : 519-866-3427
If no answer, leave message
Owner of facility
Municipality of Bayham
519-866-5521
(Mon. -Fri . 8 : 30 a .m. 4 : 30 p .m. )
O. P . P . , FIRE, AMBULANCE, OTHER EMERGENCY: Dial 9-1-1
Alcohol & Gaming Commission of Ontario (formerly Liquor
Control Board of Ontario) (daytime-or leave message)
1-800 -522-2876
Taxi : J & D' s Taxi Service (Aylmer) 773-9566
KTN Taxi (Tillsonburg) 519-688-3900
34
BAYHAM COMMUNITY CENTRE
56169 Heritage Line , Straffordville
Municipality of Bayham
519 -866 -3491 (Kitchen)
519- 866 -3104 (Entrance phone)
Municipal Representative
Name : Jackie DeClercq
Address : R. R. # 1 Straffordville: Ontario NOJ 1Y0
Telephone number : 519-866-3323
Owner of facility:
Municipality of Bayham
519-866-5521
(Mon. -Fri . 8 : 30 a .m. -. 4 : 30 p .m. )
O. P. P . , FIRE, AMBULANCE, OTHER EMERGENCY: Dial 9-1-1
Alcohol & Gaming Commission of Ontario (formerly Liquor
Control Board of Ontario) (daytime-or leave message)
1-800-522-2876
Taxi : J & D' s Taxi Service (Aylmer) 773-9566
KTN Taxi (Tillsonburg) 519-688-3900
35
SPONSOR OF THIS EVENT
Name:
Address :
Telephone number:
Email address :
No Minors
Served
* * * * * * *
All Ticket
Sales End at
12 : 30 am
* * * * * * *
Bar closes
at 1 : 00 am
* * * * * * *
Tables cleared
by 1 : 30 am