HomeMy WebLinkAboutNovember 20, 2014 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville, ON
Council Chambers
Thursday, November 20, 2014
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held on
Thursday, November 20, 2014 in the Council Chambers. Present were Mayor Paul
Ens, Councillors Wayne Casier, Tom Southwick and Ed Ketchabaw, Administrator Paul
Shipway and Clerk Lynda Millard.
Deputy Mayor Cliff Evanitski was absent.
Chief Building Official I Drainage Superintendent Bill Knifton, Public Works Manager
Vance Czerwinski were in attendance to present their respective reports and Public
Works Operations Supervisor Ed Bradfield was also present.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
No disclosures of pecuniary interest were declared.
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of Council held November 6, 2014.
2014-533
Moved by: Councillor T Southwick
Seconded by: Councillor W Casier
"THAT the minutes of the regular meeting held November 6, 2014 be
approved as circulated."
CARRIED UNANIMOUSLY
(b) Added Item(s)
2014-534
Moved by: Councillor T Southwick
Seconded by: Councillor W Casier
"THAT in accordance with Section 21 of Procedural By-law 2002-93, By-
laws 2014-108 and 2014-109, authorizing agreements with contractors for
winter control services, be added to the agenda as 12 items."
CARRIED UNANIMOUSLY
Page 1 of 9
Council Minutes November 20, 2014
4. DELEGATIONS, STATEMENTS AND UPDATES
1. DELEGATIONS
(a) 7:05 p.m. - Lauren Millier from Milker, Dickinson, Blais regarding "Municipality
of Bayham Economic Development Opportunities Initiatives Plan".
File: D02
Mayor Ens noted this delegation was cancelled due to inclement weather conditions
and would be rescheduled in January.
2. STATEMENTS BY COUNCIL
Mayor Ens announced that the Volunteer Appreciation night, which recognizes all
volunteers in Bayham, will be held at 7:00 p.m. on Thursday, November 27th at the
Vienna Community Centre and encouraged everyone to spread the word and attend
to support our local volunteers.
5. INFORMATION ITEMS
(a) Correspondence dated October 28, 2014 from Ontario Good Roads
Association regarding "Nominations".
File: A01
(b) Bayham Harbourfront Committee draft minutes of meeting held November 11,
2014.
File: C06
(c) Bayham Historical Society draft minutes of meeting held October 2, 2014.
File: C06
(d) Museums Bayham minutes of meeting held November 12, 2014.
File: C06
(e) Correspondence dated October 20, 2014 from Town of Collingwood to Canada
Post regarding "Reconsider Decision to Eliminate Home to Home Postal
Delivery".
File: C10
(1) Correspondence dated October 29, 2014 from Union Gas to Mayor Ens
following re-election as Mayor.
File: E06
2014-535
Moved by: Councillor W Casier
Seconded by: Councillor E Ketchabaw
Page 2 of 9
Council Minutes November 20, 2014
"THAT information items 5(a) through 5(f) be received for information."
CARRIED UNANIMOUSLY
6, PLANNING, DEVELOPMENT, RECREATION & TOURISM
(a) Notice of Public Meeting concerning a proposed Official Plan amendment in
the Municipality of Bayham.
File: D06
2014-536
Moved by: Councillor T Southwick
Seconded by: Councillor W Casier
"THAT notice of Public Meeting concerning a Proposed Official Plan
Amendment in the Municipality of Bayham be received for information."
CARRIED UNANIMOUSLY
7. ROADS, AGRICULTURE & DRAINAGE
8. PROPERTY, BUILDING & PROTECTIVE SERVICES
(a) Staff Report F2014-019 regarding "Building By-Law".
File: CO1
CBO Bill Knifton identified minor increases to building fees that are proposed,
noting that these increases continue to be competitive to fees of neighbouring
municipalities.
2014-537
Moved by: Councillor W Casier
Seconded by: Councillor E Ketchabaw
"THAT Staff Report P2014-019 regarding proposed amendments to the
Building By-Law be received;
AND THAT Council directs staff to prepare a new rates and fees by-law
that includes the amendments to the Building By-Law, as proposed, for
Council's consideration."
CARRIED UNANIMOUSLY
Page 3 of 9
Council Minutes November 20, 2014
(b) Staff Report P2014-020 regarding "Outdoor Solid Fuel Combustion
Appliances".
File: C01
Mr. Knifton noted that these heating units are now regulated by legislation and to
meet CSA standards and restrictions on placement and setbacks, a permit is
necessary.
2014-538
Moved by: Councillor W Casier
Seconded by: Councillor E Ketchabaw
"THAT Staff Report P2014-020 regarding information on Outdoor Solid Fuel
Combustion Appliances be received for information."
CARRIED UNANIMOUSLY
9. FINANCE, ADMINISTRATION & PERSONNEL
(a) Cheque Register being Cheque #017625 to Cheque #017697 inclusive, except
Cheques #017447 totaling $237,180.48 and Payroll Disbursements for the
period ending November 9, 2014 totaling $51,441.57
2014-539
Moved by: Councillor E Ketchabaw
Seconded by: Councillor W Casier
"THAT Cheque Register being Cheque #017625 to Cheque #017697
inclusive, except Cheques #017447 totaling $237,180.48 and Payroll
Disbursements for the period ending November 9, 2014 totaling $51,441.57
be approved."
CARRIED UNANIMOUSLY
(b) Correspondence dated October 29, 2014 from Elgin St. Thomas Public Health
regarding "Healthy Communities Partnership".
File: A16
2014-540
Moved by: Councillor E Ketchabaw
Seconded by: Councillor W Casier
"THAT correspondence from Elgin St. Thomas Public Health be deferred."
CARRIED UNANIMOUSLY
Page 4 of 9
Council Minutes November 20, 2014
(c) Correspondence dated November 13, 2014 from Township of Malahide
regarding "Doors Open East Elgin 2015".
File: R00
2014-541
Moved by: Councillor E Ketchabaw
Seconded by: Councillor W Casier
"THAT the correspondence from the Township of Malahide regarding
Doors Open East Elgin 2015 be received;
THAT the Council of the Municipality of Bayham agrees to participate in
the Doors Open East Elgin 2015;
THAT Council approves financial support for the 2015 registration fee of
$1,695.00 (Bayham's share being $565.00) along with a share of minimal
costs for advertising and marketing of the event;
AND THAT the funds be drawn from the 2014 tourism operating budget."
CARRIED UNANIMOUSLY
(d) Correspondence dated November 4, 2014 from County of Elgin regarding
"Plank Road Pedestrian Crossing Survey - Straffordville Public School".
File: T08
The Administrator confirmed that the County relied on the gap analysis by the
Commissionaires rather than have a study conducted. The County is responsible
for the establishment of appropriate pedestrian crossing measures when deemed
to be necessary. County approval for any actions by the municipality, would be
supported by them, at the municipality's full cost.
2014-542
Moved by: Councillor E Ketchabaw
Seconded by: Councilor W Casier
"WHEREAS pursuant to the correspondence of August 15, 2014 of Peter
Dutchak, CET, CRS Deputy Director of Engineering Services Elgin County
'if a pedestrian crossing warrants as identified in the Ontario Traffic Manual
(OTM) are met, a pedestrian crossing facility is the County's responsibility
to provide';
AND WHEREAS the F.R. Berry & Associates Plank Road Pedestrian
Crossing Survey obtained by the County of Elgin determined that
`mechanically operated pedestrian crossing facilities are not justified near
Straffordville Public School;
Page 5 of 9
Council Minutes November 20,2014
AND WHEREAS pursuant to the August 15, 2014 correspondence of Elgin
County 'if OTM warrant criteria is not met, the local municipality may install
a pedestrian crossing facility on a County road at its cost'
NOW THEREFORE, BE IT RESOLVED:
THAT the Council of the Corporation of the Municipality of Bayham receive
Correspondence Item No. 9(d) for information;
THAT no action be taken by the Municipality of Bayham with respect to the
school crossing guard request;
THAT a copy of this resolution be sent to Straffordville Public School and
the Thames Valley District School Board;
AND THAT Council request the County investigate signage enhancements
to the school zone."
CARRIED UNANIMOUSLY
(e) Staff Report F2014-033 regarding "The Canadian Radiocommunications
Information and Notice Service (CRINS-SINRC)".
File: Al2
2014-543
Moved by: Councillor E Ketchabaw
Seconded by: Councilor W Casier
"THAT Report F2014-033 be received for information;
THAT the Council of the Corporation of the Municipality of Bayham
participate in CRINS-SINRC and to utilize the services of CRINS-SINRC to
manage the processing of all radiocommunications applications within the
jurisdiction of the Municipality of Bayham in our capacity as the Land Use
Authority as recognized by Industry Canada under Client Procedure
Circular (CPC) 2-0-03, Issue 5 (2014);
THAT Council of the Corporation of the Municipality of Bayham hereby
authorizes CRINS-SINRC and its staff to act as the authorized
representative of the Municipality of Bayham pursuant to Section 4 of CPC
2-0-03, Issue 5 for the purpose of receiving and acting upon all
radiocommunications applications, reporting to and working with the
Deputy Clerk/Planning Coordinator;
AND THAT the Council of the Corporation of the Municipality of Bayham
direct staff to bring forward a by-law for Council consideration to adopt the
CRINS-SINRC Reference Protocol Issue 2, and subsequent amendments as
may be approved from time to time, as the municipality's protocol in force
for all radiocommunications applications."
CARRIED UNANIMOUSLY
Page 6 of 9
Council Minutes November 20, 2014
(f) Staff Report F2014-034 regarding "Legal Services"
File: L00
2014-544
Moved by: Councillor E Ketchabaw
Seconded by: Councillor T Southwick
"THAT Report F2014-033 re Legal Services be received for information;
THAT the Council of the Corporation of the Municipality of Bayham
delegates the Administrator the authority to act on Council's behalf in
requesting and retaining the Middlesex County Barrister & Solicitor's Office
on a file by file basis;
AND THAT Council delegates to the Administrator signing authority to
authorize retainers with the Middlesex County Barrister & Solicitor's
Office."
CARRIED UNANIMOUSLY
10. ENVIRONMENT
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2014-545
Moved by: Councillor E Ketchabaw
Seconded by: Councillor T Southwick
"THAT the Council do now rise to enter into an "in Camera" Session of
Committee of the Whole at 8:07 p.m. to discuss:
• the security of the property of the municipality or local board;
• personal matters about an identifiable individual, including municipal
or local board employees;
• litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board."
CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held November 6,
2014.
(c) Confidential Report regarding the security of the property of the municipality or
local board.
Page 7 of 9
Council Minutes November 20,2014
(d) Confidential item regarding personal matters about an identifiable individual,
including municipal or local board employees.
(e) Confidential item regarding litigation or potential litigation, including matters
before administrative tribunals, affecting the municipality or local board.
(f) Out of Camera.
2014-546
Moved by: Councillor T Southwick
Seconded by: Councillor E Ketchabaw
"THAT the Committee of the Whole do now rise from the "In Camera"
session at 10:10 p.m."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-Law 2014-108 A By-Law to authorize the execution of a contract
(Learners)
(b) By-Law 2014-109 A By-Law to authorize the execution of a contract (Aylmer
Garden Centre)
(c) By-Law 2014-112 A By-Law to adopt a policy (CRINS-SINRC)
2014-547
Moved by: Councillor T Southwick
Seconded by: Councillor E Ketchabaw
"THAT By-Laws 2014-108, 2014-109 and 2014-112 be read a first, second
and third time and finally passed."
CARRIED UNANIMOUSLY
(d) By-Law 2014-113 A By-Law to confirm all actions of Council
2014-548
Moved by: Councillor T Southwick
Seconded by: Councillor W Casier
"THAT confirming By-Law 2014-113 be read a first, second and third time
and finally passed."
CARRIED UNANIMOUSLY
Page 8 of 9
Council Minutes November 20, 2014
13. ADJOURNMENT
(a) Adjournment
2014-549
Moved by: Councillor T Southwick
Seconded by: Councillor W Casier
"THAT the Council meeting be adjourned at 10:12 p.m."
CARRIED UNANIMOUSLY
M''YOR CLERK
Page 9 of 9
I
I