HomeMy WebLinkAboutMarch 22, 2007 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday March 22, 2007
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held beginning at
7:00 p.m. on Thursday, March 22, 2007 in Council Chambers. Present were Mayor Lynn
Acre, Deputy Mayor Cliff Evanitski, Councillors Wayne Casier and Ed Ketchabaw,
Administrator Kyle Kruger, and Clerk Lynda Millard.
Planning Co-ordinator Margaret Underhill and Water/Wastewater Superintendent Ed
Roloson were in attendance to present their respective reports. Councillor Mark Taylor
was absent.
1. CALL TO ORDER Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF None
3. APPROVAL OF MINUTES
Minutes of the Regular Meeting of Council held February 15, 2007
Minutes of the Budget meeting held February 20, 2007
Minutes of the open and closed sessions of Special and Budget meeting held March 6,
2007
2007-134 Moved by C Evanitski
Seconded by E Ketchabaw
"THAT the minutes of the Regular Meeting of Council held February 15, 2007 be
approved as circulated."
Disposition: Motion Carried Unanimously
2007-135 Moved by E Ketchabaw
Seconded by C Evanitski
"THAT the minutes of the Budget Meeting of Council held February 20,2007 be
approved as circulated."
Disposition: Motion Carried Unanimously
Council Minutes - 64 March 22, 2007
2007-136 Moved by C Evanitski
Seconded by E Ketchabaw
"THAT the minutes of the open and closed sessions of the Special and Budget
meeting held March 6,2007 be approved as circulated."
Disposition: Motion Carried Unanimously
ADDED ITEM
2007-137 Moved by C Evanitski
Seconded by E Ketchabaw
"THAT in accordance with Section 21 of Procedural By-law 2002-93,the 2006
Annual Report for the Port Burwell Secondary Water System, be added to the
agenda as item 10.1(g)
Disposition: Motion Carried Unanimously
4. DELEGATIONS
(a) 7:05 p.m.—Donna Morrell, ratepayer was in attendance seeking Council support for a
proposed residence construction in Vienna. She wishes to rebuild a home a little larger
than the old house that had been demolished six or seven years ago. As the property is
located in Floodway, she was advised that rezoning is necessary.
Administrator Kruger provided a brief overview of the process and the costs involved.
Item 8.1(d)
5. INFORMATION ITEMS
Mayor Acre announced.that Bayham has been approved to receive $505,000 through the Rural
Infrastructure Investment Initiative for upgrades to the Sewage Treatment Plant for septage
disposal. In addition, the County of Elgin will receive$1.5 million for repairs to the Black
Bridge on Plank Road north of Straffordville.
2007-138 Moved by W Casier
Seconded by C Evanitski
"THAT information items 5(a) through 5(o) be received for information."
Disposition: Motion Carried Unanimously
Council Minutes 65 March 22, 2007
(a) Resolutions from the Town of Aylmer and the County of Elgin supporting
implementation of the Tobacco Exit Strategy Proposal.
File: C10
(b) Correspondence from the Association of Municipalities of Ontario dated February 9, 21
and 26, 2007 regarding"AMO Report to Members on January 2007 Board Meeting",
"Opportunity to Offer Your Input to the Federal-Provincial Fiscal Imbalance Deadline is
February 28th", "AMO Releases Rural-Northern Discussion Paper".
File: A01
(c) Correspondence from Thames Valley District School Board dated February 8, 2007
regarding Special Olympics invitation.
File: C13
(d) Correspondence from London-Middlesex Children's Water Festival dated February 19,
2007 requesting fundraising support. (&Sponsorship Guide)
File: C13
(e) Correspondence from Canadian Red Cross dated February 8, 2007 re province-wide
raffle lottery.
File: P09
(f) Proceedings of the Elgin County Council from December 2005 to November 2006
publication.
File: M07
(g) Museums Bayham Minutes of meeting held February 14, 2007.
File: C06
(h) Correspondence from Steve Peters, MPP and the federal Office of the Minister of
Agriculture and Agri-Food regarding the tobacco exit strategy proposal.
File: A16
(i) Correspondence from the Association of Municipalities of Ontario dated March 6, & 12
regarding"Use of Enhanced 911 Information for Community Notification Services",
"Invitation to a Provincial Forum of the Canadian Coalition of Municipalities Against
Racism and Discrimination" and HealthForce Ontario Recruitment Centre, respectively.
File: A01
(j) Correspondence from Ontario Forestry Coalition dated February 12, 2007 regarding
Proposed Species at Risk Legislation.
File: A01
(k) Correspondence from St. Thomas—Elgin Tourist Association dated March 5, 2007
regarding Notice of Annual General Meeting.
File: A01
Council Minutes - 66 - March 22, 2007
(1) Elgin Group Police Services Board Minutes of meeting held February 21, 2007.
File: C06
(m) Bayham Historical Society Minutes of meeting held February 8, 2007.
File: C06
(n) News Release dated February 28, 2007 from Ministry of Labour regarding Ontario
Government Working to Reduce Workplace Pains and Strains.
File: M06
(o) Bayham Community Centres Committee draft minutes of meetings held February 22 and
March 13, 2007.
File: CO6
6. PLANNING, DEVELOPMENT,RECREATION & TOURISM
1. CORRESPONDENCE&REPORTS
(a) Staff Report D2007-009 regarding Policy for condition of provision of potable water for
consent applications.
File: A09
2007-139 Moved by W Casier
Seconded by C Evanitski
"THAT Staff Report D2007-009 be received;
AND THAT Council adopt the recommended policy regarding water testing for
quality and quantity as follows:
1. water quality testing reports for nitrates and bacteria content on each
newly created residential lot proposed to be on private services be
required as a condition of consent application ;
2. water quantity testing report be required on each created residential lot
proposed to be on private services as a condition of consent application;
3. for existing lots, proof of sufficient supply of potable water be required
prior to issuance of a building permit."
Disposition: Motion Carried
Council Minutes - 67 - March 22, 2007
7. ROADS,AGRICULTURE & DRAINAGE
Y. CORRESPONDENCE&REPORTS
(a) Staff Report DR2007-006 regarding Otters Edge Municipal Drain six-month extension.
File: E09
2007-140 Moved by C Evanitski
Seconded by E Ketchabaw
"THAT Staff Report DR2007-006 regarding the.Otters Edge Municipal Drain be
received;
AND THAT the Council of the Municipality of Bayham hereby extends the period
for filing of a report for the Otters Edge Municipal Drain, by the Engineer, Spriet
Associates, for a further six (6) month period,namely on or before August 2, 2007. "
Disposition: Motion Carred Unanimously
(b) Notification of Special Event Edison Fest, June 9, 2007, Staff Memo C2007-007
and background information.
File: R06
2007-141 Moved by E Ketchabaw
Seconded by C Evanitski
"THAT the Notification of Special Event submitted by the Bayham Historical
Society regarding Edison Fest on June 9, 2007 and Staff Memorandum C2007-007
be received;
AND THAT By-law 2007-031, being a by-law to authorize the Bayham Historical
Society to conduct 'toll gate' fundraising activities at Edison Fest on Saturday June
9,2007, be presented to Council for enactment."
Disposition: Motion Carried Unanimously
(c) Staff Report PR2007-03 regarding Road Closure Application—Part of Edison Drive.
File: T09
2007-142 Moved by W Casier
Seconded by C Evanitski
"THAT Staff Report PR2007-03 be received;
AND THAT staff be directed to initiate any required procedures pursuant to the
Municipal Act to close a portion of Main Street (now Edison Drive) and Alley as
Council Minutes - 68 - March 22, 2007
requested by Donald Ferguson on behalf of his client, provided the applicant pays
required expenses including legal, survey, advertising, appraisal, and an
administrative fee, and that upon closure of the road, the lands be conveyed to the
applicant at appraised value."
Disposition: Motion Carried Unanimously
8. PROPERTY,BUILDING& PROTECTIVE SERVICES
1. CORRESPONDENCE&REPORTS
(a) Building Permit report for month of February 2007.
File: P10
2007-143 Moved by C Evanitski
Seconded by E Ketchabaw
"THAT the Building Permit report for the month of February 2007 be
received for information."
Disposition: Motion Carried Unanimously
(b) Correspondence from Straffordville Community Committee dated March 9, 2007
requesting use of the cement pad and parking lot for yard sale fund raising activity May
5, 2007.
File: C13
2007-144 Moved by E Ketchabaw
Seconded by W Casier
"THAT the correspondence from Straffordville Community Committee
dated March 9,2007 be received;
AND THAT Council approves the request to use the cement pad and parking
lot at the Bayham Community Park for yard sale activities on May 5,2007,
between 6;00 a.m. and 4:00 p.m., subject to:
provision of proof of liability insurance coverage,naming the
municipality as an additional insured,in the minimum amount of$2
million; and
> clean-up of the area be the responsibility of the organizers"
Disposition: Motion Carried Unanimously
Council Minutes - 69 - March 22, 2007
(c) Staff Report F2007-13 regarding Annual Building Report.
File: F03
2007-145 Moved by C Evanitski
Seconded by W Casier
"THAT Staff Report F2007-13 regarding the Annual Building Department
Financial Report for 2006 be received for information."
Disposition: Motion Carried Unanimously
(d) Long Point Region Conservation Authority correspondence dated February 27, 2007,
provided by Donna Morrell,regarding proposed construction of a residence in Vienna.
File: R#004-001-24200
2007-146 Moved by W Casier
Seconded by E Ketchabaw
"THAT the Long Point Region Conservation Authority correspondence
dated February 27,2007,provided by Donna Morrell, regarding proposed
construction of a residence in Vienna be received for information."
Disposition: Motion Carried Unanimously
(c) Staff Report P2007-009 regarding Fire Department Dispatch Services. (deferred to next
meeting)
File: P16
9. FINANCE,ADMINISTRATION & PERSONNEL
I. CORRESPONDENCE&REPORTS
(a) Cheque Register being Cheque#2118 to Cheque#2208 inclusive,totaling$240,105.07,
Cheque#2209 to Cheque#2310, inclusive, except Cheque#2310,totaling$756,740.60
and Payroll Disbursements for the periods ending February 11,25 and March 11,2007
totaling$49,077.26, $52,184.84 and$51,306.04,respectively.
2007-147 Moved by W Casier
Seconded by E Ketchabaw
"THAT the Cheque Register being Cheque#2118 to Cheque#2208 inclusive,
totaling$240,105.07, Cheque#2209 to Cheque#2310,inclusive,except Cheque#
2310,totaling$756,740.60 and Payroll Disbursements for the periods ending
February 11,25 and March 11,2007 totaling$49,077.26,
$52,184.84 and$51,306.04,respectively,be approved."
Disposition: Motion Carried Unanimously
Council Minutes - 70 - March 22, 2007
(b) Correspondence dated February 26,2007 from Long Point Region Conservation
Authority regarding approved 2007 operating and capital budget, and municipal
levy. (also 2006 financial statements and 2007 Business Plan)
File: A16
2007-148 Moved by W Casier
Seconded by E Ketchabaw
"THAT the correspondence dated February 26, 2007 from Long Point Region
Conservation Authority regarding approved 2007 operating and capital budge and
municipal levy be received for information."
Disposition: Motion Carried
(c) Correspondence dated February 22, 2007 from Valerie Donnell, Skate Park Committee
member, regarding Vienna street signs and the old garage beside the park.
File: C13
2007-149 Moved by W Casier
Seconded by C Evanitski
"THAT the correspondence dated February 22, 2007 from Valerie Donnell,
Skate Park Committee member be received for information."
Disposition: Motion Carried Unanimously
(d) Staff Memorandum C2007-002 regarding Committee Appointments Update.
File: C12
2007-150 Moved by E Ketchabaw
Seconded by W Casier
"THAT the Staff Memorandum C2007-002 dated February 27,2007 be
received;
AND THAT By-Law 2007-016, being a by-law to amend appointments By-
Law 2007-001,be presented to Council for enactment."
Disposition: Motion Carried Unanimously
(e) Draft By-law 2007-027 regarding renewal of agreement with Mae C Legg, for the
provision of a concession food booth at the east beach in Port Burwell.
File: CO1
Council Minutes - 71 - March 22, 2007
2007-151 Moved by W Casier
Seconded by C Evanitski
"THAT By-Law 2007-027,being a by-law to authorize the renewal of an
agreement between the Municipality of Bayham and Mae C. Legg for the
provision of a concession food booth at the east beach in Port Burwell,be
presented to Council for enactment."
Disposition: Motion Carried Unanimously
(f) Staff Report F2007-15 regarding Telecommunications Review Results.
File: L14
2007-152 Moved by E Ketchabaw
Seconded by W Casier
"THAT the Staff Report F2007-15 regarding Telecommunications Review
Results be received;
AND THAT staff be authorized to proceed with the telecommunications changes as
recommended by Telcom Enterprises and to execute the Acceptance Agreement
with Telcom Enterprises as attached to report F2007-15."
Disposition: Motion Carried Unanimously
(g) Staff Memorandum dated March 19 regarding Wind Farm Interpretive Site Preparations.
File: D00
2007-153 Moved by W Casier
Seconded by C Evanitski
"THAT the Staff Memorandum dated March 19, 2007 be received;
AND THAT the Interpretive Centre Committee be authorized to obtain
quotes for the site preparation works."
Disposition: Motion Carried
(h) Staff Report F2007-016 regarding Accessibility Plan.
File: A09
Council Minutes - 72 - March 22, 2007
2007-154 Moved by W Casier
Seconded by C Evanitski
"THAT the Staff Report F2007-016 regarding Accessibility Plan be received;
AND THAT the updated Accessibility Plan for the Municipality for Bayham
be approved."
Disposition: Motion Carried Unanimously
10. ENVIRONMENT
1. CORRESPONDENCE&REPORTS
(a) 2006 Annual Report for the Elgin Area Primary Water Supply System.
File: E05
2007-155 Moved by E Ketchabaw
Seconded by W Casier
"THAT the 2006 Annual Report for the Elgin Area Primary Water Supply System,
Number 210000871, be received for information."
Disposition: Motion Carried Unanimously
(b) Ministry of the Environment report regarding Bayham Distribution System Inspection
conducted on December 14,2006.
File: E05
2007-156 Moved by C Evanitski
Seconded by W Casier
"THAT the Ministry of the Environment correspondence dated February 1,2007
regarding Bayham(Elgin AWS) Distribution System Inspection conducted on
December 14,2006 be received for information."
Disposition: Motion Carried Unanimously
(c) Annual Report from the Ministry of the Environment regarding Drinking-Water Systems
Regulation O.Reg.170/03.
File: E05
(d) 2006 Annual Summary Report for Bayham Municipal Water Systems.
File: E05
Council Minutes • 73 - March 22, 2007
(e) Monthly Water Consumption Report for the year ending December 31, 2005 and 2006.
File: E05
2007-157 Moved by E Ketchabaw
Seconded by C Evanitski
"THAT the 2006 Annual Summary Report for Bayham Municipal Water Systems,
the Bayham Distribution System No. 260004748 and the 2006 flows be received for
information."
Disposition: Motion Carried Unanimously
(f) 2006 Ontario Clean Water Agency Annual Summary Report for the Port Burwell
Secondary Water Distribution.
File: E05
2007-158 Moved by W Casier
Seconded by E Ketchabaw
"THAT the 2006 Annual Summary Report for the Port Burwell Secondary Water
Distribution prepared by the Ontario Clean Water Agency be received for
information."
Disposition: Motion Carried Unanimously
(g) 2006 Annual Report for the Port Burwell Secondary Water System.
File: E05
2007-159 Moved by W Casier
Seconded by E Ketchabaw
"THAT the 2006 Annual Report for the Port Burwell Secondary Water System,
Number 260004735, be received for information."
Disposition: Motion Carried Unanimously
Council Minutes - 74 - March 22, 2007
11. COMMITTEE OF THE WHOLE
1. CORRESPONDENCE&REPORTS
2007-160 Moved by W Casier
Seconded by C Evanitski
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole to discuss personal matters about an identifiable individual,including
municipal or local board employees."
Disposition: Motion Carried Unanimously
2007-161 Moved by C Evanitski
Seconded by E Ketchabaw
"THAT the Committee of the Whole do now rise from the"In Camera"
session."
Disposition: Motion Carried Unanimously
(a) Discussion regarding a confidential property matter. (deferred)
(b) Discussion regarding a confidential personal matter.
12. BY-LAWS
2007—016 A By-law Amending Appointments B/L 2007-001
2007—027 A By-law to Authorize Execution of an Agreement with Mae C. Legg
(Food Booth)
2007—031 A By-law to Authorize the BHS to Solicit Donations at Edison Fest
2007—025 A By-law to confirm all actions of Council
2007-162 Moved by E Ketchabaw
Seconded by W Casier
"THAT By-laws 2007-016, 2007-027 and 2007-031 be read a first, second and
third time and fmally passed."
Disposition: Motion Carried Unanimously
Council Minutes - 75 - March 22, 2007
2007-163 Moved by W Casier
Seconded by C Evanitski
"THAT confirming By-law 2007-025 be read a first, second and third time
and finally passed."
Disposition: Motion Carried Unanimously
13. ADJOURNMENT
2007-164 Moved by C Evanitski
Seconded by E Ketchabaw
"THAT the meeting be adjourned at 9:55 p.m."
Disposition: Motion Carried Unanimously
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Date Approved:aU