HomeMy WebLinkAboutDecember 04, 2008 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
December 4, 2008
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,
December 4,2008 in the Council Chambers. Present were Mayor Lynn Acre,Deputy Mayor Cliff
Evanitski,Councillors Mark Taylor, Wayne Casier and Ed Ketchabaw,Administrator Kyle Kruger
and Administrative Assistant Brenda Gibbons.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST&THE GENERAL NATURE
THEREOF
None
3. APPROVAL OF MINUTES
(a) Minutes of the regular meeeting of Council held November 20,2008
2008-576
Moved by W Casier
Seconded by M Taylor
"THAT the minutes of the regular meeting of Council held November 20,
2008 be approved as circulated."
CARRIED UNANIMOUSLY
4. DELEGATIONS
(a) 7:05 p.m. Wanda Hoshal regarding Estherville Cemetery
Mrs. Hoshal advised Council that she still has many unanswered questions
regarding Estherville Cemetery records and results of the property search.
Administrator Kyle Kruger advised receipt of a verbal report from the solicitor
listing all property owners with actual report to follow. When asked about work
being done by the Municipality,Mr.Kruger advised a report is scheduled for later
in this meeting outlining staff progress.
Mrs.Hoshal distributed to Council a letter from Mae Leonard offering her services
for dowsing.
In light of Mrs.Hoshal's questions,Council decided to proceed with presentation of
item 9.1(J)at this time.
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Council Minutes December 4, 2008
(b) Staff Report C2008-12 regarding Old Port Burwell(Esterville)Cemetery
2008-577
Moved by M Taylor
Seconded by W Casier
9.1(j)
"THAT Staff Report C2008-12 regarding Old Port Burwell(Esterville)
Cemetery be received;
AND THAT Mae Leonard be retained to investigate the subject lands,
subject to receipt of permission from the property owner."
CARRIED UNANIMOUSLY
5. INFORMATION ITEMS
(a) Copy of Resolution passed November 17,2008 by the City of Cambridge Council
regarding"Property Tax Assessment".
File: C10
(b) Emergency Management Program Committee minutes of meeting held November
24, 2008.
File: A02
(c) Correspondence dated November 19, 24 and 27,2008 from Association of
Municipalities of Ontario regarding"AMO- Ontario First Joint Annual MOU
Statement", "Municipal Support of Climate Station Data Needed", "Government
Releases Draft Information and Communications Standard" and "AMO Requests
Extension on the Public Review Period for the Information and Communications
Standard".
(d) Correspondence received November 18,2008 from Association of Municipalities
of Ontario regarding"Municipal Cultural Planning".
File A01
(e) Correspondence dated November 13, 2008 from,AIM PowerGen regarding"Erie
Shores Wind Farm II West Bid"
File D03
(f) Certificate of Thanks from the Edison Museum of Vienna regarding "Murder
Mystery".
File M04
2008-578
Moved by W Casier
Seconded by C Evanitski
"THAT information items 5(a)through 5(f)be received for information."
CARRIED UNANIMOUSLY
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Council Minutes December 4, 2008
6. PLANNING,DEVELOPMENT,RECREATION&TOURISM
No Items
7. ROADS,AGRICULTURE&DRAINAGE
(a) Staff Report DR2008-024 regarding Petition for Drainage(Orchard Crest Farms).
2008-579
Moved by C Evanitski
Seconded by E Ketchabaw
"THAT Council of the Municipality of Bayham acknowledges the filing with
the Clerk of the Petition for drainage works by Mark Elliott of Orchard
Crest Farms;
AND THAT Staff Report DR2008-024 regarding the petition for drainage
be received;
AND THAT Council wishes to proceed with this matter and appoints
Spriets Associates,Engineers,to prepare a preliminary report on the
proposed drainage area,pursuant to Section 5 of the Drainage Act,for
Council's consideration."
CARRIED UNANIMOUSLY
8. PROPERTY,BUILDING&PROTECTIVE SERVICES
(a) Building Permit Report for the month ending November 30,2008.
File: P10
Administrator Kyle Kruger noted permit#135 contains incorrect property address
description on the report. Initially address was listed as 41 Chapel Street and has
since been corrected to 10528 Plank Road.
2008-580
Moved by C Evanitski
Seconded by W Casier
"THAT the Building Permit report for the month ending November 30,
2008 be received for information."
CARRIED UNANIMOUSLY
9. FINANCE,ADMINISTRATION&PERSONNEL
(a) Cheque Register being Cheque#5510 to Cheque#5568 inclusive,except Cheque
#5536 totaling$228,908.87 and Payroll Disbursements for the period ending Nov.
16,2008 totaling$45,950.66.
2008-581
Moved by W Casier
Page 3 of 8
Council Minutes December 4,2008
Seconded by C Evanitski
"THAT Cheque Register being Cheque#5510 to Cheque#5568 inclusive,
except Cheque#5536 totaling$228,908.87 and Payroll Disbursements for
the period ending Nov. 16,2008 totaling$45,950.66 be approved."
CARRIED UNANIMOUSLY
(b) Invoice dated October 17,2008 submitted by Bayham West Cemetery requesting
payment for tree removal.
File: S09
2008-582
Moved by W Casier
Seconded by C Evanitski
"THAT the invoice dated October 17,2008 submitted by Bayham West
Cemetery be received;
AND THAT Council approves the payment of$400.00 on behalf of the
Bayham West Cemetery regarding tree removal."
CARRIED UNANIMOUSLY
(c) Joint Cemetery Board Meeting Minutes of meeting held Tuesday,November 25,
2008.
File: C06
2008-583
Moved by E Ketchabaw
Seconded by C Evanitski
"THAT the Joint Cemetery Board Meeting minutes of meeting held
Tuesday,November 25,2008 be received;
AND THAT Council consider restriction of the relocation of abandoned
cemetery monuments in order to maintain actual gravesite locations as
needed."
CARRIED UNANIMOUSLY
(d) Staff Report C2008-10 regarding Economic Development- Chamber of
Commerce.
File: D00
2008-584
Moved by W Casier
Seconded by M Taylor
"THAT Staff Report C2008-10 regarding Economic Development-
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Council Minutes December 4,2008
Chamber of Commerce be received;
AND THAT Council endorse the establishment of a Municipal/Chamber of
Commerce Liason Committee,and that 2 members of Council be appointed
to represent the Municipality on this Committee. The Council Members
will be Mayor Acre and Councillor Taylor."
CARRIED UNANIMOUSLY
(e) Staff Report C2008-011 regarding Reappointment of Closed Meeting Investigator.
File: A09
2008-585
Moved by E Ketchabaw
Seconded by W Casier
"THAT Staff Report C2008-011 regarding Reappointment of Closed
Meeting Investigator be received;
AND THAT Mr.John Maddox(JGM Consulting)be reappointed as
Closed Meeting Investigator for the Municipality of Bayham for a further
one-year term(2009), and that draft By-Law No.2008-117 be presented to
Council for enactment."
CARRIED UNANIMOUSLY
(f) Draft By-Law 2008-118 to further amend By-Law 2008-001 appointing members
to boards and committees
2008-586
Moved by C Evanitski
Seconded by W Casier
"THAT By-Law No.2008-118 regarding appointing members to boards and
committees be presented to Council for enactment."
CARRIED UNANIMOUSLY
(g) Draft By-law 2008-080 to amend By-Law 2000-27 as amended to provide for the
maintenance,management and control of Cemeteries under the jurisdiction of the
Municipality of Bayham.
2008-587
Moved by M Taylor
Seconded by W Casier
"THAT By-Law No.2008-080 regarding maintenance,management and
control of Cemeteries under the jurisdiction of the Municipality of Bayham
be presented to Council for enactment."
CARRIED UNANIMOUSLY
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Council Minutes December 4,2008
(h) Correspondence dated November 28,2008 from Eden&Area Community Centre
requesting financial assistance to replace damaged ceilings.
File: C13
2008-588
Moved by W Casier
Seconded by E Ketchabaw
"THAT correspondence dated November 28,2008 from Eden&Area
Community Centre be received;
AND THAT Council direct staff to assess the damage and obtain quotes for
repair."
CARRIED UNANIMOUSLY
(i) Staff Report F2008-37 regarding Financial Report.
File: F03
2008-589
Moved by W Casier
Seconded by E Ketchabaw
"THAT Staff Report F2008-37 regarding financial reporting be received."
CARRIED UNANIMOUSLY
10. ENVIRONMENT
(a) Staff Report E2008-05 regarding Richmond Water System Agreement.
File: E08
2008-590
Moved by E Ketchabaw
Seconded by M Taylor
"THAT Staff Report E2008-05 regarding Richmond Water System
Agreement be received;
AND THAT draft By-Law No 2008-120 to authorize an agreement with
Richmond Community Water Inc.for the temporary provision of operation
and maintenance services in emergency situations be presented to Council
for enactment."
CARRIED UNANIMOUSLY
11. COMMITTEE OF THE WHOLE
(a) In Camera
2008-591
Page 6 of 8
Council Minutes December 4,2008
Moved by W Casier
Seconded by E Ketchabaw
"THAT the Council do now rise to enter into an "In Camera" Session of
Committee of the Whole at 8:35 p.m.to discuss:
• personal matters about an identifiable individual,including municipal
or local board employees."
CARRIED UNANIMOUSLY
(b) Out of Camera
2008-592
Moved by E Ketchabaw
Seconded by W Casier
"THAT the Committee of the Whole do now rise from the "In Camera"
session at 8:49 p.m."
CARRIED UNANIMOUSLY
(c) Closed session minutes of the regular meeting of Council held October 16,2008.
(d) Closed session minutes of the special closed session meeting held October 28,
2008.
(e) Verbal Report regarding confidential personal matter.
12. BY-LAWS
(a) By-Law 2008-080 A By-Law to further amend By-Law 2000-27
(Maintenance,management and control of Cemeteries)
(b) By-Law 2008-116 A By-Law to authorize the execution of an agreement
(iCompass)
(c) By-Law 2008-117 A By-Law to reappoint investigator(JGM Consulting)
(d) By-Law 2008-118 A By-Law to further amend By-Law 2008-001 appointing
members to boards and committees
(e) By-Law 2008-120 A By-Law to authorize the execution of an agreement
(Richmond Community Water Inc.)
2008-593
Moved by E Ketchabaw
Seconded by M Taylor
"THAT By-Laws 2008-080, 2008-116,2008-117,2008-118 and 2008-120 be
read a first, second and third time and finally passed."
CARRIED UNANIMOUSLY
Page 7 of 8
Council Minutes December 4,2008
(f) By-Law 2008-119 A By-Law to confirm all actions of Council
2008-594
Moved by W Casier
Seconded by M Taylor
"THAT confirming By-Law 2008-119 be read a first,second and third time
and finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
2008-595
Moved by M Taylor
Seconded by E Ketchabaw
"THAT the Council meeting be adjourned at 8:50 p.m."
CARRIED UNANIMOUSLY
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