HomeMy WebLinkAboutNovember 20, 2008 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road,Straffordville
Thursday,November 20,2008
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,
November 20, 2008 in the Council Chambers. Present were Mayor Lynn Acre, Councillors
Mark Taylor,Wayne Casier and Ed Ketchabaw,Administrator Kyle Kruger and Deputy Clerk
Margaret Underhill.Deputy Mayor Cliff Evanitski was absent.
Fire Chief/By-Law Enforcement Officer Paul Groeneveld was present to present his report.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST&THE GENERAL NATURE
THEREOF
None
3. APPROVAL OF MINUTES
(a) Minutes of the regular meeting of Council held November 6,2008
2008-554
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT minutes of the regular meeting of Council held November 6,2008
be approved as amended."
CARRIED
(b) Minutes of the Special Council Meeting- Strategic Planning held November 13,
2008
2008-555
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT minutes of the special meeting of Council held November 13,2008
be approved as circulated."
CARRIED
4. DELEGATIONS
(a) 7:05 p.m. -Anne Kenny and Andy Moore- regarding United Way Fundraising
Campaign(Item 9 (d))
Andy Moore,Donor Fundraising,Manager and Anne Kenny from the United Way
spoke to Council. Mr.Moore explained the goals and mandate of the United Way
and requested Council consider making a donation. Ms. Kenny gave information
on programs supported by the United Way and workplace donations through
wages.
(b) 7:15 p.m. - Jan Collins&group-regarding delegation of library as a Heritage Site
Page 1 of 8
Council Minutes November 20,2008
Val Donnell spoke to Council on behalf of 400 petitioners wishing to save the old
town hall and library in Vienna and have the Vienna library designated as a historical
building. She presented historical information on the building.
(c) 7:25 p.m. - KC Emerson- spoke to Council regarding problems with the
Schonberger Municipal Drain water retention device.
(d) 7:35 p.m. - Wanda Hoshal- regarding Estherville Cemetery
Mrs.Hoshal questioned Council regarding the removal of markers from the
Estherville Cemetery in 1968 and the location of 1968 Council minutes. Mrs.
Hoshal also had questions regarding the hiring of the person to remove the stones,
the area not being mapped,seeing the records from 1967- 1977,the rezoning of
the property,the title search of the land and topographical maps. Mrs. Hoshal was
encouraged by staff to contact the office to make an appointment to view historical
minutes.
5. INFORMATION ITEMS
(a) Correspondence dated November 6,2008 from Stewardship Ontario regarding
Blue Box Program Plan.
File: E07
(b) Correspondence dated November 3,2008 from Joe Preston,MP regarding
introduction of office staff.
File A 16
(c) Correspondence dated November 14,2008 from Association of Municipalities of
Ontario regarding "We Need Your Participation at the Waste Diversion Act
Review Consultation Session"and"Issuing of 2009 Ontario Municipal Partnership
Fund Allocation Notices".
File: A01
(d) Correspondence dated November 7,2008 from Elgin Area Primary Water Supply
System regarding "Notice of Water Rate Increase".
File E08
(e) Correspondence dated November 14,2008 from Straffordville Community
Committee regarding"Annual Tree Lighting".
File: C13
(f) Correspondence dated October 1,2008 from Kids Help Phone requesting
donation.
File: A01
(g) Correspondence received Nov 12,2008 from Allan Spicer regarding "A New
Twist to the Livestock Keeping Issue in Bayham".
File M07
2008-556
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT information items 5(a)through 5(g) be received for information".
Page 2 of 8
Council Minutes November 20,2008
CARRIED
6. PLANNING,DEVELOPMENT,RECREATION&TOURISM
(a) Correspondence dated November 7,2008 from Grand River Conservation
Authority regarding "Consultation on the Lake Erie Region Source Protection
Committee Terms of Reference.
File: E00
2008-557
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT correspondence dated November 7,2008 from Grand River
Conservation Authority regarding "Consultation on the Lake Erie Region
Source Protection Committee Terms of Reference" be received for
information."
CARRIED
(b) Staff Report D2008-045 regarding Conditions- Winkworth and Tait Minor
Variances
File: D13,A-03/08,A-04/08
2008-558
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT the landscape plan as submitted as condition of approval of minor variance A-03/08
and A-04/08(Winkworth and Tait)be approved;
AND THAT draft By-laws No.2008-112,2008-113,and 2008-114 be presented to Council
for enactment."
CARRIED
7. ROADS,AGRICULTURE&DRAINAGE
(a) Staff Report L2008-03 regarding Land Transfers- Moore Bridge Project.
File: T03
2008-559
Moved by Councillor E Ketchabaw
Seconded by Councillor M Taylor
"THAT Staff Report L2008-03 regarding Land Transfers-Moore Bridge
Project be received;
AND THAT By-laws No.2008-106,2008-107,2008-108,2008-109, and
2008-110 be presented to Council for enactment."
CARRIED
(b) Correspondence regarding the use of streets in Port Burwell for a Santa Claus
Parade sponsored by the Ottervalley Port Burwell Optimist Club on December 6,
2008 at 6:30p.m.
Page 3 of 8
Council Minutes November 20,2008
File: T09
2008-560
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT the Council of the Municipality of Bayham approves the use of
streets within Port Burwell for a Santa Claus Parade to be held Saturday
December 6,2008 at 6:30 p.m., subject to the Optimist Club of Ottervalley
providing proof of liability insurance coverage;
THAT the County of Elgin be requested for permission to use Wellington
Street in Port Burwell between 6:30 and 8:00 p.m. for the parade;
AND THAT the Bayham Manager of Public Works be directed to provide
the necessary provisions for traffic control and safety."
CARRIED
(c) Staff Report DR2008-023 regarding Otters Edge Drain.
File: E09
2008-561
Moved by Councillor M Taylor
Seconded by Councillor E Ketchabaw
"THAT Staff Report DR2008-023 be received;
AND THAT Council accept the tender for provision of drainage works set
out in the Form of Tender for the Otters Edge Drain, as submitted by Van
Bree Drainage&Bulldozing Ltd.,in the amount of$54,025.00 (excluding
taxes),with work to commence on or before December 1,2008 and to be
fully completed on or before May 1,2009;
AND THAT By-law 2008-115 authorizing the execution of contract
documents be presented to Council for enactment."
CARRIED
8. PROPERTY,BUILDING&PROTECTIVE SERVICES
(a) Staff Report P2008-020 regarding Dog Control By-law- Dog Tag Enforcement.
File: P16
2008-562
Moved by Councillor E Ketchabaw
Seconded by Councillor M Taylor
"THAT Staff Report P2008-020 regarding Dog control By-law-Dog Tag
Enforcement be received for information."
CARRIED
(b) Staff Report P2008-021 regarding 2009 Canine Control Services/Contract.
File: P14
2008-563
Page 4 of 8
Council Minutes November 20,2008
Moved by Councillor M Taylor
Seconded by Councillor E Ketchabaw
"THAT Staff Report P2008-021 regarding 2009 Canine Control Services/
Contract be received;
AND THAT Council accepts the proposal submitted by Rodger Martin for
Canine Control/Pound Keeper Services;
AND THAT By-law#2008-095 being a by-law to authorize the Mayor and
Clerk to execute a contract agreement with Rodger Martin for Canine
Control/Pound Keeper Services be presented to Council for enactment."
CARRIED
(c) Staff Report P2008-022 regarding 2009 Dog License Agent Contract.
File: P14
2008-564
Moved by Councillor E Ketchabaw
Seconded by Councillor M Taylor
"THAT Staff Report P2008-022 regarding Dog Licence Agent services for
2009 be received;
AND THAT Council accepts the proposal submitted by Rodger Martin for
2009 Dog License Agent;
AND THAT By-law#2008-096 being a by-law to authorize the Mayor and
Clerk to execute a contract agreement with Rodger Martin for 2009 Dog
License Agent services,be presented to Council for enactment."
CARRIED
(d) Staff Report P2008-023 regarding 2008 Third Quarter Report-Fire.
File: P16
2008-565
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Staff Report P2008-023 regarding the Fire Department activities
for the 3rd Quarter 2008 (July 1st-September 30th)be received for
information."
CARRIED
(e) Staff Report P2008-024 regarding By-Law Enforcement Program- 2008 3rd Qtr.
Report.
File: P16
2008-566
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Staff Report P2008-024 regarding the By-Law Enforcement
Program 3rd Quarter Report 2008(July- Sept)be received for
information."
Page 5 of 8
Council Minutes November 20,2008
CARRIED
(f) Staff Report P2008-025 regarding 2008 - Emergency Management Program Third
Qtr. Report.
File P16
2008-567
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Staff Report P2008-025 regarding the Emergency Management
Program Third Quarter Report for 2008 be received for information."
CARRIED
9. FINANCE,ADMINISTRATION &PERSONNEL
(a) Cheque Register being Cheque#5443 to Cheque#5509 inclusive,except Cheques
#3732 totaling$145,297.42 and Payroll Disbursements for the period ending Nov.
2,2008 totaling$47,904.38.
2008-568
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT Cheque Register being Cheque#5443 to Cheque#5509 inclusive,
except Cheques#3732 totaling$145,297.42 and Payroll Disbursements for
the period ending Nov.2,2008 totaling$47,904.38 be approved."
CARRIED
(b) Staff Memorandum C2008-06 regarding January 2009 Council Meeting Schedule
2008-569
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT the regular January 2009 Council meetings be rescheduled to allow
for one meeting only on Thursday,January 15,2009 at 7:00 p.m."
CARRIED
(c) Correspopndence received November 4,2008 from Duncan Sinclair, East Elgin
Secondary School regarding "Tire Clean-up".
File: C13
2008-570
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the correspondence received November 4,2008 from Duncan
Sinclair,East Elgin Secondary School regarding "Tire Clean-up" be
received;
AND THAT this issue be forwarded to the 2009 Budget Process."
CARRIED
(d) Correspondence received September 22,2008 from United Way requesting
financial support.
Page 6 of 8
Council Minutes November 20,2008
File: A01
2008-571
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT the correspondence received September 22,2008 from United Way
be received/for information;
AND THAT the request be forwarded to the 2009 Budget Process."
CARRIED
(e) Staff Report F2008-35 regarding "Form 357 Applications"- Applications for
reduction,refund or cancellation of taxes levied
File F22
2008-572
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Staff Report 2008-35 regarding 357 reductions be received;
AND THAT total taxes in the amount of$7,530.12, as identified on
Schedule A attached to the Report,be cancelled,refunded or reduced
pursuant to Section 357 of the Municipal Act,2001."
CARRIED
10. ENVIRONMENT
11. COMMITTEE OF THE WHOLE
12. BY-LAWS
(a) By-Law 2008-095 A By-Law to authorize the execution of an agreement for
canine control/pound keeper services(Martin)
(b) By-Law 2008-096 A By-Law to authorize the execution of an agreement for
dog licence agent services(Martin)
(c) By-Law 2008-112 A Draft By-Law to authorize the execution of documents for
the acquisition of real property(Tait)
(d) By-Law 2008-113 A Draft By-Law to authorize the execution of an
Encroachment Agreement(Tait)
(e) By-Law 2008-114 A Draft By-Law to authorize the execution of an agreement
regarding licence to cross municipal property(Tait)
(l) By-Law 2008-115 A By-Law to authorize the execution of an agreement(Van
Bree Drainage&Bulldozing)
(g) By-Law 2008-106 A By-Law to authorize the purchase of real property
(Soreny Farms Limited)
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Council Minutes November 20,2008
(h) By-Law 2008-107 A By-Law to authorize the purchase of real property
(Szorenyi Brown)
(i) By-Law 2008-108 A By-law to authorize the execution of an agreement
(Soreny Farms Limited)
(j) By-Law 2008-109 A By-law to authorize the execution of an agreement
(Szorenyi)
(k) By-Law 2008-110 A By-law to repeal former Township of Bayham by-laws
2008-573
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT By-law 2008-095,2008-096,2008-106,2008-107,2008-108,2008-
109,2008-110,2008-112,2008-113,2008-114 and 2008-115 be read a first,
second and third time and finally passed."
CARRIED
(1) By-Law 2008-111 A By-Law to confirm all actions of Council
2008-574
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT confirming By-law 2008-111 be read a first, second and third time
and finally passed."
CARRIED
13. ADJOURNMENT
(a) Adjournment
2008-575
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the Council meeting be adjourned at 9:54p.m."
CARRIED
—A110'41 • E' 4
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