HomeMy WebLinkAboutAugust 07, 2008 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday August 7, 2008
7:00 p.m.
6:30 p.m. Committee of Adjustment
7:30,7:40 & 7:50 p.m. Public Meeting
Planning (Zoning—Drieghe/Anderson/Borm)
The regular meeting of the Council of the Municipality of Bayham was held on
Thursday, August 7, 2008 in Council Chambers. Present were Mayor Lynn Acre, Deputy
Mayor Cliff Evanitski, Councillors Mark Taylor, Wayne Casier and Ed Ketchabaw and
Administrator Kyle Kruger.
Treasurer Suzanna Mantel and Fire Chief Paul Groeneveld were in attendance to present their
respective reports.
1. CALL TO ORDER Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF None
3. APPROVAL OF MINUTES
Minutes of the regular meeting of Council held July 3, 2008
2008-387 Moved by M Taylor
Seconded by W Casier
"THAT minutes of the regular meeting of Council held July 3, 2008 be approved as
circulated."
Disposition: Motion Carried Unanimously
ADDED ITEM
2008-388 Moved by W Casier
Seconded by M Taylor
"THAT in accordance with Section 21 of Procedural By-law 2002-93, Closed Session
item regarding a Personal Matter and By-law 2008-081 being a By-law to establish
the Bayham Economic Development Committee be added to the agenda as items
11.1 (c) and 12 respectively."
Disposition: Motion Carried Unanimously
Council Minutes - 189 - August 7, 2008
4. DELEGATIONS
7:00 p.m. —Tim Stafford, Customer Operations Manager, Hydro One—was in
attendance regarding Power Play Grant cheque presentation.
Mayor Lynn Acre welcomed Tim Stafford from Hydro One. Mr. Stafford then presented
Mayor Acre with a cheque in the amount of$5000.00, representing the Power Play
Grant. Mayor Acre thanked Mr. Stafford who then reminded Council the deadline for the
next grant is September 30, 2008.
5. INFORMATION ITEMS
2008-389 Moved by W Casier
Seconded by M Taylor
"THAT information items 5(a) through 5(v) be received for information."
Disposition: Motion Carried Unanimously
(a) Email correspondence dated July 4/08 from the Town of Blue Mountain regarding
resolutions passed encouraging the Ministry of Transportation to consider changes to G2
licensing.
File: C10
(b) Museums Bayham draft minutes of meeting held July 9, 2008.
File: C06
(c) Correspondence dated June 24, July 2, 4, 7, 8, 11, 16, 18 and 24, 2008 from the
Association of Municipalities of Ontario regarding"Call for Applications for MTO
Ontario Transportation Demand Management Municipal Grant Program 2008 -2009",
"Rural Connections Broadband Program Announced", "AMO Report to Members on
June 2008 Board Meeting", "Integrated Community Sustainability Plan Toolkit", "Free
Solar Thermal Heating System Webinar", "Waste Electrical and Electronic Equipment
Plan Receives Approval", "Province Offers $10 Million for Landfill Gas Capture",
"Municipal Input Requested On Areas of Amendment to Immigration and Refugee
Protection Act" and "Canada and Ontario Sign Major Infrastructure Agreement".
File: A01
(d) Press Release dated July 21, 2008 from Ontario Centre for Municipal Best Practices
regarding"Ontario Municipalities Fixing Leaks to Save Water and Tax Dollars".
File: A01
(e) Correspondence dated July 22, 2008 from Municipal Property Assessment Corporation
regarding"Preparation for 2008 Assessment Update".
File: A16
Council Minutes - 190 - August 7, 2008
(f) Correspondence dated June 18, 2008 from Playworks regarding"The Youth Friendly
Community Recognition Program". (Brochure/application available)
File: R04
(g) Correspondence from Canadian Food Inspection Agency regarding"Emerald Ash
Borer".
File: E04
(h) Summer 2008 Newsletter from Hardy Stevenson and Associates regarding"Social and
Environmental Assessment".
File: M07
(i) Correspondence dated July 2, 2008 from Local Authority Services Limited regarding
"Ontario Municipalities meet the AMO 5000-Tonne Challenge".
File: A01
(j) Newsletter dated June 2008 from Local Authority Services Limited regarding"Energy
Newsflash".
File: A01
(k) Long Point Region Conservation Authority Full Authority draft minutes of meeting held
June 4, 2008.
File: A16
(1) Newsletter dated June 2008 from Lake Erie Source Protection Region regarding"Source
Protection Update".
File: E00
(m) Email correspondence from Jillene Bellchamber-Glazier regarding"2008 Ontario West
Municipal Conference.
File: A04
(n) Thank you letter dated July 8, 2008 and photo CD from Jane Shewman&Don Bagg
regarding"Port Burwell Canada Day". (Photo CD available)
File M04
(o) Email correspondence from Elgin OPP Lynn Bennett regarding"Invitation to Joint
Community Policing/Grant Preparation Workshop".
File: P17
(p) Copy of correspondence dated July 18, 2008 addressed to Hon. Dalton McGuinty and
Resolution passed by the Township of Hilliard regarding"Zenn" electric cars.
File: C10
(q) Correspondence dated July 14, 2008 from the Office of the Prime Minister regarding
Municipal Infrastructure Funding.
File: A16
Council Minutes - 191 - August 7, 2008
(r) Copy of resolution passed July 8, 2008 by Township of Muskoka Lakes regarding
Municipal Property Assessment Corporation.
File C10
(s) Correspondence dated July 25, 2008 from Ontario Good Roads Association regarding
"Canada and Ontario Sign Infrastructure Agreement".
File: A01
(t) Correspondence dated July 30, 2008 from Municipal Employer Pension Centre of
Ontario regarding"OMERS 2009 Contribution Rates Announced No Rate Increase for
2009".
File: 1104
(u) Fact Sheet from Canadian Heritage regarding"Building Communities Through Arts and
Heritage".
File: A16
(v) News Release from Agriculture and Agri-Food Canada regarding"Government of
Canada Delivers Real Action For Tobacco Farmers And Their Communities".
File: A16
6. PLANNING,DEVELOPMENT, RECREATION& TOURISM
1. CORRESPONDENCE&REPORTS
(a) Staff Report C2008-05 regarding Economic Development Structure.
File: D02
2008-390 Moved by M Taylor
Seconded by W Casier
"THAT Staff Report C2008-05 be received:
AND THAT By-Law No 2008-081 to establish the Bayham Economic Development
Committee be presented to Council for enactment."
Disposition: Motion Carried Unanimously
(b) Copy of submission from Municipality of West Elgin to the County regarding County
Planning.
File: D00
2008-391 Moved by W Casier
Seconded by E Ketchabaw
"THAT copy of submission from Municipality of West Elgin to the County of Elgin
regarding County Planning be received for information."
Council Minutes - 192 - August 7, 2008
Disposition: Motion Carried Unanimously
(c) Correspondence dated July 14, 2008 from Straffordville Community Committee
requesting Council representation and use of Municipal sign regarding Watermelon Fest.
File: R06
2008-392 Moved by M Taylor
Seconded by C Evanitski
"THAT correspondence from Straffordville Community Committee be received;
THAT Council grants permission to use municipal streets within
Straffordville for parade purposes;
THAT Old Chapel Street south from Heritage Line to Plank Road be closed
during the parade;
THAT Council requests permission from the County of Elgin to use Plank
Road from Third Street, south to Heritage Line and Heritage Line west to
the Bayham Community Centre on Saturday August 23, 2007 between 9:30
and 11:00 a.m. during the Parade in Straffordville subject to the organizers:
❑ providing the municipality with proof of liability insurance to cover
all events including naming the municipality as an additional insured;
u obtaining the necessary approvals from the Ontario Provincial Police
and the Bayham Fire Chief(as per completion of the Municipal Road
Close Notice and parade route mapping);
THAT the Public Works Superintendent be directed to make the necessary
arrangements for traffic control and safety;
THAT the clean up of the park area be the responsibility of the organizers;
THAT Lynn Acre accept the offer to speak at the opening ceremony of Watermelon
Fest;
AND THAT the event be posted on the Municipal sign subject to municipal
requirements."
Disposition: Motion Carried Unanimously
(d) Correspondence dated July 23, 2008 from County of Elgin regarding"Elgin County Land
Use Planning function".
File: A16
•
2008-393 Moved by E Ketchabaw
Seconded by W Casier
Council Minutes - 193 - August 7, 2008
"THAT correspondence from County of Elgin regarding"Elgin County Land Use
Planning function" be received for information."
Disposition: Motion Carried Unanimously
2. PUBLIC MEETING
2008-394 Moved by E Ketchabaw
Seconded by W Casier
"THAT the Council meeting be adjourned in order to hold a Public Meeting
pursuant to the provisions of the Planning Act."
Disposition: Motion Carried Unanimously
1.(a) 7:30 p.m. —Rezoning Application: to rezone a 7716 m2 (1.9 acre)parcel
proposed to be severed from an existing 39.2 hectare (96.90 acre) farm parcel for
the purpose of a lot addition to adjacent lands submitted by Mark Drieghe.
File: D14
2. Declaration of Pecuniary Interest and the General Nature Thereof None
3. Staff Presentation Staff Report D2008-035 was presented by the Administrator.
He advised that the rezoning is a requirement of a severance application. He
added that no comments from the public have been received to date, written or
otherwise.
4. Public Comments None
5. Council Comments and Questions None
6. Adjournment
2008-395 Moved by W Casier
Seconded by E Ketchabaw
"THAT the Public Meeting be adjourned at 7:35 p.m."
Disposition: Motion Carried Unanimously
7. Disposition of Items
2008-396 Moved by E Ketchabaw
Seconded by W Casier
"THAT Staff Report D2008-035 regarding Drieghe Rezoning be received;
Council Minutes - 194 - August 7, 2008
AND THAT the zoning on lands designated as South Part Lot 18 Concession 4
owned by Mark Drieghe be changed from Agriculture (Al) to Rural Residential
(RR)in Bayham Zoning By-law Z456-2003, as amended;
AND THAT Zoning By-law Z566-2008 be presented to Council for enactment."
Disposition: Motion Carried Unanimously
2008-397 Moved by M Taylor W Casier
Seconded by E Ketchabaw
"THAT the Council meeting be adjourned in order to hold a Public Meeting
pursuant to the provisions of the Planning Act."
Disposition: Motion Carried Unanimously
1.(b) 7:40 p.m. —Rezoning Application: to change the zoning regulations on a 13.4
hectare(33 acre)parcel of land that is zoned site-specific Agricultural (A1-17)
Zone submitted by Richard&Jerra Anderson.
File: D14
2. Declaration of Pecuniary Interest and the General Nature Thereof None
3. Staff Presentation: Staff Report D2008-036 was presented by the Administrator.
He advised staff and planner are supportive of the application. He added no
written or verbal comments have been received from the public to date.
4. Public Comments Rick Anderson commented that he has a photo album
prepared to verify the integrity of the request and gave a brief outline of the
product he is proposing. The photo album was distributed among Council for
viewing.
5. Council Comments and Questions None
6. Adjournment
2008-398 Moved by E Ketchabaw
Seconded by C Evanitski
"THAT the Public Meeting be adjourned at 7:45 p.m."
Disposition: Motion Carried Unanimously
Council Minutes - 195 - August 7, 2008
7. Disposition of Items
2008-399 Moved by C Evanitski
Seconded by E Ketchabaw
"THAT Staff Report D2008-036 regarding Anderson Rezoning be received;
AND THAT the regulations in the existing site-specific Agriculture (A1-17)zoning
on lands located in Concession 9 Part Lots 24 & 25 owned by Richard and Jerra
Anderson be amended to add the additional permitted uses of the manufacturing
and retail sale of fibre-related products derived from livestock that are produced
both on and off-site and that the maximum building area for the additional
permitted uses be 90 m2;
AND THAT Zoning By-law Z565-2008 be presented to Council for enactment."
Disposition: Motion Carried Unanimously
2008-400 Moved by C Evanitski
Seconded by E Ketchabaw
"THAT the Council meeting be adjourned in order to hold a Public Meeting
pursuant to the provisions of the Planning Act."
Disposition: Motion Carried Unanimously
1.(c) 7:50 p.m. —Rezoning Application: second public meeting to rezone a 2.02
hectare (5 acre)parcel proposed to be severed from an existing 78.66 hectare(194
acre)farm parcel for the purpose of a lot addition to adjacent lands submitted by
Romain and Simonne Borm.
2. Declaration of Pecuniary Interest and the General Nature Thereof None
3. Staff Presentation: Staff Report D2008-037 was presented by the Administrator,
Kyle Kruger. Mr. Kruger advised this is the second public meeting to consider
the rezoning of the lands subject to a submission to the Elgin County Land
Division Committee, currently under appeal to the OMB. Mr. Kruger reported
that as a result of the first meeting, a noise and vibration study was completed
which indicated noise and vibration levels are within the acceptable range. He
noted that neighbouring property owners Roger and Cheryl James and Kathleen
Kennedy had made written and oral submissions at the previous public meeting
opposing the application. He also indicated additional submissions in opposition
had been received approximately 4:30 pm today from Heather James on behalf of
Roger and Cheryl James, and from Mr. &Mrs. James themselves. The additional
submissions were circulated to members of Council.
Council Minutes - 196 - August 7, 2008
4. Public Comments: Mr. David Roe advised Council that the Planning Report
supports the application and requested Council support it. He stated noise and
vibration were the major concerns previously expressed, and that a subsequent
engineers report confirmed the existing building and proposed addition meets
guidelines of the Ministry of the Environment. He noted the proposed severance
and rezoning will provide greenspace around the building and an opportunity for
future expansion should it be required.
Ms. Kathleen Kennedy questioned if an opposition had to be reissued. She stated
her wish to submit the same opposition as previous in this time frame.
Mr. Roger James,property owner to the north of the Bonn property read to
Council a letter submitted by Heather James dated August 7, 2008 requesting a
professional planning opinion be provided to Mr. &Mrs. James as to how the
zoning by-law amendment for a lot addition is consistent with the Provinicial
Policy Statement and how it meets the intent and goals of the Municipal Official
Plan and Zoning By-law. He also requested comments from the local
Conservation Authority regarding the environmental effects of the expansion.
Mr. James then read a letter submitted by himself and Mrs. James also dated
August 7, 2008 outlining various concerns they have.
Mr. James noted traffic issues along Richmond Road with trucks stopping on the
road and backing into the business. He also expressed concerns about the ground
water and that the noise study was completed based on the original size,not the
expansion.
Mr. David Roe noted that under the Provincial Policy Statement, does contain
stringent rules respecting residential uses in agricultural areas,but elsewhere the
PPS addresses non-residential uses. He stated there is provision to permit new
and expansion of non-residential development subject to certain requirements.
He also noted that the Official Plan and the Planning Act do address expansions
for legal non-conforming uses. He further explained that the noise vibration test
was completed on a model of the increased size, and the current addition is being
constructed with additional noise attenuation. He commented that there was
adequate potable water and an adequate septic system for employees, and that any
process waste water is controlled by the MOE.
Ms. Kathleen Kennedy questioned the final size of the expansion in respect to lot
coverage. Mr. Roe responded they are roughly doubling the size of the land but
the building will not necessarily be double the size. Mr. Etienne Bonn also
commented that it would be within zoning guideline of 33%.
Mr. Roe advised the appeal to the OMB will be heard pending Council's opinion
on the zoning by-law. He stated the OMB will consider all of the neighbour's
oppositions.
Council Minutes - 197 - August 7, 2008
S. Council Comments and Questions: Deputy Mayor Evanitski commented he
hoped the two sides would work together to resolve issues and questioned if the
lighting issues has been dealt with.
Mr. Etienne Borm responded the new lighting was far more effective and
indicated on the site plan.
Mayor Acre questioned if there has been improvement to the light and noise
issues.
Mr. James and Ms. Kennedy stated there were improvements based on the current
size.
Councillor Taylor questioned staff about the status of the severance and appeal to
the OMB.
Administrator Kruger outlined that the severance application has been approved
by Land Division and is currently under appeal.
Councillor Taylor asked if the recent addition will be on severed land.
Administrator Kruger advised the addition is within the existing property.
Councillor Taylor asked if a decision was made now what happens when the
OMB result comes in.
Administrator Kruger responded if Council were to approve the rezoning and
neighbours appeal to the OMB, all issues then would go forward at the same time.
Councillor Ketchabaw questioned what the outcome would be if Council
approves the zoning application,but the OMB rules against the severance
application.
Admistrator Kruger responded that the OMB would consider the two together and
one would not go ahead without the other.
Ms. Kennedy expressed concerns regarding the final size and sound level.
Mayor Acre explained that the expansion would be as stated in a site plan
agreement.
Councillor Evanitski, in reference to the letter from Heather James, asked if the
application is consistent with the Provincial Policy Statement and the Official
Plan. Administrator Kruger outlined the initial comments for the municipal
planner, noting that the planner addressed PPS and Official Plan considerations in
his report, and had expressed concerns with the size of the proposed lot addition.
Mayor Acre asked Ms. Kennedy what would give a level of comfort regarding
noise. Ms. Kennedy responded that they have not had a meeting with the Borms.
Mayor Acre suggested they meet.
Councillor Taylor asked if there was any difference from the original severance
application. Administrator Kruger replied the rezoning application is consistent
with the previous severance application.
Council Minutes - 198 - August 7, 2008
6. Adjournment
2008-401 Moved by E Ketchabaw
Seconded by C Evanitski
"THAT the Public Meeting be adjourned at 8:45 p.m."
Disposition: Motion Carried Unanimously
7. Disposition of Items
2008-402 Moved by E Ketchabaw
Seconded by M Taylor
"THAT Staff Report D2008-037 regarding Borm Rezoning be received;
AND THAT the zoning on lands owned by Romain and Simonne Borm located in
Lot 1 Concession 4, subject to County of Elgin Land Division Severance Application
E55/07, be changed from Agriculture (Al—A) to Rural Industrial(M2);
AND THAT Zoning By-law Z564-2008 be presented to Council for enactment."
Disposition: Motion Carried Unanimously
7. ROADS,AGRICULTURE & DRAINAGE
1. CORRESPONDENCE&REPORTS
(a) Staff Report DR2008-017 regarding Otters Edge Municipal Drain.
File: E09
2008-403 Moved by E Ketchabaw
Seconded by C Evanitski
"THAT Staff Report DR2008-017 regarding the Otter's Edge Drain be
received;
AND THAT the Council of the Municipality of Bayham acknowledges the
receipt of Report#206065 dated June 26, 2008 for the Otter's Edge Drain, as
prepared by the Engineer, Spriet Associates, and filed with the Clerk on July
14, 2008;
THAT Council set a date for the Public Meeting to be held on September 4,2008 at
8:00 p.m. to consider the Report;
Council Minutes - 199 - August 7, 2008
AND THAT Staff be directed to mail a Notice of Public Meeting and Report to all
persons assessed to this drainage works, and in accordance with the Drainage Act."
Disposition: Motion Carried Unanimously
(b) Staff Memorandum regarding Oversize/Overweight Vehicle Permits.
File: P 11
2008-404 Moved by E Ketchabaw
Seconded by C Evanitski
"THAT Staff Memorandum regarding Oversize/Overweight Vehicle Permits be
received."
Disposition: Motion Carried Unanimously
(c) Staff Report PW2008-02 regarding Oversize/Overweight Vehicle Permits
(Item deferred from meeting dated July 3/08)
File: P 11
Members of Council expressed opinion that a separate permits at the two tiers is an
inconvenience. It was noted that a policy will need to address all types of oversize
vehicles.
2008-405 Moved by W Casier
Seconded by M Taylor
"THAT Staff Report PW2008-02 be received;
AND THAT staff be authorized and directed to fmalize a local
Overweight/Oversize Load Permit System as per Option 3(b)in report
PW2008-02."
Disposition: Motion Carried Unanimously
(d) Staff Report DR2008-018 regarding Richmond Outlet Drain.
File: E09
2008-406 Moved by W Casier
Seconded by M Taylor
"THAT Staff Report DR2008-018 be received;
AND THAT Council accept the tender for provision of drainage works set out in the
Form of Tender for the Richmond Outlet Drain, as submitted by A. G. Hayter
Contracting Ltd., in the amount of$45,500.00 (excluding taxes),with work to
Council Minutes - 200- August 7, 2008
commence on or before September 15, 2008 and to be fully completed on or before
October 15,2008;
AND THAT By-law 2008-074 authorizing the execution of contract documents be
presented to Council for enactment."
Disposition: Motion Carried Unanimously
(e) Discussion regarding Bayham's Infrastructure applications. (No item available)
File: Fi l
Mayor Acre advised of a request from the office of MP Joe Preston to provide a list of the
top priority infrastructure needs. Discussion was held to determine the most important
items. It was decided the top two are a hydrological study of the mouth of the Big Otter
and a salt shed for the public works yard.
8. PROPERTY,BUILDING& PROTECTIVE SERVICES
I. CORRESPONDENCE&REPORT
(a) Building Permit Reports for the months ending June 30 and July 31, 2008.
File: P10
2008-407 Moved by M Taylor
Seconded by W Casier
"THAT Building Permit Report for the months ending June 30 and July 31,2008 be
received for information."
Disposition: Motion Carried Unanimously
(b) Staff Report P2008-012 regarding Fire Department Fuel Consumption Dual Station
Response Protocol.
File: P16
2008-408 Moved by W Casier
Seconded by M Taylor
"THAT Staff Report P2008-012 regarding Fire Department Fuel
Consumption Dual Station Response Protocol be received for information."
Disposition: Motion Carried Unanimously
(c) Staff Report P2008-013 regarding 2008 Second Quarter Report Fire.
File: P16
Council Minutes - 201 - August 7, 2008
2008-409 Moved by W Casier
Seconded by C Evanitski
"THAT Staff Report P2008-013 regarding the Fire Department activities for
the 2nd Quarter 2008 (April 1 —June 30) be received for information."
Disposition: Motion Carried Unanimously
(d) Staff Report P2008-014 regarding 2008 Second Quarter Report By-Law Enforcement.
File: P16
2008-410 Moved by M Taylor
Seconded by W Casier
"THAT Staff Report P2008-014 regarding the By-law Enforcement Program
2nd Quarter Report 2008 (April 1 —June 30) be received for information."
Disposition: Motion Carried Unanimously
(e) Staff Report P2008-015 regarding 2008 Second Quarter Report Emergency Management
Program.
File: P16
2008-411 Moved by W Casier
Seconded by C Evanitski
"THAT Staff Report P2008-015 regarding Emergency Management
Program Second Quarter Report for 2008 be received for information."
Disposition: Motion Carried Unanimously
(f) Staff Report PR2008-07 regarding Property Issue—County Road 42.
File: L04
2008-412 Moved by E Ketchabaw
Seconded by C Evanitski
"THAT Staff Report PR2008-07 be received;
AND THAT By-law No. 2008-083, to convey property in the Municipality of
Bayham, be presented to Council for enactment."
Disposition: Motion Carried Unanimously
Council Minutes - 202 - August 7, 2008
(g) Correspondence received July 2, 2008 from Kevin Baker regarding"Fireworks in
Bayham.
File: C13
2008-413 Moved by M Taylor
Seconded by C Evanitski
"THAT Correspondence from Kevin Baker regarding"Sale of Fireworks" be
received for information."
Disposition: Motion Carried Unanimously
(h) Discussion regarding water rescue. (No item available)
File: P16
Discussion was held around water rescue and Med 3 Training. Councillor Taylor is
going to have John Innis contact the Administrator with information around available
equipment for consideration prior to the next budget meetings.
9. FINANCE,ADMINISTRATION & PERSONNEL
1. CORRESPONDENCE&REPORTS
(a) Cheque Register being Cheque#4817 to Cheque#4976 inclusive, totaling
$273,088.43 and Payroll Disbursements for the period ending June 29, July 13
and July 27,2008 totaling$69,753.21, $56,644.78 and $55,587.04 respectively.
2008-414 Moved by W Casier
Seconded by M Taylor
"THAT Cheque Register being Cheque#4817 to Cheque#4976 inclusive,
totaling$273,088.43 and Payroll Disbursements for the period ending June
29,July 13 and July 27,2008 totaling 69,753.21, $56,644.78 and $55,587.04
respectively be approved."
Disposition: Motion Carried Unanimously
(b) Staff Report C2008-006 regarding Proposals—Strategic Planning Sessions.
File: D02
2008-415 Moved by C Evanitski
Seconded by W Casier
"THAT Staff Report C2008-006 be received;
Council Minutes - 203 - August 7, 2008
AND THAT staff be directed to proceed with the process to retain John Craig
Consulting as consultant to facilitate a strategic planning session."
Disposition: Motion Carried Unanimously
(c) Staff Report F2008-28 regarding Municipal Eco Challenge Fund.
File: Fl i
2008-416 Moved by W Casier
Seconded by E Ketchabaw
"THAT Staff Report F2008-28 be received;
AND THAT by-law 2008-072 being a by-law to authorize the execution of an
agreement between the Municipality of Bayham and Her Majesty the Queen in
Right of Ontario for the provision of funding for energy audits/studies be presented
to Council for enactment."
Disposition: Motion Carried Unanimously
(d) Staff Report C2007-008 regarding City of Mentor Agreement—RED Program
Application.
File: F 1 l
2008-417 Moved by W Casier
Seconded by C Evanitski
"THAT Staff Report C2008-007 be received;
AND THAT draft By-law No. 2008-082, being a By-law to Authorize an Agreement
with the City of Mentor be presented to Council for enactment."
Disposition: Motion Carried Unanimously
(e) Staff Report F2008-29 regarding Public Stairs, Port Burwell.
File: Fl i
2008-418 Moved by M Taylor
Seconded by C Evanitski
"THAT Staff Report F2008-29regarding Public Stairs, Port Burwell be
received;
AND THAT the repair of the west-side stairs be undertaken at a cost of$10,000-
$12,000, requisite funds be drawn from the Capital Rate Stabilization Reserve and
that quotations be obtained to secure appropriate services."
Council Minutes - 204- August 7, 2008
Disposition: Motion Carried Unanimously
(f) Staff Report F2008-30 regarding Tax Sale Receipts.
File: Fl1
2008-419 Moved by E Ketchabaw
Seconded by W Casier
"THAT Staff Report F2008-30 regarding Tax Sale Receipts be received for
information."
Disposition: Motion Carried Unanimously
(g) Correspondence from Oxford County Pirates Fastball team requesting financial
assistance regarding ISC Under-19 World Championships being held in Kimberley,
Wisconsin.
File: C13
2008-420 Moved by C Evanitski
Seconded by M Taylor
THAT the fmancial sponsorship request from Oxford County Pirates regarding the
"ISC Under-19 World Championships" be received;
AND THAT Bayham provide support in the amount of$200.00
Disposition: Motion Carried Unanimously
(h) Correspondence dated May 20, 2008 from the Township of Malahide regarding"Port
Burwell Harbour".
File: D06
2008-421 Moved by E Ketchabaw
Seconded by M Taylor
"THAT Correspondence from Township of Malahide regarding Port
Burwell Harbour be received for information."
Disposition: Motion Carried Unanimously
(i) Correspondence dated July 21, 2008 from Grand River Branch United Empire Loyalist
Association requesting permission to place a plaque at the Edison Pioneer Burial Ground
in Vienna.
Council Minutes -205 - August 7, 2008
File: C13
2008-422 Moved by M Taylor
Seconded by E Ketchabaw
"THAT Correspondence from Grand River Branch United Empire Loyalist
Association regarding Edison Pioneer Burial Ground be received;
AND THAT permission be granted to install a plaque as proposed."
Disposition: Motion Carried Unanimously
(j) Correspondence dated July 21, 2008 from Association of Ontario Road Supervisors
regarding Edward Bradfield Associate Member certification.
File: A01
2008-423 Moved by M Taylor
Seconded by C Evanitski
"THAT Correspondence from Association of Ontario Road Supervisors
regarding Edward Bradfield be received."
Disposition: Motion Carried Unanimously
(k) Correspondence dated June 18,2008 from Ian Almond and Brenda Almond tendering
resignation as Chairman and committee member of Bayham Tourism& Community
Marketing Committee and Museums Bayham Committee.
File: C l 1
2008-424 Moved by M Taylor
Seconded by W Casier
"THAT Correspondence from Ian Almond and Brenda Almond tendering
resignation as Chairman and committee member of Bayham Tourism&
Community Marketing Committee and Museums Bayham Committee be
accepted with regret."
Disposition: Motion Carried Unanimously
(1) Draft minutes of Museums Bayham meeting held June 11, 2008.
File: C06
2008-425 Moved by W Casier
Seconded by M Taylor
"THAT Draft Minutes of Museums Bayham meeting held June 11,2008 be
Council Minutes - 206 - August 7, 2008
received;
AND THAT the resignation of KC Emerson from Museums Bayham
committee and from Edison Building sub-committee be accepted with regret;
AND THAT Council officially recognize KC Emerson on his retirement at
the annual 2008 Volunteer Recognition event;
AND THAT Staff be authorized to initiate the required process to rezone the
new museum property from residential to institutional."
Disposition: Motion Carried Unanimously
(m) Email correspondence dated July 13, from Jon Lorch of the office of Dr. Leatherdale
requesting financial assistance to purchase diagnostic equipment.
File: C13
2008-426 Moved by W Casier
Seconded by M Taylor
"THAT the request for fmancial assistance to purchase diagnostic equipment
from Jon Lorch and Dr. Leatherdale be received."
Disposition: Motion Carried Unanimously
10. ENVIRONMENT
CORRESPONDENCE&REPORTS No Items
2008-427 Moved by M Taylor
Seconded by W Casier
"THAT in accordance with Section 12 of Procedural By-law 2002-93,
Council shall deal with business until 11 pm. at its meeting of August 7,
2008."
Disposition: Motion Carried Unanimously
11. COMMITTEE OF THE WHOLE
2008-428 Moved by W Casier
Seconded by M Taylor
"THAT the Council do now rise to enter into an "In Camera" Session of Committee of
the Whole at 10:51 p.m. to discuss:
Council Minutes - 207 - August 7, 2008
❑ personal matters about an identifiable individual,including municipal or
local board employees;
Disposition: Motion Carried Unanimously
2008-429 Moved by M Taylor
Seconded by W Casier
"THAT the Committee of the Whole do now rise from the "In Camera" session at
11:10 p.m."
Disposition: Motion Carried Unanimously
1. CORRESPONDENCE&REPORTS
(a) Closed session minutes of the regular meeting of Council held July 3, 2008.
(b) Staff Report H2008-08 regarding a confidential personal matter.
12. BY-LAWS
By-law Z564-2008 A By-law to further amend Bayham Zoning B/L Z456-2003
(Borm)
By-law Z565-2008 A By-law to further amend Bayham Zoning B/L Z456-2003
(Anderson)
By-law Z566-2008 A By-law to further amend Bayham Zoning B/L Z456-2003
(Drieghe)
By-law 2008-072 A By-law to authorize the execution of a funding agreement
By-law 2008-073 A By-law to confirm all actions of Council
By-law 2008-074 A By-law to authorize the execution of drainage works agreement
(Richmond Outlet Drain) 1 �.Q •• •� o IC o,mHe l
13y^/00A, dtf-02 A sv-/Aw z.$4-4.13Lc13 li5h ECL,1 r. xi`2pir �re: ;fd C. 2 t„)
By-law 2008-082 A By-law to authorize the execution of an Economic Development
Agreement (City of Mentor) ( „),„,c).09
By-law 2008-083 A By-law to authorize the conveyance of real property(Kirby)
2008-430 Moved by C Evanitski
Seconded by M Taylor
Council Minutes - 208 - August 7, 2008
"THAT By-law Z564-2008, Z565-2008, Z566-2008, 2008-072,2008-074, 2008-081,
2008-082 and 2008-083 be read a first, second and third time and finally passed."
Disposition: Motion Carried Unanimously
2008-431 Moved by C Evanitski
Seconded by M Taylor
"THAT confirming By-law 2008-073 be read a first, second and third time and
finally passed."
Disposition: Motion Carried Unanimously
13. ADJOURNMENT
2008-432 Moved by M Taylor
Seconded by E Ketchabaw
"THAT the Council meeting be adjourned at 11:11 p.m."
Disposition: Motion Carried Unanimously
a6A0
D WUT ' !LER
Date Approved: y LO"V