HomeMy WebLinkAboutJune 19, 2008 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday June 19,2008
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,
June 19, 2008 in Council Chambers. Present were Mayor Lynn Acre, Deputy Mayor
Cliff Evanitski, Councillors Mark Taylor, Wayne Casier and Ed Ketchabaw,
Administrator Kyle Kruger and Clerk Lynda Millard.
Fire Chief Paul Groeneveld and Planning Co-ordinator Margaret Underhill were in
attendance to present their respective reports.
1. CALL TO ORDER Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF None
3. APPROVAL OF MINUTES
Minutes of the regular meeting of Council held June 5, 2008
2008-342 Moved by W Casier
Seconded by M Taylor
"THAT minutes of the regular meeting of Council held June 5, 2008 be approved as
circulated."
Disposition: Motion Carried Unanimously
ADDED ITEM
2008-343 Moved by C Evanitski
Seconded by W Casier
"THAT in accordance with Section 21 of Procedural By-law 2002-93,the City of
Waterloo correspondence be added to the agenda as item 9.1(e).
Disposition: Motion Carried Unanimously
Council Minutes - 168 - June 19, 2008
4. DELEGATIONS None
5. INFORMATION ITEMS
2008-344 Moved by W Casier
Seconded by M Taylor
"THAT information items 5(a)through 5(1) be received for information."
Disposition: Motion Carried Unanimously
(a) Long Point Region Conservation Authority Full Authority minutes of meeting held May
7, 2008.
File: A16
(b) Bayham Community Centres Committee minutes of meeting held April 24, 2008.
File: C06
(c) Museums Bayham minutes of meeting held May 14, 2008.
File: C06
(d) Correspondence dated June 6 and 10, 2008 from the Association of Municipalities of
Ontario regarding"An Opportunity to Provide Input on Provincial Poverty Reduction
Strategy", "OMERS —Latest News" and"Ontario Students to Get Real-Life Lessons in
Responsible Citizenship".
File: A01
(e) Copy of correspondence dated May 28, 2008 addressed to Steve Peters, M.P.P. from
Minister of Transport Lawrence Cannon regarding dredging in harbours at Port Stanley
and Port Burwell.
File: D06
(f) Correspondence received June 11, 2008 from Michael Andrews regarding Natural
Resource Gas Limited services. (letter of acknowledgement to be sent)
File: C13 /E06
(g) Newsletter dated May 2008 from South West Community Care Access Centre regarding
"Caring Together for our Communities".
File: A16/S08
(h) Excerpt from Communities in Bloom Magazine dated May 2009 regarding"2007
National Finalists".
File: M07
(i) Correspondence from Donna Cansfield, Minister of Natural Resources regarding"Plant a
Tree Challenge"
File: A16
Council Minutes - 169 - June 19, 2008
(j) Elgin Group Police Service Board minutes of meeting held May 23, 2008.
File: C06
(k) Ministry of Labour correspondence dated June 11, 2008 regarding"Government
Launches New Workplace Health and Safety Strategy".
File: A16
(1) Flyer received from Ministry of Natural Resources regarding"Wanted: Reports of
Eastern Fox Snake.
File: E00
6. PLANNING,DEVELOPMENT,RECREATION & TOURISM
1. CORRESPONDENCE&REPORTS
(a) Staff Report D2008-028 regarding Emerson severance application.
File: D10
2008-345 Moved by C Evanitski
Seconded by W Casier
"THAT Staff Report D2008-028 be received;
AND THAT Council recommend to the Elgin County Land Division Committee that
consent application E27/08, submitted by Murray and Dorothy Emerson, for an
easement be approved."
Disposition: Motion Carried Unanimously
(b) Staff ReportD2008-027 regarding Redekop Development Agreement for water& sewer
installation.
File: L04
2008-346 Moved by W Casier
Seconded by C Evanitski
"THAT Staff Report D2008-027 be received;
AND THAT By-law No.2008-065,being a by-law to authorize the execution of a
Development Agreement for the installation of the water and sanitary sewer services
between Henry and Peter Redekop and the Municipality, be presented to Council
for enactment."
Disposition: Motion Carried Unanimously
Council Minutes - 170 - June 19, 2008
(c) Staff Report D2008-029 regarding Harms Rezoning to Remove Holding Provision.
File: D14
2008-347 Moved by E Ketchabaw
Seconded by M Taylor
"THAT Staff Report D2008-029 regarding Harms Rezoning be received;
AND THAT the zoning on lands designated as being Parts 1-5 RP 11R8847 and Lot
7 Plan 54 be changed from Village Residential-Holding(Rl-h) to Village Residential
(R1) in Bayham Zoning By-law Z456-2003, as amended;
AND THAT Zoning By-law Z562-2008 be presented to Council for enactment."
Disposition: Motion Carried Unanimously
(d) Staff Report D2008-030 regarding County of Elgin Planning.
File: D00
2008-348 Moved by E Ketchabaw
Seconded by C Evanitski
"THAT Staff Report D2008-030 regarding County of Elgin Planning be received;
AND THAT the Municipality of Bayham advise the County of Elgin that it is
supportive of the establishment of a basic County land use planning function
generally as described in the County discussion paper."
Disposition: Motion Carried Unanimously
7. ROADS,AGRICULTURE & DRAINAGE
I. CORRESPONDENCE&REPORTS
(a) Decision dated June 16, 2008 from Agriculture, Food and Rural Affairs Ontario
Appeal Tribunal regarding Richmond Outlet Drain.
File: E09
2008-349 Moved by E Ketchabaw
Seconded by C Evanitski
"THAT the Decision of the Tribunal dated June 16, 2008 from Agriculture,
Food and Rural Affairs Ontario Appeal Tribunal regarding the Richmond
Outlet Drain be received for information."
Disposition: Motion Carried Unanimously
Council Minutes - 171 - June 19, 2008
8. PROPERTY,BUILDING& PROTECTIVE SERVICES
1. CORRESPONDENCE&REPORTS
(a) Staff Report P2008-006 regarding Fire Apparatus (Truck) Purchase—
Straffordville
File: P16
2008-350 Moved by C Evanitski
Seconded by E Ketchabaw
"THAT Staff Report P2008-006 regarding Fire Apparatus (Truck) Purchase -
Straffordville be received;
AND THAT Council authorize staff to order a new Pumper/Rescue apparatus, as
per proposal,to replace the fire departments' 1984 Pumper and 1992 Rescue."
Disposition: Motion Carried Unanimously
(b) Staff Report P2008-011regarding Appointment of By-Law Enforcement Officers.
File: P16
2008-351 Moved by E Ketchabaw
Seconded by C Evanitski
"THAT Staff Report P2008-011 regarding Appointment of By-Law Enforcement
Officers be received;
AND THAT By-Law No. 2008-063,being a By-law to amend By-law#2007-059, be
presented to Council for enactment."
Disposition: Motion Carried Unanimously
(c) Email correspondence dated June 10, 2008 from Mary McCuaig, The Nation
Municipality, regarding"Compensation Resolution for Source Protection".
File: C10
2008-352 Moved by E Ketchabaw
Seconded by C Evanitski
"THAT the correspondence from The Nation Municipality regarding
"Compensation Resolution for Source Protection" be received;
Council Minutes - 172 - June 19, 2008
AND THAT the correspondence be forwarded to the Lake Erie Region Source
Protection Committee for consideration and comment to the participating
municipalities."
Disposition: Motion Carried Unanimously
9. FINANCE,ADMINISTRATION & PERSONNEL
I. CORRESPONDENCE&REPORTS
(a) Cheque Register being Cheque#4640 to Cheque#4703 inclusive, totaling
$172,669.83 and Payroll Disbursements for the period ending June 1, 2008
totaling$58,625.50.
2008-353 Moved by W Casier
Seconded by C Evanitski
"THAT Cheque Register being Cheque#4640 to Cheque#4703 inclusive,
totaling$172,669.83 and Payroll Disbursements for the period ending June 1,
2008 totaling$58,625.50,be approved."
Disposition: Motion Carried Unanimously
(b) Staff Report F2008-21 regarding Sale of Surplus Equipment.
File: F18
2008-354 Moved by M Taylor
Seconded by W Casier
"THAT Staff Report F2008-21 regarding Sale of Surplus Equipment be received;
THAT Council confirms the purchase of the John Deere 2305 Tractor for $11,373,
plus applicable taxes,from Sholtens;
AND THAT the proceeds of the sale of surplus public works equipment go toward
the cost,with the balance from reserves, as outlined in the report."
Disposition: Motion Carried Unanimously
(c) Copy of Resolutions passed by Township of O'Connor regarding Canada Summer Jobs
program.
File: C10
Council Minutes - 173 - June 19, 2008
2008-355 Moved by C Evanitski
Seconded by E Ketchabaw
"THAT the Council of the Municipality of Bayham supports the resolution passed
by Township of O'Connor on June 9,2008 regarding the Canada Summer Jobs
program."
Disposition: Motion Carried Unanimously
(d) Staff Report F2008-23 regarding Road Infrastructure Grant
File: F 1 1
2008-356 Moved by W Casier
Seconded by M Taylor
"THAT Staff Report F2008-23 regarding Road Infrastructure Grant be
received for information."
Disposition: Motion Carried Unanimously
(e) Resolution passed May 12, 2008 by the City of Waterloo regarding Municipal Road &
Bridge Infrastructure Investment.
File: C10
2008-357 Moved by W Casier
Seconded by M Taylor
"THAT Council supports the resolution from the City of Waterloo regarding
Municipal Road& Bridge Infrastructure Investment."
Disposition: Motion Carried Unanimously
10. ENVIRONMENT
1. CORRESPONDENCE&REPORTS
No Items
Council Minutes - 174 - June 19, 2008
11. COMMITTEE OF THE WHOLE
2008-358 Moved by W Casier
Seconded by M Taylor
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole at 8:24 p.m. to discuss personal matters about an identifiable
individual,including municipal or local board employees."
Disposition: Motion Carried Unanimously
2008-359 Moved by M Taylor
Seconded by W Casier
"THAT the Committee of the Whole do now rise from the "In Camera" session at
8:30 p.m."
Disposition: Motion Carried Unanimously
1. CORRESPONDENCE&REPORTS
(a) Closed session minutes of the regular meeting of Council held June 5, 2008.
(b) Closed session minutes of the Bayham Community Centres Committee meeting held
April 24, 2008.
(c) Verbal report regarding a confidential personal matter.
12. BY-LAWS
By-law Z562-2008 A By-law to further amend Bayham B/L Z456-2003 (Harms)
By-law 2008-063 A By-law to amend Bayham B/L 2007-059 (Appointment of By-
Law Enforcement Officers)
By-law 2008-065 A By-law to authorize the execution of a sewer services
development agreement(Redekop)
By-law 2008-066 A By-law to confirm all actions of Council
Council Minutes - 175 - June 19, 2008
2008-360 Moved by W Casier
Seconded by M Taylor
"THAT By-law Z562-2008,2008-063 and 2008-065 be read a first, second and third
time and fmally passed."
Disposition: Motion Carried Unanimously
2008-361 Moved by C Evanitski
Seconded by W Casier
"THAT confirming By-law 2008-066 be read a first, second and third time and
finally passed."
Disposition: Motion Carried Unanimously
13. ADJOURNMENT
2008-362 Moved by W Casier
Seconded by M Taylor
"THAT the Council meeting be adjourned at 8:35 p.m."
Disposition: Motion Carried Unanimously
1/1-(2--
& - //,
Ot CLQ RK
Date Approved:
)41
3
/(51