HomeMy WebLinkAboutJune 05, 2008 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday June 5,2008
7:00 p.m.
6:30 p.m. Committee of Adjustment
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,
June 5, 2008 in Council Chambers. Present were Mayor Lynn Acre, Deputy Mayor Cliff
Evanitski, Councillors Mark Taylor,Wayne Casier and Ed Ketchabaw, Administrator
Kyle Kruger and Clerk Lynda Millard.
Planning Co-ordinator Margaret Underhill, Treasurer Suzanna Mantel, and Water/Wastewater
Superintendent Ed Roloson were in attendance to present their respective reports.
1. CALL TO ORDER Mayor Acre called the meeting to order at 7:29 p. m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF None
3. APPROVAL OF MINUTES
Minutes of the special Official Plan review meeting held May 15, 2008
Minutes of the regular meeting of Council held May 15, 2008
Minutes of the special Official Plan review meeting held May 26, 2008
2008-308 Moved by W Casier
Seconded by C Evanitski
"THAT minutes of the special Official Plan review meeting of Council held May 15,
2008 be approved as circulated."
Disposition: Motion Carried Unanimously
2008-309 Moved by M Taylor
Seconded by W Casier
"THAT minutes of the regular meeting of Council held May 15, 2008 be
approved as circulated."
Disposition: Motion Carried Unanimously
Council Minutes - 154 - June 5, 2008
2008-310 Moved by W Casier
Seconded by M Taylor
"THAT minutes of the special Official Plan review meeting of Council held May 26,
2008 be approved as circulated."
Disposition: Motion Carried Unanimously
4. DELEGATIONS
(a) 7:00 p.m.—Steve Peters M.P.P. Elgin-Middlesex-London was in attendance regarding
the Port Burwell harbour.
Mr, Peters thanked Council for the invitation to speak to this matter of the Port Burwell
Harbour and any potential programs. He noted that his staff have reviewed the matter
with various ministries but there are no provincial funding program opportunities
currently available. He commented that he is confident that agreement will be reached
soon on the pending joint federal/provincial Building Canada program. He suggested
that the program may expand beyond the COMRIF traditional infrastructure services,
adding that he is willing and prepared to work with Joe Preston, M.P. He noted
availability of the OSIFA loan program. He stated that he had written several ministries
regarding ferry services and confirmed his support for an application through the Rural
Economic Development(RED)program.
Discussion included prioritizing municipal projects,the impact of a new bridge at
Windsor- support for both highway and ferry services and moving forward on the
feasibility study through Ontario Ministry of Agriculture, Food and Rural Affairs' RED
program.
(b) 7:30 p.m.—Rob Foster, auditor, Graham Scott Ens was in attendance to present the
Municipality of Bayham audited Financial Statements for the period ending December
31, 2007. He provided Council with an overview of the documents and advised that there
are no areas of concern. Item 9.1(b)
(c) 7:45 p.m.- Karvn Presser was in attendance regarding a Richmond community park
proposal.
Ms. Pressey provided a computer drawing of proposed upgrades to the former baseball
park that would encompass users of all ages—from the very young children to seniors.
She noted an excellent community response to the plans with several offers of support,
both time and financial, from individuals, groups and businesses have been received. The
proposal included a walking path inside the fence,playground equipment for ages two
through five(swings, springs, monkey bars and teeter totters), and five through twelve
Council Minutes - 155 - June 5, 2008
(infield is a good base for hardtop games such as basketball, a backstop screen currently
exists),horseshoe pits,with or without a pavilion and picnic tables, a reading garden,
benches, shade, gazebo, trees and signage. She added that the current quotes project a
cost in the range of$53,000 with work and purchases being spread out over a selected
period of time.
Ms. Pressey commented that the site offers safety and security for young families as the
site is fenced and gated, sight lines are clear and additional care would not be required as
the space is presently being maintained. She indicated that through a community survey
30 children in Richmond and another 100 in the surrounding area, including those from
the local church could utilize the grounds.
It was noted that financial support from the community would permit multi-use
expansion beyond the budgeted$40,000 for playground equipment allotted to each
Richmond and Corinth. Council was supportive of the group's proposed ideas and
initiative. Item 8.1(c)
(d) 8:00 p.m. -Jan Collins and Valerie Donnell were in attendance to request Council
support for the establishment of a municipal Heritage Committee, as per Ontario
Government Heritage Policy. The Committee would advise and assist in matters
pertaining to local buildings of historic interest. It was suggested the committee would
look at Bayham community assets and consider steps to preserve/save properties such as
the Vienna Library and encourage tourism interest.
It was agreed that the volunteers work with staff to develop a terms of reference and
report back to Council.
(e) 8:30 p.m.—Anne Walters and Elizabeth Postma were in attendance requesting support
for the"Seniors Around Horses" group and promotion of local places of interest.
Council was requested to help spread the news to promote the group's membership,
provide a letter of endorsement and a link to the municipal website. The group is
encouraging activities that meet youth and special needs in a safe environment.
Responses included use of the municipal sign, newsletters,presence at special events,
partnering and linking to the Elgin County tourism website. A letter supporting the
group's local promotional initiative and activities is to be prepared. Item 6.1(c)
5. INFORMATION ITEMS
2008-311 Moved by W Casier
Seconded by C Evanitski
"THAT information items 5(a)through 5(h) be received for information."
Disposition: Motion Carried Unanimously
Council Minutes - 156 - June 5, 2008
(a) Long Point Region Conservation Authority Full Authority minutes of meeting held April
4, 2008.
File: A16
(b) Tourism& Community Marketing Committee minutes of meeting held May 21, 2008.
File: C06
(c) Correspondence dated May 28, 2008 from the Association of Municipalities of Ontario
regarding"Extending the Comment Period to June 30, 2008 Re: The AMO/AMRC
Discussion Paper on an Alternative Approach to Ontario's Blue Box Funding Model".
File: A01
(d) Correspondence dated May 20, 2008 from the Elgin Area Primary Water Supply System
regarding"2008 Management Innovation Award".
File: E08
(e) Correspondence dated May 2008 from Ministry of Citizenship and Immigration
regarding"Ontario Medal For Good Citizenship".
File: M02
(f) Correspondence received May 22, 2008 from Tourism London regarding"Annual
General Meeting Notification—June 3, 2008".
File: D06
(g) Lifestyle Link newsletter dated Spring 2008 from Elgin St. Thomas Public Health.
File: S08
(h) Correspondence dated May 9, 2008 from AG Care with information resource regarding
"Farmers Caring for the Land".
File: A01
6. PLANNING, DEVELOPMENT,RECREATION& TOURISM
1. CORRESPONDENCE&REPORTS
(a) Staff Report D2008-022 regarding Mennonite Church in Christ Site Plan Agreement.
File: Dl i
2008-312 Moved by E Ketchabaw
Seconded by M Taylor
"THAT Staff Report D2008-022 regarding Mennonite Church in Christ Site Plan
Agreement be received;
Council Minutes - 157 - June 5, 2008
AND THAT the completion date of June 7,2008 for the Mennonite Church in
Christ Site Plan Agreement, as authorized by By-law 2007-063, be extended to June
7,2009."
Disposition: Motion Carried Unanimously
(b) Staff Report D2008-026 regarding Morrell Development Agreement for Sewer
Extension.
File: L04
2008-313 Moved by M Taylor
Seconded by E Ketchabaw
"THAT Staff Report D2008-026 regarding Morrell Development Agreement be
received;
"AND THAT By-law No. 2008-062,being a By-law to authorize the execution of a
Development Agreement for the extension of the sewer line along King Street East
and North Street,in the Village of Vienna, between Donna Morrell and the
Municipality, be presented to Council for enactment."
Disposition: Motion Carried Unanimously
(c) Correspondence from Anne Walters received June 2, 2008 regarding seniors and local
promotion.
File: C13
2008-314 Moved by E Ketchabaw
Seconded by M Taylor
"THAT the correspondence received June 2,2008 from Anne Walters regarding
seniors and local promotion be received for information."
Disposition: Motion Carried Unanimously
7. ROADS,AGRICULTURE & DRAINAGE
1. CORRESPONDENCE&REPORTS
(a) Staff Report DR2008-016 regarding Bayham—Norfolk County Drains.
File: L04
Council Minutes - 158 - June 5, 2008
2008-315 Moved by W Casier
Seconded by M Taylor
"THAT Staff Report DR2008-016 regarding the cross border agreement
between the Corporation of Norfolk County and the Municipality of Bayham
to provide for the maintenance and cleanout of boundary drains be received;
AND THAT Council accepts Norfolk County's By-Law No. 2007-64 by endorsing
Schedule "A" and directs the drainage superintendent to return the endorsed
Schedule "A" to the Drainage Superintendent of Norfolk County;
AND THAT Council authorizes the Mayor and Clerk to execute an agreement with
The Corporation of Norfolk County as per By-law#2008-056."
Disposition: Motion Carried Unanimously
(b) Staff Report PW 2008-01 regarding Light Line Culvert Replacement.
File: T04
2008-316 Moved by W Casier
Seconded by C Evanitski
"THAT Staff Report PW2008-01 regarding Light Line Culvert Replacement
be received;
AND THAT staff be authorized and directed to retain Spriet & Associates for the
design and supervision of construction of the Light Line Culvert Replacement and
to proceed with the appropriate tender process."
Disposition: Motion Carried Unanimously
8. PROPERTY,BUILDING& PROTECTIVE SERVICES
1. CORRESPONDENCE&REPORTS
(a) Building Permit Report for the month ending May 31, 2008.
File: P10
2008-317 Moved by C Evanitski
Seconded by M Taylor
"THAT Building Permit Report for the month ending May 31,2008 be received for
information."
Disposition: Motion Carried Unanimously
Council Minutes - 159 - June 5, 2008
(b) Staff Report PR2008-03 regarding Hydro Services—Vienna Ball Park. (from June
5th Council meeting)
File: R05
2008-318 Moved by W Casier
Seconded by C Evanitski
"THAT Staff Report PR2008-03 regarding Hydro Services—Vienna Ball Park be
received;
AND THAT the hydro services to the Vienna Ball Park be disconnected at
this time."
Disposition: Motion Carried Unanimously
(c) Correspondence from Karyn Pressey regarding a proposal for development of the
Richmond community park.
File: C13
2008-319 Moved by E Ketchabaw
Seconded by M Taylor
"THAT the correspondence from Karyn Pressey regarding proposal for
development of the Richmond community park be received."
Disposition: Motion Carried Unanimously
(d) Correspondence dated May 20, 2008 from Lori King, Corinth Community of Christ
Church, requesting use of the municipal sign.
File: C13
2008-320 Moved by E Ketchabaw
Seconded by M Taylor
"THAT the correspondence from Lori King requesting use of the Municipal sign be
received;
AND THAT Council grants permission to use the sign as requested, subject to
Municipal needs."
Disposition: Motion Carried Unanimously
Council Minutes - 160 - June 5, 2008
(e) Correspondence dated May 13, 2008 from Don Shepherd requesting use of the parking
lot at the Marine Museum for the Rotary Club of Aylmer motorcycle poker run.
File: C13
2008-321 Moved by M Taylor
Seconded by C Evanitski
"THAT the correspondence dated May 13,2008 submitted by D. A.
Shepherd on behalf of the Rotary Club of Aylmer be received;
AND THAT Council supports the request for permission to use the parking
lot at the Port Burwell Marine Museum on June 21, 2008."
Disposition: Motion Carried Unanimously
(f) Correspondence dated May 16, 2008 from Ontario Early Years Centre Elgin-Middlesex-
London requesting use of green space for"Summer Story Blanket"program.
File: C13
2008-322 Moved by M Taylor
Seconded by C Evanitski
"THAT the correspondence dated May 16,2008 submitted by Bev Fellows on behalf
of the Ontario Early Years Centre be received;
THAT Council supports the request for permission to use green space in the
Straffordville,Vienna and Port Burwell Community Parks on Friday mornings
from 9:30am— 11:30am for the period July 1 —August 31,2008, subject to proof of
liability insurance coverage,naming the municipality of Bayham as an additional
insured, in the minimum amount of$2,000,000;
AND THAT the cleanup of the area be the responsibility of the users."
Disposition: Motion Carried Unanimously
9. FINANCE,ADMINISTRATION & PERSONNEL
1. CORRESPONDENCE&REPORTS
(a) Cheque Register being Cheque#4534 to Cheque#4639 inclusive, totaling
$238,677.39 and Payroll Disbursements for the period ending May 18, 2008
totaling$55,553.59.
Council Minutes - 161 - June 5, 2008
2008-323 Moved by C Evanitski
Seconded by W Casier
"THAT the Cheque Register being Cheque#4534 to Cheque#4639 inclusive,
totaling$238,677.39 and Payroll Disbursements for the period ending May
18,2008 totaling$55,553.59 be approved."
Disposition: Motion Carried Unanimously
(b) Municipality of Bayham Financial Statements for the year ending December 31, 2007 as
prepared by Graham Scott Enns, Chartered Accountants.
File: F10
2008-324 Moved by C Evanitski
Seconded by M Taylor
"THAT 2007 Financial Statements, as prepared by Graham Scott Enns, be received
for information."
Disposition: Motion Carried Unanimously
(c) Staff Report F2008-20 regarding Tax Rates.
File: F05
2008-325 Moved by W Casier
Seconded by M Taylor
"That Staff Report F2008-20 regarding Tax Rates be received;
AND THAT By-law 2008-028, being a by-law to establish a levy for the year 2008,to
adopt tax rates,provide for penalty and interest in default of payment and the
collection thereof,be presented to Council for enactment."
Disposition: Motion Carried Unanimously
(d) Draft By-Law 2008-057 regarding Façade Improvement Loan Discharge (Almond
Investments Inc.)
File: L04
Council Minutes - 162 - June 5, 2008
2008-326 Moved by M Taylor
Seconded by E Ketchabaw
"THAT By-Law 2008-057, being a by-Law to authorize the discharge of a
façade improvement loan with Almond Investments Inc. be presented to
Council for enactment."
Disposition: Motion Carried Unanimously
(e) Correspondence dated April 29, 2008 from CAW Local 222 requesting support for
legislative changes governing harassment and violence in the workplace.
File: H04
2008-327 Moved by W Casier
Seconded by M Taylor
"That the correspondence dated April 29,2008 from CAW Local 222 regarding
harassment and violence in the workplace be received for information."
Disposition: Motion Carried Unanimously
(f) Draft By-law 2008-058 regarding landscape services.
2008-328 Moved by W Casier
Seconded by C Evanitski
"THAT By-Law 2008-058, as amended to include the Vienna Community
Centre only, being a by-Law to amend the agreement with Randy Beach for
the provision of landscape services, attached to By-law 2008-045, be
presented to Council for enactment."
Disposition: Motion Carried Unanimously
(g) Draft By-law 2008-059 regarding hall management services.
2008-329 Moved by C Evanitski
Seconded by M Taylor
"THAT By-Law 2008-059, being a By-Law to further amend the agreement
with Jacqueline B. Bootle for the provision of Vienna Community Centre
management services, attached to By-law 2005-119, be presented to Council
for enactment."
Disposition: Motion Carried Unanimously
Council Minutes - 163 - June 5, 2008
10. ENVIRONMENT
1. CORRESPONDENCE&REPORTS
(a) Staff Report E2008-003 regarding Lead Testing of Municipal drinking water.
File: E08
2008-330 Moved by W Casier
Seconded by C Evanitski
"That Staff Report E2008-003 regarding Lead Testing of Municipal Drinking Water
be received for information."
Disposition: Motion Carried Unanimously
(b) Quarterly Report for the Bayham Water Distribution System and call ins for period
ending March 31, 2008.
File: E08
2008-331 Moved by E Ketchabaw
Seconded by C Evanitski
"That the Quarterly Report for the Bayham Water Distribution System and call ins
for period ending March 31, 2008 be received for information."
Disposition: Motion Carried Unanimously
(c) Quarterly Report for the Bayham Small Municipal Non-Residential Wells for the period
ending March 31, 2008.
File: E08
2008-332 Moved by E Ketchabaw
Seconded by W Casier
"That the Quarterly Report for the Bayham Small Municipal Non-Residential Wells
for the period ending March 31,2008 be received for information."
Disposition: Motion Carried Unanimously
(d) Quarterly Performance Report for the Port Burwell Wastewater Treatment Plant and call
ins for the period ending March 31, 2008.
File: E08
Council Minutes - 164 - June 5, 2008
2008-333 Moved by C Evanitski
Seconded by E Ketchabaw
"That the Quarterly Performance Report for the Port Burwell Wastewater
Treatment Plant and call ins for the period ending March 31,2008 be received for
information."
Disposition: Motion Carried Unanimously
MOTION TO EXTEND LENGTH OF MEETING
2008-334 Moved by C. Evanitski
Seconded by W Casier
"THAT in accordance with Section 12 of Procedural By-law 2002-93, Council shall
deal with business until 11 p.m. at its meeting of June 5, 2008."
Disposition: Motion Carried Unanimously
11. COMMITTEE OF THE WHOLE
2008-335 Moved by E Ketchabaw
Seconded by M Taylor
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole at 9:54 p.m. to discuss personal matters about an identifiable
individual,including municipal or local board employees."
Disposition: Motion Carried Unanimously
2008-336 Moved by M Taylor
Seconded by E Ketchabaw
"THAT the Committee of the Whole do now rise from the "In Camera" session at
10:08 p.m."
Disposition: Motion Carried Unanimously
I. CORRESPONDENCE&REPORTS
(a) Closed session minutes of the regular meeting of Council held May 15, 2008.
(b) Report regarding a confidential personal matter.
File: HO
Council Minutes - 165 - June 5, 2008
(c) Staff Memorandum dated May 30, 2008 regarding a confidential personal matter.
File: HO
2008-337 Moved by W Casier
Seconded by M Taylor
"THAT By-law 2008-060, being a by-law to authorize the Mayor and Clerk to
execute an employment agreement with Chassitty Ryerse, be presented to Council
for enactment."
Disposition: Motion Carried Unanimously
Further to the presentation made by Steve Peters and Council discussion regarding potential ferry
services the following resolution was passed:
2008-338 Moved by M Taylor
Seconded by W Casier
"THAT IBI Group be retained to prepare application under the provincial
RED program for a Feasibility and Impact Study regarding the potential
international ferry service, at a cost not to exceed$9,000.00"
Disposition: Motion Carried Unanimously
12. BY-LAWS
By-law 2008-028 A By-law to establish a levy& adopt tax rates for the year 2008
By-law 2008-056 A By-law to authorize the execution of a Cross Border Agreement
for the maintenance and cleanout of boundary drains (Norfolk
County)
By-law 2008-057 A By-law to authorize the discharge of an agreement(Almond
Investments)
By-law 2008-058 A By-law to amend landscape services agreement(Beach)
By-law 2008-059 A By-law to amend hall management services (Bootle)
By-law 2008-060 A By-law to authorize execution of an employment agreement
By-law 2008-062 A By-law to authorize the execution of a Development agreement
for sewer line extension(Morrell)
Council Minutes - 166 - June 5, 2008
By-law 2008-061 A By-law to confirm all actions of Council
2008-339 Moved by C Evanitski
Seconded by M Taylor
"THAT By-law 2008-028, 2008-056, 2008-057, 2008-058,2008-059, 2008-060 and
2008-062 be read a first, second and third time and fmally passed."
Disposition: Motion Carried Unanimously
2008-340 Moved by W Casier
Seconded by M Taylor
"THAT confirming By-law 2008-061 be read a first, second and third time and
finally passed."
Disposition: Motion Carried Unanimously
13. ADJOURNMENT
2008-341 Moved by M Taylor
Seconded by E Ketchabaw
"THAT the Council meeting be adjourned at 10:30 p.m."
Disposition: Motion Carried Unanimously
IN/W4r CLE&K
Date Approved: g,,,