HomeMy WebLinkAboutApril 03, 2008 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday April 3,2008
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,
April 3, 2008 in Council Chambers. Present were Mayor Lynn Acre,Deputy Mayor Cliff
Evanitski, Councillors Mark Taylor, Wayne Casier and Ed Ketchabaw, Administrator
Kyle Kruger and Clerk Lynda Millard.
Fire Chief Paul Groeneveld and Planning Co-ordinator Margaret Underhill were in attendance to
present their respective reports.
1. CALL TO ORDER Mayor Acre called the meeting to order at 7:00 p. m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF None
3. APPROVAL OF MINUTES
Minutes of the regular meeting of Council held March 20, 2008.
2008-179 Moved by W Casier
Seconded by C Evanitski
"THAT the minutes of the regular meeting of Council held March 20,2008 be
approved as circulated."
Disposition: Motion Carried Unanimously
ADDED ITEMS
2008-180 Moved by W Casier
Seconded by C Evanitski
"THAT in accordance with Section 21 of Procedural By-law 2002-93,the Ontario
Flue-
Cured TobaccoGrowers' Marketing Board news release dated April 1,2008
regarding"No funding for tobacco farmers", a verbal report regarding a
confidential personal matter and By-law Z560-2008 be added to the agenda as items
5(q), 11.1(c) and, 12 respectively."
Disposition: Motion Carried Unanimously
Council Minutes - 91 - April 3, 2008
4. DELEGATIONS
7:05 p.m. —Matt Schafer, Chairman and Jean Woon, member,Edison Museum
Building Committee presented the New Museum Draft Feasibility Study and responded
to questions from Council. It was proposed that Phase I and II would be undertaken
initially and scaled back to Phase I if that goal was deemed to be unattainable. Mrs.
Woon acknowledged the members' commitment to raise all capital funds from sources
outside the municipal tax levy.
Item 9.1 (b)
5. INFORMATION ITEMS
2008-181 Moved by M Taylor
Seconded by W Casier
"THAT information items 5(a) through 5(q) be received for information."
Disposition: Motion Carried Unanimously
(a) Elgin Group Police Services Board minutes of meeting held March 7, 2008.
File: C06
(b) Long Point Region Conservation Authority Full Authority minutes of meeting held
February 6, 2008.
File: A16
(c) Correspondence dated March 18, 19 and 25, 2008 from the Association of Municipalities
of Ontario regarding"Canada-Ontario Infrastructure Funding Update", "AMO Seeking
Municipal Members for Climate Change Task Force", "Budget Provides an Additional
$1 Billion for Municipal Infrastructure".
File: A01
(d) Copy of a Statement delivered in the Ontario Legislature by NDP Municipal Affairs
Critic, Hamilton Centre MPP Andrea Horwath prior to the reading of the Ontario Budget.
File: A16
(e) Copy of communication from Linda Jeffrey, MPP Brampton-Springdale regarding
"Budget 2008 Highlights".
File: A16
(f) Correspondence dated March 2008 from Minister Responsible for Seniors regarding
"Seniors' Month and invitation to 2008 Senior of the Year Awards".
File: A16
(g) Correspondence dated March 13, 2008 from Ministry of Finance regarding the release of
the"Ontario Municipal Partnership Fund allocations for 2008".
File: A16
Council Minutes - 92 - April 3, 2008
(h) Correspondence dated March 17, 2008 from Ontario Property and Environmental Rights
Alliance regarding"Municipal Information Bulletin—Greenbelt Act".
File: A 16
(i) Correspondence dated March 14, 2008 from the Steve Peters, Speaker of the Legislative
Assembly of Ontario regarding "400t anniversary of Quebec City".
File: A16
(j) Correspondence dated March 1, 2008 from Federation of Canadian Municipalities
regarding"Climate Change". (Book— "Stepping up to the Climate Change Challenge:
Perspectives on Local Government Leadership, Policy and Practice in Canada"—
available)
File: A01
(k) Correspondence dated March 2008 from Ministry of Citizenship and Immigration
regarding"Lincoln M. Alexander Award 2008".
File: M02
(1) LAS Communication dated March 26, 2008 regarding"LAS adds new Conservation
Programs to growing list of Energy Services".
File: A01
(m) Correspondence from Middlesex/Elgin Heart& Stroke regarding"Big Bike coming to
Aylmer on Friday June 20".
File: A04
(n) Proceedings of the Elgin County Council for the term December 2006-November 2007.
(available)
File: M07
(o) Email dated March 31, 2008 from Minister Donna Cansfield regarding "Ontario
Launches Flood Information Website"
File: A16
(p) Elgin County Matters newsletter dated March 2008.
File: M07
(q) Correspondence dated April 1, 2008 from the Ontario Flue-Cured Tobacco Growers's
Marketing Board regarding "No funding for Tobacco Farmers".
File: M06
6. PLANNING,DEVELOPMENT,RECREATION& TOURISM
1. CORRESPONDENCE&REPORTS
(a) Staff Report D2008-013 Rezoning to Remove Holding-Parker
File: D14
Council Minutes - 93 - April 3, 2008
2008-182 Moved by E Ketchabaw
Seconded by M Taylor
"THAT Staff Report D2008-013 be received;
AND THAT the zoning on lands owned by Barry and Dawn Parker, located in Part
Lot 15 Concession 2 Plan 54 RP11R3323 Pt Part 2 be changed from Rural
Residential-Holding(RR-h) to Rural Residential (RR) in Bayham Zoning By-law
Z456-2003,as amended;
AND THAT Zoning By-law Z560-2008 be presented to Council for enactment."
Disposition: Motion Carried Unanimously
7. ROADS, AGRICULTURE & DRAINAGE
1. CORRESPONDENCE& REPORTS
(a) Staff Report DR2008-012 regarding"Vienna Library Drainage".
File: A19
2008-183 Moved by M Taylor
Seconded by W Casier
"THAT Staff Report DR2008-012 be received;
THAT Staff be directed to make arrangements to install 4" plastic tile (big
0) extensions to the ends of the two existing eavestrough downspouts, and
extend the tile ten to fifteen feet away from the rear of the existing Vienna
Library building,towards the creek, to extend roof water discharge a
reasonable distance away."
Disposition: Motion Carried Unanimously
8. PROPERTY,BUILDING & PROTECTIVE SERVICES
(a) Staff Report P2008-004 regarding Vessel (Boat) Based Rescue Services.
File: P16
2008-184 Moved by E Ketchabaw
Seconded by C Evanitski
"THAT Staff Report P2008-004 regarding Boat Based Water Rescue Services be
received;
Council Minutes - 94- April 3, 2008
AND THAT the Municipality continue to provide Land-based and Controlled Entry
water and ice rescue services only,pursuant to previous information and
recommendations provided to Council for Water and Ice Rescue Services to be
provided by the Municipality."
Disposition: Motion Carried
(b) Correspondence received March 26, 2008 from Lois Ralf requesting use of the pavilion at
the Vienna Memorial Park for a 60th birthday party on May 25, 2008.
File: C13
2008-185 Moved by W Casier
Seconded by M Taylor
"THAT the correspondence received March 26,2008 from Lois Ralf be
received;
AND THAT permission be granted to use the Vienna Memorial Park in
Vienna on Sunday May 25,2008 between the hours of 2:00 p.m. and 6:00
p.m. as requested, subject to:
❑ provision of proof of liability insurance coverage naming the
Municipality of Bayham as an additional insured,in the amount of
$2 million, and
❑ clean up and repair of any damage to the park area be the
responsibility of the organizers."
Disposition: Motion Carried Unanimously
9. FINANCE,ADMINISTRATION & PERSONNEL
1. CORRESPONDENCE& REPORTS
(a) Cheque Register being Cheque#4227 to Cheque#4301 inclusive, except Cheque
#4125 and totaling $1,286,812.67 and Payroll Disbursements for the period
ending March 23, 2008 totaling $52,144.31.
2008-186 Moved by M Taylor
Seconded by W Casier
"THAT the Cheque Register being Cheque#4227 to Cheque#4301 inclusive,
except Cheque#4125 and totaling$1,286,812.67 and Payroll Disbursements
for the period ending March 23,2008 totaling$52,144.31."
Disposition: Motion Carried Unanimously
Council Minutes - 95 - April 3, 2008
(b) Edison Museum of Vienna Building Committee Report EMBC2008-03 regarding the
New Facility Feasibility Study Phase 3 dated February 29, 2008 and the Draft Business
Plan dated February 2008 (previously circulated), and draft minutes of the Building
Committee meeting held March 14th.
File: L04
2008-187 Moved by M Taylor
Seconded by W Casier
"THAT the Edison Museum of Vienna New Facility Feasibility Study Phase 3—
Final Feasibility Report Draft dated February 29,2008 be received;
THAT Council supports, in principle,the capital cost estimates provided in the
Phase 3—Final Feasibility Report Draft dated February 29,2008, prepared by
Vilnis Cultural Design Works;
AND THAT the consultants be instructed to incorporate the cost cutting measures
identified by the Building Committee as 'Main Floor Exhibitory', `Interior
Exhibitory' and `Conservation Supplies' into the final report document, as
opportunities exist for volunteer/in-kind, donations and funding support."
Disposition: Motion Carried Unanimously
2008-188 Moved by E Ketchabaw
Seconded by C Evanitski
"THAT Council requests that the Vilnis Cultural Design Works consultants
reconsider the Revised Draft Business Plan Version 3.0, Operational Frameworks,
Pages 3-1 through 3-5,specifically, reducing the Staffing Profile Table 3-1 on Page
3-2,to .5 Curator at$20,000 and subsequent cost reductions,and re-adjusting the
Five-Year Operating Pro Forma Table 3-2 on page 3-6, based on revised projected
operating needs."
Disposition: Motion Carried Unanimously
(c) Staff Report F2008-12 regarding Municipal Assistance Program and Loan Requests
2008.
File: Fl i
2008-189 Moved by W Casier
Seconded by C Evanitski
"THAT Staff Report F2008-12 be received;
Council Minutes - 96 - April 3, 2008
AND THAT Council directs areas of support for 2008 festivals and events in
the amount of$6,000 as follows:
Edison Fest $333. Canada Day $333.
Tub Daze $1333. Watermelon Fest$1333.0
Coal Flats Blues Fest$1333. Eden BBQ & Car Rally$1333."
Disposition: Motion Carried Unanimously
2008-190 Moved by E Ketchabaw
Seconded by C Evanitski
"THAT Council approves fee waivers for use of the Vienna and/or
Straffrodville (Bayham) Community Centres as follows:
1. Straffordville (Bayham) Community Centre use
• Calton Community Centre kitchen only two events;
• Optimist Club of Straffordville/Bayham main hall with kitchen
three times—dance and first aid (2),
• Straffordville Community Committee main hall plus kitchen for
WatermelonFest 2-day event,plus two events, cement pad four
events,plus Municipal Committee room for ten meetings,
• Straffordville Lioness main hall with kitchen two events,
• Straffordville Lions main hall three events,weekly bingos plus den
with kitchen for monthly (2) meetings,
• Straffordville Minor Baseball pavilion and parking lot during
games and practices,
• SERVE Straffordville P.S. parent Assoc. main hall for dance,
• Lions Santa Claus Parade Committee main hall Dec 13;
2. Vienna Community Centre use
• Eastern Star—upper hall 10 meetings plus two fundraising events,
• St. Luke's Anglican Church basement with kitchen two times plus
Memorial Park for two events,
• St.Paul's Pt Burwell/Vienna United Church one event,
• Straffordville Firefighters Assoc.whole hall one event,
• Vienna Lioness den with kitchen for monthly meetings,two
downstairs and two whole hall 2-day events,
• Vienna Lions den with kitchen for monthly meetings, one whole
hall,two downstairs,plus one downstairs with kitchen events;
AND THAT the applicable cleaning fee only be paid in accordance with By-
law 2008-025."
Disposition: Motion Carried Unanimously
Council Minutes - 97 - April 3, 2008
2008-191 Moved by E Ketchabaw
Seconded by C Evanitski
"THAT Council tables to the next meeting allocation of the$7,700 cash
support for 2008."
Disposition: Motion Carried Unanimously
2008-192 Moved by W Casier
Seconded by M Taylor
"THAT Council directs other areas of staff and support as follows:
• Bayham Historical Society use of Council Chambers for monthly
meetings and miscellaneous supplies,
• Calton Community Centre three truckloads water for ice rink,
• Watermelon Fest parade road closure and traffic control,
equipment, signage etc. as requested
• Coal Flats BluesFest permit fees waived, road closure and
equipment."
Disposition: Motion Carried Unanimously
2008-193 Moved by W Casier
Seconded by M Taylor
"THAT Council approves a municipal loan to the Straffordville Community
Committee for festival bookings, rides and entertainment support in the
amount of $ 10,000.00;
AND THAT the necessary documents be prepared and presented to Council
for approval."
Disposition: Motion Carried Unanimously
(d) Staff Report C2008-04 regarding Port Burwell Concerned Citizens letter march 10/08.
File: C13
2008-194 Moved by M Taylor
Seconded by C Evanitski
"That Report 2008-04 be received;
AND THAT the report be forwarded to the Concerned Citizens Group care
of Honor Wassing."
Disposition: Motion Carried Unanimously
Council Minutes - 98 - April 3, 2008
(e) Staff Report F2008-13 regarding Financial Report ending March 31, 2008.
File: F03
2008-195 Moved by C Evanitski
Seconded by W Casier
"That Staff Report F2008-13 regarding financial reporting be received for
information."
Disposition: Motion Carried Unanimously
(f) Draft By-law 2008-035 regarding agreement Concession Food Booth East Beach.
File: L04
2008-196 Moved by W Casier
Seconded by C Evanitski
"THAT By-law#2008-035 being a By-Law to authorize the execution of an
agreement with Theresa Blondin be presented to Council for enactment."
Disposition: Motion Carried Unanimously
(g) Draft By-law 2008-036 regarding Employment Agreement.
File: L04
2008-197 Moved by M Taylor
Seconded by C Evanitski
"THAT By-Law#2008-036 being a By-Law to authorize the execution of an
employment agreement with Leann Walsh be presented to Council for
enactment."
Disposition: Motion Carried Unanimously
(h) Draft By-law 2008-034 regarding an Agreement with The Ministry of Training, Colleges
and Universities. (Referred to closed session for discussion as a confidential personal
matter)
File: L04
Council Minutes - 99 - April 3, 2008
(i) By-law 2008-037 regarding draft agreement with Aylmer Rotary Club re Vienna skate
park extension. There was discussion regarding the necessity for the extension of
insurance coverage by the Rotary Club. It was agreed that the requirement clause be
removed.
File: L04
2008-198 Moved by W Casier
Seconded by E Ketchabaw
"THAT By-Law #2008-037 being a By-Law to authorize the execution of a
lease agreement, as amended, with the Rotary Club of Aylmer be presented
to Council for enactment."
Disposition: Motion Carried Unanimously
(j) Bayham Health& Safety Committee minutes of meeting held March4, 2008 and Health
& Safety Policy for review and approval.
File: A09
2008-199 Moved by W Casier
Seconded by E Ketchabaw
"THAT the Bayham Health & Safety Committee minutes of meeting held
March 4,2008 bereceived;
AND THAT the Health & Safety Policy be approved as presented."
Disposition: Motion Carried Unanimously
10. ENVIRONMENT
1. CORRESPONDENCE& REPORTS
(a) Correspondence dated March 12, 2008 from the Township of Malahide regarding "Port
Burwell Secondary Water System.
File: E08
2008-200 Moved by for W Casier
Seconded by C Evanitski
"THAT the correspondence from the Township of Malahide regarding Port Burwell
Secondary Water System be received for information."
Disposition: Motion Carried Unanimously
Council Minutes - 100 - April 3, 2008
11. COMMITTEE OF THE WHOLE
1. CORRESPONDENCE&REPORTS
2008-201 Moved by C Evanitski
Seconded by E Ketchabaw
"THAT the Council do now rise to enter into an "In Camera" Session of Committee of
the Whole at 9:09 p.m. to discuss:
❑ personal matters about an identifiable individual, including municipal or
local board employees;
❑ labour relations or employee negotiations."
Disposition: Motion Carried Unanimously
2008-202 Moved by E Ketchabaw
Seconded by C Evanitski
"THAT the Committee of the Whole do now rise from the"In Camera" session at
9:34 p.m."
Disposition: Motion Carried Unanimously
(a) Staff Report H2008-05 regarding a confidential personal matter.
(b) Closed session minutes of the regular meeting of Council held March 20, 2008.
(c) Verbal Report regarding a personal confidential matter.
(d) Draft By-law 2008-034 regarding an Agreement with The Ministry of Training, Colleges
and Universities. (Referred from open session for discussion)
File: L04
2008-203 Moved by E Ketchabaw
Seconded by C Evanitski
"THAT By-Law#2008-034 being a By-Law to authorize the execution of an
agreement with the Ministry of Training, Colleges and Universities be
presented to Council for enactment."
Disposition: Motion Carried Unanimously
Council Minutes - 101 - April 3, 2008
12. BY-LAWS
By-law Z560-2008 A By-law to further amend Bayham Zoning B/L Z456-2003
(Parker)
By-law 2008-034 A By-law to authorize the execution of an agreement(Targeted
Wage Subsidy
By-law 2008-035 A By-law to authorize the execution of an agreement for
Concession Food Booth Services (Blondin)
By-law 2008-036 A By-law to authorize the execution of an employment agreement(Walsh)
By-law 2008-037 A By-law to authorize the execution of an agreement for the Vienna
Skate Park Extension(Rotary Club of Aylmer)
By-law 2008-038 A By-law to confirm all actions of Council
2008-204 Moved by W Casier
Seconded by M Taylor
"THAT By-law Z560-2008,2008-034,2008-035,2008-036, and 2008-037, as
amended, be read a first,second and third time and finally passed."
Disposition: Motion Carried Unanimously
2008-205 Moved by M Taylor
Seconded by W Casier
"THAT confirming By-law 2008-038 be read a first,second and third time and
finally passed."
Disposition: Motion Carried Unanimously
13. ADJOURNMENT
2008-206 Moved by M Taylor
Seconded by C Evanitski
"THAT the Council meeting be adjourned at 9:35 p.m."
Disposition: Motion Carried Unanimously
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Date Approved: � e_p / 7/O