HomeMy WebLinkAboutFebruary 19, 2008 - Special Council COUNCIL BUDGET MEETING MINUTES
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
P.O. Box 160, 9344 Plank Road
STRAFFORDVILLE, ONTARIO
Tuesday, February 19, 2008
7:00 p.m.
The fourth budget meeting of the Council of the Municipality of Bayham was held in the
Committee Room. Present were Mayor Lynn Acre, Councillors Wayne Casier,Mark Taylor and
Ed Ketchabaw,Administrator Kyle Kruger, Clerk Lynda Millard and Treasurer Suzanna Mantel.
Deputy Mayor Cliff Evanitski was absent
1. CALL TO ORDER Mayor Acre called the meeting to order at 7:00 p. m
2. DISCLOSURE OF PECUNIARY INTEREST& THE GENERAL NATURE
THEREOF None
3. UNFINISHED BUSINESS
(a) Draft 2008 budget.
File: F05.08
In regard to potential cost savings, the following were provided by staff:
Vienna Library- It was noted that there are no long-term upgrades planned or dollars set
aside. It is unknown at this time whether the County would be interested in a third party
lease arrangement. Upgrades including handicap washroom and entry, wiring, flooring,
painting etc would be covered by the capital reserves for the libraries, estimated cost
would be up to $10,000 . What to do with the current building is a question to address.
Sidewalk snow removal services—Reduc ing services so that we only provide service in
the school zones would save approximately$1,500,with an overall savings of$3,500 for
2008. No future service other than school zones would approximate $5,500 savings in
2009.
Waste management—The Treasurer advised that the new household pick up rates are not
as high as initially expected,resulting in an overall reduction of$14,000
or approximately 0.5 % tax rate reduction .
Recycling— reduced recycling services to bi-weekly pick-up is not within the current
contract which expires May 1, 2009. This would not result in costs being cut in half.
Potential Savings in the 20—25%range would see reductions of$25,000 to $36,000
annually. A diversion of 10%tonnage from landfill would equal a savings of$7,500.
Increased recycling creates a grant increase. Bag tags could be used to encourage
increased recycling efforts.
COUNCIL MINUTES -49 - February 19, 2008
Fees from bag tags would not be a revenue generator but rather offset tax rates. Another
option would be to reduce the bag limit. This would require an aggressive and long-
term educational advertising campaign and take time to implement fully. This approach
could expect initial resistance but is not likely to last for any length of time.
Howey Line—It was noted that the potential work c ould be reduced. Rather than
realigning the roadway, sightlines could be improved by removing several trees and
safety improved by installing guard rails. It was suggested that$20,000 remain in the
budget for this work and the balance of$20,000 be removed. T his would result in a
.8% tax rate reduction.
Discussion followed regarding:
• removal of the proposed salt shed,
• Hoover Valley Road erosion problems,
• repairs to the Public Works garage,
• Alward Street upgrades,
• utilizing $ 63,000 from the 2007 surplus against the operating budget,
• sharing students between public works and parks and recreation site
improvements,
• utilizing a ste am pressure unit to remove wee d s in sidewalks,
• uniforms for the fire department,
• reductions and utility servicing to the wind interpretive centre budget,
• poison ivy/weed control,
• brochures and promotional advertising costs,
• website improvements and co-ordination,
• improved communication and action plans.
4. BY-LAW
By-law 2008-025 A By-law to confirm all actions of Council
2008-096 Moved by W Casier
Seconded by M Taylor
"THAT confirming By-law 2008-025 be read a first, second and third time and
fmally passed."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 50 - February 19,2008
5. ADJOURNMENT
2008-097 Moved by M Taylor
Seconded by W Casier
"THAT the meeting be adjourned at 9:00 p.m."
Disposition: Motion Carried Unanimously
KAJ OtA_e _ t . � M.1 or
MAYQt C RK
Date approved:--6-1c l 4"D 9