HomeMy WebLinkAboutJanuary 29, 2008 - Special Council COUNCIL BUDGET MEETING MINUTES
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
P.O. Box 160, 9344 Plank Road
STRAFFORDVILLE, ONTARIO
Tuesday,January 29, 2008
7:00 p.m.
The second budget meeting of the Council of the Municipality of Bayham was held in the
Committee Room. Present were Mayor Lynn Acre, Councillors Wayne Casier, Mark Taylor and
Ed Ketchabaw, Administrator Kyle Kruger, Clerk Lynda Millard, Treasurer Suzanna Mantel.
Deputy Mayor Cliff Evanitski was absent.
Chief Building Official/ Drainage Superintendent Bill Knifton was in attendance to present his
building and drainage department budgets.
1. CALL TO ORDER Mayor Acre called the meeting to order at 7:05 p.m
2. DISCLOSURE OF PECUNIARY INTEREST &THE GENERAL NATURE
THEREOF None
3. PRESENTATIONS
(a) 7:05 p.m.—Mike Stover, Past President,Aylmer Chamber of Commerce was in
attendance seeking Bayham's support for hiring an East Elgin Economic Development
Officer proposed to be shared by the Town of Aylmer,the Township of Malahide and the
Municipality of Bayham. Mr. Stover distributed a handout"Focus on Economic
Development 2007—Where do we go from here?" and provided a brief overview on the
accomplishments to date and the benefits of sharing an economic development officer to
jointly promote economic development in East Elgin.
A brief question and answer period followed.
(b) 7:30 p.m. - Brian Walker,iCompass Business Development Consultant made a
presentation regarding the use of web based technology for delivery of civic services
including electronic meeting agendas, minutes,tracking and follow-up to Council, staff
and the public. He noted the staff time-saving benefits of the meeting management,
action tracking and FilePro components. He demonstrated the various aspects and noted
the ability to create or enhance our website. He added that Council has the option to
proceed in stages as funds are available or demand deems appropriate. He noted that
there are no limits to the use or the number of users.
BUDGET MINUTES - 24/- January 29, 2008
4. 2008 DRAFT BUDGET
(a) Staff Report F2008-01 and attached 2008 draft budget.
File: F05.08
Chief Building Official/Drainage Superintendent Bill Knifton presented the building
and drainage department operating budgets and advised that funds are proposed to be set
aside in reserves for the future purchase of a newer vehicle.
The Community Centres and Museums operating and capital budgets were presented by
the Clerk.
The Treasurer advised of an estimated surplus of$ 75,0 0 0, net of known reserve
allocations and outstanding invoices, and provided updates/corrections to the budget
numbers. Further discussion regarding road works, waste disposal, gas tax rebates, and
reserves was held.
The Administrator advised that the projected cost of the proposed salt shed under the
MIII grant application is $380,000.
He confirmed that the grant may provide up to 100% of the cost, adding that the present
site is in poor condition.
Proposed dates for the next budget meeting were discussed and are to be confirmed
following consideration of Deputy Mayor Evanitski's availability.
5. BY-LAW
By-law 2008-015 A By-law to confirm all actions of Council
2008-045 Moved by W Casier
Seconded by M Taylor
"THAT confirming By-law 2008-015 be read a first, second and third time and
fmally passed."
Disposition: Motion Carried Unanimously
BUDGET MINUTES - - January 29,2008
6. ADJOURNMENT
2008-046 Moved by M Taylor
Seconded by W Casier
"THAT the meeting be adjourned at 9:25 p.m."
Disposition: Motion Carried Unanimously
"44140 0,0)
MA CLERK
Date approved: D 7/0g