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HomeMy WebLinkAboutJanuary 23, 2008 - Special Council COUNCIL BUDGET MEETING MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM P.O.Box 160, 9344 Plank Road STRAFFORDVILLE, ONTARIO Wednesday,January 23,2008 6:00 p.m. The initial 2008 budget meeting of the Council of the Municipality of Bayham was held in the Committee Room. Present were Mayor Lynn Acre, Deputy Mayor Cliff Evanitski, Councillors Wayne Casier and Ed Ketchabaw,Administrator Kyle Kruger, Clerk Lynda Millard,Treasurer Suzanna Mantel. Councillor Mark Taylor arrived at approximately 6:15 p.m. Planning Coordinator Margaret Underhill, Fire Chief/Emergency Management/By-Law Enforcement Officer Paul Groeneveld and Acting Public Works Superintendent Ed Bradfield were in attendance to present their respective departmental operating and capital budgets. 1. CALL TO ORDER Mayor Acre called the meeting to order at 6:00 p.m 2. DISCLOSURE OF PECUNIARY INTEREST &THE GENERAL NATURE THEREOF None 3. 2008 DRAFT BUDGET (a) Staff Report F2008-01 and attached 2008 draft budget. (Previously circulated) File: F05.08 Planning Coordinator Margaret Underhill, Fire Chief Paul Groeneveld and Acting Public Works Superintendent Ed Bradfield were in attendance to present their respective operating and capital budget details regarding Planning, By-law Enforcement, Fire Protection and Roads and Winter Control. Supplemental handouts were circulated by staff as appropriate. The Treasurer briefly explained that, as a result of changes to legislated reporting requirements a new format is being used. This includes the identification of tangible and intangible capital assets and a cash requirements listing. Minor updates/corrections to the original document were noted. Mayor Acre advised that while the County rate is currently at an increase level of 5.71% the focus is shifting from bridge to road construction. Application is being made for funding to resurface Calton Line from Richmond Road to Plank Road under the Municipal Infrastructure Investment Initiative program. BUDGET MINUTES -1.9-- / January 23,2008 The Mayor indicated that work on the Black Bridge is to be undertaken in 2008, Plank Road resurfaced through Vienna in 2012 and Calton Line from Plank to Norfolk at a later date. She added that when matters pertaining to slope slip/shift are identified immediate attention is given. The Administrator advised that budget dollars have been provided to utilize web based access for delivery of civic services including electronic meeting agendas,minutes, tracking and follow-up to Council, staff and the public. The service is run off-site, requires no software,upgrades or special equipment. The year one cost totals $9000, and thereafter the annual license fee of$4000 per year. The draft budget also includes acquisition of laptops for Council members. It was indicated that there would be limited staff cost reductions,however,paper and printing savings would result once fully utilized. Council requested that a demonstration be arranged with iCompasss for the next budget meeting on January 29th. The Treasurer proposed changes to parks, beach and green spaces maintenance services to permit more focus on local roads by permanent Public Works staff. The Administrator presented the Business and Commerce and the Tourism and Community Marketing Committee budgets. It was noted that kiosk staffing and lighting,new picnic tables,improved flower beds and purchase of playground equipment are areas for consideration. As the façade loan program has not been utilized for 2 years it was suggested perhaps a grant program could be considered instead. 4. BY-LAW By-law 2008 - 002 A By-law to confirm all actions of Council 2008-043 Moved by C Evanitski Seconded by E Ketchabaw "THAT confirming By-law 2008-002 be read a first, second and third time and fmally passed." Disposition: Motion Carried Unanimously BUDGET MINUTES -2- January 23,2008 5. ADJOURNMENT 2008-044 Moved by E Ketchabaw Seconded by C Evanitski "THAT the meeting be adjourned at 8:36 p.m." Disposition: Motion Carried Unanimously MAYO L� Date approved: -lei) 2/O 8"