HomeMy WebLinkAboutJune 04, 2009 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday,June 4,2009
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,June 4,
2009 in the Council Chambers. Present were Mayor Lynn Acre,Deputy Mayor Cliff Evanitski,
Councillors Mark Taylor,Wayne Casier and Ed Ketchabaw,Administrator Kyle Kruger and Clerk
Lynda Millard.
Planning Coordinator/Deputy Clerk Margaret Underhill and Treasurer Suzanna Dieleman Mantel
were in attendance to present their respective reports.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST&THE GENERAL NATURE
THEREOF
None
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of council held May 21,2009.
In regard to the amendment to May 7th minutes at the last meeting,Councillor
Taylor noted that it was intended that Mary Taylor be invited to the meeting also.
2009-296
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT the minutes of the regular meeting held May 21,2009 be approved
as circulated."
CARRIED UNANIMOUSLY
(b) Added Item
2009-297
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT in accordance with Section 21 of Procedural By-law 2002-93,
confidential correspondence be added to the agenda as item 11(b)."
CARRIED UNANIMOUSLY
Page 1 of 12
Council Minutes June 4,2009
4. DELEGATIONS
(a) 7:05 p.m.John Regan, General Manager,Anne Kenny and Donna Lunn were in
attendance to advise of the former Elgin Community Futures&Development
Corporation name change to the"Elgin Business Resource Centre"and the services
offered to the local business community.
Mr. Regan provided a brief background history beginning with L.E.A.D. in 1986
through the ECFDC in 1996 to the current Business Resource Centre. He noted
that funding is provided through Industry Canada and the Ontario Ministry of
Training,Colleges&Universities. Services include free counseling,a self-
employment benefits program,business plan development and loans to existing or
start-up businesses up to $250,000,
He noted that municipalities are offered membership and invited Council to appoint
the Mayor or a delegate to attend the upcoming Annual General Meeting.
Ms.Donna Lunn outlined activities of the Economic Development branch including
agriculture,rural and economic promotion through the"Eat Fresh,Buy Local"
brochure,a culinary trail and Farmers Market programs.Areas of marketing,
branding,market research(who uses what?when etc),pursuit of value-added
products(assisted by the Elgin Federation of Agriculture),and a local food strategy
are being investigated. She noted that priorities include creating employment and
partnerships.
Ms.Anne Kenny explained the Community Adjustment Funding program(CAF)is
contributing$500,000 to assist in a labour force development strategy to ensure
skills are available when opportunities arise. She noted that the$2.58 million loan
program through Community Futures across Canada between 2003 and 2008
leveraged$1.65 for every dollar invested. Locally this program provided$4.28 per
dollar invested. She added that he Elgin Business Resource Centre helps to
promote the community and can assist with SEED money and business plans for
local entrepreneurs.A brief video of some results of the Canada wide program was
shown.
(b) 7:15 p.m.Wanda Hoshal regarding Estherville Cemetery
Mrs. Hoshal noted correspondence from Steve Peters,MPP requesting action by
Small Business and Consumer Services Minister Harinder Takhar. She identified
additional Estherville Cemetery research she had undertaken and questioned what
progress has been made by the Municipality.
Page 2 of 12
Council Minutes June 4, 2009
It was noted that to proceed with rezoning under the Planning Act,a public meeting
is required.
Following further discussion, Council agreed to designate five minutes at Council
meetings to allow a brief update on progress.
(c) 7:30 p.m.Dan Wilson of Watson Economists regarding Item 9(b)PSAB
Compliance Report
Dan Wilson provided a power point presentation regarding the Public Sector
Accounting Board 3150 compliance requirements.
Mr. Wilson explained that,beginning in 2009 municipalities must provide year-end
financial statements based on full accrual accounting. He reviewed the various
components of PSAB and the associated policies required to be adopted by
Council.
5. INFORMATION ITEMS
(a) Copy of Resolution passed May 19,2009 by the Corporation of the Town of
Smiths Falls regarding "petition to the Province to increase annual grant of library
revenue"
File: C10
(b) Copy of resolution passed April 23,2009 by the City of Ottawa regarding "Ontario
Municipal Board decision".
File: C10
(c) Correspondence dated May 20, 26 and 29, 2009 from Association of
Municipalities of Ontario regarding "Province Passes Green Energy Act", "Invitation
- Proposed Enhancements to the Ontario Dam Safety Program", "Canadian Sport
Tourism Alliance Offers Regional Sport Tourism Workshops",Reminder: Labour
Mobility Survey" and"AMO Comments on Long Term Care Homes Act Proposed
Regulations".
File: A01
(d) Correspondence dated May 15,2009 from Township of South Stormont regarding
"Request for simultaneous dispatch for Emergency Medical Service(EMS)and Fire
Response".
File: C10
(e) Local Authority Services Ltd.newsletter dated May,2009 "Energy Newsflash".
File A01
(f) Correspondence dated May 20,2009 from Municipal Employer Pension Centre of
Ontario regarding "Further Update on OMERS Specified Plan Proposals".
File: 1102
(g) Correspondence dated May 20,2009 from Ministry of Culture regarding"Ontario
Modernizing History Through New Technologies".
Page 3 of 12
Council Minutes June 4,2009
File: A16
(h) Correspondence dated May 13,2009 from Information and Privacy
Commissioner/Ontario regarding"2008 Annual Report of the Information and
Privacy Commissioner of Ontario". (full report available upon request)
(i) Correspondence dated May 11,2009 from Ministry of Natural Resources
regarding "Invitation for Applications for land securement funding".
File: F l 1
(j) Correspondence dated May 25, 2009 from Town of Caledon regading"Mayors
Support Free Trade When It's Fair Trade".
File: MO
(k) Copy of resolution passed May 22,2009 by the Greater Toronto Area
Countryside Mayors'Alliance regarding"Free Trade between the United States
and Canada".
File: C10
(1) Correspondence dated May 2009 from Hon,Jim Karygiannis,M.P. Scarborough-
Agincourt regarding"Bill C-319 an Act to amend the Moror Vehicle Safety Act
(speed limiters)".
File" A16
(m) Press Release dated May 29,2009 from Steve Peters,M.P.P. Elgin-Middlesex-
London regarding"Funding for better buildings,better learning".
File: M07
(n) Correspondence received May 29,2009 from Danielle Ethier and Josh Sayers
regarding"Southern Ontario's Population of Badgers".
File: A01
(o) Correspondence dated May 25,2009 from Bradfield's Marina regarding
"Martin/Mooseberger Fast Food Booth".
File: C13
(p) Memorandum from Ontario Property and Environmental Rights Alliance regarding
"Species Habitat Regulations Emerging from Endangered Species Act(ESA)2007.
File A01
(q) Email correspondence dated June 1,2009 from Town of Fort Erie regarding
"Community Built Hospital".
File: C13
2009-298
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT information items 5(a)through 5(q)be received for information."
CARRIED UNANIMOUSLY
Page 4 of 12
Council Minutes June 4,2009
6. PLANNING,DEVELOPMENT,RECREATION&TOURISM
(a) Staff Report D2009-20 regarding Road Access and/or Water/Sewer Services
Amended Policy and Permit.
File: A09
2009-299
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Staff Report D2009-20 regarding the Revised Road Access and
Water/Sewer Services Policy and Permit be received;
AND THAT a By-Law be prepared to adopt the revised Road Access
and/or Water/Sewer Services Permit policy and procedures as outlined in
Staff Report D2009-20."
CARRIED UNANIMOUSLY
(b) Staff Report D2009-17 regarding Draft Permit system for Concession Stands.
File: P09
2009-300
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT Staff Report D2009-17 regarding concession stands be received;
AND THAT Council direct staff to proceed with a draft permit system."
CARRIED UNANIMOUSLY
(c) Staff Report D2009-21 regarding"Agricultural" Land Use Policies.
File: D14
2009-301
Moved by Councillor E Ketchabaw
Seconded by Councillor C Evanitski
"THAT Staff Report D2009-21 regarding"Agricultural"land use policies
be received for information."
CARRIED UNANIMOUSLY
(d) Memorandum dated May 25,2009 from IBI Group regarding "Green Energy Act
2009 Update".
File: D08/D14
Page 5 of 12
Council Minutes June 4,2009
2009-302
Moved by Councillor C Evanitski
Seconded by Councillor E Ketchabaw
"THAT Memorandum dated May 25,2009 from IBI Group regarding
Green Energy Act 2009 Update be received for information."
CARRIED UNANIMOUSLY
7. ROADS,AGRICULTURE&DRAINAGE
No items.
8. PROPERTY,BUILDING&PROTECTIVE SERVICES
(a) Building Permit report for the month ending May 31,2009.
File: P10
2009-303
Moved by Councillor E Ketchabaw
Seconded by Councillor C Evanitski
"THAT the Building permit report for the month ending May 31,2009 be
received for information."
CARRIED UNANIMOUSLY
(b) Staff Memorandum regarding Bill 221,Workplace Safety and Insurance
Amendment Act(Presumptions for Firefighters)and correspondence dated April
29,May 5,6 and 27,2009 from Town of Ingersoll, Township of Centre
Wellington,Township of Woolwich and Arnott&Dunlop.
File: C10
2009-304
Moved by Councillor C Evanitski
Seconded by Councillor E Ketchabaw
"THAT the Council of the Municipality of Bayham
supports correspondence from Town of Ingersoll,Township of Centre
Wellington,Township of Woolwich,Simcoe North,Wellington-Halton Hills
and City of Pickering regarding Bill 221,Workplace Safety and Insurance
Amendment Act 2007 to include coverage for Volunteer and Part Time
Firefighters(Presumptions for Firefighters)".
CARRIED
Page 6 of 12
Council Minutes June 4,2009
9. FINANCE,ADMINISTRATION&PERSONNEL
(a) Cheque Register being Cheques#6503 to Cheque#6562 inclusive totaling
$116,800.47 and Payroll Disbursements for the period ending May 17,2009
totaling$57,433.08.
2009-305
Moved by Councillor C Evanitski
Seconded by Councillor E Ketchabaw
"THAT Cheque Register being Cheques#6503 to Cheque#6562 totaling
$116,800.47 and Payroll Disbursements for the period ending May 17 2009
totaling$57,433.08 be approved."
CARRIED UNANIMOUSLY
(b) Staff Report F2009-30 regarding PSAB Compliance Report.
File: F06
2009-306
Moved by Councillor C Evanitski
Seconded by Councillor E Ketchabaw
"THAT Staff Report F2009-30 be received;
AND that By-law 2009-080,being a by-law to establish tangible capital
asset policies,be presented to Council for enactment."
CARRIED UNANIMOUSLY
(c) Staff Report F2009-28 regarding Customer Service Accessibility Policy.
File: A09
2009-307
Moved by Councillor E Ketchabaw
Seconded by Councillor C Evanitski
"THAT Staff Report F2009-28 regarding Customer Service Accessibility
Policy be received;
AND THAT By-law 2009-079,being a by-law to establish customer service
policies and procedures under the Accessibility For Ontarians With
Disabilities Act,2005,be presented to Council for enactment."
CARRIED UNANIMOUSLY
(d) Staff Report F2009-31 regarding Financial Report.
File: F03
Page 7 of 12
Council Minutes June 4,2009
2009-308
Moved by Councillor C Evanitski
Seconded by Councillor E Ketchabaw
"THAT Staff Report F2009-31 regarding financial reporting be received."
CARRIED UNANIMOUSLY
(e) Staff Report F2009-29 regarding Community Adjustment Fund Application.
File: F 11
2009-309
Moved by Councillor M Taylor
Seconded by Councillor C Evanitski
"THAT Staff Report F2009-29 be received;
AND THAT Council authorize staff to apply for funding under the
Community Adjustment Fund for the Lake Erie Ferry Crossing feasibility
and impact study as outlined in Report F2009-29."
CARRIED UNANIMOUSLY
2009-310
Moved by Councillor C Evanitski
Seconded by Councillor E Ketchabaw
"THAT Council authorize staff to apply for funding under the Community
Adjustment Fund for extension of water services to the communities of
Straffordville and Eden."
CARRIED UNANIMOUSLY
(f) Staff Report C2009-11 regarding NRG/Aylmer OEB Hearing- Franchise
Agreement.
File: E06
2009-311
Moved by Councillor E Ketchabaw
Seconded by Councillor C Evanitski
"THAT Staff Report C2009-11 regarding the NRG/Aylmer OEB Hearing
be received for information."
CARRIED UNANIMOUSLY
(g) Staff Report PR2009-13 regarding Food Concession RFP- Municipal Beach.
File: D10
Page 8 of 12
Council Minutes June 4,2009
2009-312
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Staff Report PR2009-13 be received;
AND THAT By-law No.2009-082,to authorize the execution of an
Agreement between the Municipality of Bayham and C.Valerie Donnell for
the provision of a concession food booth at the East Beach in Port Burwell
in the Municipality of Bayham be presented to Council for enactment."
CARRIED UNANIMOUSLY
(h) Correspondence dated May 25, 2009 from The College of Physicians and
Surgeons of Ontario regarding"Council Award for Outstanding Ontario
Physicians".
File: M02
2009-313
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Council seek letters,reports,testimonials,press clippings etc.from
the community supporting the nomination of Dr. C.L.Leatherdale for the
"Council Award";
AND THAT the nomination documents be forwarded to the College of
Physicians &Surgeons of Ontario for consideration."
CARRIED UNANIMOUSLY
(i) Email correspondence dated May 19,2009 from Sharon Lechner, CEO, Elgin-St.
Thomas United Way regarding"United Way Kick-Off'.
File: A01
2009-314
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT email correspondence dated May 19,2009 from Sharon Lechner,
CEO,Elgin-St.Thomas United Way regarding United Way Kick-Off be
received for information;
AND THAT the Municipality intends to participate in the chili contest."
CARRIED UNANIMOUSLY
(j) Staff Memorandum regarding Committee- Vienna Library/Former Town Hall,
Page 9 of 12
Council Minutes June 4, 2009
deferred from May 7,2009 Council meeting.
File: R02
2009-315
Moved by Councillor C Evanitski
Seconded by Councillor W Casier
"THAT Staff Memorandum regarding Committee-Vienna Library/
Former Town Hall be received;
AND THAT Mayor Acre and Councillor Taylor be the Council
representatives."
CARRIED UNANIMOUSLY
10. ENVIRONMENT
(a) Staff Report E2009-08 regarding Waste Disposal Agreement-City of Toronto.
File: L04
2009-316
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Staff Report E2009-08 regarding Waste Disposal Agreement-City
of Toronto be received;
AND THAT By-law No.2009-081,being a by-law to authorize the
execution of a Waste Disposal Agreement with the City of Toronto,County
of Elgin, and Elgin Area Municipalities, be presented to Council for
enactment."
CARRIED UNANIMOUSLY
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2009-317
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT the Council do now rise to enter into an "In Camera" Session of
Committee of the Whole at 10:10 p.m.to discuss:
• litigation or potential litigation,including matters before
administrative tribunals,affecting the municipality or local board."
CARRIED UNANIMOUSLY
Page 10 of 12
Council Minutes June 4,2009
(b) Confidential correspondence regarding legal matter.
(c) Out of Camera.
2009-318
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the Committee of the Whole do now rise from the "In Camera"
session at 10:25 p.m."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-Law 2009-079 A By-law to Establish Customer Service Policies and
Procedures (Accessibility)
(b) By-Law 2009-080 A By-law to Establish Tangible Capital Asset Policies
(c) By-Law 2009-081 A By-law to authorize the execution of an agreement(Waste
Disposal)
(d) By-Law 2009-082 A By-law to authorize the execution of an agreement
(Donnell)
2009--319
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT By-Laws 2009-079,2009-080,2009-081 and 2009-082 be read a
first,second and third time and finally passed."
CARRIED UNANIMOUSLY
(e) By-Law 2009-083 A By-law to confirm all actions of Council
2009-320
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT confirming By-Law 2009-083 be read a first,second and third time
and finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
2009-321
Moved by Councillor W Casier
Page 11 of 12
Council Minutes June 4,2009
Seconded by Councillor M Taylor
"THAT the Council meeting be adjourned at 10:26 p.m."
CARRIED UNANIMOUSLY
C..czncLioTh_zzad=s_
Ak J. I] . "
MAY 1 CiERK
Page 12 of 12