HomeMy WebLinkAboutMarch 26, 2009 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday, March 26, 2009
7:00 p.m.
7:30, 7:40 & 7:50 p.m. -Public Meetings-Planning (Zoning)
Notice of Intent to Pass a By-Law for Road Closure Lots 10 & 11, Conc. 8
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,March 28,
2009 in the Council Chambers. Present were Deputy Mayor Cliff Evanitski, Councillors Mark
Taylor, Wayne Casier and Ed Ketchabaw,Administrator Kyle Kruger and Clerk Lynda Millard.
Mayor Lynn Acre was absent. Planning Co-ordinator Margaret Underhill and Water Wastewater
Superintendent Ed Roloson were in attendance to persent their respective reports.
1. CALL TO ORDER
Deputy Mayor Evanitski called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
None
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a)
Minutes of Budget meeting held Tuesday, March 3, 2009.
2009-130
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the minutes of the Budget meeting held March 3, 2009 be
approved as circulated."
CARRIED UNANIMOUSLY
(b) Minutes of the regular meeting of council held March 5, 2009.
2009-131
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT minutes of the regular meeting of Council held March 5,
2009 be approved as circulated."
CARRIED UNANIMOUSLY
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Council Minutes March 26,200$,9
(c) Minutes of the Special meeting held March 9, 2009.
2009-132
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the minutes of the Special meeting of council held March 9,
2009 be approved as circulated."
CARRIED UNANIMOUSLY
(d) Minutes of the Budget meeting held March 9, 2009.
2009-133
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the minutes of the Budget meeting held March 9, 2009 be
approved as circulated."
CARRIED UNANIMOUSLY
(e) Added Item(s)
No items were added to the agenda
4. DELEGATIONS
(a) 7:05 p.m. -Wanda Hoshal regarding new burial information (not available
at time of printing)
Mrs. Hoshal questioned whether the cemeteries regulation branch had
confirmed attendance at the Estherville cemetery.
The Administrator advised that his correspondence had been received
however, the representative at the Cemeteries Regulations Unit is out of
the office until April 15th.
Due to her lack of new information Mrs. Hoshal requested that Council
permit a presentation by Ms. Mae Leonard who had conducted a
dowsing investigation at the Estherville site earlier in the day. Council
consented.
Ms. Leonard provided a brief outline of her dowsing ability and
experiences. She noted that dowsing is used by the OPP and RCMP to
assist in finding missing persons and ammunition storage tunnels.
She reviewed her dowsing findings at the Estherville site, through maps
and drawings identifying approximately 289 graves in the official part of
the cemetery. She identified 13 rows of graves facing south. She also
identified the location of the former Baptist church, an 80' x 40' drive
shed, two small separate areas where negro and white burials had taken
place, and a large burial area next to the road, all on the adjoining
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Council Minutes March 26, 200$,1
property. She noted that the blacks were buried facing east behind the
drive shed. As well, she suggested that soil disturbances were evident in
the cemetery and on the property around where the new barn has been
built.
Ms. Leonard circulated two aerial photos and an old picture of cemetery
monuments in disrepair. By considering the picture, the direction of
sunlight indicated it was taken between 1:00 and 1:30 in the afternoon.
With the identifying fence and utility pole landmarks, it is believed to be
that of the Estherville cemetery prior to monument relocation and repair.
Ms. Leonard noted that although there are no native burials in the site,
there is an Indian burial ground nearby within the Plank Road allowance.
She submitted photographs taken earlier in the day to the Clerk.
(b) 7:15 p.m. - Isaac Froese regarding temporary housing for labourers Item
9.1(b)
Mr. Froese advised that a US company has expanded the contracted
acreage for cucumber crops. As a result, growers have a need for more
temporary housing (approximately 6 months annually), for the migrant
Mexican farm workers needed to harvest these crops. He suggested that
Council consider requirements similar to Norfolk County for a solution.
(c) 8:05 p.m. - Doug Lester, Otter Valley Chamber of Commerce regarding
Dredging Application process
Mr. Lester reported that dredging would not be able to proceed at this
time. He added that$17,000 had been raised. He noted that ice
movement had created a depth of 11' at the end of the pier. Noting that
further out there may be only 1%' depth, he added that soundings will
continue.
(d) 8:15 p.m. - Mary Taylor regarding Vienna library closure Item 9(b)
Ms. Taylor noted her concern regarding the loss of services and an
historic landmark with the closure of the Vienna Library proposed by
Elgin County. She suggested many of the local school children would
suffer from the loss of library availability in Vienna. She encouraged
Council to make an effort to save the remains of local services and
history.
(e) 8:30 p.m. - Ryan Cox, OPP Detachment Commander, Ian Chapel, Staff
Sergeant and John Wilson, Police Services Board regarding 2009
Annual Report and PSB Budget Item 8t19.) C
Mr. Wilson presented the 2009 Police Services Budget. He noted
the 2008 reconciliation resulted in a credit of $45,541.
R. Cox presented his 2008 annual report. He noted that the jury
selection for the Bandito murder trial was nearly complete and
would start soon in London. He noted that these costs are being
spread over the Elgin Group.
I. Chapel presented the 2009 Business Plan. He noted the
importance of using the statistics count over the previous two year
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Council Minutes March 26,2000
term to determine the crime trend and plan counter actions.
5. INFORMATION ITEMS
(a) Copy of Resolution passed February 11, 2009 by the City of Greater
Sudbury regarding "Regulation and Provision of Resources to Monitor
Retirement Homes". File: C10
(b) Copy of Resolution passed March 10, 2009 by the Municipality of South
Bruce regarding funding to Ontario Conservation Authorities. File: C10
(c) Correspondence dated March 5, 9, 13, 17 and 20, 2009 from
Association of Municipalities of Ontario regarding "Pedestrian-Focused
Communities Events for Municipalities", "Pesticides Ban", "Province
Hosting Workshops on Renewable Energy Approval Process Proposed
in Bill 150 (Green Energy Act)", "Federal Rules changed for Building
Canada Fund Projects with Provincial Environmental Assessments until
2011" and "Province Announces Poverty Reduction Measures: New
Housing Funding and Increase to Provinically Funded Ontario Child
Benefit". File: A01
(d) Correspondence dated March 4, 2009 from Ontario Good Roads
Association regarding "Ontario's Cosmetic Pesticides Ban Will Take
Effect This Spring". File: A01
(e) Correspondence from Local Authority Services Ltd. regarding "LAS
Launches The Municipal Energy Performance Benchmarking Project".
File: F12
In response to a question about the LAS program, staff advised that the
municipality would be participating in the Energy Performance
Benchmarking Project beyond the three buildings already assessed by
Stantec.
(f) Minutes of Bayham Historical Society meeting held February 12, 2009.
File: C06
(g) Minutes of Bayham Health & Safety Committee meeting held February
27, 2009. File: C06
(h) Minutes of Museums Bayham meeting held March 11, 2009. File: C06
(i) Correspondence dated January 2009 from FUNdraising Friday
Committee regarding "Walk Across Canada in a Day- Friday, May 1st,
2009". File: A01
(j) "UPDATE" dated February 2009 from Ministry of Municipal Affairs and
Housing. File: A16
(k) Correspondence received March 3, 2009 from Polaris Institute regarding
"Encouraging the consumption of tap water over bottled water". File: A01
(I) Correspondence dated March 4, 2009 from Canada Border Services
Agency regarding "Document requirements to enter the United States by
land and water". File: A16
(m) Correspondence dated March 2, 2009 from Elgin County Rural Initiatives
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Council Minutes March 26, 200$
Committee "Snow clearing at the Canada Post community mailboxes".
File: A16
(n) Correspondence dated March 2, 2009 from County of Elgin regarding
"The Cost and Implementation Schedule of the New AODA Standards".
File: A16
(o) Correspondence dated March 2, 2009 from Ontario Small Urban
Municipalities regarding "2009 OSUM Conference &Trade Show". File:
A04
(p) Correspondence dated March, 2009 from Minister Responsible for
Seniors regarding "2009 Senior of the Year Awards". File: A16
(q) Corespondence received March 10, 2009 from Senior Vice-President,
Corporate Social Reponsibility, Canada Post regarding "The 2009
Canada Post Community Literacy Awards". File: M02
(r) Correspondence from Parks Canada regarding "National Historic Sites
of Canada Cost-Sharing Program". File: Al 6
(s) Correspondence dated March 2, 1009 from Municipality of Thames
Centre regarding "Municipal Impact-Collapse of Recycled Materials
Commodities Market". File: A16
(t) Correspondence dated March 16, 2009 from Ministry of Energy and
Infrastructure and Ministry of Agriculture, Food and Rural Affairs
regarding "OSWAP-2 funding". File: Fl 1
(u) Correspondence dated March 16, 2009 from Ministry of Municipal Affairs
and Housing regarding "Earth Hour". File: A16
(v) Correspondence dated March 16, 2009 from Ministry of the Environment
and Ministry of Natural Resources regarding "Implementation of the Great
Lakes - St. Lawrence River Basin Sustainable Water Resources
Agreement". File: Al 6
(w) Correspondence dated February 6, 2009 from Statistics Canada
regarding "Data warehouse about small and medium enterprises". File:
A16
(x) Correspondence received March 17, 2009 from Coaches Association of
Ontario regarding "Ontario Coaches Week". File: A01
(y) Correspondence dated March 9, 2009 from Hydro One Networks Inc.
regarding "Hydro One 2008 Delivery Rate Changes". File: E06
2009-134
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT information items 5(a) through 5(y) be received for
information."
CARRIED UNANIMOUSLY
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Council Minutes March 26,200li+cl
Resolution for Information Item 5(b)
2009-135
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT the Council of the Municipality of Bayham supports the
resolution#M09-099 of the Municipality of South Bruce passed
March 10, 2009 regarding Conservation Authority provincial
funding."
CARRIED UNANIMOUSLY
6. PLANNING, DEVELOPMENT, RECREATION &TOURISM
1. CORRESPONDENCE & REPORTS
(a) Request from Isaac Froese regarding "Temporary Housing for
Labour". File: C13
2009-136
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT request from Isaac Froese regarding "Temporary
Housing for Labour" be received;
AND THAT the issue be forwarded to the Municipal/ Bayham
Chamber of Commerce Municipal Liason Committee for
comment."
CARRIED UNANIMOUSLY
(b) Correspondence dated March 2, 2009 from IBI Group regarding
"Green Energy Act 2009 Review". File: D08
2009-137
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT Correspondence dated March 2, 2009 from IBI Group
regarding "Green Energy Act 2009 Review" be received for
information."
CARRIED UNANIMOUSLY
(c) Staff Report D2009-12 regarding Schwartz Consent Application
E15/09. File: D10
2009-138
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
Page 6 of 20
Council Minutes March 26,20000
"THAT Staff Report D2009-12 regarding Schwartz Consent
Application E15/09 be received;
AND THAT Council recommends to the Elgin County Land
Division Committee that severance application E15/09,
submitted by Samuel and Mary Schwartz, be approved subject
to:
1. copy of a final survey provided to the municipality
2. $500 cash-in-lieu parkland dedication fee
3. apportionment of assessment for drainage as per the
Drainage Act, as required
4. rezoning of both retained and severed parcels
5. Road Access permit, as required."
Councillor Taylor noted his opposition to decisions made
based on assessment mapping not necessarily being correct
and requested a recorded vote.
In Favour Opposed
Councillor Casier Councillor Taylor
Deputy Mayor Evanitski
Councillor Ketchabaw
Motion Carried on a vote of 3 to 1 in favour
2. PUBLIC MEETING
2009-139
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the Council meeting be adjourned in order to hold a Public
Meeting pursuant to the provisions of the Planning Act."
CARRIED UNANIMOUSLY
1. Public Meeting 7:30 p.m.
(a) 7:40 p.m. (due to delegation time overrun) Rezoning Application:
to change the zoning on a 0.56 hectare (1.4 acre) parcel from
Agricultural (A1)zone to the Rural Residential (RR)Zone
Page 7 of 20
Council Minutes March 26, 200 '
submitted by Bill Rimnyak.
2. Declaration of Pecuniary Interest and the General Nature Thereof
None
3. Staff Presentation
(a) Staff Report D2009-09 was presented by the Planning Co-
ordinator. She advised that no written comments or concerns
from the public had been received.
File D14
4. Public Comments
None
5. Council Comments and Questions
Councillor Ketchabaw requested the resolution reflect"Special
Agriculture (A-2).
6. Adjournment
(a) Adjournment of Public Meeting
2009-140
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the Public Meeting be adjourned at 7:52."
CARRIED UNANIMOUSLY
7. Disposition of Item
(a) Disposition of Item
2009-141
Moved by Councillor Casier
Seconded by Councillor Ketchabaw
"THAT Staff Report D2009-09 regarding Rimnyak Rezoning
Surplus Dwelling be received;
AND THAT the zoning of those lands located at 7057 Plank
Road in Concession 4 Part Lot 15 owned by Bill Rimnyak,
subject to Elgin County Land Division Consent Application
E98/08 severed parcel, be changed from Agricultural (A1) to
Rural Residential (RR)Zone and retained parcel to Special
Agriculture (A2)to permit the severance of a surplus farm
dwelling;
AND THAT Zoning By-law Z568-2009 be presented for
enactment."
Page 8 of 20
Council Minutes March 26,200'X9
Councillor Taylor noted his opposition to decisions made
based on assessment mapping not necessarily being
correct and requested a recorded vote.
In Favour Opposed
Councillor Casier Councillor Taylor
Deputy Mayor Evanitski
Councillor Ketchabaw
Motion Carried on a vote of 3 to 1 in favour
3. PUBLIC MEETING
2009-142
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the Council meeting be adjourned in order to hold a Public
Meeting pursuant to the provisions of the Planning Act."
CARRIED UNANIMOUSLY
1. Public Meeting 7:40 p.m.
(a) 7:54 p.m. - Rezoning Application to change the zoning on a 56
hectare (138 acre) parcel from Agricultureal (Al-A)zone to
Agricultural (A1)zone submitted by Samuel and Mary Schwartz.
2. Declaration of Pecuniary Interest and the General Nature Thereof
None
3. Staff Presentation
(a) Staff Report D2009-10 regarding Swartz Rezoning was
presented by the Planning Co-ordinator. She advised that no
written comments or concerns from the public had been received,
4. Public Comments
None
5. Council Comments and Questions
None
6. Adjournment
(a) Adjournment of Public Meeting
2009-143
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
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Council Minutes March 26, 2000
"THAT the Public Meeting be adjourned at 7:57 p.m."
CARRIED UNANIMOUSLY
7. Disposition of Item
(a) Disposition of Item
2009-144
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Staff Report D2009-10 regarding Schwartz
Rezoning be received;
AND THAT the zoning of those lands located at 53609 Eden
Line in Concession 8 Part Lots 1 &2 owned by Samuel and
Mary Schwartz, subject to Elgin County Land Division
Consent Application E15/09, be changed from Agricultural
(Al-A) to Agricultural (A1)Zone to permit the severance of a
farm parcel;
AND THAT Zoning By-law Z569-2009 be presented for
enactment."
Councillor Taylor noted his opposition to decisions made
based on assessment mapping not necessarily being
correct and requested a recorded vote.
In Favour Opposed
Councillor Casier Councillor Taylor
Deputy Mayor Evanitski
Councillor Ketchabaw
Motion Carried on a vote of 3 to 1 in favour
4. PUBLIC MEETING
2009-145
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the Council meeting be adjourned in order to hold a Public
Meeting pursuant to the provisions of the Planning Act."
CARRIED UNANIMOUSLY
1. Public Meeting 7:50 p.m.
(a) 7:58 p.m. - Rezoning Application to change the zoning on a 0.46
acre parcel of land from Special Agricultureal (A2)Zone to the
Rural Residential (RR)Zone submitted by Nez Farms Limited.
2. Declaration of Pecuniary Interest and the General Nature Thereof
None
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Council Minutes March 26,2008:`
3. Staff Presentation
(a) Staff Report D2009-11 regarding Nez Farms Limited Rezoning
was presented by the Planning Co-ordinator. She advised no
written comments or concerns from the public had been received.
File: D14
4. Public Comments
None
5. Council Comments and Questions
None
6. Adjournment
(a) Adjournment of Public Meeting
2009-146
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the Public Meeting be adjourned at 8:03 p.m."
CARRIED UNANIMOUSLY
7. Disposition of Item
(a) Disposition of Item
2009-147
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Staff Report D2009-11 regarding Nez Farms Limited
Rezoning be received;
AND THAT the zoning of those lands located in
Concession 3 Lot 22 owned by Nez Farms Limited, subject
to Elgin County Land Division Consent Application E14/09,
be changed from Special Agriculture (A2)to Rural
Residential (RR) Zone to premit the severance of a parcel to
add to an existing adjacent residential lot;
AND THAT Zoning By-law Z570-2009 be presented for
enactment."
Councillor Taylor noted his opposition to decisions made
based on assessment mapping not necessarily being
correct and requested a recorded vote.
In Favour Opposed
Councillor Casier Councillor Taylor
Deputy Mayor Evanitski
Page 11 of 20
Council Minutes March 26, 200.9
Councillor Ketchabaw
Motion Carried on a vote of 3 to 1 in favour
7. ROADS, AGRICULTURE & DRAINAGE
(a) Notice of Intent to Pass Road Closure By-Law Staff Report PR2009-07
regarding Road Closure Application - Lots 10 and 11, Concession 8.
File: T09
The Report was presented by the Administrator. He advised that no verbal or
written comments had been received from any persons claiming their lands would
be prejudicially affected by the closure. There were no verbal public or Council
comments.
2009-148
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Staff Report PR2009-07 regarding Road Closure
Application - Lots 10 and 11, Concession 8 be received;
AND THAT By-law No. 2009-032, being a by-law to stop up, close
and convey part of the road allowance between Lots 10 and 11,
Concession 8, designated as part 1 and 2 on Plan 11R-9042, be
presented to Council for enactment."
Councillor Taylor noted his opposition to decisions made based on
assessment mapping not necessarily being correct and requested
a recorded vote.
In Favour Opposed
Councillor Casier Councillor Taylor
Deputy Mayor Evanitski
Councillor Ketchabaw
Motion Carried on a vote of 3 to 1 in favour
(b) Notice of Project Implementation issued February 2, 2009 by the County
of Elgin regarding "Black Bridge Replacement Over Little Otter Creek".
File: T04
2009-149
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Notice of Project Implementation issued February 2, 2009
by the County of Elgin regarding Black Bridge Replacement Over
Little Otter Creek be received for information."
CARRIED UNANIMOUSLY
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Council Minutes March 26, 2000
(c) Copy of Resolution passed by the Municipality of Middlesex Centre on
February 4, 2009 regarding "Department of Fisheries and Oceans
Requirements pertaining to Drainage Works and Bridge Reconstruction".
File: C10
2009-150
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT copy of Resolution passed by the Municipality of
Middlesex Centre on February 4, 2009 regarding Department of
Fisheries and Oceans Requirements pertaining to Drainage Works
and Bridge Reconstruction be received;
AND THAT the Council of the Municipality of Bayham supports the
resolution.:
CARRIED UNANIMOUSLY
(d) Event Road Closure Request Form from Straffordville Community
Committee regarding "Watermelon Fest". File: R06
2009-151
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT the Event Road Closure Request Form from Straffordville
Community Committee regarding Watermelon Fest be received;
THAT Council grants permission to use municipal streets within
Straffordville for parade purposes;
THAT Old Chapel Street south from Heritage Line to Plank Road
be closed during the parade;
THAT Council requests permission from the County of Elgin to
use Plank Road from Third Street, south to Heritage Line and
Heritage Line west to the Bayham Community Centre on Saturday
August 29, 2009 between 9:30 and 11:00 a.m. during the Parade in
Straffordville subject to the organizers:
❑ providing the municipality with proof of liability
insurance to cover all events including naming the
municipality as an additional insured;
❑ obtaining the necessary approvals from the Ontario
Provincial Police and the Bayham Fire Chief(as per
completion of the Municipal Road Close Notice and parade
route mapping);
THAT the Manager of Public Works be directed to make the
necessary arrangements for traffic control and safety;
AND THAT the clean up of the park area be the responsibility of
Page 13 of 20
Council Minutes March 26, 200$,9
the organizers."
CARRIED UNANIMOUSLY
8. PROPERTY, BUILDING & PROTECTIVE SERVICES
(a) Email correspondence dated March 11, 2009 from Doug Lester
requesting "Permission for Contained Fire on Easter Morning".
File: C13
2009-152
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT correspondence dated March 11, 2009 from Doug Lester
requesting Permission for Contained Fire on Easter Morning be
received;
AND THAT the Council of the Municipality of Bayham approves
the use of East Beach for a sunrise service by the Trinity and St.
Luke's Anglican Parish on April 12th subject to the provision of
proof of liability insurance."
CARRIED UNANIMOUSLY
(b) Request from the Calton Community to use the Municipal sign to
advertise Calton Hall Charity Auction. File: C13
2009-153
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the request from the Calton Community to use the
Municipal sign to advertise Calton Hall Charity Auction be
received;
AND THAT approval be granted to use the sign subject to
municipal needs."
CARRIED UNANIMOUSLY
(c) ELGIN Group Police Services Board 2008 Annual Report and Ontario
Provincial Police 2009 Business Plan. File P17
2009-154
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Elgin Group Police Services Board 2008 Annual Report
and Ontario Provincial Police 2009 Business Plan be received for
information."
CARRIED UNANIMOUSLY
9. FINANCE, ADMINISTRATION & PERSONNEL
Page 14 of 20
Council Minutes March 26, 200$,`t
(a) Cheque Register being Cheque#6084 to Cheque#6181 inclusive,
except Cheques#6130 and #6148 totaling $1,245,661.24 and Payroll
Disbursements for the period ending March 8, 2009 totaling $50,499.79.
2009-155
Moved by E Ketchabaw
Seconded by W Casier
"THAT Cheque Register being Cheque#6084 to Cheque #6181
inclusive, except Cheques#6130 and#6148 totaling
$1,245,661.24and Payroll Disbursements for the period ending
March 8, 2009 totaling $50,499.79 be approved."
CARRIED UNANIMOUSLY
(b) Correspondence dated March 20, 2009 from Mary Taylor regarding
"Vienna Library closure". File: C13
2009-156
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Correspondence dated March 20, 2009 from Mary Taylor
regarding Vienna Library closure be received for information."
CARRIED UNANIMOUSLY
(c) Staff Report C2009-03 regarding Vienna Library Services. File: R02
Councillor Ketchabaw questioned whether library resources/staff were being re-
allocated. The Administrator suggested that it appears there would be a reduction.
2009-157
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT Staff Report C2009-03 regarding Vienna Library Services
be received for information."
CARRIED UNANIMOUSLY
(d) Staff Report H2009-04 regarding Amendments to Non-Union Personnel
Policy. File: H
2009-158
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Staff Report H2009-04 regarding Amendments to Non-
Union Personnel Policy be received;
AND THAT By-Law No. 2009-035 to amend the Non-Union
Personnel Policy be presented to Council for enactment."
CARRIED UNANIMOUSLY
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Council Minutes March 26,2000
(e) Staff Report PR2009-08 regarding Harbour Facilities RFP 2009.
File: L04
2009-159
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT Staff Report PR2009-08 regarding Harbour Facilities RFP
2009 be received;
AND THAT By-Law No. 2009-033 to authorize an agreement with
Ron Bradfield, Bradcranex Inc. to operate the municipal Black
Docks, boat launch, and finger docks for 2009 be presented to
Council for enactment."
CARRIED UNANIMOUSLY
(f) Staff Memorandum PW2009-01 regarding Resolution of Council - 106.
File: TOO
2009-160
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Staff Memorandum PW2009-01 regarding Resolution of
Council - 106 be received;
AND THAT the County of Elgin be requested to consider
pedestrian enhancements on the shoulders of the Vienna hill on
Plank Road as soon as possible."
CARRIED UNANIMOUSLY
(g) Email correspondence dated March 18, 2009 from County of Elgin
requesting waiver of fees for use of the Bayham Community Centre for
public meeting. File: T06
2009-161
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT request from County of Elgin requesting waiver of fees for
use of the Bayham Community Centre for public meeting be
received;
AND THAT Council approves the fee waiver request,
AND THAT the County of Elgin be responsible for the cleaning
fees only."
CARRIED UNANIMOUSLY
(h) Staff Report F2009-16 regarding Telus Banking Agreement. File:
F04/L04
2009-162
Moved by Councillor W Casier
Page 16 of 20
Council Minutes March 26, 200
Seconded by Councillor M Taylor
"THAT Staff Report F2009-16 regarding Telus Banking Agreement
be received;
AND THAT by-law 2009-036 being a by-law to authorize the
execution of an agreement between the Municipality of Bayham
and Telus Cash Management Solutions GP for the provision of
electronic bill Payment services be presented to Council for
enactment."
CARRIED UNANIMOUSLY
(i) Staff Report F2009-17 regarding Tax Review Agreement. File: F04/L04
2009-163
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Staff Report F2009-17 regarding Tax Review Agreement be
received;
AND THAT by-law 2009-037, being a by-law to authorize the
execution of an agreement between the Municipality of Bayham
and R&T Tax Management Inc. for the provision of tax review
services, be presented to Council for enactment."
CARRIED UNANIMOUSLY
10. ENVIRONMENT
(a) 2008 Annual Summary Report for Municipal Water Systems. File: E08
2009-164
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT 2008 Annual Summary Report for Municipal Water Systems
be received for information."
CARRIED UNANIMOUSLY
(b) Staff Report E2009-04 regarding Waste Management Services. File:
E07
2009-165
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Staff Report E2009-04 regarding Waste Management
Services be received;
AND THAT Council authorize the extension of contracts with
Norfolk Disposal Services Limited, for the provision of weekly
Waste Disposal, Collection of Residential and Commercial waste,
bulk collection bins, and for the provision of weekly collection and
disposal of recyclables, as outlined in Report E2009-004, for a
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Council Minutes March 26, 200$`
period to expire June 1, 2011.
AND THAT a by-law be prepared to extend the contracts"
CARRIED UNANIMOUSLY
(c) Staff Report F2009-18 regarding Ontario Small Waterworks Assistance.
File: F05
2009-166
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Staff Report F2009-18 regarding Ontario Small Waterworks
Assistance be received;
AND THAT By-Law No. 2009-041, being a by-law to authorize an
agreement between the Municipality of Bayham and Her Majesty
the Queen in Right of Ontario be presented to Council for
enactment."
CARRIED UNANIMOUSLY
MOTION TO EXTEND LENGTH OF MEETING
2009-167
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT in accordance with Section 12 of Procedural By-law 2002-
93, Council shall deal with business until 11 p.m. at its meeting of
March 26, 2009."
CARRIED UNANIMOUSLY
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2009-168
Moved by M Taylor
Seconded by E Ketchabaw
"THAT the Council do now rise to enter into an "In Camera"
Session of Committee of the Whole at 10:30 p.m. to discuss:
• litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local
board."
CARRIED UNANIMOUSLY
(b) Closed session minutes of the Closed Session Budget meeting held
Tuesday, March 3, 2009.
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Council Minutes March 26,200k 9
(c) Closed Session minutes of the Regular meeting held Thursday, March 5,
2009.
(d) Closed Session minutes of the Special Closed Session meeting held
Monday, March 9, 2009.
(e) Confidential Report regarding legal matter.
(f) Out of Camera.
2009-169
Moved by E Ketchabaw
Seconded by M Taylor
"THAT the Committee of the Whole do now rise from the "In
Camera" session at 10:38 p.m."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-Law Z568-2009 A By-Law to further amend Bayham Zoning
By-Law Z456-2003 (Rimnyak)
(b) By-Law Z569-2009 A By-Law to further amend Bayham Zoning
By-Law Z569-2009 (Schwartz)
(c) By-Law Z570-2009 A By-Law to further amend Bayham Zoning
By-Law Z456-2003 (Nez Farms Limited)
(d) By-Law 2009-032 A By-Law to Stop Up, Close and Convey part of
unopened road allowance (Lots 10 & 11,
Concession 8)
(e) By-Law 2009-033 A By-Law to authorize the execution of a lease
agreement (Bradfield)
(f) By-law 2009-034 A By-Law to authorize the execution of an
agreement (Walsh)
(g) By-Law 2009-035 A By-Law to amend Bayham By-Law 2002-98
(Non-Union Personnel Policy)
(h) By-Law 2009-036 A By-Law to authorize the execution of an
agreement (Telus Cash Management Solutions)
(i) By-Law 2009-037 A By-Law to authorize the execution of an
agreement (R&T Tax Management)
(j) By-Law 2009-038 A By-Law to establish a tax reduction program
(Heritage Properties)
(k) By-Law 2009-041 A By-Law to authorize the execution of an
agreement (Ontario Small Waterworks
Assistance Program - Part 2)
2009-170
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Council Minutes March 26,2001,°\
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT By-Laws Z568-2009, Z569-2009,Z570-2009, 2009-032, 2009-
033, 2009-034, 2009-035, 2009-036, 2009-037, 2009-038 and 2009-
041 be read a first, second and third time and finally passed."
CARRIED UNANIMOUSLY
(I) By-Law 2009-042 A By-Law to confirm all actions of Council
2009-171
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT confirming By-Law 2009-042 be read a first, second and
third time and finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
2009-172
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT the Council meeting be adjourned at 10:40 p.m."
CARRIED UNANIMOUSLY
A
helle?
*A*' CLERK
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