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HomeMy WebLinkAboutMarch 05, 2009 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM 9344 Plank Road,Straffordville Thursday,March 5,2009 7:00 p.m. The regular meeting of the Council of the Municipality of Bayham was held on Thursday,March 5, 2009 in the Council Chambers. Present were Mayor Lynn Acre,Deputy Mayor Cliff Evanitski, Councillors Mark Taylor,Wayne Casier and Ed Ketchabaw, Administrator Kyle Kruger and Clerk Lynda Millard. Treasurer Suzanna Dieleman Mantel and Water Wastewater Superintendent Ed Roloson were in attendance to persent their respective reports. 1. CALL TO ORDER Mayor Acre called the meeting to order at 7:00 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST&THE GENERAL NATURE THEREOF None 3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS (a) Minutes of the Budget Meeting held February 17, 2009. 2009-090 Moved by Councillor M Taylor Seconded by Councillor C Evanitski "THAT the minutes of the Budget meeting held February 17,2009 be approved as circulated." CARRIED UNANIMOUSLY (b) Minutes of the regular meeting of council held February 19,2009. 2009-091 Moved by M Taylor Seconded by C Evanitski "THAT the minutes of the regular meeting of Council held February 19, 2009 be approved as circulated." CARRIED UNANIMOUSLY (c) Added Item(s) 2009-092 Moved by M Taylor Seconded by W Casier Page 1 of 11 Council Minutes March 5,2009 "THAT in accordance with Section 21 of Procedural By-law 2002-93, correspondence from OGRA regarding "Support Letter for The Weather Network" and correspondence from Ray Talbot requesting a walkway for pedestrians down Vienna Hill be added to the agenda as items 9(k)and 9(1) respectively; AND THAT a confidential labour negotiations item be added as a closed session item." CARRIED UNANIMOUSLY 4. DELEGATIONS (a) 7:05 p.m. - Wanda Hoshal regarding Estherville Cemetery Mrs. Hoshal questioned an update as to whether the Csinos' had granted permission for the dowser to examine the property. She was advised that they had not. She questioned whether the Cemeteries Regulation Unit had been contacted and asked to attend to review documents and the Estherville cemetery site. Mayor Acre advised that the letter had been sent and that the municipality is awating a response. The Mayor noted that staff had not been requested to make further contact with the Csinos'. She advised Mrs. Hoshal that the purpose of a delegation to Council is to present new information that has not previously been submitted and suggested that her questions could have been answered by staff. Mrs. Hoshal was given a copy of the letter sent to the Cemeteries Regulation Unit. (b) Mr.Ray Talbot requested and was permitted by Council to speak in regard to his correspondence added to the agenda as item 9(1). Mr. Talbot raised concerns that he had observed a young family walking down the west side curve of the north hill along Plank Road at Vienna. He noted that a truck driver, that must have been experienced and alert, had to swerve for his trailer to miss them. He commented that this was the second such instance he had witnessed and suggested Council consider grading the edge and placing tar, gravel or a sidewalk along the edge. He added that this could also keep the gravel from washing into the catchbasin each time it rains. He felt this is a danger to pedestrians and thanked Council for their consideration. 5. INFORMATION ITEMS (a) Copy of Resolution dated February 9,2009 from the Corporation of the City of Cambridge regarding "Internet Filtering Software On Computers". File: C10 (b) Correspondence received February 17,2009 from Ontario Association of Fire Chiefs regarding "Municipal Politicians Seminar: Firefighting 101". File: A01 (c) Correspondence dated February 19,20 and 26, from Association of Municipalities of Ontario regarding "Government Releases Draft Employment Standard under AODA for Public Review", "AMO and OMSSA release Joint Paper on Poverty Reduction" and "Minister Smitherman on Infrastructure and Green Energy Act". Page 2 of 11 Council Minutes March 5,2009 File: Al6 (d) Correspondence dated February 13,2009 from Ministry of Municipal Affairs and Housing regarding "Government Expenditure Restraints". File: Al6 (e) Minutes of the Elgin Group Police Services Board meeting held February 4,2009. File: C06 (f) Draft Minutes of Museums Bayham meeeting held February 11,2009. File: C06 (g) Otter Valley Chamber of Commerce/Municipality of Bayham Liason Committee Notes of Meeting held February 18, 2009. File: C06 (h) Copy of County of Elgin Tourism Focus Group Highlights dated February 25, 2009. File: A16 (i) Long Point Region Conservation Authority Board of Directors minutes of meeting held February 4,2009. File: C06 2009-093 Moved by Councillor C Evanitski Seconded by Councillor M Taylor "THAT information items 5(a)through 5(i)be received for information." CARRIED UNANIMOUSLY 6. PLANNING,DEVELOPMENT,RECREATION& TOURISM (a) No items 7. ROADS,AGRICULTURE &DRAINAGE (a) No items 8. PROPERTY,BUILDING& PROTECTIVE SERVICES (a) Building Permit Report for month ending February 2009. File: P10 2009-094 Moved by Councillor C Evanitski Seconded by Councillor M Taylor "THAT Building Permit Report for the month ending February 28,2009 be received for information." CARRIED UNANIMOUSLY Page 3 of 11 Council Minutes March 5,2009 9. FINANCE,ADMINISTRATION&PERSONNEL (a) Cheque Register being Cheques#6017 to Cheque#6083 inclusive,totaling $157,243.66 and Payroll Disbursements for the period ending Feb. 22, 2009 totaling $50,856.59. 2009-095 Moved by Councillor W Casier Seconded by Councillor C Evanitski "THAT Cheque Register being Cheques #6017 to Cheque#6083 inclusive,totaling$157,243.66 and Payroll Disbursements for the period ending Feb.22,2009 totaling$50,856.59 be approved." CARRIED UNANIMOUSLY (b) Staff Report F2009-12 regarding Heritage Property Tax Relief. File: F22.09 2009-096 Moved by Councillor W Casier Seconded by Councillor M Taylor "THAT Staff Report F2009-12 regarding Heritage Property Tax Relief be received; AND THAT Council direct staff to develop a by-law to offer a tax relief program for designated heritage properties." CARRIED UNANIMOUSLY (c) Staff Report F2009-13 regarding Financial Report to February 28,2009. File: F03 2009-097 Moved by Councillor M Taylor Seconded by Councillor W Casier "THAT Staff Report F2009-13 regarding Financial Reporting to February 28,2009 be received." CARRIED UNANIMOUSLY (d) Staff Report F2009-14 regarding Water Infrastructure Project. File: F05.09 2009-098 Moved by Councillor E Ketchabaw Page 4 of 11 Council Minutes March 5,2009 Seconded by Councillor W Casier "THAT Staff Report F2009-14 regarding Water Infrastructure Project be received; AND THAT Council direct staff to prepare a Request for Proposal to initiate the water infrastructure project; AND THAT Council direct staff to prepare the necessary by-laws to obtain interim financing; AND THAT$125,000 be drawn from the Municipal Infrastructure Grant to finance the Municipal portion; AND THAT Staff prepare the necessary by-laws to implement Option 2 of report F2009-14,with the option for individual property owners to finance over 10 years." CARRIED UNANIMOUSLY (e) Memorandum C2009-01 regarding Council Meeting Schedule. File: A09 2009-099 Moved by Councillor C Evanitski Seconded by Councillor M Taylor "THAT Staff Memorandum C2009-01 regarding Council Meeting Schedule be received; AND THAT the 2009 regular monthly Council meeting schedule for March,July and August be amended to rescheduled meetings to the following dates only: March 26th July 16th August 13th AND THAT the regular meeting schedule apply to April,May and June and resume on September 4th." CARRIED UNANIMOUSLY (f) Email correspondence dated February 24, 2009 from Leo and Mary Paquette regarding sewer charges. File: C13 2009-100 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier Page 5 of 11 Council Minutes March 5,2009 "THAT email correspondence from Leo and Mary Paquette regarding sewer charges be received for information." CARRIED UNANIMOUSLY (g) Draft By-law No. 2009-022 regarding Richmond Outlet Drain. 2009-101 Moved by Councillor W Casier Seconded by Councillor M Taylor "THAT By-Law No.2009-022,being a By-law to amend Provisional By-law No. 2008-023, a By-law to provide for Drainage Works for the Richmond Outlet Drain, be presented to Council for enactment." CARRIED UNANIMOUSLY (h) Memorandum C2009-03 regarding Community Centre Janitorial Agreements. Draft minutes of meeting held February 26,2009 attached. File: A01 2009-102 Moved by Councillor M Taylor Seconded by Councillor W Casier "THAT Staff Memorandum C2009-03 regarding Community Centre Janitorial Agreements be received; AND THAT By-law 2009-024 and By-law 2009-025 and the attached janitorial agreements with Ramona Peidl for the Vienna and Straffordville (Bayham)Community Centres,respectively,be presented to Council for enactment." CARRIED UNANIMOUSLY (i) Staff Memorandum regarding Meeting and Request- Vienna Library/Former Town Hall. File: C13 2009-103 Moved by Councillor W Casier Seconded by Councillor M Taylor "THAT Staff Memorandum regarding Meeting and Request-Vienna Library/Former Town Hall be received; AND THAT Council commits to the request and approves up to $300 to assist with funding of the costs." CARRIED UNANIMOUSLY Page 6 of 11 Council Minutes March 5,2009 (j) Staff Report C2009-02 regarding Grow Your Own NP Funding/FHT Transfer. File: Fl i 2009-104 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "THAT Staff Report C2009-02 regarding Grow Your Own NP Funding/FHT Transfer be received; AND THAT By-law No 2009-026,being a by-law to authorize execution of an agreement with East Elgin Family Health Team regarding the provision of Nurse Practitioner Services,be presented to Council for enactment." CARRIED UNANIMOUSLY (k) Correspondence dated Mar 2,2009 from OGRA regarding "Support Letter for The Weather Network". File: A16 2009-105 Moved by Councillor W Casier Seconded by Councillor M Taylor "THAT correspondence dated March 2,2009 from OGRA regarding "Support Letter for The Weather Network" be received; AND THAT Council support the application to keep The Weather Network on basic cable." CARRIED UNANIMOUSLY (1) Correspondence dated March 2, 2009 from Ray Talbot requesting Council consider a sidewalk or walkway for pedestrians down Vienna Hill(Plank Road). File: C13 2009-106 Moved by Councillor M Taylor Seconded by Councillor W Casier "THAT correspondence dated March 2,2009 from Ray Talbot requesting Council consider a sidewalk or walkway for pedestrians down Vienna Hill be referred to Staff for comment." CARRIED UNANIMOUSLY 10. ENVIRONMENT Page 7 of 11 Council Minutes March 5,2009 (a) Staff Report E2009-003 regarding Municipal Drinking Water Licensing Program. File: U10 2009-107 Moved by Councillor W Casier Seconded by Councillor C Evanitski "THAT Staff Report E2009-003 regarding Municipal Drinking Water Licensing Program be received; AND THAT Council endorse the Municipality of Bayham Water Distribution System Operational Plan; AND THAT the Plan be reviewed annually with revisions made as necessary to maintain and continually improve the quality management system." CARRIED UNANIMOUSLY (b) Staff Report E2009-002 regarding Sanitary Sewage Capacity Study. File: E01 2009-108 Moved by Councillor M Taylor Seconded by Councillor C Evanitski "THAT Staff Report E2009-002 and the Municipality of Bayham Sanitary Sewage Capacity Study be received for information." CARRIED UNANIMOUSLY (c) 2008 Annual Report for the Elgin Area Primary Water Supply System. File: E08 2009-109 Moved by Councillor C Evanitski Seconded by Councillor E Ketchabaw "THAT the 2008 Annual Report for the Elgin Area Primary Water Supply System be received for information." CARRIED UNANIMOUSLY 11. COMMITTEE OF THE WHOLE (a) In Camera. 2009-110 Moved by W Casier Page 8 of 11 Council Minutes March 5,2009 Seconded by C Evanitski "THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 8:40 p.m.to discuss: • personal matters about an identifiable individual,including municipal or local board employees; • labour relations or employee negotiations." CARRIED UNANIMOUSLY 2009-111 Moved by Councillor C Evanitski Seconded by Councillor W Casier "THAT the Committee of the Whole do now rise from the "In Camera" session at 9:10 p.m." CARRIED UNANIMOUSLY (b) Closed Session minutes of the regular Council meeting held Februray 19,2009. (c) Closed Session minutes of the Bayham Community Centres Committee meeting held February 26,2009. (d) Confidential Report regarding employee negotiations. (e) Confidential Report regarding personal matter, from February 19, 2009 meeting. 2009-112 Moved by Councillor E Ketchabaw Seconded by Councillor C Evanitski "THAT Staff Report H2009-03 regarding Customer Service Clerk/ Receptionist be received; AND THAT Staff be authorized to finalize an employment agreement with Leann Walsh as outlined in Report H2009-03." CARRIED UNANIMOUSLY (f) Confidential Report regarding personal matter. 2009-113 Moved by Councillor E Ketchabaw Seconded by Councillor C Evanitski "THAT Mr. Ed Bradfield be hired for the position of Public Works Operations Supervisor with terms of employment as outlined in Report H2009-10." CARRIED UNANIMOUSLY Page 9 of 11 Council Minutes March 5,2009 (g) Out of Camera. As above 12. BY-LAWS (a) By-law 2009-022 A By-law to amend Provisional By-law 2008-023 (Richmond Outlet Drain) (b) By-law 2009-024 A By-law to authorize the execution of an agreement(Peidl) (c) By-law 2009-025 A By-law to authorize the execution of an agreement(Peidl) (d) By-law 2009-026 A By-law to authorize the execution of an agreement(East Elgin Family Health Team) 2009-114 Moved by Councillor M Taylor Seconded by Councillor C Evanitski "THAT By-laws 2009-022,2009-024,2009-025 and 2009-026 be read a first, second and third time and finally passed." CARRIED UNANIMOUSLY (e) By-law 2009-027 A By-law to confirm all actions of Council 2009-115 Moved by Councillor C Evanitski Seconded by Councillor M Taylor 12 "THAT confirming By-law 2009-027 be read a first, second and third time and fmally passed." CARRIED UNANIMOUSLY 13. ADJOURNMENT (a) Adjournment 2009-116 Moved by M Taylor Seconded by C Evanitski "THAT the Council meeting be adjourned at 9:14 p.m." CARRIED UNANIMOUSLY Page 10 of 11 Council Minutes March 5, 2009 a / '1! ' .� 4rogi -.) kDI MAYO1� CLER Page 11 of 11