HomeMy WebLinkAboutMarch 05, 2009 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road,Straffordville
Thursday,March 5,2009
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,March 5,
2009 in the Council Chambers. Present were Mayor Lynn Acre,Deputy Mayor Cliff Evanitski,
Councillors Mark Taylor,Wayne Casier and Ed Ketchabaw, Administrator Kyle Kruger and Clerk
Lynda Millard.
Treasurer Suzanna Dieleman Mantel and Water Wastewater Superintendent Ed Roloson were in
attendance to persent their respective reports.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST&THE GENERAL NATURE
THEREOF
None
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the Budget Meeting held February 17, 2009.
2009-090
Moved by Councillor M Taylor
Seconded by Councillor C Evanitski
"THAT the minutes of the Budget meeting held February 17,2009 be
approved as circulated."
CARRIED UNANIMOUSLY
(b) Minutes of the regular meeting of council held February 19,2009.
2009-091
Moved by M Taylor
Seconded by C Evanitski
"THAT the minutes of the regular meeting of Council held February 19,
2009 be approved as circulated."
CARRIED UNANIMOUSLY
(c) Added Item(s)
2009-092
Moved by M Taylor
Seconded by W Casier
Page 1 of 11
Council Minutes March 5,2009
"THAT in accordance with Section 21 of Procedural By-law 2002-93,
correspondence from OGRA regarding "Support Letter for The Weather
Network" and correspondence from Ray Talbot requesting a walkway for
pedestrians down Vienna Hill be added to the agenda as items 9(k)and 9(1)
respectively;
AND THAT a confidential labour negotiations item be added as a closed
session item."
CARRIED UNANIMOUSLY
4. DELEGATIONS
(a) 7:05 p.m. - Wanda Hoshal regarding Estherville Cemetery
Mrs. Hoshal questioned an update as to whether the Csinos' had granted permission
for the dowser to examine the property. She was advised that they had not.
She questioned whether the Cemeteries Regulation Unit had been contacted and
asked to attend to review documents and the Estherville cemetery site. Mayor
Acre advised that the letter had been sent and that the municipality is awating a
response.
The Mayor noted that staff had not been requested to make further contact with the
Csinos'. She advised Mrs. Hoshal that the purpose of a delegation to Council is to
present new information that has not previously been submitted and suggested that her
questions could have been answered by staff. Mrs. Hoshal was given a copy of the
letter sent to the Cemeteries Regulation Unit.
(b) Mr.Ray Talbot requested and was permitted by Council to speak in regard to his
correspondence added to the agenda as item 9(1).
Mr. Talbot raised concerns that he had observed a young family walking down the west
side curve of the north hill along Plank Road at Vienna. He noted that a truck driver,
that must have been experienced and alert, had to swerve for his trailer to miss them.
He commented that this was the second such instance he had witnessed and
suggested Council consider grading the edge and placing tar, gravel or a sidewalk
along the edge. He added that this could also keep the gravel from washing into the
catchbasin each time it rains. He felt this is a danger to pedestrians and thanked
Council for their consideration.
5. INFORMATION ITEMS
(a) Copy of Resolution dated February 9,2009 from the Corporation of the City of
Cambridge regarding "Internet Filtering Software On Computers".
File: C10
(b) Correspondence received February 17,2009 from Ontario Association of Fire
Chiefs regarding "Municipal Politicians Seminar: Firefighting 101".
File: A01
(c) Correspondence dated February 19,20 and 26, from Association of Municipalities
of Ontario regarding "Government Releases Draft Employment Standard under
AODA for Public Review", "AMO and OMSSA release Joint Paper on Poverty
Reduction" and "Minister Smitherman on Infrastructure and Green Energy Act".
Page 2 of 11
Council Minutes March 5,2009
File: Al6
(d) Correspondence dated February 13,2009 from Ministry of Municipal Affairs and
Housing regarding "Government Expenditure Restraints".
File: Al6
(e) Minutes of the Elgin Group Police Services Board meeting held February 4,2009.
File: C06
(f) Draft Minutes of Museums Bayham meeeting held February 11,2009.
File: C06
(g) Otter Valley Chamber of Commerce/Municipality of Bayham Liason Committee
Notes of Meeting held February 18, 2009.
File: C06
(h) Copy of County of Elgin Tourism Focus Group Highlights dated February 25,
2009.
File: A16
(i) Long Point Region Conservation Authority Board of Directors minutes of meeting
held February 4,2009.
File: C06
2009-093
Moved by Councillor C Evanitski
Seconded by Councillor M Taylor
"THAT information items 5(a)through 5(i)be received for information."
CARRIED UNANIMOUSLY
6. PLANNING,DEVELOPMENT,RECREATION& TOURISM
(a) No items
7. ROADS,AGRICULTURE &DRAINAGE
(a) No items
8. PROPERTY,BUILDING& PROTECTIVE SERVICES
(a) Building Permit Report for month ending February 2009.
File: P10
2009-094
Moved by Councillor C Evanitski
Seconded by Councillor M Taylor
"THAT Building Permit Report for the month ending February 28,2009 be
received for information."
CARRIED UNANIMOUSLY
Page 3 of 11
Council Minutes March 5,2009
9. FINANCE,ADMINISTRATION&PERSONNEL
(a) Cheque Register being Cheques#6017 to Cheque#6083 inclusive,totaling
$157,243.66 and Payroll Disbursements for the period ending Feb. 22, 2009
totaling $50,856.59.
2009-095
Moved by Councillor W Casier
Seconded by Councillor C Evanitski
"THAT Cheque Register being Cheques #6017 to Cheque#6083
inclusive,totaling$157,243.66 and Payroll Disbursements for the period
ending Feb.22,2009 totaling$50,856.59 be approved."
CARRIED UNANIMOUSLY
(b) Staff Report F2009-12 regarding Heritage Property Tax Relief.
File: F22.09
2009-096
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Staff Report F2009-12 regarding Heritage Property Tax Relief be
received;
AND THAT Council direct staff to develop a by-law to offer a tax relief
program for designated heritage properties."
CARRIED UNANIMOUSLY
(c) Staff Report F2009-13 regarding Financial Report to February 28,2009.
File: F03
2009-097
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT Staff Report F2009-13 regarding Financial Reporting to February
28,2009 be received."
CARRIED UNANIMOUSLY
(d) Staff Report F2009-14 regarding Water Infrastructure Project.
File: F05.09
2009-098
Moved by Councillor E Ketchabaw
Page 4 of 11
Council Minutes March 5,2009
Seconded by Councillor W Casier
"THAT Staff Report F2009-14 regarding Water Infrastructure Project be
received;
AND THAT Council direct staff to prepare a Request for Proposal to
initiate the water infrastructure project;
AND THAT Council direct staff to prepare the necessary by-laws to obtain
interim financing;
AND THAT$125,000 be drawn from the Municipal Infrastructure Grant to
finance the Municipal portion;
AND THAT Staff prepare the necessary by-laws to implement Option 2 of
report F2009-14,with the option for individual property owners to finance
over 10 years."
CARRIED UNANIMOUSLY
(e) Memorandum C2009-01 regarding Council Meeting Schedule.
File: A09
2009-099
Moved by Councillor C Evanitski
Seconded by Councillor M Taylor
"THAT Staff Memorandum C2009-01 regarding Council Meeting Schedule
be received;
AND THAT the 2009 regular monthly Council meeting schedule for
March,July and August be amended to rescheduled meetings to the
following dates only:
March 26th July 16th August 13th
AND THAT the regular meeting schedule apply to April,May and June
and resume on September 4th."
CARRIED UNANIMOUSLY
(f) Email correspondence dated February 24, 2009 from Leo and Mary Paquette
regarding sewer charges.
File: C13
2009-100
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
Page 5 of 11
Council Minutes March 5,2009
"THAT email correspondence from Leo and Mary Paquette regarding
sewer charges be received for information."
CARRIED UNANIMOUSLY
(g) Draft By-law No. 2009-022 regarding Richmond Outlet Drain.
2009-101
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT By-Law No.2009-022,being a By-law to amend Provisional By-law
No. 2008-023, a By-law to provide for Drainage Works for the Richmond
Outlet Drain, be presented to Council for enactment."
CARRIED UNANIMOUSLY
(h) Memorandum C2009-03 regarding Community Centre Janitorial Agreements.
Draft minutes of meeting held February 26,2009 attached.
File: A01
2009-102
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT Staff Memorandum C2009-03 regarding Community Centre
Janitorial Agreements be received;
AND THAT By-law 2009-024 and By-law 2009-025 and the attached
janitorial agreements with Ramona Peidl for the Vienna and Straffordville
(Bayham)Community Centres,respectively,be presented to Council for
enactment."
CARRIED UNANIMOUSLY
(i) Staff Memorandum regarding Meeting and Request- Vienna Library/Former
Town Hall.
File: C13
2009-103
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Staff Memorandum regarding Meeting and Request-Vienna
Library/Former Town Hall be received;
AND THAT Council commits to the request and approves up to $300 to
assist with funding of the costs."
CARRIED UNANIMOUSLY
Page 6 of 11
Council Minutes March 5,2009
(j) Staff Report C2009-02 regarding Grow Your Own NP Funding/FHT Transfer.
File: Fl i
2009-104
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Staff Report C2009-02 regarding Grow Your Own NP Funding/FHT
Transfer be received;
AND THAT By-law No 2009-026,being a by-law to authorize execution of
an agreement with East Elgin Family Health Team regarding the provision
of Nurse Practitioner Services,be presented to Council for enactment."
CARRIED UNANIMOUSLY
(k) Correspondence dated Mar 2,2009 from OGRA regarding "Support Letter for
The Weather Network".
File: A16
2009-105
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT correspondence dated March 2,2009 from OGRA regarding
"Support Letter for The Weather Network" be received;
AND THAT Council support the application to keep The Weather Network
on basic cable."
CARRIED UNANIMOUSLY
(1) Correspondence dated March 2, 2009 from Ray Talbot requesting Council
consider a sidewalk or walkway for pedestrians down Vienna Hill(Plank Road).
File: C13
2009-106
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT correspondence dated March 2,2009 from Ray Talbot requesting
Council consider a sidewalk or walkway for pedestrians down Vienna Hill
be referred to Staff for comment."
CARRIED UNANIMOUSLY
10. ENVIRONMENT
Page 7 of 11
Council Minutes March 5,2009
(a) Staff Report E2009-003 regarding Municipal Drinking Water Licensing Program.
File: U10
2009-107
Moved by Councillor W Casier
Seconded by Councillor C Evanitski
"THAT Staff Report E2009-003 regarding Municipal Drinking Water
Licensing Program be received;
AND THAT Council endorse the Municipality of Bayham Water
Distribution System Operational Plan;
AND THAT the Plan be reviewed annually with revisions made as
necessary to maintain and continually improve the quality management
system."
CARRIED UNANIMOUSLY
(b) Staff Report E2009-002 regarding Sanitary Sewage Capacity Study.
File: E01
2009-108
Moved by Councillor M Taylor
Seconded by Councillor C Evanitski
"THAT Staff Report E2009-002 and the Municipality of Bayham Sanitary
Sewage Capacity Study be received for information."
CARRIED UNANIMOUSLY
(c) 2008 Annual Report for the Elgin Area Primary Water Supply System.
File: E08
2009-109
Moved by Councillor C Evanitski
Seconded by Councillor E Ketchabaw
"THAT the 2008 Annual Report for the Elgin Area Primary Water Supply
System be received for information."
CARRIED UNANIMOUSLY
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2009-110
Moved by W Casier
Page 8 of 11
Council Minutes March 5,2009
Seconded by C Evanitski
"THAT the Council do now rise to enter into an "In Camera" Session of
Committee of the Whole at 8:40 p.m.to discuss:
• personal matters about an identifiable individual,including municipal
or local board employees;
• labour relations or employee negotiations."
CARRIED UNANIMOUSLY
2009-111
Moved by Councillor C Evanitski
Seconded by Councillor W Casier
"THAT the Committee of the Whole do now rise from the "In Camera"
session at 9:10 p.m."
CARRIED UNANIMOUSLY
(b) Closed Session minutes of the regular Council meeting held Februray 19,2009.
(c) Closed Session minutes of the Bayham Community Centres Committee meeting
held February 26,2009.
(d) Confidential Report regarding employee negotiations.
(e) Confidential Report regarding personal matter, from February 19, 2009 meeting.
2009-112
Moved by Councillor E Ketchabaw
Seconded by Councillor C Evanitski
"THAT Staff Report H2009-03 regarding Customer Service Clerk/
Receptionist be received;
AND THAT Staff be authorized to finalize an employment agreement with
Leann Walsh as outlined in Report H2009-03."
CARRIED UNANIMOUSLY
(f) Confidential Report regarding personal matter.
2009-113
Moved by Councillor E Ketchabaw
Seconded by Councillor C Evanitski
"THAT Mr. Ed Bradfield be hired for the position of Public Works
Operations Supervisor with terms of employment as outlined in Report
H2009-10."
CARRIED UNANIMOUSLY
Page 9 of 11
Council Minutes March 5,2009
(g) Out of Camera.
As above
12. BY-LAWS
(a) By-law 2009-022 A By-law to amend Provisional By-law
2008-023 (Richmond Outlet Drain)
(b) By-law 2009-024 A By-law to authorize the execution of an
agreement(Peidl)
(c) By-law 2009-025 A By-law to authorize the execution of an
agreement(Peidl)
(d) By-law 2009-026 A By-law to authorize the execution of an
agreement(East Elgin Family Health Team)
2009-114
Moved by Councillor M Taylor
Seconded by Councillor C Evanitski
"THAT By-laws 2009-022,2009-024,2009-025 and 2009-026 be read a
first, second and third time and finally passed."
CARRIED UNANIMOUSLY
(e) By-law 2009-027 A By-law to confirm all actions of Council
2009-115
Moved by Councillor C Evanitski
Seconded by Councillor M Taylor
12
"THAT confirming By-law 2009-027 be read a first, second and third time
and fmally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
2009-116
Moved by M Taylor
Seconded by C Evanitski
"THAT the Council meeting be adjourned at 9:14 p.m."
CARRIED UNANIMOUSLY
Page 10 of 11
Council Minutes March 5, 2009
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