HomeMy WebLinkAboutFebruary 19, 2009 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road,Straffordville
February 19, 2009
7:00 p.m.
7:30 p.m.-Public Meeting-Water& Sewer Rates
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,February
19,2009 in the Council Chambers. Present were Mayor Lynn Acre,Deputy Mayor Cliff Evanitski,
Councillors Mark Taylor, Wayne Casier and Ed Ketchabaw,Administrator Kyle Kruger and Clerk
Lynda Millard,
Treasurer Suzanna Dieleman Mantel,Planning Co-ordinator Margaret Underhill and Fire Chief/
By-Law Enforcement Officer Paul Groeneveld were in attendance to persent their respective
reports.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
None
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the Budget meeting held February 3, 2009.
2009-064
Moved by W Casier
Seconded by M Taylor
"THAT the minutes of the Budget meeting held February 3, 2009
be approved as circulated."
CARRIED UNANIMOUSLY
(b) Minutes of the regular meeting of Council held February 5, 2009.
2009-065
Moved by M Taylor
Seconded by W Casier
"THAT the minutes of the regular meeting of Council held
February 5, 2009 be approved as circulated."
CARRIED UNANIMOUSLY
(c) Minutes of the Budget meeting held February 10, 2009.
2009-066
Moved by W Casier
Page 1 of 10
Council Minutes February 19, 2008
Seconded by M Taylor
"THAT the minutes of the Budget meeting held February 10, 2009
be approved as circulated."
CARRIED UNANIMOUSLY
(d) Added Item(s)
There were no added items.
4. DELEGATIONS
(a) 7:05 p.m. - Bill Walters and David Rock regarding International Plowing
Match 2010
Mr. Bill Walters made a short presentation regarding the 2010 International Plowing
Match being held in Elgin-St. Thomas September 21 -25. The Match will take place
on lands east of St. Thomas on the south side of#3 Highhway, between Centennial
Road to the west, Quaker Road to the east and Elm Line to the south. He noted that
the volunteer organization consists of local members,with the assistance of
approximately 2,000 volunteers. The group began the planning process two years ago
and has most of the leadership positions filled. The site will have a Recreation Vehicle
Park with 2,400 campsites available. The IPM has the potential to share education in
agriculture with 12,000 local school children, as well as youth and adults of all ages.
The IPM is expected to provide a$10 million benefit to the community. Proceeds are
distributed to local organizations. Local municipalities will contribute cash and in kind
services such as policing, fire services and public works. Elgin municipalities are being
requested to provide a cash contribution equal to$1 per capital over 2009 and 2010.
Mr. Walters thanked Council for their time and responded to Council questions while
Mr. Rock distributed a brochure to Council members and staff.
2009-067
Moved by W Casier
Seconded by C Evanitski
"THAT this item be referred to Budget discussions."
CARRIED UNANIMOUSLY
(b) 7:15 p.m. - Doug Lester from the Otter Valley Chamber of Commerce
regarding "2009 Initiatives"
Mr. Lester queried the status and action taken by Council in regard to harbour sand
build-up and flooding concerns raised at the previous meeting. He noted that
contact with Talisman had confirmed a $2,000 contribution to add to funds raised by
the Chamber. He urged Council to partner with the Chamber, establish a harbour
fund for donations and allocate$5,000 to match citizen fundraising efforts.
Mr. Lester again encouraged Council to instruct staff to contact Small Craft Harbours
and other regulatory bodies to begin the approval process required for necessary
harbour maintenance. Additionally, he requested Council to dedicate $20,000 in the
2009 budget to ongoing harbour maintenance and seek other funding sources.
2009-068
Moved by W Casier
Seconded by M Taylor
Page 2 of 10
Council Minutes February 19, 2008
"THAT a municipal reserve be established to accept donations/
contributions for harbour improvements in Port Burwell;
AND THAT staff be directed to begin the process to obtain permits
to undertake work on the harbour."
CARRIED UNANIMOUSLY
(c) 7:25 p.m. -Wanda Hoshal regarding Estherville Cemetery
Mrs. Hoshal questioned whether permission had been granted for the dowser to access
the Csinos proeprty,to which the response was no. She then read the letter she
received from the Bayham Administrator.
Discussion followed her question as to what can be done now.
2009-069
Moved by E Ketchabaw
Seconded by C Evanitski
"THAT staff be authorized and directed to request the Cemeteries
Regulation Unit attend the Municipality to review information
available and the Estherville Cemetery area."
CARRIED UNANIMOUSLY
5. INFORMATION ITEMS
(a) Copy of resolution passed January 5, 2009 by the Corporation of the
Township of Madawaska Valley regarding "Government of Ontario Bill
187".
File: C10
(b) Copy of resolution passed December 15, 2008 by The Corporation of
the Township of Madawaska Valley regarding "Homecare in rural
Ontario".
File: C10
(c) Copy of correspondence dated February 3, 2009 addressed to
Association of Municipalities of Ontario from City of Hamilton regarding
"Bill 138, Protection of Public Participation Act, 2008".
File C10
(d) Copy of correspondence dated February 10, 2009 addressed to
Honourable Jim Watson, Minister of Municipal Affairs and Housing, from
Town of Ajax regarding municipal election campaign contributions".
File: C10
(e) Correspondence dated February 2, 3, 9, 11 and 13, 2009 from
Association of Municipalities of Ontario regarding "Municipal Support of
Earth Hour and Energy Conservation Week Needed", "AMO Expresses
Concern, Provides Recommendations to Minister on Proposed AODA
Information and Communications Standard", "Municipal Action on Bottled
Water", "WDO Consultation on Blue Box Program Plan Review", "AMO
Page 3 of 10
Council Minutes February 19, 2008
Report to Members on January 2009 Board Meeting"and "Communities
Component Funding for$1 Billion in Municipal Infrastructure Projects
Announced".
File: A16
(f) Long Point Region Conservation Authority minutes of meeting held
January 14, 2009.
File: A16
(g) Copy of Joint Elgin/Central Elgin 2008-2009 Annual Municipal
Accessibility Plan.
File: A16
(h) Email correspondence dated February 9, 2009 from Valerie Clark
(OMAFRA) regarding "Local Foods Farmer/ Food Buyer Speed
Networking Event".
File: A16
(i) Email correspondence dated February 10, 2009 from Yfactor Inc.
regarding "Yfactor Proud to Help Elgin County Win Two Investment
Attraction Marketing Awards".
File: M02
a) Correspondence dated February 2, 2009 from Office of the Lieutenant
Govenor of Ontario regarding "Order of Ontario -Call for Nominations".
File: A16
(k) Lake Erie Region Source Protection Committee minutes of meeting held
Thursday, November 6, 2008.
File: E00
(I) Correspondence received from Ontario Municipal Board regarding
"Appointment For Hearing".
File: F22
(m) Canadian Water Treatment newsletter dated November/December 2008
regarding "A Framework for Safe Drinking Water".
File L11
(n) Operation Clean Sweep correspondence and Pitch In Canada newletter
regarding "Pitch-In Canada Week".
File: RRR
(o) Correspondence dated January 30, 2009 from Prince Edward County
regarding "wind farm development resolution".
File: C10
(p) Correspondence dated February 4, 2009 from Canadian Red Cross
regarding "province wide lottery".
File: A01
(q) Correspondence dated February 9, 2009 from County of Elgin regarding
"Elgin's Progressive By Nature brand wins at Economic Development
Council of Ontario Awards".
File: A16
Page 4 of 10
Council Minutes February 19, 2008
(r) Correspondence dated February 13, 2009 from Building Canada Fund
regarding "Rehabilitation of Bayham Water Distribution System, Project
#23009".
File: F11
(s) Interpretive Centre Workgroup minutes of meeting held January 21,
2009.
File: C06
2009-070
Moved by C Evanitski
Seconded by W Casier
"THAT information items 5(a)through 5(s) be received for
information."
CARRIED UNANIMOUSLY
6. PLANNING, DEVELOPMENT, RECREATION &TOURISM
(a) Staff Report D2009-08 regarding Romart Severances E1/09 and E2/09.
File: D10.0809
2009-071
Moved by C Evanitski
Seconded by E Ketchabaw
"THAT Staff Report D2009-08 be received;
AND THAT Council recommends to the Elgin County Land
Division Committee that severance application E1/09 submitted by
Romart Inv Inc., be approved subject to:
1. $500 cash-in-lieu parkland dedication fee payable to the
municipality
2. Lot Grading and storm water management plan
3. a municipal drain
4. final survey submitted to the municipality
AND THAT Council recommends to the Elgin County Land
Division Committee that severance application E2/09, submitted
by Romart Inv Inc., be approved subject to:
1. $500 cash-in-liew parkland dedication fee payable to the
Municipality
2. Lot Grading and storm water management plan
3. a municipal drain
4. final survey submitted to the municipality."
CARRIED
(b) Correspondence dated January 22, 2009 from Beth Turner of Thomson
Rogers regarding "Consultation Process for Wireless
Page 5 of 10
Council Minutes February 19, 2008
Telecommunication Facililties".
File: Al2
2009-072
Moved by W Casier
Seconded by C Evanitski
"THAT correspondence dated January 22, 2009 from Thomson
Rogers regarding Consultation Process for Wireless
Telecommunication Facilities be received;
AND THAT the correspondence be referred to Staff for preparation
of a report for Council consideration."
CARRIED UNANIMOUSLY
7. ROADS, AGRICULTURE & DRAINAGE
No Items
8. PROPERTY, BUILDING & PROTECTIVE SERVICES
(a) Staff Report P2009-004 regarding Emergency Management Program
Vienna Flood & Extreme Weather Response Plans.
File: P16
2009-073
Moved by W Casier
Seconded by M Taylor
"THAT Staff Report P2009-004 regarding the Emergency
Management Program Village of Vienna Flood and Extreme
Weather Response Plans be received for information."
CARRIED UNANIMOUSLY
(b) Correspondence dated January 29, 2009 from Ministry of Community
Safety and Correctional Services regarding "emergency management
activities".
File: A16
2009-074
Moved by C Evanitski
Seconded by W Casier
"THAT Correspondence dated January 29, 2009 from Ministry of
Community Safety and Correctional Services congratulating the
Municipality of Bayham for completion of all mandatory
emergency management activities required under the Emergency
Management&Civil Protection Act for 2008 be received."
CARRIED UNANIMOUSLY
Page 6 of 10
Council Minutes February 19, 2008
(c) Correspondence dated February 13, 2009 from Straffordville Community
Committee regarding "Maintenance of Parkette".
File: C13
2009-075
Moved by W Casier
Seconded by C Evanitski
"THAT Correspondence dated February 13, 2009 from
Straffordville Community Committee regarding maintenance of
parkette be deferred."
CARRIED UNANIMOUSLY
(d) Staff Report PR2009-06 regarding Eden Community Centre - Repairs
and Designated Substances.
File: A20
2009-076
Moved by E Ketchabaw
Seconded by C Evanitski
"THAT Staff Report PR2009-06 regarding Eden Community Centre
- Repairs and Designated Substances be received;
AND THAT Staff be authorized to proceed with a Designated
Substances Survey for the Eden and Area Community Centre, and
that further building inspections be arranged to determine capital
needs."
CARRIED UNANIMOUSLY
9. FINANCE, ADMINISTRATION & PERSONNEL
(a) Cheque Register being Cheque#5930 to Cheque#6016 inclusive
totaling $332,035.67 and Payroll Disbursements for the period ending
Feb. 8, 2009 totaling $50,763.84.
2009-077
Moved by E Ketchabaw
Seconded by C Evanitski
"THAT Cheque Register being Cheque#5930 to Cheque#6016
inclusive,totaling $332,035.67 and Payroll Disbursements for the
period ending Feb. 8, 2009 totaling $50,763.84 be approved."
CARRIED UNANIMOUSLY
(b) PUBLIC MEEETING -delayed until 7:45 p.m.
Staff Report F2009-06 regarding Water&Sewer Rates.
File: F05.09
Page 7 of 10
Council Minutes February 19, 2008
The Treasurer presented the report. She advised that no information had been received
regarding the grant application submitted. She emphasized the need for approval for
the January/February billing.
The Mayor opened the floor for public comments.
Jan Collins questioned how water rate increases were determined.
The Treasurer explained the process.
Florrence Ferris asked how multi-units were charged for water.
The Treasurer responded that there is a base rate charged for each unit.
Fran Southwick asked how many people are on the water system, to which the
Treasurer advised there are 2,000.
Council members discussed several options for water rate structures, including
eliminating the base rate in favour of a consumption rate only. It was suggested that
this could encourage conservation. Other opinion was expressed that the current
system with a base rate ensured all who benefit contribute to ongoing costs, including
seasonal property owners for example.
2009-078
Moved by E Ketchabaw
Seconded by C Evanitski
"THAT Staff Report F2009-06 regarding Water and Sewer Rates be
received;
AND THAT By-law 2009-08 being a by-law to amend by-law 2004-
015 a by-law setting water and sewer rates be presented to
council for enactment."
CARRIED
10. ENVIRONMENT
(a) Correspondence dated February 6, 2009 from Stantec Consulting Ltd.
regarding "Elgin Area Primary Water Supply System (Elgin Water
Treatment Plant) Shoreline Protection Project".
File: E08
2009-079
Moved by E Ketchabaw
Seconded by C Evanitski
"THAT Correspondence dated February 6, 2009 from Stantec
Consulting Ltd. regarding Elgin Area Primary Water Supply
System (Elgin Water Treatment Plant) Shoreline Protection Project
be received for information."
CARRIED UNANIMOUSLY
11. COMMITTEE OF THE WHOLE
Page 8 of 10
Council Minutes February 19,2008
(a) In Camera.
2009-080
Moved by E Ketchabaw
Seconded by M Taylor
"THAT the Council do now rise to enter into an "In Camera"
Session of Committee of the Whole at 9:15 p.m. to discuss:
• personal matters about an identifiable individual, including
municipal or local board employees;
• a proposed or pending acquisition or disposition of land by
the municipality or local board."
CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held January
15, 2009.
(c) Confidential Report regarding personal matter.
(d) Out of Camera.
2009-081
Moved by M Taylor
Seconded by E Ketchabaw
"THAT the Committee of the Whole do now rise from the "In
Camera"session at 9:20 p.m."
CARRIED UNANIMOUS! Y
(e) Confidential Staff Report regarding land acquisition matter.
2009-082
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT By-law No. 2009-014, to authorize the acquisition of lands
from Terrie and Paul Wiley, By-law No. 2009-015, to authorize the
acquisition of lands from Andy and Johanna Geurtjens, and By-
law No. 2008-016, to authorize the acquisition of lands from John
and Laurel Nasswetter, be presented to council for enactment."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-law 2009-008 A By-law to amend By-law 2004-015
to set water and sewer rates
(b) By-law 2009-014 A By-law to authorize the purchase of
Page 9 of 10
Council Minutes February 19, 2008
property (Wiley)
(c) By-law 2009-015 A By-law to authorize the purchase of
property (Geurtjens)
(d) By-law 2009-016 A By-law to authorize the purchase of
property(Nasswetter)
(e) By-law 2009-018 A By-law to authorize the renewal of
an agreement(Blondin)
(f) By-law 2009-019 A By-law to adopt a Strategic Plan
2009-083
Moved by W Casier
Seconded by E Ketchabaw
"THAT By-Laws 2009-008, 2009-014, 2009-015, 2009-016, 2009-018
and 2009-019 be read a first, second and third time and finally
passed."
CARRIED UNANIMOUSLY
(g) By-law 2009-021 A By-law to confirm all actions of Council
2009-084
Moved by E Ketchabaw
Seconded by W Casier
"THAT confirming By-law 2009-021 be read a first, second and
third time and finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment.
2009-085
Moved by E. Ketchabaw
Seconded by C Evanitski
"THAT the Council meeting be adjourned at 9:30 p.m."
CARRIED UNANIMOUSLY
A 1
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