HomeMy WebLinkAboutFebruary 05, 2009 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road,Straffordville
February 5,2009
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,February
5,2009 in the Council Chambers. Present were Mayor Lynn Acre,Deputy Mayor Cliff Evanitski,
Councillors Mark Taylor,Wayne Casier and Ed Ketchabaw,Administrator Kyle Kruger and Clerk
Lynda Millard,
Chief Building Official/Drainage Superintendent Bill Knifton,Water Wastewater Superintendent
Ed Roloson and Treasurer Suzanna Dieleman Mantel were in attendance to persent their respective
reports.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST&THE GENERAL NATURE
THEREOF
None
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of council held January 15,2009.
2009-033
Moved by W Casier
Seconded by E Ketchabaw
"THAT the minutes of the regular meeting held January 15,2009 be
approved as circulated."
CARRIED UNANIMOUSLY
(b) Added Item(s)
There were no items added.
4. DELEGATIONS
(a) 7:05 p.m. - Graham Decow,Project Coordinator and Mark Emery, Stewardship
Coordinator from Elgin Stewardship Council regarding"Elgin Landscape Strategy".
Mark Emery provided an interesting presentation on the Elgin Landscape Strategy
developed in consultation with Municipalities, landowners and other stakeholders. The
strategy provides a non-regulatroy, science-based tool that identifies and prioritizes
resource stewardship opportunities throughout Elgin County. The Strategy includes
maps of"restoration potential"that identify areas with potential to contribute to the
goals of county-wide stewardship. Landowners are encouraged to seek more
environmentally friendly ways to manage our land,water and air resources. As well as
youth education,workshops and site visits encourage landowners to share ideas and
learn from ongoing and completed habitat restoration projects.
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Council Minutes February 5, 2009
(b) 7:15 p.m. - Doug Lester from the Otter Valley Chamber of Commerce regarding
"2009 Initiatives".
Mr. Lester noted that the Chamber of Commerce has evolved from the former Port
Burwell Business Improvement Association to work with businesses and the
Municipailty to promote and pursue economic opportunities. He added that the
Bayham Harbour Committee has been active within the Chamber since August 2008,
researching and planning for flood aversion and harbour revitalization in 2009. He
emphasized the importance of the lake, river, harbour, beaches,fishing, boating and
business in all of Bayham. He commented that funds had been raised to add to local,
LPRCA and Small Craft Harbours for harbour maintenance. He suggested $10,000
project to open the channel this year would make an important improvement in flood
prevention and harbour access.
Council was requested to:
• establish a Harbour Fund to receive donations from businesses and residents for
ongoing harbour maintenance and improvements;
• approve the immediate allocation of a minimum of$5,000 to be used prior to
March 15th to remove ice and sand from the harbour mouth;
• instruct staff to begin the process of contacting SCH and other regulatory bodies
to obtain permits to undertake maintenance activities;
• contribute$20,000 per budget year for harbour maintenance
It was confirmed that the LPRCA has committed an $8,000 one-time 50%
reimbursement of costs to the Municipality for flood aversion.
(c) 7:25 p.m. -Wanda Hoshal regarding"Estherville Cemetery".
Mrs. Hoshal requested the status of permission by the property owner to utilize the
dowser as previously requested and what steps would be taken if not received.
It was noted that permission had not yet been received, nor steps determined to be
taken in the absence of such response.
It was suggested that the Cemeteries Branch may consider review of the information
gathered by Mrs. Hoshal, if she was willing to share it. She consented and there was
Council consensus that staff contact the Ministry.
Councillor Taylor requested, and Council agreed,to bring forward item 9(f)for
discussion at this time.
Council directed that staff provide a response to the correspondence from Mr. Csinos.
See item 9(f)for resolution.
5. INFORMATION ITEMS
(a) Correspondence dated January 23, 2009 from Association of Municipalities of
Ontario, Waste Diversion Ontario, Stewardship Ontario regarding "Blue Box
Material Commodity Markets".
File: A16
(b) Correspondence dated January 25,2009 from Kathleen Harris,National Bureau
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Council Minutes February 5,2009
chief regarding "Feds boost tourism fund".
File: A16
(c) Correspondence dated January 12,20, 23,26 and 27,2009 from Association of
Municipalities of Ontario regarding ""AMO's Pre-Budget Submission calls for
Increased Infrastructure Investment", "Minister Extends Consultation Period on the
Waste Diversion Act Review to April 1,2009", "Reminder February 6, 2009
Deadline to Respond to Government's Initial Proposed AODA Information,
Communications Standard", "Federal Government Announces New Infrastructure
Funding"and"Ontario Municipalities to Benefit from Federal Budget Measures for
Infrastructure,Housing and Employment Insurance".
File: A16
(d) Long Point Region Conservation Authority Board of Directors minutes of meeting
held December 3, 2008.
File C06
(e) Straffordville Cemetery Board minutes of meeting held December 10,2008.
File: C06
(f) Museums Bayham minutes of meeting held November 18,2008 and meeting held
January 14,2009.
File C06
(g) Copy of resolution passed January 23,2009 by Tay Valley Township regarding
"Recycled materials".
File: C10
(h) Copy of resolution passed January 8,2009 by the Township of South Algonquin
regarding"Alternative energy and low grade wood waste".
File: C10
(i) Correspondence dated January 27,2009 from Tourism Industry Association of
Canada regarding"Tourism Industry Applauds$800 Million in Tourism and Travel
Investments Announced in Budget 2009".
File: A01
(j) Notice of Adoption from County of Oxford regarding"Official Plan Amendment".
File: D08
(k) Bayham Historical Society minutes of meeting held January 8, 2009.
File: C06
(1) Correspondence dated January 8,2009 from Play Works regarding"youth play in
Ontario".
File: R06
(m) Correspondence dated January 20,2009 from Ontario Farm Animal Council
regarding "consumer food choices in Ontario".
File: A01
(n) Correspondence received January 29,2009 from Ontario JRPM Steering
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Council Minutes February 5, 2009
Committee regarding"Recreation and Parks Month".
File: R06
(o) Newsletter received January 16,2009 from Tillsonburg District Multi Service
Centre.
File: S08
2009-034
Moved by E Ketchabaw
Seconded by W Casier
"THAT information items 5(a)through 5(o) be received for information."
CARRIED UNANIMOUSLY
6. PLANNING,DEVELOPMENT,RECREATION& TOURISM
No Items
7. ROADS,AGRICULTURE&DRAINAGE
(a) Staff Report L2009-01 regarding Road Widening- Moore Bridge Project.
File: T04
2009-035
Moved by E Ketchabaw
Seconded by C Evanitski
"THAT Staff Report L2009-01 regarding Road Widening-Moore Bridge
Project be received;
AND THAT By-law No.2009-007,being a by-law to assume and establish
lands in the Municipality of Bayham as part of the open public highway
system,be presented to Council for enactment."
CARRIED
(b) Correspondence dated January 16, 2009 from Robert Lozon,Chair of Canada
Day Celebrations,Port Burwell Historical Society requesting permission to hold
Canada Day parade in Port Burwell July 1,2009.
File: T09
2009-036
Moved by W Casier
Seconded by E Ketchabaw
"THAT correspondence dated January 16,2009 from Robert Lozon, Chair
of Canada Day Celebrations,Port Burwell Historical Society be received;
AND THAT municipal streets in Port Burwell be used for a Canada Day
Parade on July 1,2009 beginning at 11:00 a.m.;
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Council Minutes February 5,2009
AND THAT the Municipality hereby requests permission from the County
of Elgin to use Wellington Street from Elizabeth Street, west to Robinson
Street;
AND THAT the Bayham Public Works Manager take the necessary
precautions for traffic control,safety and signage requirements."
CARRIED UNANIMOUSLY
8. PROPERTY,BUILDING&PROTECTIVE SERVICES
(a) Staff Report P2009-009 regarding Building Department Year End Report 2008.
File: P10
2009-037
Moved by E Ketchabaw
Seconded by C Evanitski
"THAT Staff Report P2009-009 regarding Building Department activities
for 2008 be received for information."
CARRIED UNANIMOUSLY
(b) Building permit report for the month ending January 31,2009.
File: P10
2009-038
Moved by C Evanitski
Seconded by E Ketchabaw
"THAT Building permit report for the month ending January 31,2009 be
received for information."
CARRIED UNANIMOUSLY
9. FINANCE,ADMINISTRATION&PERSONNEL
(a) Cheque Register being Cheques#5805 to Cheque#5928 inclusive,except
Cheques#4836 and#5859 totaling$465,355.97 and Payroll Disbursements for
the period ending Jan. 25,2009 totaling $52,745.97.
2009-039
Moved by C Evanitski
Seconded by W Casier
"THAT Cheque Register being Cheques#5805 to Cheque#5928 inclusive,
except Cheques#4836 and#5859 totaling$465,355.97 and Payroll
Disbursements for the period ending Jan.25, 2009 totaling$52,745.97 be
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Council Minutes February 5, 2009
approved."
CARRIED UNANIMOUSLY
(b) Staff Report F2009-07 regarding Investments 2008.
File: F03.08
2009-040
Moved by E Ketchabaw
Seconded by C Evanitski
"THAT Staff Report F2009-07 regarding Investments 2008 be received for
information."
CARRIED UNANIMOUSLY
(c) Staff Report F2009-08 regarding Annual Building Report.
File: F03
2009-041
Moved by W Casier
Seconded by C Evanitski
"THAT Staff Report F2009-08 regarding Annual Building Report be
received for information."
CARRIED UNANIMOUSLY
(d) Staff Report F2009-09 regarding Stewardship Ontario.
File: Fl 1
2009-042
Moved by E Ketchabaw
Seconded by C Evanitski
"THAT Staff Report F2009-09 regarding Stewardship Ontario be received;
AND THAT By-law 2009-012,being a by-law to authorize the execution of
an agreement between the Municipality of Bayham and Stewardship
Ontario for the provision of funding for hazardous waste management,be
presented to Council for enactment."
CARRIED UNANIMOUSLY
(e) Staff Report F2009-04 regarding Municipal Eco Challenge Fund.
File: F1l
2009-043
Moved by C Evanitski
Page 6 of 12
Council Minutes February 5,2009
Seconded by W Casier
"THAT Staff Report F2009-04 regarding Municipal Eco Challenge Fund be
received;
AND THAT the Energy Management Evaluation and Feasibility Study
dated December 12,2008 and prepared by Stantec Consulting Ltd.be
received;
AND THAT staff be directed to incorporate the relevant recommendations
in the draft 2009 budget for council consideration."
CARRIED UNANIMOUSLY
(f) Staff Memorandum regarding Letter from Tony Csinos-Request for Clarification.
File: S09
2009-044
Moved by W Casier
Seconded by C Evanitski
"THAT Staff Memorandum regarding Letter from Tony Csinos-Request
for Clerification be received for information;
AND THAT Staff be directed to provide a response as suggested in the
memo."
CARRIED UNANIMOUSLY
(g) Final draft of the Municipality of Bayham Strategic Plan 2008-2013.
File: D02
2009-045
Moved by E Ketchabaw
Seconded by W Casier
"THAT the Final draft of the Municipality of Bayham Strategic Plan 2008-
2013 be adopted."
CARRIED UNANIMOUSLY
(h) Staff Report C2009-01 regarding Heritage Designations- Property Implications.
File: RO1
2009-046
Moved by E Ketchabaw
Seconded by C Evanitski
"THAT Staff Report C2009-01 regarding Heritage Designations-Property
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Council Minutes February 5,2009
Implications be received for information."
CARRIED UNANIMOUSLY
(i) Staff Report PR2009-03 regarding Harbour Facilities 2009.
File: L04
2009-047
Moved by W Casier
Seconded by C Evanitski
"THAT Staff Report PR2009-03 regarding Harbour Facilities 2009 be
received;
AND THAT staff be authorized and directed to prepare a request for
proposals for the operation of the municipal Black Docks,boat launch,and
finger docks for 2009."
CARRIED UNANIMOUSLY
(j) Staff Report PR2009-02 regarding Food Concession and Washrooms- Municipal
Beach.
File: L04
2009-048
Moved by E Ketchabaw
Seconded by C Evanitski
"THAT Staff Report PR2009-02 regarding Food Concession and
Washrooms-Municipal Beach be received;
AND THAT the Municipality exercize the option to extend the term of the
agreement with Theresa Blondin for the provision of a Concession Food
Booth at the east beach in Port Burwell as approved by By-Law No.2008-
035 for the 2009 season;
AND THAT Staff be authorized to further discuss maintenance and
operations with Ms.Nancy Lozon for the months of September and October
2009."
CARRIED UNANIMOUSLY
(k) Staff Report PR2009-04 regarding Encroachment Agreement- 22 Pitt Street.
File: L04
2009-049
Moved by C Evanitski
Seconded by W Casier
Page 8 of 12
Council Minutes February 5, 2009
"THAT Staff Report PR2009-04 regarding Encroachment Agreement-22
Pitt Street be received;
AND THAT By-law No. 2009-010,being a by-law to authorize the execution
of an encrachment agreement with Jimmy Marcel Vezina and Michelle
May Lynn Vezina regarding property at 22 Pitt Street be presented to
Council for enactment."
CARRIED
(1) Correspondence received January 30, 2009 from Lloyd&Fran Southwick
regarding"maps".
File: C13
2009-050
Moved by C Evanitski
Seconded by E Ketchabaw
"THAT Correspondence received January 30,2009 from Lloyd &Fran •
Southwick regarding maps be received for infomation."
CARRIED UNANIMOUSLY
(m) Staff Report C2009-003 regarding 2009 Committee/Board Appointments.
File: C12
2009-051
Moved by W Casier
Seconded by M Taylor
"THAT Staff Report C2009-003 regarding Committee/Board
Appointments be received;
AND THAT By-law 2009-006,being a by-law to appoint members to the
various boards and committees of Council,as discussed,be presented to
Council for enactment."
CARRIED UNANIMOUSLY
(n) Draft By-law 2009-011 regarding Promotional Agreement between The
Municipality of Bayham and The Canadian Museums Association
2009-052
Moved by C Evanitski
Seconded by M Taylor
"THAT By-law 2009-011 being a By-law to authorize the execution of a
promotional agreement between The Municipality of Bayham and The
Canadian Museums Association to create and conduct a consumer
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Council Minutes February 5,2009
promotion be presented to Council for enactment."
CARRIED UNANIMOUSLY
10. ENVIRONMENT
(a) Quarterly Report for Bayham Water Distribution System and call ins for period
ending December,2008.
File: E08
2009-053
Moved by W Casier
Seconded by M Taylor
"THAT Quarterly Report for the Bayham Water Distribution System and
call ins for period ending December 31,2008 be received for information."
CARRIED UNANIMOUSLY
(b) Quarterly Report for the Bayham Small Municipal Non-Residential Wells for the
period ending December 31,2008.
File: E08
2009-054
Moved by W Casier
Seconded by E Ketchabaw
"THAT Quarterly Report for the Bayham Small Municipal Non-
Residential Wells for the period ending December 31,2008 be received for
information."
CARRIED UNANIMOUSLY
(c) Biosolids Application Analysis dated May 1/08 and Oct 14/08,Quarterly
Compliance Summary for the Port Burwell Wastewater Treatment Plant and call ins
for the period ending December 31,2008
2009-055
Moved by M Taylor
Seconded by W Casier
"THAT Biosolids Application analysis dated May 1/08 and Oct. 14/08,
Quarterly Compliance Summary for the Port Burwell Wastewater
Treatment Plant and call ins for the period ending December 31,2008 be
received for information."
CARRIED UNANIMOUSLY
(d) Staff Report E2009-001 regarding Household Hazardous Waste/Large Item
Page 10 of 12
Council Minutes February 5, 2009
Disposal.
File: E09
2009-056
Moved by E Ketchabaw
Seconded by W Casier
"THAT Staff Report E2009-001 be received;
AND THAT the 2009 Household Hazardous Waste and Large Item Drop-
off Day be arranged for Saturday May 23rd,2009 and that Clean Harbors
Canada Inc. be retained to manage the Hazardous Waste Drop-off
collection and disposal."
CARRIED UNANIMOUSLY
11. COMMITTEE OF THE WHOLE
No Items
12. BY-LAWS
(a) By-law 2009-006 A By-law to appoint members to Boards and
Committees
(b) By-law 2009-007 A By-law to assume and establish lands as part of the
open public highway system(Sandytown Road)
(c) By-law 2009-010 A by-law to authorize the execution of an
encroachment agreement(Vezina)
(d) By-law 2009-011 A By-law to authorize the execution of a promotional
agreement(Canadian Museums Association)
(e) By-law 2009-012 A by-law to authorize the execution of a funding
agreement(Stewardship Ontario)
2009-057
Moved by M Taylor
Seconded by W Casier
"THAT By-Laws 2009-006,2009-007,2009-010,2009-011 and 2009-012 be
read a first,second and third time and finally passed."
CARRIED UNANIMOUSLY
(f) By-law 2009-013 A By-law to confirm all actions of Council
2009-058
Moved by W Casier
Seconded by M Taylor
Page 11 of 12
Council Minutes February 5, 2009
"THAT confirming By-Law 2009-013 be read a first, second and third time
and finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
2009-059
Moved by E Ketchabaw
Seconded by W Casier
"THAT the Council meeting be adjourned at 10:40 p.m."
CARRIED UNANIMOUSLY
DATE:
Lige
MAYO• CLERK
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