HomeMy WebLinkAboutDecember 02, 2010 - Special Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road,Straffordville
December 02,2010
7:00 PM
The inaugural meeting of the Council of the Municipality of Bayham was held on Thursday,
December 2,2010 in the Council Chambers. Present were Mayor Paul Ens,Deputy Mayor Mark
Taylor, Councilors Tom Southwick,Wayne Casier and Ed Ketchabaw,Administrator Kyle
Kruger and Clerk Lynda Millard.
Public Works Manager Gerry LeMay,Chief Building Official/Drainage Superintendent Bill
Knifton and Fire Chief/By-Law Enforcement Officer Gord Roesch were in attendance to
present their respective reports.
1. INAUGURAL PROCEEDINGS OF COUNCIL (7:00-7:40 P.M.
APPROXIMATELY)
(a) CALL TO ORDER-Clerk
Clerk Lynda Millard called the meeting to order at 7:00 p.m. and welcomed everyone
present.
(b) PRAYER-Reverand John Gould,Straffordville,Port Burwell,Vienna United
Church Pastoral Charge
Reverand Gould provided a brief historical overview of municipal government and
offered prayer on behalf of the members serving for the new term of Council.
(c) DECLARATION OF ELECTED OFFICES were subscribed by the members of
Council for the upcoming term.
STATEMENT BY MEMBERS
(d)
Statements were made outlining appreciation of support given them by the electors of
Bayham and expressing their enthusiasm and anticipation of supportively working
together during the upcoming term, 2010 through 2014.
(e) SOCIAL BREAK
Refreshments and congratulations were shared until 7:40 p.m.when the meeting
reconvened.
2. DISCLOSURE OF PECUNIARY INTEREST &THE GENERAL NATURE
THEREOF
None.
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Council Agenda December 02,2010
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of Council held November 18, 2010.
2010-479
Moved by Deputy Mayor M Taylor
Seconded by Councillor W Casier
"THAT the minutes of the regular meeting held November 18,2010 be approved as
circulated."
CARRIED UNANIMOUSLY
(b) Added Item(s).
There were no items added to the agenda.
4. DELEGATIONS
(a) 7:45 p.m. -Matthew Redsell regarding By-Law infractions.
Matthew Redsell provided Council members with a handout. He raised his concerns that
tickets issued to him by the By-law Enforcement Officer for by-law contraventions
regarding his unlicensed vehicles were not in relation to fire, safety or health matters and
hence not justified.
Council was advised that,as this is an ongoing legal matter,what could be discussed in
open session was limited.
5. INFORMATION ITEMS
(a) Correspondence dated November 5,2010 from Ontario Good Roads Association
regarding "Minimum Maintenance Standards Litigation- Status Report".
File: A01
(b) Heads Up Alert dated November 19,2010 from Ontario Good Roads Association
regarding "OGRA's Inaugual Day at Queen's Park a Great Success".
File: A01
(c) Correspondence dated November 18,2010 from Association of Municipalities of
Ontario regarding"Fall Economic Statement Preserves Upload Schedule for
Municipalities".
File: A01
(d) Correspondence dated November 26,2010 from Association of Municipalities of
Ontario regarding "the impact of the municipal election on the Board's composition".
File: A01
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Council Agenda December 02,2010
(e) Correspondence dated November 29,2010 from Association of Municipalities of
Ontario regarding"Government Announces Provincial Long Term Affordable Housing
Strategy".
File: A01
(f) Notice from Association of Municipalities of Ontario regarding"2010 Ontario West
Municipal Conference".
File: A04
(g) Long Point Region Conservation Authority Board of Directors Minutes of meeting
held November 3,2010.
File: A16
(h) Correspondence dated November 17,2010 from the County of Elgin regarding
"Improvements-Plank Road(County Road#19)in Vienna".
File: A16
Deputy Mayor Taylor requested and it was agreed that staff approach the County of Elgin
as this was to have been completed by the County following the installation of sewers in
Vienna.
(i) Correspondence received October 19,2010 from Ministry of Agriculture,Food and
Rural Affairs regarding"Rural Community Development Branch".
File: F l 1
Councillor Ketchabaw questioned whether upgrades to the Richmond Water System
would fit the criteria. He was advised that staff would prepare the application for
submission.
(i) Correspondence dated November,2010 from Ministry of Citizenship and Immigration
regarding "Ontario Medal for Young Volunteers".
File: M02
(k) Correspondence dated November,2010 from Ministry of Citizenship and Immigration
regarding"Volunteer Service Award".
File: M02
Mayor Ens requested and it was agreed that Bayham volunteer award recipients be
nominated. A resolution is to be prepared for the next meeting for support.
(1) Correspondence dated November 23,2010 from Ontario March of Dimes regarding
"Notification-Provincial Break-Open Ticket Licence".
File: P09
(m) Correspondence dated November 25,2010 from Elgin County OPP regarding "OPP
Launch 2010 Festive R.I.D.E. Campaign".
File: P17
Page 3 of 10
Council Agenda December 02,2010
2010-480
Moved by Councillor W Casier
Seconded by Councillor T Southwick
"THAT information items 5(a)through 5(m)be received for information."
CARRIED UNANIMOUSLY
6. PLANNING,DEVELOPMENT,RECREATION &TOURISM
7. ROADS.AGRICULTURE&DRAINAGE
1. CORRESPONDENCE &REPORTS
(a) Staff Report PW2010-21 regarding Slurry Seal to Roads in Bayham.
File: L04
2010-481
Moved by Deputy Mayor M Taylor
Seconded by Councilor W Casier
"THAT Staff Report PW2010-21 regarding Slurry Seal to Roads in Bayham be
received for information."
CARRIED UNANIMOUSLY
(b) Court of Revision Appointments&Affirmations
2010-482
Moved by Councillor W Casier
Seconded by Deputy Mayor M Taylor
"THAT in accordance with the provisions of the Drainage Act,the Council of the
Municipality of Bayham appoints Mayor Paul Ens,Deputy Mayor Mark Taylor,
Councillors Tom Southwick,Wayne Casier and Ed Ketchabaw to sit as members of
the Court of Revision;
AND THAT Paul Ens act as Chairman;
AND THAT the Council Meeting be adjourned for the purpose of holding a Court
of Revision pursuant to the provisions of the Drainage Act."
CARRIED UNANIMOUSLY
Page 4 of 10
Council Agenda December 02,2010
2. COURT OF REVISION-DRAINAGE
APPLICATION
Court of Revision regarding the assessment of properties in regard to Drainage Report
No. 209138 prepared by Spriet Associates and referred to as the Bartley Municipal
Drain.
DECLARATION OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF
None.
STAFF PRESENTATION
Staff Report DR2010-011 regarding"Bartley Municipal Drain Court of Revision".
File: E09
There were no concerns or objections filed with the Clerk.
PUBLIC COMMENTS
There were no public comments.
COUNCIL COMMENTS AND OUESTIONS
There were no Council concerns or comments.
DISPOSITION OF ITEM
2010-483
Moved by Deputy Mayor M Taylor
Seconded by Councilor W Casier
"THAT Staff Report DR2010-011 regarding Bartley Municipal Drain Court of
Revision be received;
AND THAT the Court of Revision for the Bartley Municipal Drain hereby confirms
the assessments as per the Engineer's Report#209138 dated August 31,2010."
CARRIED UNANIMOUSLY
ADJOURNMENT
2010-484
Moved by Deputy Mayor M Taylor
Seconded by Councillor T Southwick
"THAT the Court of Revision Meeting be adjourned at 8:10 p.m."
CARRIED UNANIMOUSLY
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Council Agenda December 02,2010
8. PROPERTY,BUILDING&PROTECTIVE SERVICES
(a) Staff Report P2010-012 regarding"2011 Canine Control Services Contract".
File: L04
2010-485
Moved by Councillor W Casier
Seconded by Deputy Mayor M Taylor
"THAT Staff Report#P2010-012 regarding 2011 Canine Control Services Contract
be received;
AND THAT Council accepts the proposal submitted by Rodger Martin for Canine
Control/Pound Keeper Services;
AND THAT By-law#2010-107 being a by-law to authorize the Mayor and Clerk to
execute a contract agreement with Rodger Martin for Canine Control/Pound
Keeper Services be presented to Council for enactment. "
CARRIED UNANIMOUSLY
9. FINANCE,ADMINISTRATION& PERSONNEL
(a) Cheque Register being Cheque#9509 to Cheque#9593 inclusive and totaling
$319,466.25 and Payroll Disbursements for the period ending November 14,2010
totaling$49,349.40.
2010-486
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Cheque Register being Cheque#9509 to Cheque#9593 inclusive,totaling
$319,466.25 and Payroll Disbursements for the period ending November 14,2010
totaling$49,349.40 be approved."
CARRIED UNANIMOUSLY
(b) Staff Memorandum C2010-08 regarding"January 2011 Meeting Schedule".
File: A09
2010-487
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Staff Memorandum C2010-08 regarding January 2011 Meeting Schedule
be received;
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Council Agenda December 02,2010
AND THAT the regular Januray 2011 Council meetings be rescheduled to
Thursday January 13 and January 20th,2011 at 7:00 p.m."
CARRIED UNANIMOUSLY
(c) Correspondence dated October 29,2010 from Elgin Group Police Services Board
regarding "Appointments to the Elgin Group Police Services Board".
File: C12
2010-488
Moved by Councilor E Ketchabaw
Seconded by Deputy Mayor M Taylor
"THAT correspondence from Elgin Group Police Services Board regarding
Appointments to the Elgin Group Police Services Board be received;
AND THAT Wayne Casier be appointed to represent the Township of Malahide
and the Municipality of Bayham to the Elgin Group Police Services Board."
CARRIED
(d) Correspondence dated November 5,2010 from Township of Malahide regarding
"Appointment of Board Representative-Port Burwell Area Secondary Water Supply
System Joint Board of Management".
File: C12
2010-489
Moved by Deputy Mayor M Taylor
Seconded by Councillor W Casier
"THAT correspondence from Township of Malahide regarding Appointment of
Board Representative-Port Burwell Area Secondary Water Supply System Joint
Board of Management be deferred to December 16,2010 meeting."
CARRIED UNANIMOUSLY
(e) Correspondence dated November 8,2010 from Long Point Region Conservation
Authority regarding "Municipal Appointment to Long Point Region Conservation
Authority".
File: C12
2010-490
Moved by Councilor E Ketchabaw
Seconded by Councillor W Casier
"THAT correspondence from Long Point Region Conservation Authority regarding
Municipal Appointment to Long Point Region Conservation Authority be received;
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Council Agenda December 02,2010
AND THAT Ed Ketchabaw be appointed."
CARRIED UNANIMOUSLY
(0 Correspondence dated November 23,2010 from County of Elgin regarding
"Replacement of Member on the Elgin County Land Division Committee".
File: C12
2010-491
Moved by Deputy Mayor M Taylor
Seconded by Councillor E Ketchabaw
"THAT correspondence from County of Elgin regarding Replacement of Member
on the Elgin County Land Division Committee be deferred to December 16,2010
meeting."
CARRIED UNANIMOUSLY
(g) Correspondence dated November 26,2010 from Lynn Acre regarding "Appointment to
Elgin Municipal Association".
File: C12
2010-492
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor M Taylor
"THAT correspondence regarding Appointment to Elgin Municipal Association be
deferred."
CARRIED UNANIMOUSLY
(h) Correspondence dated November 16,2010 from Long Point Region Conservation
Authority regarding"30-Day Notice to Affected Municipalities -2011 Draft LPRCA
Budget".
File: A16
2010-493
Moved by Deputy Mayor M Taylor
Seconded by Councillor E Ketchabaw
"THAT correspondence from Long Point Region Conservation Authority regarding
2011 Draft LPRCA Budget be deferred to December 16,2010 meeting."
CARRIED UNANIMOUSLY
(i) Correspondence dated November 19.2010 from Township of Malahide regarding
"Doors Open Ontario".
File: A04
Page 8of10
Council Agenda December 02, 2010
2010-494
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT correspondence from Township of Malahide regarding Doors Open
Ontario be received;
THAT the request for financial support for the 2011 registration fee of$565.00 per
partner be approved;
AND THAT Tom Southwick be appointed to represent the Municipality of Bayham
on the organizing committee."
CARRIED UNANIMOUSLY
(i) Staff Report PR2010-12 regarding"Hydro One Land Acquisition- Soper Road
Distribution Station".
File: L04
2010-495
Moved by Deputy Mayor M Taylor
Seconded by Councillor E Ketchabaw
"THAT Staff Report PR2010-12 regarding Hydro One Land Acquisition-Soper
Road Distribution Station be received;
AND THAT By-Law 2010-109,being a By-Law to authorize the execution of an
Agreement of Purchase and Sale with Hydro One Networks Inc.be presented to
Council for enactment."
CARRIED
(k) Discussion regarding"Project Ojibwa".
Although the municipality is still awaiting receipt of the business plan submitted with the
Elgin Military Museum application regarding the Ojibwa project to the Community
Adjustment Fund(CAF), it was suggested that there is sufficient information available to
warrant a public meeting being held. It was noted that there are issues and challenges in
meeting the CAF deadlines; funds have not yet been released by the government,nor has
a request to extend the CAF deadline been made. Volunteers have been salvaging parts
for the Ojibwa from two other submarines destined for disposal. It was noted that the
Municipality is ready to discuss lease arrangements at any time. It was suggested that the
Military Museum provide an update,that a letter of support be drafted and that lease
negotiations begin as soon as possible.
10. ENVIRONMENT
11. COMMITTEE OF THE WHOLE
There were no closed session items.
Page 9 of 10
Council Agenda December 02,2010
12. BY-LAWS
(a) By-Law 2010-107 A By-Law to authorize the execution of an agreement(Martin)
(b) By-Law 2010-108 A By-Law to further amend By-Law 2010-001 (appointing
members to Boards and Committees)
(c) By-Law 2010-109 A By-Law to authorize the execution of an agreement(Hydro
One Networks Inc.)
2010-496
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor M Taylor
"THAT By-Laws 2010-107,2010-108 and 2010-109 be read a first,second and third
time and finally passed."
CARRIED UNANIMOUSLY
(d) By-Law 2010-110 A By-Law to confirm all actions of Council
2010-497
Moved by Deputy Mayor M Taylor
Seconded by Councillor E Ketchabaw
"THAT confirming By-Law 2010-110 be read a first,second and third time and
finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
2010-498
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT the Council meeting be adjourned at 10:20 p.m."
CARRIED UNANIMOUSLY
11/1/§A
YOR CLERK
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