HomeMy WebLinkAboutNovember 18, 2010 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
November 18,2010
7:00 PM
8:00 PM Public Meeting-Drainage
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,November 18,
2010 in the Council Chambers. Present were Mayor Lynn Acre,Councillors Mark Taylor,Wayne Casier
and Ed Ketchabaw,Administrator Kyle Kruger and Clerk Lynda Millard. Deputy Mayor Cliff Evanitski
was absent.
Planning Coordinator/Deputy Clerk Margaret Underhill and Treasurer Denis Duguay were in attendance
to present their respective reports.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
Mayor Lynn Acre thanked staff, Council members and attendees who contributed voluntarily
in the Municipality for their support over the past term of Council. She offered Mayor-elect
Paul Ens,Deputy Mayor-elect Mark Taylor and Councillors-elect Tom Southwick,Wayne
Casier and Ed Ketchabaw congratulations and best wishes for the upcoming 2010—2014
term. She also wished a Merry Christmas to all present.
Councillor Wayne Casier complimented and thanked Mayor Acre and fellow Councillors for
their efforts over the 2006—2010 term.
Councillor Mark Taylor also offered his appreciation and thanks to Mayor Acre and Council.
2. DISCLOSURE OF PECUNIARY INTEREST& THE GENERAL NATURE
THEREOF
None.
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of Council held November 4,2010.
2010-456
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT the minutes of the regular meeting held November 4,2010 be approved as
circulated."
CARRIED UNANIMOUSLY
(b) Added Item(s)
2010-457
Moved by Councillor M Taylor
Seconded by Councillor W Casier
Page 1 of 10
Council Minutes November 18, 2010
"THAT in accordance with Section 21 of Procedural By-law 2002-93,a delegation
by Valerie Donnell,Vienna Concerned Citizens Group and correspondence and
update on the Ojibwa project be added to the agenda as items 4(c)at 7:40 p.m. and
5(n)respectively."
CARRIED UNANIMOUSLY
4. DELEGATIONS
(a)
7:05 p.m. -Robert Foster,Auditor from Graham, Scott, Enns regarding"2009
Consolidated Financial Statements and Auditors'Report".
Item 9(j)
Robert Foster,Auditor,presented the Financial Statements for the Municipality for 2009.
He explained changes to requirements and the format of the statements. He responded to
Council's questions and advised that there were no internal issues or areas of concern.
(b) 7:50 p.m. -Wanda Hoshal regarding "proposed plaque for Estherville".
Wanda Hoshal advised that the pilgrim group is proceeding with drafting the final
wording for the memorial plaque to be placed at Estherville cemetery. She requested that
a quote of$8,000 for a 48"x 36"bronze plaque be included in the 2011 draft budget for
consideration. She suggested that the group be permitted to make a further presentation
during budget discussion.
(c) 7:55 p.m. -Valerie Donnell,Vienna Concerned Citizens Group regarding Christmas
Stars.
Valerie Donnell,representing the Concerned Citizens of Vienna,querried the
whereabouts of three Christmas stars from the former Village of Vienna. Staff were
requested to make inquiries.
Mayor Acre read added item 5(n)regarding an update to Project Ojibwa provided by Ian
Raven,Executive Director.
5. INFORMATION ITEMS
(a) Correspondence dated November 5,2010 from United Counties of Stormont,Dundas
&Glengarry regarding "Farmland and Managed Forest Component of the Ontario
Municipal Partnership Fund".
File: C10
2010-458
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT the Council of the Municipality of Bayham supports the Resolution passed
by the United Counties of Stormont,Dundas & Glengarry regarding full provincial
reimbursement for the downloaded farm tax rebate and managed forest tax
incentive programs."
CARRIED UNANIMOUSLY Page 2 of 10
Council Minutes November 18, 2010
(b) Correspondence dated October 27, 2010 from Tillsonburg&District Multi-Service
Centre regarding "grant to support Adult Basic Literacy".
File: A01
(c) Correspondence dated November 1,2010 from Ontario Farm Animal Council(OFAC)
regarding OFAC publication"The Real Dirt on Fanning II".
File: A01
(d) Correspondence dated October 29,2010 from Ontario Association of Fire Chiefs
regarding "OAFC-Hicks Morley Labour Relations Seminar and the Pre-Seminar
Media Relations Workshop".
File: A01
(e) Correspondence dated November 2,2010 from Ministry of Municipal Affairs and
Housing regarding"new regulations for suite-metering under the Residential Tenancies
Act,2006".
File: A16
(f) Correspondence dated November 4,2010 from Municipal Property Assessment
Corporation regarding "Court of Appeal Decision-Toronto Bank Towers".
File: A16
(g) Long Point Region Conservation Authority Board of Directors minutes of meeting held
October 6, 2010.
File: A16
(h) Bayham Historical Society minutes of meeting held October 14,2010.
File: C06
(i) Otter Valley Chamber of Commerce minutes of meeting held November 2,2010.
File: C06
0) Bayham Harbourfront Committee minutes of meeting held November 9,2010.
File: C016
(k) Museums Bayham minutes of meeting held November 10,2010.
File: C06
(1) Lake Erie Region Source Protection Committee minutes of meeting held October 7,
2010.
File: E00
(m) Correspondence dated November 15, 2010 from Elgin County OPP regarding "Stunt
Driving Charge".
File: P17
(n) Correspondence received November 18,2010 from Ian Raven of the St. Thomas
Military Museum regarding Project Update(Ojibwa)
File: R03
2010-459
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT information items 5(b)through 5(n)be received for information."
CARRIED UNANIMOUSLY
Page 3 of 10
Council Minutes November 18,2010
6. PLANNING,DEVELOPMENT,RECREATION&TOURISM
1. CORRESPONDENCE AND REPORTS
(a) Staff Report D2010-35 regarding"Baldwin/Gauthier Consent E53/10".
File: D10.10 Baldwin/Gauthier
Councillor Taylor noted his opposition to decisions made based on assessment mapping
not necessarily being correct.
2010-460
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Staff Report D2010-35 regarding the Baldwin/Gauthier consent be
received;
AND THAT Council recommend to the Elgin County Land Division Committee
that consent application E53/10,submitted by Baldwin/Gauthier, be granted
subject to the following conditions:
1.submission of a grading plan for municipal approval
2.$500 cash-in-lieu parkland dedication fee payable to the municipality
3.purchase of a municipal address sign
4. Road Access permit
5.water quantity testing report meeting the Provincial standards
6.water quality testing report for nitrates and bacteria content meeting the
Provincial standards
7.copy of the final survey provided to the municipality."
CARRIED
(b) Staff Report D2010-36 regarding"Baldwin/Gauthier Consent E54-57/10".
File: D10.10 Baldwin/Gauthier
Councillor Taylor noted his opposition to decisions made based on assessment mapping
not necessarily being correct.
2010-461
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Staff Report D2010-36 regarding the Baldwin/Gauthier four consents be
received;
AND THAT Council recommend to the Elgin County Land Division Committee
that consent applications E54/10—E57/10, submitted by Baldwin/Gauthier, be
granted subject to the following conditions:
1. conceptual plan of subdivision for the entire subject lands including the
layout of the four lots proposed to be created by consent E54-57/10
2.Municipal drain
3. $500 cash-in-lieu parkland dedication fee per lot payable to the municipality
4.purchase of a municipal address sign for each lot
5. confirmation from the County of Elgin of approved access to Plank Road
(County Road 19)for each proposed lot Page 4 of 10
Council Minutes November 18, 2010
6.water quantity testing report meeting the Provincial standards
7.water quality testing report for nitrates and bacteria content meeting the
Provincial standards
8. rezoning to remove the"holding"provision
9. copy of the final survey provided to the municipality."
CARRIED
(c) Correspondence dated November 15, 2010 from IBI Group regarding "HMSC Ojibwa
Submarine Holding Symbol Removal Port Burwell,Ontario".
File: D06
2010-462
Moved by Councillor E Ketchabaw
Seconded by Councilor M Taylor
"THAT the Memorandum dated November 15,2010 from William Pol,IBI Group
be received for information."
CARRIED UNANIMOUSLY
2. PUBLIC MEETING
(a) ITEM TO BE DEFERRED UNTIL THE REGULAR COUNCIL MEETING
SCHEDULED FOR DECEMBER 16,2010 AT 7:30 P.M. (PREVIOUSLY
DEFERRED FROM REGULAR COUNCIL MEETINGS HELD OCTOBER 7
AND NOVEMBER 4,2010)
PUBLIC MEETING
8:00 p.m. -Graydon Rezoning-Zoning by-law amendment application proposing the
rezoning of property located at Part Lot 13, Concession 9, 56084 Talbot Line.
Staff Report D2010-31 regarding Graydon Rezoning.
File: D14
It was noted that the meeting regarding the Graydon property for rezoning purposes has
been further deferred until December 16th at 7:30 p.m.No persons in attendance
indicated an interest or signed the attendance sheet.
7. ROADS,AGRICULTURE &DRAINAGE
8. PROPERTY,BUILDING&PROTECTIVE SERVICES
9. FINANCE,ADMINISTRATION&PERSONNEL
(a) Cheque Register being Cheque#9434 to Cheque#9508 inclusive, except Cheques
#9459 totaling$128,330.30 and Payroll Disbursements for the period ending October
31,2010 totaling$50,403.08.
2010-463
Moved by Councillor M Taylor
Seconded by Councillor E Ketchabaw
Page 5 of 10
Council Minutes November 18,2010
"THAT Cheque Register being Cheque#9434 to Cheque#9508 inclusive,except
Cheques#9459 totaling$128,330.30 and Payroll Disbursements for the period
ending October 31,2010 totaling$50,403.08 be approved."
CARRIED UNANIMOUSLY
(b) Correspondence dated October 27, 2010 from County Councillor,Bob Habkirk,
regarding "Challenge".
File: A16
2010-464
Moved by Councillor E Ketchabaw
Seconded by Councillor M Taylor
"THAT correspondence dated October 27,2010 from County Councillor,Bob
Habkirk be received;
AND THAT the matter be deferred to Budget discussions."
CARRIED UNANIMOUSLY
(c) AMO Watch File dated August 5, 2010 which includes request to support resolution
passed July 22,2010 by the Township of Malahide.
File: C10
2010-465
Moved by Councilor M Taylor
Seconded by Councillor E Ketchabaw
"THAT AMO Watch File dated August 5,2010 be received;
AND THAT Council supports resolution passed July 22,2010 by the Township of
Malahide regarding HST-Gasoline and Diesel Fuel".
CARRIED UNANIMOUSLY
(d) Correspondence dated November 1,2010 from Bayham Historical Society regarding
"donation of Railway section house shed to the Corinth Park".
File: C13
2010-466
Moved by Councillor E Ketchabaw
Seconded by Councillor M Taylor
"THAT correspondence dated November 1,2010 from Bayham Historical Society
regarding donation of Railway Section House Shed to the Corinth Park be received;
AND THAT Council grants permission for the Bayham Historical Society to go
forward with the plan to move the Railway Section House Shed to the Corinth
Park;
Page 6 of 10
Council Minutes November 18,2010
AND THAT the Municipality of Bayham will be responsible for the upkeep of the
shed."
CARRIED UNANIMOUSLY
(e) Invoice from Wiebe Home Improvements for repair to the Bayham West Cemetery
fence submitted by the Bayham West Cemetery Board requesting reimbursement to the
board.
File: S09
2010-467
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the invoice for repair to the Bayham West Cemetery fence be received;
AND THAT Council approves reimbursement of the cost to repair the fence in the
amount of$339.00 to the Bayham West Cemetery Board."
CARRIED UNANIMOUSLY
(f) Correspondence dated October 28, 2010 from Gunn&Associates regarding"7787
Gregson Road".
File: Roll file 003-00800
2010-468
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT correspondence dated October 28,2010 from Gunn& Associations
regarding 7787 Gregson Road be deferred."
CARRIED UNANIMOUSLY
(g) Staff Memorandum regarding "Licence Agreement-Request to Install Power Line
Across Municipal Properties".
File: L04
2010-469
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Staff Memorandum regarding Licence Agreement-Request to Install
Power Line Across Municipal Properties be received;
AND THAT By-Law 2010-105,being a by-law to authorize the execution of a
licence agreement,be presented to Council for enactment."
CARRIED UNANIMOUSLY
Page 7 of 10
Council Minutes November 18, 2010
(h) Staff Report C2010-12 regarding"Accessibility Barriers".
File: C07
2010-470
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Staff Report C2010-12 regarding Accessibility Barriers be received for
information."
CARRIED UNANIMOUSLY
(i) Memorandum D2010-07 regarding"Amend Procedural By-law".
File: A09
2010-471
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Staff Memorandum C2010-07 regarding Amend Procedural By-law be
received;
AND THAT By-Law 2010-104,being a by-law to further amend By-law 2002-93,by
deleting the existing Section 5 and replacing with 'The Inaugual Meeting of Council
shall take place at 7:00 p.m.on the first Thursday of December following the
election".
CARRIED UNANIMOUSLY
(j) Consolidated Financial Statements for the year ending December 31,2009 and
Auditors'Report.
File: F03
2010-472
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the Consolidated Financial Statements for the year ending December 31,
2009 and Auditors' Report be received for information."
CARRIED UNANIMOUSLY
10. ENVIRONMENT
(a) Verbal update regarding "Richmond Water System".
The Administrator advised that staff and representatives from Stantec met with the
Richmond Water System Board on November 15th and the Board's preference is Option
1. Once confirmation from the Elgin-St.Thomas Public Health is received,the pump test
can proceed.
2010-473
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
Page 8 of 10
Council Minutes November 18, 2010
"THAT staff be authorized to proceed with testing TW1-10,as outlined in staff
report E2010-10 as the potential water supply for the Richmond Community."
CARRIED
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2010-474
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the Council do now rise to enter into an "In Camera" Session of
Committee of the Whole at 9:21 p.m.to discuss:
• personal matters about an identifiable individual,including municipal or local
board employees."
CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held September 16,2010.
(c) Confidential Verbal report regarding labour relations or employee negotiations.
(employee banked vacation)
(d) Out of Camera.
2010-475
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the Committee of the Whole do now rise from the"In Camera" session at
9:50 p.m."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-Law 2010-104 A By-Law to amend Council Procedural By-Law 2002-93
(b) By-Law 2010-105 A By-Law to authorize the execution of a Licence Agreement
(1498975 Ontario Inc.)
2010-476
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT By-Laws 2010-104 and 2010-105 be read a first, second and third time and
finally passed."
CARRIED UNANIMOUSLY
Page 9 of 10
Council Minutes November 18,2010
(c) By-Law 2010-106 A By-Law to confirm all actions of Council
2010-477
Moved by Councillor E Ketchabaw
Seconded by Councilor W Casier
"That confirming By-Law 2010-106 be read a first, second and third time and
finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
2010-478
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the Council meeting be adjourned at 9:51 p.m."
CARRIED UNANIMOUSLY
ee-6//
MAY R CLERK
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