HomeMy WebLinkAboutSeptember 16, 2010 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
September 16,2010
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,
September 16,2010 in the Council Chambers. Present were Mayor Lynn Acre, Deputy Mayor
Cliff Evanitski,Councillors Mark Taylor,Wayne Casier and Ed Ketchabaw,Administrator Kyle
Kruger and Clerk Lynda Millard.
Planning Coordinator/Deputy Clerk Margaret Underhill and Fire Chief/By-Law Enforcement
Officer Gord Roesch,were in attendance to present their respective reports.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST&THE GENERAL NATURE
THEREOF
None.
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of Council held September 2,2010.
2010-375
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT the minutes of the regular meeting held September 2,2010 be approved as
circulated."
CARRIED UNANIMOUSLY
(b) Added Item(s)
2010-376
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT in accordance with Section 21 of Procedural By-law 2002-93,
Request from Ray Talbot for delegation regarding skateboard park in Vienna,
Request from Bayham Library for use of Municipal sign,
Request from Councillor Taylor for discussion regarding meeting with MNR and
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Request from Otter Valley Chamber of Commerce for use of Municipal sign
be added to the agenda as items 4(b),9(0,9(g) and 9(h) respectively."
CARRIED UNANIMOUSLY
4. DELEGATIONS
(a) 7:05 p.m. -Wanda Hoshal regarding Estherville and related topics.
Mrs.Wanda Hoshal advised that a re-dedication service would be held for the Shippy and
Leach monuments at the Old Eden Cemetery on September 23rd at 5:00 pm. Rev.John
Gould,United Church,to preside. She noted that Council, staff and Steve Peters MPP are
invited to attend.
She suggested,rather than the scattered approach for placement of markers as presented
in the staff memorandum,that the recovered marker foundations be kept in a more
centralized location and that all recovered stone segments be placed.
Mrs. Hoshal noted that no report had been received from the Cemeteries Regulations Unit
about the findings of the examination of surveys.
It was agreed that group representatives work with staff to come up with a satisfactory
solution for placement of bases at Estherville.
Mayor Acre advised that she was unable to attend the re-dedication.
(b) 7:15 p.m. -Ray Talbot regarding skateboard park in Vienna.
Mr. Ray Talbot was in attendance to request that Council place signage recognizing the
contribution of Mrs. Ruth Horton as one of the leaders in the development of the Skate
Park in Vienna. He suggested that the area of the skate park be named Ruth Horton
Community Skate Park. He noted that the park volunteers and the Concerned Citizens of
Vienna group are in support.
Council supported the idea and directed staff to work with Mr.Talbot to design and place
appropriate signage.
5. INFORMATION ITEMS
(a) Elgin Business Resource Centre newsletter"The Elgin Advantage"dated September
2010.
File: A l 6
(b) Correspondence received September 8,2010 from Correctional Service Canada
regarding "Restorative Justice Week 2010".
File: A 16
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(c) Bayham Historical Society minutes of meeting held June 10,2010.
File: C06
(d) Museums Bayham minutes of meetings held August 11 and September 8,2010.
File: C06
(e) Lake Erie Region Source Protection Committee minutes of meeting held August 12,
2010.
File: E00
(0 Correspondence dated September 2, 2010 from Tillsonburg District Memorial Hospital
regarding"Sand Plains Economic Development Fund".
File: F11
2010-377
Moved by Councillor W Casier
Seconded by Councilor E Ketchabaw
"THAT information items 5(a)through 5(1)be recieved for information."
CARRIED UNANIMOUSLY
6. PLANNING,DEVELOPMENT,RECREATION&TOURISM
(a) Staff Report D2010-29 regarding Graydon Severance E40/10.
File: D10.10 Graydon
The Planning Co-ordinator noted that rather than deferral,provision of a conceptual plan
could be imposed as a condition for approval of the severance application. She added that
the conceptual plan would give Council less control over the development than a formal
plan of subdivision.
Councillor Taylor noted his opposition to decisions made based on assessment mapping
not necessarily being correct.
2010-378
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT Staff Report D2010-29 regarding the Graydon Severance E40/10 be
received;
AND THAT Council recommends to the Elgin County Land Division Committee
that severance application E40/10,submitted by Brian Graydon, be approved
subject to:
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1. submission of a conceptual plan of subdivision for the municipality's approval
2. $500 cash-in-lieu of parkland dedication fee
3. purchase of a municipal address sign
4. copy of the final survey be provided to the municipality."
CARRIED
(b) Staff Report D2010-30 regarding Dygos Site Plan Agreement/By-law 2010-089.
File: D11.DYGOS
2010-379
Moved by Councilor M Taylor
Seconded by Councillor W Casier
"THAT Staff Report D2010-30 regarding Dygos Site Plan Agreement/By-law 2010-
088 be received;
AND THAT By-law No.2010-088,being a By-law to authorize the execution of a
Site Plan Agreement with Zygmunt and Rebecca Dygos and the Municipality of
Bayham,be presented for enactment."
CARRIED UNANIMOUSLY
7. ROADS,AGRICULTURE&DRAINAGE
8. PROPERTY,BUILDING& PROTECTIVE SERVICES
(a) Building Permit Report for month ending August 31,2010.
File: P10
2010-380
Moved by Councilor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT Building Permit Report for month ending August 31,2010 be received for
information."
CARRIED UNANIMOUSLY
9. FINANCE,ADMINISTRATION&PERSONNEL
(a) Cheque Register being Cheque#9055 to Cheque#9121 inclusive, except Cheque
#9104 totaling$312,116.18 and Payroll Disbursements for the period ending Sept. 5,
2010 totaling$60,608.14.
2010-381
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
Page 4 of 9
"THAT Cheque Register being Cheque#9055 to Cheque#9121 inclusive, except
Cheque#9104 totaling$312,116.18 and Payroll Disbursements for the period ending
Sept. 5, 2010 totaling$60,608.14 be approved."
CARRIED UNANIMOUSLY
(b) Correspondence dated September 7,2010 from Spriet Associates regarding"Corinth
Pavilion".
File: C13
Staff was requested to send a thank you to Spriet Associates for their offer.
2010-382
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"THAT correspondence dated September 7, 2010 from Spriet Associates regarding
Corinth Pavilion be received;
AND THAT Council accept the donation of necessary drawings and inspection and
final certification for the Corinth Pavilion from Spriet Associates."
CARRIED UNANIMOUSLY
(c) Staff Report PW2010-17 regarding Waste Recycling Strategy-Continuous
Improvement Fund.
File: F 11
2010-383
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT Staff Report PW2010-17 regarding Waste Recycling Strategy-Continuous
Improvement Fund be received;
THAT Staff be authorized to proceed with finalizing arrangements with the
Township of Malahide and Municipality of Central Elgin for a joint Waste
Recycling Plan project; subject to their concurrence to proceed with such a
partnership;
THAT Staff be authorized to proceed with an application to the Continuous
Improvement Fund for a Waste Recycling Plan project;
AND THAT Staff be authorized to call for proposals for a Consultant to develop a
Waste Recycling Plan for the municipal blue box recycling program,jointly with the
Township of Malahide and Municipality of Central Elgin subject to their
concurrence to proceed in partnership with Bayham."
CARRIED UNANIMOUSLY
Page 5 of 9
(d) Staff Memorandum regarding Recovered Cemetery Marker Foundations -Glen Erie
Line.
File: S09
2010-384
Moved by Councillor M Taylor
Seconded by Deputy Mayor C Evanitski
"THAT Staff Memorandum regarding Recovered Cemetery Marker Foundations -
Glen Erie Line be deferred."
CARRIED UNANIMOUSLY
(e) Staff Report C2010-11 regarding Compliance Audit Committee Appointments.
File: C07
2010-385
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT Staff Report C2010-11 regarding Compliance Audit Committee
Appointments be received;
AND THAT By-law 2010-087,being a by-law to appoint Patricia Miller,Amandeep
Taneja,Andrew Wright,Christine Scrimgeour and Dr.Tim Cobban to the
Municipal Election Compliance Audit Committee for the 2010 Municipal Election,
as required by the Municipal Elections Act,2006,as amended,be presented to
Council for enactment."
CARRIED UNANIMOUSLY
(0 Corespondence dated September 11,2010 from Bayham Library requesting use of
Municipal sign to advertise Amazing Race at the Bayham Library, Straffordville,
Saturday, September 18 at 1:45 p.m.
File: C13
2010-386
Moved by Deputy Mayor C Evanitski
Seconded by Councillor E Ketchabaw
"THAT correspondence dated September 11,2010 from Bayham Library
requesting use of Municipal sign to advertise Amazing Race at the Bayham Library,
Straffordville,Saturday, September 18 at 1:45 p.m.be approved subject to
municipal needs."
CARRIED UNANIMOUSLY
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(g) Request from Councilor Taylor for discussion regarding the 27th meeting with the
MNR.
Councillor Taylor suggested deferral of this item to the new Council.
After discussion it was agreed that the meeting with MNR should proceed.
(h) Correspondence from Otter Valley Chamber of Commerce requesting use of Municipal
sign.
File: C13
2010-387
Moved by Councilor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT correspondence dated September 16,2010 from Otter Valley Chamber of
Commerce requesting use of the Municipal sign be received;
AND THAT Council grants permission to use the sign as requested,to advertise the
All Candidates meeting on September 29th and 30th and the Bayham-Elgin
Business Expo on October 23,subject to Municipal needs."
CARRIED UNANIMOUSLY
(i) Members of council inquired about staff activity regarding by-law enforcement.
10. ENVIRONMENT
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2010-388
Moved by Councillor M Taylor
Seconded by Councillor E Ketchabaw
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole at 7:56 p.m.to discuss:
• labour relations or employee negotiations."
CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held August 12, 2010.
Page 7 of 9
(c) Confidential Report regarding labour relations or employee negotiations.
(Volunteer Fire Service)
(d) Out of Camera.
2010-389
Moved by Councillor E Ketchabaw
Seconded by Councillor M Taylor
"THAT the Committee of the Whole do now rise from the "In Camera" session at
8:11 p.m."
CARRIED UNANIMOUSLY
2010-390
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT Staff be directed to forward correspondence, as prepared by Steve
Goodwin."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-Law 2010-087 A By-law to appoint members to the Elgin Municipal Election
Joint Compliance Audit Committee
(b) By-Law 2010-088 A By-law to authorize the execution of a site plan agreement
(Dygos)
2010-391
Moved by Councillor E Ketchabaw
Seconded by Councillor M Taylor
"THAT By-Laws 2010-087 and 2010-088 be read a first, second and third time and
finally passed."
CARRIED UNANIMOUSLY
(c) By-Law 2010-089 A By-law to confirm all actions of Council
2010-392
Moved by Councillor M Taylor
Seconded by Councillor E Ketchabaw
"THAT confirming By-Law 2010-089 be read a first,second and third time and
finally passed."
CARRIED UNANIMOUSLY
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13. ADJOURNMENT
(a) Adjournment
2010-393
Moved by Councillor E Ketchabaw
Seconded by Councillor M Taylor
"THAT the Council meeting be adjourned at 8:22 p.m."
CARRIED UNANIMOUSLY
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