HomeMy WebLinkAboutApril 15, 2010 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road,Straffordville
Thursday,April 15,2010
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,April 15,
2010 in the Council Chambers. Present were Mayor Lynn Acre,Deputy Mayor Cliff Evanitski,
Councilors Mark Taylor,Wayne Casier and Ed Ketchabaw,Administrator Kyle Kruger and Clerk
Lynda Millard.
Fire Chief/By-Law Enforcement Officer Gord Roesch and Water Wastewater Superintendent Ed
Roloson were in attendance to present their respective reports.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST&THE GENERAL NATURE
THEREOF
None.
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the budget meeting held March 30,2010.
2010-142
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT the minutes of the budget meeting held March 30,2010 be
approved as circulated."
CARRIED UNANIMOUSLY
(b) Minutes of the regular meeting of Council held April 1,2010.
2010-143
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"THAT the minutes of the regular meeting held April 1,2010 be approved
as circulated."
CARRIED UNANIMOUSLY
(c) Added Item(s)
There were no items added to the agenda.
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Council Minutes April 15,2010
4. DELEGATIONS
(a) 7:05 p.m. - Wanda Hoshal regarding Estherville Cemetery.
Honor Wassing substituted as a delegation for Wanda Hoshal
Ms. Wassing raised questions in regard to reclaiming markers believed to belong to
the Esthersville cemetery when the County of Elgin conducts nearby slope
stablilization activities. She provided three pictures of markers located at the public
works yard and questioned where they belonged. She commented that the protest
group would not be submitting an appeal to the Ontario Municipal Board in regard
to the Csinos' rezoning application.
Mayor Acre agreed to determine when the County expects to conduct the proposed
work.
Staff were requested to check if it is known where the markers at the public works
yard are from.
(b) 7:15 p.m. - Mat Redsell regarding chickens in urban areas.
Matt Redsell spoke in support of permitting chickens in the urban areas.
(c) 7:25 p.m. -Nelson Olivera from Stantec Consulting Ltd.regarding Richmond Water
System Hydrogeological Assessment.
Mr. Olivera,provided a brief overview of the work proposed to meet the
requirements of the Ministry of the Environment for the Richmond Water System
and answered pertinent questions from Council.
5. INFORMATION ITEMS
(a) Copy of resolution passed March 9,2010 by the Township of Muskoka Lakes
regarding"Mandatory Accessibility Standards".
File: C10
(b) Bayham Historical Society minutes of meeting held March 11,2010.
File: C06
(c) Elgin Group Police Services Board minutes of meeting held January 20,2010.
File: C06
(d) Long Point Region Conservation Authority Full Authority minutes of Annual General
Meeting held February 26,2010.
File: A16
(e) Lake Erie Region Source Protection Committee minutes of meeting held March 4,
2010.
File: E00
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Council Minutes April 15,2010
(f) South West Local Health Integration Network Board of Directors highlights of
March meetings.
File: S08
(g) Correspondence dated April 9,2010 from Association of Municipalities of Ontario
regarding "AMO Report to Members on March 2010 Board Meeting".
File: A01
(h) Correspondence received April 12,2010 from Association of Municipalities of
Ontario regarding "Joint and Several Liability Paper".
File: A01
(i) Correspondence from Ministry of the Environment regarding"Canada-Ontario
Agreement Respecting the Great Lakes Basin Ecosystem(COA)".
File: M07
(j) Copy of correspondence dated April 6,2010 from the Township of Malahide to
East Elgin Family Health Team regarding"Doctor Recruitment".
File: S08
(k) News Releases dated March 31 &April 7,2010 from Ontario Provincial Police
regarding various items.
File: P17
(1) Correspondence dated March 31,2010 from Minister of Finance regarding
"Harmonized Sales Tax(HST)".
File: A16
(m) The Elgin Advantage newsletter dated April 2010 from Elgin Business Resource
Centre.
File: M07
2010-144
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"THAT information items 5(a)through 5(m) be received for information."
CARRIED UNANIMOUSLY
6. PLANNING,DEVELOPMENT,RECREATION&TOURISM
7. ROADS,AGRICULTURE&DRAINAGE
(a) Staff Report DR2010-007 regarding Endangered Species Act.
File: L 11
2010-145
Page 3 of 12
Council Minutes April 15,2010
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Staff Report DR2010-007 regarding Endangered Species Act be
received;
AND THAT an Exemption Agreement be entered into with the MNR as
soon as the documents are made available for signing."
CARRIED UNANIMOUSLY
8. PROPERTY,BUILDING&PROTECTIVE SERVICES
(a) Building Permit report for the month ending March 31,2010.
File: P10
2010-146
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Building Permit report for the month ending March 31,2010 be
received for information."
CARRIED UNANIMOUSLY
(b) Correspondence dated March 31,2010 from Ministry of Community Safety and
Correctional Services regarding"Master Fire Plan".
File: P16
2010-147
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT correspondence dated March 31,2010 from Ministry of Community
and Safety and Correctional Services regarding Master Fire Plan be
received for information."
CARRIED UNANIMOUSLY
(c) Copy of Master Fire Plan report.
P16
2010-148
Moved by Councillor M Taylor
Seconded by Councillor W Casier
Page 4 of 12
Council Minutes April 15,2010
"THAT the Master Fire Plan report be received;
AND THAT the plan be referred back to staff for comment."
CARRIED UNANIMOUSLY
9. FINANCE,ADMINISTRATION& PERSONNEL
(a) Cheque Register being Cheque#8267 to Cheque#8331 inclusive,totaling
$734,474.90 and Payroll Disbursements for the period ending April 4,2010 totaling
$49,056.20.
2010-149
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT Cheque Register being Cheque#8267 to Cheque#8331 inclusive,
totaling$734,474.90 and Payroll Disbursements for the period ending April
4,2010 totaling$49,056.20 be approved."
CARRIED UNANIMOUSLY
(b) Staff Report P2010-03 regarding Natural Gardens/Animal Control Advisory
Report#2.
File:A01
Support for and against the keeping of chickens was discussed. Council raised
concerns that permitting up to ten chickens per household in an urban area was not
supportive of tourist attraction and would undermine aesthetic improvements such as
the investment in the east beach enhancements and the washroom/change room
facility recently completed. It was generally supported that keeping of chickens was
more appropriate in the rural areas.
2010-150
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT Staff Report P2010-03 regarding Natural Gardens/Animal Control
Advisory Report#2 be received;
AND THAT staff be directed to prepare the necessary amendments to draft
By-law No. 2009-071, being a by-law to Regulate and Control Animals,
generally as recommended by the Natural Garden/Animal Control Advisory
Page 5 of 12
Council Minutes April 15,2010
Group,for Council consideration."
DEFEATED UNANIMOUSLY
(c) Correspondence dated March 31, 2010 from County of Elgin regarding "Elgin
County Official Plan Program- Public Focus Group Participants".
File: C12
2010-151
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT correspondence dated March 31, 2010 from County of Elgin be
received;
AND THAT Sean Hurley and Mat Schafer be appointed to participate in the
Public Focus Group for the Elgin County Official Plan Program, pending
their acceptance of the appointment."
CARRIED UNANIMOUSLY
(d) Staff Report C2010-04 regarding Cemetery Care Services Renewal.
File: L04
2010-152
Moved by Deputy Mayor C Evanitski
Seconded by Councillor E Ketchabaw
"THAT Staff Report C2010-04 regarding Cemetery Care Services Renewal
be received;
THAT By-law 2010-026, being a by-law to renew the agreement with Len
Froese o/a Ground Effects Landscape&Design for cemetery care services
be presented to Council for enactment;
THAT the Straffordville and Guysboro cemeteries be added to the
agreement for additional cemetery care services at a cost of$200 and$120
per cut, respectively;
AND THAT By-Law 2009-028, being a by-law to amend and renew the
agreement with Len Froese o/a Ground Effects Landscape & Design for the
provision of additional cemetery care services, be presented to Council for
enactment."
CARRIED UNANIMOUSLY
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Council Minutes April 15,2010
(e) Staff Memorandum regarding Municipal Assistance Program-Fee Waivers etc.
File: Fll
2010-153
Moved by Councillor M Taylor
Seconded by Deputy Mayor C Evanitski
"THAT Municipal Assistance Applications Summary 2010 be received;
THAT Council approves fee waivers for use of the Straffordville(Bayham)
and Vienna Community Centres as follows:
1. Straffordville(Bayham) Community Centre use
- Optimist Club of Straffordville/Bayham main hall plus kitchen 2
events
- SERVE Parents Association main hall 2 events
- Straffordville Community Committee hall and grounds for two day
event plus hall for(6) six more events,parking lot up to three times
per year
- Straffordville Lioness Club main hall plus kitchen two events
- Straffordville Santa Claus Parade Committee(Lions)main hall for 1
event
- Otter Valley Chamber of Commerce main hall for 1 event
2 Vienna Community Centre use
- Eastern Star—upper hall 10 meetings plus 2—3 fundraising events
- St.Luke's Anglican Church basement with kitchen two times plus
Memorial park for two events
- Straffordville Firefighters Assoc.whole hall two events
- Vienna Lions Club den with kitchen for 21 meetings,5 events whole
hall with prior day set up plus other fundraisers to be announced and
two events for Leos
- Vienna Lioness Club den with kitchen for 10 monthly meetings and 3
events whole hall with prior day set up plus possible other events to
be announced
AND THAT the applicable cleaning fee only be paid in accordance with By-
law 2005-102 as amended"
CARRIED UNANIMOUSLY
2010-154
Moved by Councillor M Taylor
Seconded by Deputy Mayor C Evanitski
Page 7 of 12
Council Minutes April 15,2010
"THAT Council directs areas of municipal assistance support as follows:
- Straffordville Community Committee use of Municipal office building
for monthly meetings, photocopier and sign, watering, grounds
preparation, street banners, parade traffic control, garbage
dumpster, picnic tables, cement pad cleaning and repairs, portable
washroom facilities,parkette maintenance;
- Santa Claus Parade Committee (Lions) parade staff assistance and
Old Chapel Street road closure;
- Bayham Historical Society use of Municipal office building for
monthly meetings, use of Edison Museum for storage, use of
photocopier and supplies,one used computer and accessories;
- Port Burwell Historical Society parade assistance, road closure, use
of beach area, gazebo, cenotaph, Marine Museum parking lot,
portable washroom facility,and painting of gazebo."
CARRIED UNANIMOUSLY
10. ENVIRONMENT
(a) Quarterly Report for the Bayham Water Distribution System and call ins for period
ending March 31,2010.
File: E08
2010-155
Moved by Deputy Mayor C Evanitski
Seconded by Councillor M Taylor
"THAT Quarterly Report for the Bayham Water Distribution System and
call ins for the period ending March 31,2010 be received for information."
CARRIED UNANIMOUSLY
(b) Quarterly Report for the Bayham Small Municipal Non-Residential Wells for the
period ending March 31,2010.
File: E08
2010-156
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT Quarterly Report for the Bayham Small Municipal Non-Residential
Wells for the period ending March 31,2010 be received for information."
CARRIED UNANIMOUSLY
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Council Minutes April 15,2010
(c) Quarterly Compliance Summary for the Port Burwell Wastewater Treatment Plant
and call ins for the period ending March 31,2010.
File: E08
2010-157
Moved by Deputy Mayor C Evanitski
Seconded by Councillor E Ketchabaw
"THAT Quarterly Compliance Summary for the Port Burwell Wastewater
Treatment Plant and call ins for the period ending March 31,2010 be
received for information."
CARRIED UNANIMOUSLY
(d) Correspondence received from the Ministry of the Environment regarding "Bayham
(AWS)Distribution System Inspection conducted on February 17,2010".
File: E08
2010-158
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT Bayham(AWS)Distribution System Inspection Report be received
for information."
CARRIED UNANIMOUSLY
(e) Staff Report E2010-06 regarding Richmond Water System Hydrogeological
Assessment.
File: E08
2010-159
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT Staff Report E2010-06 regarding Richmond Water System
Hydrogeological Assessment be received;
AND THAT Council retain Stantec Consulting Ltd. to complete a
Hydrogeological Assessment respecting the Richmond Community Water
System in accordance with their proposal dated March 31, 2010, with
engineering fees at an upset limit of$43,250 exclusive of taxes."
CARRIED UNANIMOUSLY
Page 9 of 12
Council Minutes April 15,2010
(f) Correspondence dated March 30,2010 from Elgin Area Primary Water Supply
System regarding "Elgin Area Primary Water Supply System 2009 Compliance
Report".
File: E08
2010-160
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Elgin Area Primary Water Supply System 2009 Compliance Report
be received for information."
CARRIED UNANIMOUSLY
(g) Correspondence dated March 24,2010 from County of Elgin regarding"County of
Elgin- Dexter Line- Proposed Solution".
File: A16
2010-161
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT County of Elgin-Dexter Line-Proposed Solution Report be
received for information."
CARRIED UNANIMOUSLY
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2010-162
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT the Council do now rise to enter into an "In Camera" Session of
Committee of the Whole at 8:45 p.m.to discuss:
• a proposed or pending acquisition or disposition of land by the
municipality or local board;
• labour relations or employee negotiations."
CARRIED UNANIMOUSLY
Page 10 of 12
Council Minutes April 15,2010
(b) Closed session minutes of the regular meeting of Council held April 1,2010.
(c) Confidential Staff Memorandum regarding labour relations or employee negotiations.
(d) Confidential correspondence regarding labour relations or employee negotiations.
(e) Confidential discussion regarding proposed or pending acquisition or disposition of
land by the municipality.
(f) Out of Camera.
2010-163
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT the Committee of the Whole do now rise from the "In Camera"
session at 9:02 p.m."
CARRIED UNANIMOUSLY
2010-164
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Council authorize an honourarium of$1,250.00 be paid to Perry
Grant in recognition of his assistance as Acting Fire Chief."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-Law 2010-026 A By-Law to authorize the renewal of an agreement(Froese)
(b) By-Law 2010-028 A By-Law to authorize the renewal of an agreement(Froese)
(c) By-Law 2010-039 A By-Law to amend By-Law 2010-001 (Appointing
members to boards and committees)
(d) By-Law 2010-040 A By-Law to amend By-Law 2002-009(Maintenance of
Yards)
2010-165
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT By-Laws 2010-026,2010-028,2010-039 and 2010-040 be read a
first,second and third time and finally passed."
Page 11 of 12
Council Minutes April 15,2010
CARRIED UNANIMOUSLY
(e) By-Law 2010-041 A By-Law to confirm all actions of Council
2010-166
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT confirming By-Law 2010-041 be read a first,second and third time
and finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
2010-167
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the Council meeting be adjourned at 9:05 p.m."
CARRIED UNANIMOUSLY
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