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HomeMy WebLinkAboutJanuary 01, 2010 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM 9344 Plank Road,Straffordville Thursda,April 1,2010 7:00 p.m. 7:30 p.m. & 7:45 p.m.Public Meeting-Planning(Zoning) 8:00 p.m.-Court of Revision-(Drainage) The regular meeting of the Council of the Municipality of Bayham was held on Thursday,April 1, 2010 in the Council Chambers. Present were Mayor Lynn Acre,Deputy Mayor Cliff Evanitski, Councillors Mark Taylor,Wayne Casier and Ed Ketchabaw,Administrator Kyle Kruger and Clerk Lynda Millard. Public Works Manager Gerry LeMay,Chief Building Official Bill Knifton and Planning Coordinator/ Deputy Clerk Margaret Underhill were in attendance to present their respective reports. The new Fire Chief/By-Law Enforcement Officer Gord Roesch was also in attendance. 1. CALL TO ORDER Mayor Acre called the meeting to order at 7:00 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST&THE GENERAL NATURE THEREOF None. 3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS (a) Minutes of the budget meeting held March 3,2010. 2010-104 Moved by Councillor W Casier Seconded by Deputy Mayor C Evanitski "THAT the minutes of the budget meeting held March 3,2010 be approved as circulated." CARRIED UNANIMOUSLY (b) Minutes of the regular meeting of Council held March 4,2010. 2010-105 Moved by Deputy Mayor C Evanitski Seconded by Councillor W Casier "THAT the minutes of the regular meeting held March 4,2010 be approved as circulated." CARRIED UNANIMOUSLY Page 1 of 21 Council Minutes April 1,2010 (c) Added Item(s) 2010-106 Moved by Councillor W Casier Seconded by Councillor M Taylor "THAT in accordance with Section 21 of Procedural By-law 2002-93, By-Law 2010-011, being a provisional by-law to provide for drainage works (Smith Drain No. 7), be added to the agenda as item 12." CARRIED UNANIMOUSLY 4. DELEGATIONS (a) 7:05 p.m. - Doug Park regarding Phase 2 of Ferry Proposal Doug Park made a request for Council to reconsider implementing Phase 2 of the cross-border Ferry proposal study. He commented that the study would have been important in determining the condition of regional roads and any impact for future development. He submitted a petition containing 268 signatures of persons in support of the reconsideration. In response to questions,staff advised that federal representatives had confirmed in January that the March 31St,2010 deadline for completion under CAF funding was set,and no extensions were available at that time. Mayor Acre advised that in order to bring the item back for further Council discussion the two members who voted against it would be required to request a motion for reconsideration. (b) 7:15 p.m. -Mary Taylor regarding boundaries of Plank Road Mary Taylor raised the issue of inaccurate mapping in regard to Plank Road in Vienna and properties southwards including lots 12 and 13 at the Estherville Cemetery. Staff was directed to contact Mr. Husted and report back. 5. INFORMATION ITEMS (a) Copies of resolutions passed February 16,2010 by the County of Huron regarding: (i) "Mandatory Septic System Maintenance Inspection Program" and (ii) "Ontario Agriculture Sustainability Coalition". File: C10 Page 2 of 21 Council Minutes April 1, 2010 (b) Bayham Historical Society minutes of meeting held February 11,2010. File: C06 (c) Lake Erie Region Source Protection Committee minutes of meeting held February 4, 2010. File: E00 (d) Long Point Region Conservation Authority Board of Directors minutes of meeting held February 3,2010. File: A16 (e) Correspondence dated March 2010 from Canada Post regarding"2010 Canada Post Community Literacy Award". File: M02 (f) Correspondence received March 9, 2010 from Operation Clean Sweep regarding "Pitch-In Canada Week April 19- 25,2010". File: A01 (g) Correspondence from International Plowing Match Beautification Committee regarding "Beautification Challenge 2010". File: A16 (h) Correspondence dated March 2010 from Ministry of Citizenship and Immigration regarding"Lincoln M.Alexander Award 2010". File: M02 (i) South West Local Health Integration Network and Board of Directors highlights of meetings held February 2010. File: S08 (j) Correspondence received March 19,2010 from the County of Elgin regarding "2010 County of Elgin Composite Budget". File: A16 (k) Correspondence dated March 10,2010 from Ogilvy Renault, Banisters& Solicitors,regarding"Natural Resource Gas Limited- 2011 Transmission Rates Application". File: E06 (1) Correspondence dated March 16,2010 from Ontario Public Service Employees Union regarding"Service quality issues at the Municipal Property Assessment Corporation". File:A16 (m) Correspondence dated March 16,2010 from The St. Thomas Field Naturalist Club Inc. regarding "Arbor Week: Friday,April 30; 2010 to Mother's Day". File: A01 Page 3 of 21 Council Minutes April 1,2010 (n) Correspondence dated March 15,2010 from Stantec Consulting Ltd.regarding "Municipal Class Environmental Assessment for the Lake Huron Primary Water Transmission Main Twinning". File: E00 (o) Correspondence received March 22,2010 from Ontario Municipal Water Association regarding"five-part provincial license". File: E08 (p) Correspondence dated March 17,2010 from Ministry of the Environment regarding "Municipal Drinking Water Licence,Drinking Water Works Permit and Accreditation". File: E08 (q) Correspondence dated March 19,2010 from Ministry of Tourism and Culture regarding"2009- 2010 Museums and Technology Fund". File: Flt (r) Correspondence dated March 19,2010 from Ministry of Tourism and Culture regarding"Creative Communities Prosperity Fund". File: Flt (s) Correspondence dated March 25,2010 from Ontario Provincial Police regarding "Buyers Beware". File: P17 (t) Bayham Harbourfront Committee minutes of meeting held March 9,2010. File: C06 (u) Correspondence received from Lake Erie Region Source Protection Committee regarding"Comments in Response to the Regulatory Components to Support the Development and Implementation of Source Protection Plans". File: E00 (v) Correspondence dated March 26,2010 from Association of Municipalities of Ontario regarding"Labour Policy Update". File: A01 2010-107 Moved by Deputy Mayor C Evanitski Seconded by Councillor W Casier "THAT information items 5(a)through 5(v)be received for information; AND THAT correspondence from County of Huron 5a(ii) be supported" CARRIED UNANIMOUSLY Page 4 of 21 Council Minutes April 1, 2010 6. PLANNING,DEVELOPMENT,RECREATION&TOURISM 1. Correspondence and Reports 2. PUBLIC MEETING 2010-108 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw "THAT the Council meeting be adjourned in order to hold a Public Meeting pursuant to the provisions of the Planning Act." CARRIED UNANIMOUSLY 1. Public Meeting (a) 7:30 p.m.Amendments to Zoning by-law Z456-2003 - to modify section 4.4,section 17.1 and section 17.10(a)of the Zoning by-law regarding dwelling units in commercial buildings. 2. Declaration of Pecuniary Interest and the General Nature Thereof None. 3. Staff Presentation (a) Staff Report D2010-07 regarding Amendments to Zoning By-Law Z456- 2003. File: D14.Z456 The Report was presented by the Planning Co-ordinator. She advised that Derek Dudek,IBI Planning consultant was in attendance to answer any questions. Councillor Ketchabaw questioned enforcement issues in cases where the tenant is restricted. He was assured the tenancy was a non-issue as the requirement is non- restrictive. 4. Public Comments John Pedersen,Vienna questioned if there were restrictions on how many persons could live in these basement apartments.He suggested the apartments created should require separate water and sewer connections. Page 5 of 21 Council Minutes April 1,2010 The Planning Co-ordinator responded that the building code would address this issue through a change of use permit. 5. Council Comments and Questions None. 6. Adjournment 2010-109 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "THAT the Public Meeting be adjourned at 7:40 p.m." CARRIED UNANIMOUSLY 7. Disposition of Item 2010-110 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw "THAT Staff Report D2010-07 regarding amendments to the Zoning By-law Z456-2003 be received; AND THAT Zoning By-law Z576-2010 be presented to Council for enactment." CARRIED UNANIMOUSLY 3. PUBLIC MEETING 2010-111 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "THAT the Council be adjourned in order to hold a Public Meeting pursuant to the provisions of the Planning Act." CARRIED UNANIMOUSLY 1. Public Meeting (a) 7:45 p.m. Csinos Rezoning-to change the zoning on a parcel of land from the Agriculture(Al)to Agricultural- Temporary 4(AI-T4)to permit the use of an existing agricultural storage building as a cucumber grading station Page 6 of 21 Council Minutes April 1,2010 on a seasonal basis for a period not exceeding three(3)years. 2. Declaration of Pecuniary Interest and the General Nature Thereof None. 3. Staff Presentation (a) Staff Report D2010-08 regarding Csinos Rezoning/Draft Zoning By-Law Z577-2010. File: D14.CSIN The Report was presented by the Planning Co-ordinator. She noted that further to the number of letters from the public identified in her report as version# 1 (30 signatures)and#2 (34 signatures), another two of version #1 had been received from Wanda Hoshal and Shirley Hillner. She added that Mr.Derek Dudek,131 planning consultant for the Municipality and Mr. Sam Head,agent for the applicant,were in attendance to respond to any questions. 4. Public Comments R. Lee Locker noted that some very good and ardent research had been conducted regarding the land adjacent to the Estherville cemetery and encouraged Council to equally consider the letter of the law and the spirit of the law respecting the history. Harris Teall questioned the ownership of the property being rezoned and raised questions regarding the term of interment rights. Michelle Daugharty suggested the owner of the operation demonstrated disregard for the neighbours. She commented that the business had been operated illegally last year and now the owner would be rewarded by being allowed to operate for another three years. Mary Elizabeth Taylor cited issues with the location of the highway and suggested that the Township could have resolved this mapping issue by applying for a crown surveyor under the Boundaries Act. Fran Southwick raised issues with the closing of the Vienna library and property surveys in the area of Plank Road and suggested Council start listening to the people. Wanda Hoshal questioned the zone change application that permitted the storage barn being amended to permit a grading station. She said she was opposed to the change in land status as it was already being used as a grading station. She questioned: ownership of the land; Council's failure to implement the Boundaries Page 7 of 22 Council Minutes April 1,2010 Act; failure to recognize that the land contains interred remains;proceeding to validate the lands in contravention; setting precedents by proceeding with rezoning when a lawsuit against the Municipality is before the courts; the applicant swearing to a statement when not proven to be correct.Ms Hoshal suggested that Plank Road mapping issues,the minimal size of the property to be rezoned and the opposition of the community is sufficient for Council to refuse approval of the application. She added that the decision of Council may not be fmal and suggested deferral until the subject land issues are resolved. She requested denial of the request in the best interests of the community. Honor Wassing commented that she opposed the application and suggested enough letters of opposition had been submitted for Council to defer the matter. Sam Head,planning consultant for the applicant,advised that Section 39 of the Planning Act allows the temporary use zoning change for up to 3 years,restricting the use to the existing driveway and building.He advised no new buildings are contemplated and there is no evidence of grave shafts existing on the property. He acknowledged the building is 3,600 square feet,proposed for storage and cucumber grading for a period of 4 to 6 weeks. He commented that any additional buildings would require an archaeological assessment. He encouraged Council to support the application as recommended by the planner. 5. Council Comments and Questions Mayor Acre questioned whether the building or the property is the subject of the rezoning. Mr. Head responded that it was the property. Deputy Mayor Evanitski questioned whether there was any requirement that cucumbers be produced on the property. Mr. Dudek responded no. Mayor Acre advised that the Municipal solicitor Stephen Gibson was in attendance should members seek legal counsel in this matter. Councillor Taylor asked whether the issues before the courts were resolved. Administrator Kruger responded no. Councillor Taylor suggested a compromise that if the entire property was the subject of an archaeological study and there were no bodies indicated there would be no issue. However,he then added that mapping also poses a problem and the Boundaries Act is the only solution to determine where the property begins. He commented that the matter cannot move forward until the outstanding issues are Page 8 of 21 Council Minutes April 1,2010 resolved. Councillor Ketchabaw asked whether there is any defensive reason for refusing the application. Mr.Dudek responded that his comments are in regards to planning policies and in his opinion there was no reason to refuse. Deputy Mayor Evanitski suggested the Council move into a closed session. The Administrator confirmed discussion to be restricted to current litigation. 6. Adjournment 2010-112 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw "THAT the Public Meeting be adjourned at 8:25 p.m." CARRIED UNANIMOUSLY COMMITTEE OF THE WHOLE In Camera 2010-113 Moved by Deputy Mayor C Evanitski Seconded by Councillor E Ketchabaw "THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 8:26 p.m.to discuss: • advice that is subject to solicitor-client privilege,including communications necessary for that purpose." CARRIED UNANIMOUSLY Out of Camera 2010-114 Moved by Councillor W Casier Seconded by Councillor M Taylor "THAT the Committee of the Whole do now rise from the "In Camera" session at 9:09 p.m.; AND THAT the Council meeting be reconvened." Page 9 of 22 Council Minutes April 1,2010 CARRIED UNANIMOUSLY 7. Disposition of Item 2010-115 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw "THAT Staff Report D2010-08 regarding Csinos Rezoning be received; AND THAT the zoning of those lands located at 4681 Plank Road in Concession 2 Part Lot 12 owned by Alice Csinos,be changed from Agricultural(Al)to Agricultural—Temporary 4(Al-T4)Zone to permit the temporary use of a seasonal cucumber grading station for a period of three(3)year(s)to expire on April 1,2013; AND THAT Zoning By-law Z577-2010 be presented for enactment." CARRIED 7. ROADS,AGRICULTURE&DRAINAGE 1. Correspondence and Reports (a) Staff Report PW2010-01 regarding Fuel Tender. File: F18 2010-116 Moved by Councillor W Casier Seconded by Councillor M Taylor "THAT Staff be directed to proceed with the awarding of the tender to Dowler Karn,61 First Street,Tillsonburg N4G 1N4." CARRIED UNANIMOUSLY (b) Staff Report PW2010-02 regarding No Parking By-Law Sandytown Road. File: T02 Councillor Ketchabaw questioned where people attending local festivals would park. Public Works Manager advised that driving on the sidewalk will damage it and suggested the west side of the street be utilized. He was requested to ensure that the Straffordville Community Group was informed of the change as it would affect Watermelon Fest. Page 10 of 21 Council Minutes April 1,2010 2010-117 Moved by Councillor W Casier Seconded by Deputy Mayor C Evanitski "THAT Staff Report PW2010-02 regarding No Parking By-Law Sandytown Road be received; AND THAT By-Law 2010-033,being a by-law to regulate the no parking of vehicles from the north easterly section of Sandytown Road and Heritage Line to a distance of 450 meters southerly along the easterly section of Sandytown Road be presented to Council for enactment." CARRIED UNANIMOUSLY (c) Staff Report PR2010-03 regarding Road Closure Application- First Alley Allowance. File:T09 2010-118 Moved by Councillor E Ketchabaw Seconded by Deputy Mayor C Evanitski "THAT Staff Report PR2010-03 regarding Road Closure Application- First Alley Allowance be received; AND THAT staff be directed to initiate required procedures pursuant to the Municipal notice by-law to close an unopened portion of the First Alley road allowance west of Union Street in Vienna,provided the applicants pay required expenses,and that upon closure of the road,the lands be conveyed to the abutting property owners at appraised value." CARRIED UNANIMOUSLY (d) Copy of Report to County Council dated November 19,2009 regarding "Reduced Speed Zone- North Hall Hamlet". File: T07/A16 2010-119 Moved by Deputy Mayor C Evanitski Seconded by Councillor E Ketchabaw "THAT copy of Report to County Council be received for infomation." CARRIED UNANIMOUSLY (e) Staff Report DR2010-006 regarding Horvath-Blondeel Municipal Drain. File: E09 2010-120 Moved by Councillor W Casier Page 11 of 21 Council Minutes April 1,2010 Seconded by Deputy Mayor C Evanitski "THAT Staff Report DR2010-006 regarding apportionment of assessments contained within the Horvath-Blondeel Municipal Drain be received; THAT the Drainage Superintendent's reassessment as set out in "Agreement between Property Owners for Drainage Apportionment due to Land Severance or Sale" as executed by Siegfried Blondeel and The County of Elgin is hereby filed and accepted by Council; THAT the Drainage Superintendent's reassessment as set out in "Agreement between Property Owners for Drainage Apportionment due to Land Severance or Sale"as executed by Siegfried Blondeel and Siegfried and Margaret Blondeel is hereby filed and accepted by Council; AND THAT By-law#2010-029 being a By-law to amend the drainage assessment for those lands identified as Assessment Roll#34-01-000- 003-14400 and The County of Elgin,Part 2 of RP 11R-8559 in the watershed of the Horvath-Blondeel Municipal Drain referred to in Engineer's Report forming part of Bayham Township By-law#1923,be presented to Council for enactment." CARRIED UNANIMOUSLY 2. COURT OF REVISION-DRAINAGE Court of Revision Appointments&Affirmations 2010-121 Moved by Councillor E Ketchabaw Seconded by Deputy Mayor C Evanitski "THAT in accordance with the provisions of the Drainage Act,the Council of the Municipality of Bayham appoints Mayor Lynn Acre,Councillor Wayne Casier, and South West Oxford representative Anne Vanhoucke to sit as members of the Court of Revision; AND THAT Mayor Acre act as Chariman; AND THAT the Council Meeting be adjourned for the purpose of holding a Court of Revision pursuant to the provisions of the Drainage Act." CARRIED UNANIMOUSLY Page 12 of 21 Council Minutes April 1,2010 Appointments and Affirmations were confirmed for Deputy Mayor Acre,Councillor Casier and Township of SouthWest Oxford representative Anne Vanhoucke. Mayor Acre apologized for the delay of the Court of Revision and called the meeting to order at 9:15. 1. Application (a) Court of Revision regarding the assessment of properties in regard to Drainage Report No. 208347 prepared by Spriet Associates and referred to as the Smith Drain- Branch No. 7. 2. Declaration of Pecuniary Interest and the General Nature Thereof None. 3. Staff Presentation (a) Staff Report DR2010-005 regarding Smith Drain Branch No. 7 Court of Revision. File:E09 The report was presented by the Drainage Superintendent. He advised that no written objections have been submitted to the Clerk. 4. Public Comments None. 5. Council Comments and Questions None. 6. Disposition of Item 2010-122 Moved by W Casier Seconded by Anne Vanhoucke "THAT Staff Report DR2010-005 regarding Smith Drain Branch No.7 Court of Revision be received; THAT in accordance with Section 58,Chap.D.17 of the Drainage Act,R.S.O. 1990 the appeal period which allows any owner of land assessed for drainage works to appeal that road or land has been assessed too high or too low or that any land or road that should be assessed has not been assessed,or that due consideration has not been given as to type of use of land,may personally,or by agent,appeal to the Court of Revision by giving notice in writing to the Clerk of the Municipality has expired and either no appeals have been received or all Page 13 of 21 Council Minutes April 1, 2010 appeals have been decided by the Court of Revision; AND THAT Provisional By-Law#2010-011,being a By-Law to provide for drainage works in the Municipality of Bayham for the construction of the Smith Drain Branch No. 7 be presented to Council for third reading and enactment. AND provided no appeals be received at the Court of Revision,Staff be instructed to proceed with tendering process." CARRIED UNANIMOUSLY 7. Adjournment 2010-123 Moved by W Casier Seconded by Anne Vanhoucke "THAT the Court of Revision be adjourned at 9:22 p.m." CARRIED UNANIMOUSLY 8. PROPERTY,BUILDING&PROTECTIVE SERVICES (a) Correspondence dated March 9,2010 from The Municipality of Central Elgin regarding"Narrow Band Fire Communication System". File: P16 2010-124 Moved by Councillor W Casier Seconded by Councillor M Taylor "THAT Correspondence dated March 9,2010 from The Municipality of Central Elgin regarding Narrow Band Fire Communication System be received; AND WHEREAS the current wide band radio system used by Fire Rescue departments across Elgin County is now non-compliant with Industry Canada regulations; AND WHEREAS it will become necessary in the future to utilize a narrow band radio system by direction from Industry Canada or because of operating deficiencies with the current wide band system; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Bayham agree in principle to participate in the development Page 14 of 21 Council Minutes April 1,2010 of a new county wide narrow band fire rescue radio communication system with the understanding that a system engineering design report will be required to be prepared in approximately 2 to 3 years with implementation of the new narrow band radio system projected to occur in approximately 5 years." CARRIED UNANIMOUSLY 9. FINANCE,ADMINISTRATION&PERSONNEL (a) Cheque Register being Cheque#8135 to Cheque#8266 inclusive,except Cheques #8125,#8151 and#8165 totaling $1,178,476.66 and Payroll Disbursements for the period ending March 7 and March 21,2010 totaling$47,763.00 and $47,795.31 respectively. 2010-125 Moved by Deputy Mayor C Evanitski Seconded by Councillor M Taylor "THAT Cheque Register being Cheque#8135 to Cheque#8266 inclusive, except Cheques#8125,#8151 and#8165 totaling$1,178,476.66 and Payroll Disbursements for the period ending March 7 and March 21,2010 totaling $47,763.00 and$47,795.31 respectively be approved." CARRIED UNANIMOUSLY (b) Correspondence received from the County of Elgin regarding"County of Elgin Warden's Charity Golf Tournament- Sponsorship Request". File: A16 2010-126 Moved by Councillor E Ketchabaw Seconded by Deputy Mayor C Evanitski "THAT Correspondence received from the County of Elgin regarding County of Elgin Warden's Charity Golf Tournament- Sponsorship Request be received; AND THAT Municipality of Bayham make a donation of$75.00." CARRIED UNANIMOUSLY (c) Memorandum C2010-02 regarding Cenotaph Committee Appointments. File: C12 Page 15 of 21 Council Minutes April 1, 2010 2010-127 Moved by Councillor E Ketchabaw Seconded by Deputy Mayor C Evanitski "THAT Staff Memorandum C2010-02 be received; AND THAT By-law 2010-030,being a by-law to amend By-law 2010-001 and appoint Tom Kirkpatrick and Jackie Van Leeuwen as members of the Cenotaph Committee,be presented to Council for enactment." CARRIED UNANIMOUSLY (d) Staff Memorandum regarding Harbourfront Committee Additional Appointments. File: A01 2010-128 Moved by Councillor M Taylor Seconded by Deputy Mayor C Evanitski "THAT Staff Memorandum regarding Harbourfront Committee Additional Appointments be received; AND THAT Mr.Ronald Flick and Mr.Heinz Vogelsang and Councillor Taylor be appointed to the Committee." CARRIED UNANIMOUSLY (e) Staff Report P2010-02 regarding Natural Gardens/Animal Advisory Report#1. File: A01 2010-129 Moved by Councillor W Casier Seconded by Deputy Mayor C Evanitski "THAT Staff Report P2010-02 regarding Natural Gardens/Animal Control Advisory Report#1 be received; AND THAT Staff be directed to prepare the necessary By-law to amend By-law No.2002-09 as recommended by the Natural Garden/Animal Control Advisory Group for Council consideration." CARRIED UNANIMOUSLY (f) Draft Community Centres minutes of meeting held March 25, 2010 and draft By- Law 2010-035 being a by-law to authorize the renewal of an agreement for Page 16 of 21 Council Minutes April 1,2010 management of the Vienna Community Centre. File: C06 2010-130 Moved by Deputy Mayor C Evanitski Seconded by Councillor W Casier "THAT the Bayham Community Centres Committee minutes of meeting held March 25,2010 be received; AND THAT By-Law 2010-035,being a by-law to renew the Vienna Community Centre management contract with Jacquline Bootle be presented to Council for enactment." CARRIED UNANIMOUSLY (g) Staff Memorandum regarding Proposed County Tourism Signage Policy. File: T07 2010-131 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "THAT Staff Memorandum regarding Proposed County Tourism Signage Policy be received; THAT Bayham Staff petition Elgin County to "Grandfather"existing signage; AND THAT said signage be brought to County standard when those signs are replaced locally." CARRIED UNANIMOUSLY 10. ENVIRONMENT (a) 2009 Annual Report for the Elgin Area Primary Water Supply System. File: E08 2010-132 Moved by Councillor W Casier Seconded by Deputy Mayor C Evanitski "THAT the 2009 Annual Report for the Elgin Area Primary Water Supply System be received." Page 17 of 21 Council Minutes April 1,2010 CARRIED UNANIMOUSLY (b) Staff Report E2010-05 regarding Richmond Water System Engineering Services. File:E08 2010-133 Moved by Councillor E Ketchabaw Seconded by Deputy Mayor C Evanitski "THAT Staff Report E2010-05 regarding Richmond Water System Engineering Services by received; AND THAT Council retain Stantec Consulting to prepare the Assessment of current services respecting the Richmond Community Water System in accordcance with their proposal dated March 24,2010,at an upset limit of $7,615 exclusive of taxes." CARRIED UNANIMOUSLY 2010-134 Moved by Deputy Mayor C Evanitski Seconded by Councillor M Taylor "THAT in accordance with Section 12 of Procedural By-law 2002-93, Council shall deal with business until 11 p.m.at its meeting of April 1,2010." CARRIED UNANIMOUSLY 11. COMMITTEE OF THE WHOLE (a) In Camera. 2010-135 Moved by Councillor W Casier Seconded by Deputy Mayor C Evanitski "THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 10:24 p.m.to discuss: • labour relations or employee negotiations; • litigation or potential litigation,including matters before administrative tribunals, affecting the municipality or local board." Page 18 of 21 Council Minutes April 1,2010 CARRIED UNANIMOUSLY (b) Closed session minutes of the regular meeting of Council held March 4,2010. (c) Closed Session Minutes of the Bayham Community Centres Committee meeting held March 25,2010. (d) Confidential Staff Report regarding labour relations or employee negotiations. (e) Confidential correspondence regarding litigation or potential litigation. (f) Out of Camera. 2010-136 Moved by Deputy Mayor C Evanitski Seconded by Councillor W Casier "THAT the Committee of the Whole do now rise from the "In Camera" session at 10:35 p.m." CARRIED UNANIMOUSLY 2010-137 Moved by Councillor E Ketchabaw Seconded by Deputy Mayor C Evanitski "THAT By-Law 2010-031,being a by-law to authorize the execution of an employment agreement with Leann Walsh be presented to Council for enactment." CARRIED UNANIMOUSLY 12. BY-LAWS (a) By-Law 2010-011 A Provisional By-Law to provide for drainage works(Smith Drain No. 7) third reading only (b) By-Law 2010-025 A By-law to authorize the conveyance of real property(Part of Lots 12 and 13,Concession 1 designated as Parts 1 and 2 RP 11R-8611) (c) By-Law 2010-027 A By-law to authorize the renewal of an agreement(Donnell) (d) By-Law 2010-029 A By-law to further amend By-Law#1889(Horvath- Page 19 of 21 Council Minutes April 1,2010 Blondeel Municipal Drain) (e) By-Law 2010-030 A By-law to amend By-Law 2010-001 (appoint members to Boards&Committees) (f) By-Law 2010-031 A By-law to authorize the execution of an employment agreement(Walsh) (g) By-Law 2010-032 A By-law to establish fees and charges(Richmond Water Services) (h) By-Law 2010-033 A By-law to further amend By-Law 2001-111 (Restricted Parking) (i) By-Law 2010-035 A By-law to authorize the renewal of an agreement(Bootle) (j) By-Law 2010-036 A By-law to amend By-Law 2002-98 (Non-Union Personnel Policy) (k) By-Law 2010-037 A By-law to amend By-Law 2010-008 (Appoint Municipal Officers and Employees) (1) By-Law Z576-2010 A By-law to further amend By-Law Z456-2003 (Residential Accessory Uses) (m) By-Law Z577-2010 A By-Law to further amend By-Law Z456-2003 (Csinos) 2010-138 Moved by Councillor W Casier Seconded by Deputy Mayor C Evanitski "THAT Provisional By-Law 2010-011 be read a third time and finally passed." CARRIED UNANIMOUSLY 2010-139 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "THAT By-Laws 2010-025,2010-027,2010-029,2010-030,2010-031,2010- 032,2010-033,2010-035,2010-036,2010-037,Z576-2010 and Z577-2010 be read a first,second and third time and finally passed." CARRIED UNANIMOUSLY (n) By-Law 2010-038 A By-law to confirm all actions of Council Page 20 of 21 Council Minutes April 1,2010 2010-140 Moved by Deputy Mayor C Evanitski Seconded by Councillor E Ketchabaw "THAT confirming By-Law 2010-038 be read a first,second and third time and finally passed." CARRIED UNANIMOUSLY 13. COMMITTEE OF THE WHOLE 14. ADJOURNMENT (a) Adjournment 2010-141 Moved by Councillor W Casier Seconded by Councillor M Taylor "THAT the Council meeting be adjourned at 10:37 p.m." CARRIED UNANIMOUSLY I . _i r 0 crate,�c j t_,��a. RrY ' CLARK Page 21 of 21