HomeMy WebLinkAboutJanuary 01, 2010 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road,Straffordville
Thursda,April 1,2010
7:00 p.m.
7:30 p.m. & 7:45 p.m.Public Meeting-Planning(Zoning)
8:00 p.m.-Court of Revision-(Drainage)
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,April 1,
2010 in the Council Chambers. Present were Mayor Lynn Acre,Deputy Mayor Cliff Evanitski,
Councillors Mark Taylor,Wayne Casier and Ed Ketchabaw,Administrator Kyle Kruger and Clerk
Lynda Millard.
Public Works Manager Gerry LeMay,Chief Building Official Bill Knifton and Planning Coordinator/
Deputy Clerk Margaret Underhill were in attendance to present their respective reports. The new
Fire Chief/By-Law Enforcement Officer Gord Roesch was also in attendance.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST&THE GENERAL NATURE
THEREOF
None.
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the budget meeting held March 3,2010.
2010-104
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT the minutes of the budget meeting held March 3,2010 be approved
as circulated."
CARRIED UNANIMOUSLY
(b) Minutes of the regular meeting of Council held March 4,2010.
2010-105
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"THAT the minutes of the regular meeting held March 4,2010 be approved
as circulated."
CARRIED UNANIMOUSLY
Page 1 of 21
Council Minutes April 1,2010
(c) Added Item(s)
2010-106
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT in accordance with Section 21 of Procedural By-law 2002-93,
By-Law 2010-011, being a provisional by-law to provide for drainage works
(Smith Drain No. 7), be added to the agenda as item 12."
CARRIED UNANIMOUSLY
4. DELEGATIONS
(a) 7:05 p.m. - Doug Park regarding Phase 2 of Ferry Proposal
Doug Park made a request for Council to reconsider implementing Phase 2 of the
cross-border Ferry proposal study. He commented that the study would have been
important in determining the condition of regional roads and any impact for future
development. He submitted a petition containing 268 signatures of persons in
support of the reconsideration.
In response to questions,staff advised that federal representatives had confirmed in
January that the March 31St,2010 deadline for completion under CAF funding was
set,and no extensions were available at that time.
Mayor Acre advised that in order to bring the item back for further Council
discussion the two members who voted against it would be required to request a
motion for reconsideration.
(b) 7:15 p.m. -Mary Taylor regarding boundaries of Plank Road
Mary Taylor raised the issue of inaccurate mapping in regard to Plank Road in
Vienna and properties southwards including lots 12 and 13 at the Estherville
Cemetery.
Staff was directed to contact Mr. Husted and report back.
5. INFORMATION ITEMS
(a) Copies of resolutions passed February 16,2010 by the County of Huron regarding:
(i) "Mandatory Septic System Maintenance Inspection Program" and
(ii) "Ontario Agriculture Sustainability Coalition".
File: C10
Page 2 of 21
Council Minutes April 1, 2010
(b) Bayham Historical Society minutes of meeting held February 11,2010.
File: C06
(c) Lake Erie Region Source Protection Committee minutes of meeting held February 4,
2010.
File: E00
(d) Long Point Region Conservation Authority Board of Directors minutes of meeting
held February 3,2010.
File: A16
(e) Correspondence dated March 2010 from Canada Post regarding"2010 Canada
Post Community Literacy Award".
File: M02
(f) Correspondence received March 9, 2010 from Operation Clean Sweep regarding
"Pitch-In Canada Week April 19- 25,2010".
File: A01
(g) Correspondence from International Plowing Match Beautification Committee
regarding "Beautification Challenge 2010".
File: A16
(h) Correspondence dated March 2010 from Ministry of Citizenship and Immigration
regarding"Lincoln M.Alexander Award 2010".
File: M02
(i) South West Local Health Integration Network and Board of Directors highlights of
meetings held February 2010.
File: S08
(j) Correspondence received March 19,2010 from the County of Elgin regarding
"2010 County of Elgin Composite Budget".
File: A16
(k) Correspondence dated March 10,2010 from Ogilvy Renault, Banisters&
Solicitors,regarding"Natural Resource Gas Limited- 2011 Transmission Rates
Application".
File: E06
(1) Correspondence dated March 16,2010 from Ontario Public Service Employees
Union regarding"Service quality issues at the Municipal Property Assessment
Corporation".
File:A16
(m) Correspondence dated March 16,2010 from The St. Thomas Field Naturalist Club
Inc. regarding "Arbor Week: Friday,April 30; 2010 to Mother's Day".
File: A01
Page 3 of 21
Council Minutes April 1,2010
(n) Correspondence dated March 15,2010 from Stantec Consulting Ltd.regarding
"Municipal Class Environmental Assessment for the Lake Huron Primary Water
Transmission Main Twinning".
File: E00
(o) Correspondence received March 22,2010 from Ontario Municipal Water
Association regarding"five-part provincial license".
File: E08
(p) Correspondence dated March 17,2010 from Ministry of the Environment regarding
"Municipal Drinking Water Licence,Drinking Water Works Permit and
Accreditation".
File: E08
(q) Correspondence dated March 19,2010 from Ministry of Tourism and Culture
regarding"2009- 2010 Museums and Technology Fund".
File: Flt
(r) Correspondence dated March 19,2010 from Ministry of Tourism and Culture
regarding"Creative Communities Prosperity Fund".
File: Flt
(s) Correspondence dated March 25,2010 from Ontario Provincial Police regarding
"Buyers Beware".
File: P17
(t) Bayham Harbourfront Committee minutes of meeting held March 9,2010.
File: C06
(u) Correspondence received from Lake Erie Region Source Protection Committee
regarding"Comments in Response to the Regulatory Components to Support the
Development and Implementation of Source Protection Plans".
File: E00
(v) Correspondence dated March 26,2010 from Association of Municipalities of
Ontario regarding"Labour Policy Update".
File: A01
2010-107
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"THAT information items 5(a)through 5(v)be received for information;
AND THAT correspondence from County of Huron 5a(ii) be supported"
CARRIED UNANIMOUSLY
Page 4 of 21
Council Minutes April 1, 2010
6. PLANNING,DEVELOPMENT,RECREATION&TOURISM
1. Correspondence and Reports
2. PUBLIC MEETING
2010-108
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the Council meeting be adjourned in order to hold a Public Meeting
pursuant to the provisions of the Planning Act."
CARRIED UNANIMOUSLY
1. Public Meeting
(a) 7:30 p.m.Amendments to Zoning by-law Z456-2003 - to modify section
4.4,section 17.1 and section 17.10(a)of the Zoning by-law regarding
dwelling units in commercial buildings.
2. Declaration of Pecuniary Interest and the General Nature Thereof
None.
3. Staff Presentation
(a) Staff Report D2010-07 regarding Amendments to Zoning By-Law Z456-
2003.
File: D14.Z456
The Report was presented by the Planning Co-ordinator.
She advised that Derek Dudek,IBI Planning consultant was in attendance
to answer any questions.
Councillor Ketchabaw questioned enforcement issues in cases where the
tenant is restricted.
He was assured the tenancy was a non-issue as the requirement is non-
restrictive.
4. Public Comments
John Pedersen,Vienna questioned if there were restrictions on how many persons
could live in these basement apartments.He suggested the apartments created
should require separate water and sewer connections.
Page 5 of 21
Council Minutes April 1,2010
The Planning Co-ordinator responded that the building code would address this
issue through a change of use permit.
5. Council Comments and Questions
None.
6. Adjournment
2010-109
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the Public Meeting be adjourned at 7:40 p.m."
CARRIED UNANIMOUSLY
7. Disposition of Item
2010-110
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Staff Report D2010-07 regarding amendments to the Zoning By-law
Z456-2003 be received;
AND THAT Zoning By-law Z576-2010 be presented to Council for enactment."
CARRIED UNANIMOUSLY
3. PUBLIC MEETING
2010-111
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the Council be adjourned in order to hold a Public Meeting pursuant to
the provisions of the Planning Act."
CARRIED UNANIMOUSLY
1. Public Meeting
(a) 7:45 p.m. Csinos Rezoning-to change the zoning on a parcel of land from
the Agriculture(Al)to Agricultural- Temporary 4(AI-T4)to permit the
use of an existing agricultural storage building as a cucumber grading station
Page 6 of 21
Council Minutes April 1,2010
on a seasonal basis for a period not exceeding three(3)years.
2. Declaration of Pecuniary Interest and the General Nature Thereof
None.
3. Staff Presentation
(a) Staff Report D2010-08 regarding Csinos Rezoning/Draft Zoning By-Law
Z577-2010.
File: D14.CSIN
The Report was presented by the Planning Co-ordinator. She noted that
further to the number of letters from the public identified in her report as
version# 1 (30 signatures)and#2 (34 signatures), another two of version
#1 had been received from Wanda Hoshal and Shirley Hillner.
She added that Mr.Derek Dudek,131 planning consultant for the
Municipality and Mr. Sam Head,agent for the applicant,were in attendance
to respond to any questions.
4. Public Comments
R. Lee Locker noted that some very good and ardent research had been conducted
regarding the land adjacent to the Estherville cemetery and encouraged Council to
equally consider the letter of the law and the spirit of the law respecting the history.
Harris Teall questioned the ownership of the property being rezoned and raised
questions regarding the term of interment rights.
Michelle Daugharty suggested the owner of the operation demonstrated disregard
for the neighbours. She commented that the business had been operated illegally last
year and now the owner would be rewarded by being allowed to operate for
another three years.
Mary Elizabeth Taylor cited issues with the location of the highway and suggested
that the Township could have resolved this mapping issue by applying for a crown
surveyor under the Boundaries Act.
Fran Southwick raised issues with the closing of the Vienna library and property
surveys in the area of Plank Road and suggested Council start listening to the
people.
Wanda Hoshal questioned the zone change application that permitted the storage
barn being amended to permit a grading station. She said she was opposed to the
change in land status as it was already being used as a grading station. She
questioned: ownership of the land; Council's failure to implement the Boundaries
Page 7 of 22
Council Minutes April 1,2010
Act; failure to recognize that the land contains interred remains;proceeding to
validate the lands in contravention; setting precedents by proceeding with rezoning
when a lawsuit against the Municipality is before the courts; the applicant swearing
to a statement when not proven to be correct.Ms Hoshal suggested that Plank
Road mapping issues,the minimal size of the property to be rezoned and the
opposition of the community is sufficient for Council to refuse approval of the
application. She added that the decision of Council may not be fmal and suggested
deferral until the subject land issues are resolved. She requested denial of the
request in the best interests of the community.
Honor Wassing commented that she opposed the application and suggested enough
letters of opposition had been submitted for Council to defer the matter.
Sam Head,planning consultant for the applicant,advised that Section 39 of the
Planning Act allows the temporary use zoning change for up to 3 years,restricting
the use to the existing driveway and building.He advised no new buildings are
contemplated and there is no evidence of grave shafts existing on the property. He
acknowledged the building is 3,600 square feet,proposed for storage and
cucumber grading for a period of 4 to 6 weeks. He commented that any additional
buildings would require an archaeological assessment. He encouraged Council to
support the application as recommended by the planner.
5. Council Comments and Questions
Mayor Acre questioned whether the building or the property is the subject of the
rezoning.
Mr. Head responded that it was the property.
Deputy Mayor Evanitski questioned whether there was any requirement that
cucumbers be produced on the property.
Mr. Dudek responded no.
Mayor Acre advised that the Municipal solicitor Stephen Gibson was in attendance
should members seek legal counsel in this matter.
Councillor Taylor asked whether the issues before the courts were resolved.
Administrator Kruger responded no.
Councillor Taylor suggested a compromise that if the entire property was the
subject of an archaeological study and there were no bodies indicated there would
be no issue. However,he then added that mapping also poses a problem and the
Boundaries Act is the only solution to determine where the property begins. He
commented that the matter cannot move forward until the outstanding issues are
Page 8 of 21
Council Minutes April 1,2010
resolved.
Councillor Ketchabaw asked whether there is any defensive reason for refusing the
application.
Mr.Dudek responded that his comments are in regards to planning policies and in
his opinion there was no reason to refuse.
Deputy Mayor Evanitski suggested the Council move into a closed session.
The Administrator confirmed discussion to be restricted to current litigation.
6. Adjournment
2010-112
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the Public Meeting be adjourned at 8:25 p.m."
CARRIED UNANIMOUSLY
COMMITTEE OF THE WHOLE
In Camera
2010-113
Moved by Deputy Mayor C Evanitski
Seconded by Councillor E Ketchabaw
"THAT the Council do now rise to enter into an "In Camera" Session of
Committee of the Whole at 8:26 p.m.to discuss:
• advice that is subject to solicitor-client privilege,including communications
necessary for that purpose."
CARRIED UNANIMOUSLY
Out of Camera
2010-114
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT the Committee of the Whole do now rise from the "In Camera" session
at 9:09 p.m.;
AND THAT the Council meeting be reconvened."
Page 9 of 22
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CARRIED UNANIMOUSLY
7. Disposition of Item
2010-115
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Staff Report D2010-08 regarding Csinos Rezoning be received;
AND THAT the zoning of those lands located at 4681 Plank Road in Concession
2 Part Lot 12 owned by Alice Csinos,be changed from Agricultural(Al)to
Agricultural—Temporary 4(Al-T4)Zone to permit the temporary use of a
seasonal cucumber grading station for a period of three(3)year(s)to expire on
April 1,2013;
AND THAT Zoning By-law Z577-2010 be presented for enactment."
CARRIED
7. ROADS,AGRICULTURE&DRAINAGE
1. Correspondence and Reports
(a) Staff Report PW2010-01 regarding Fuel Tender.
File: F18
2010-116
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Staff be directed to proceed with the awarding of the tender to
Dowler Karn,61 First Street,Tillsonburg N4G 1N4."
CARRIED UNANIMOUSLY
(b) Staff Report PW2010-02 regarding No Parking By-Law Sandytown Road.
File: T02
Councillor Ketchabaw questioned where people attending local festivals would
park.
Public Works Manager advised that driving on the sidewalk will damage it and
suggested the west side of the street be utilized.
He was requested to ensure that the Straffordville Community Group was
informed of the change as it would affect Watermelon Fest.
Page 10 of 21
Council Minutes April 1,2010
2010-117
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT Staff Report PW2010-02 regarding No Parking By-Law
Sandytown Road be received;
AND THAT By-Law 2010-033,being a by-law to regulate the no parking
of vehicles from the north easterly section of Sandytown Road and
Heritage Line to a distance of 450 meters southerly along the easterly
section of Sandytown Road be presented to Council for enactment."
CARRIED UNANIMOUSLY
(c) Staff Report PR2010-03 regarding Road Closure Application- First Alley
Allowance.
File:T09
2010-118
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT Staff Report PR2010-03 regarding Road Closure Application-
First Alley Allowance be received;
AND THAT staff be directed to initiate required procedures pursuant to
the Municipal notice by-law to close an unopened portion of the First
Alley road allowance west of Union Street in Vienna,provided the
applicants pay required expenses,and that upon closure of the road,the
lands be conveyed to the abutting property owners at appraised value."
CARRIED UNANIMOUSLY
(d) Copy of Report to County Council dated November 19,2009 regarding
"Reduced Speed Zone- North Hall Hamlet".
File: T07/A16
2010-119
Moved by Deputy Mayor C Evanitski
Seconded by Councillor E Ketchabaw
"THAT copy of Report to County Council be received for infomation."
CARRIED UNANIMOUSLY
(e) Staff Report DR2010-006 regarding Horvath-Blondeel Municipal Drain.
File: E09
2010-120
Moved by Councillor W Casier
Page 11 of 21
Council Minutes April 1,2010
Seconded by Deputy Mayor C Evanitski
"THAT Staff Report DR2010-006 regarding apportionment of
assessments contained within the Horvath-Blondeel Municipal Drain be
received;
THAT the Drainage Superintendent's reassessment as set out in
"Agreement between Property Owners for Drainage Apportionment due
to Land Severance or Sale" as executed by Siegfried Blondeel and The
County of Elgin is hereby filed and accepted by Council;
THAT the Drainage Superintendent's reassessment as set out in
"Agreement between Property Owners for Drainage Apportionment due
to Land Severance or Sale"as executed by Siegfried Blondeel and
Siegfried and Margaret Blondeel is hereby filed and accepted by
Council;
AND THAT By-law#2010-029 being a By-law to amend the drainage
assessment for those lands identified as Assessment Roll#34-01-000-
003-14400 and The County of Elgin,Part 2 of RP 11R-8559 in the
watershed of the Horvath-Blondeel Municipal Drain referred to in
Engineer's Report forming part of Bayham Township By-law#1923,be
presented to Council for enactment."
CARRIED UNANIMOUSLY
2. COURT OF REVISION-DRAINAGE
Court of Revision Appointments&Affirmations
2010-121
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT in accordance with the provisions of the Drainage Act,the Council of the
Municipality of Bayham appoints Mayor Lynn Acre,Councillor Wayne Casier,
and South West Oxford representative Anne Vanhoucke to sit as members of the
Court of Revision;
AND THAT Mayor Acre act as Chariman;
AND THAT the Council Meeting be adjourned for the purpose of holding a Court
of Revision pursuant to the provisions of the Drainage Act."
CARRIED UNANIMOUSLY
Page 12 of 21
Council Minutes April 1,2010
Appointments and Affirmations were confirmed for Deputy Mayor Acre,Councillor
Casier and Township of SouthWest Oxford representative Anne Vanhoucke.
Mayor Acre apologized for the delay of the Court of Revision and called the meeting to
order at 9:15.
1. Application
(a) Court of Revision regarding the assessment of properties in regard to
Drainage Report No. 208347 prepared by Spriet Associates and referred
to as the Smith Drain- Branch No. 7.
2. Declaration of Pecuniary Interest and the General Nature Thereof
None.
3. Staff Presentation
(a) Staff Report DR2010-005 regarding Smith Drain Branch No. 7 Court of
Revision.
File:E09
The report was presented by the Drainage Superintendent.
He advised that no written objections have been submitted to the Clerk.
4. Public Comments
None.
5. Council Comments and Questions
None.
6. Disposition of Item
2010-122
Moved by W Casier
Seconded by Anne Vanhoucke
"THAT Staff Report DR2010-005 regarding Smith Drain Branch No.7 Court of
Revision be received;
THAT in accordance with Section 58,Chap.D.17 of the Drainage Act,R.S.O.
1990 the appeal period which allows any owner of land assessed for drainage
works to appeal that road or land has been assessed too high or too low or that
any land or road that should be assessed has not been assessed,or that due
consideration has not been given as to type of use of land,may personally,or by
agent,appeal to the Court of Revision by giving notice in writing to the Clerk of
the Municipality has expired and either no appeals have been received or all
Page 13 of 21
Council Minutes April 1, 2010
appeals have been decided by the Court of Revision;
AND THAT Provisional By-Law#2010-011,being a By-Law to provide for
drainage works in the Municipality of Bayham for the construction of the Smith
Drain Branch No. 7 be presented to Council for third reading and enactment.
AND provided no appeals be received at the Court of Revision,Staff be
instructed to proceed with tendering process."
CARRIED UNANIMOUSLY
7. Adjournment
2010-123
Moved by W Casier
Seconded by Anne Vanhoucke
"THAT the Court of Revision be adjourned at 9:22 p.m."
CARRIED UNANIMOUSLY
8. PROPERTY,BUILDING&PROTECTIVE SERVICES
(a) Correspondence dated March 9,2010 from The Municipality of Central Elgin
regarding"Narrow Band Fire Communication System".
File: P16
2010-124
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Correspondence dated March 9,2010 from The Municipality of
Central Elgin regarding Narrow Band Fire Communication System be
received;
AND WHEREAS the current wide band radio system used by Fire Rescue
departments across Elgin County is now non-compliant with Industry
Canada regulations;
AND WHEREAS it will become necessary in the future to utilize a narrow
band radio system by direction from Industry Canada or because of
operating deficiencies with the current wide band system;
NOW THEREFORE BE IT RESOLVED THAT the Council of the
Municipality of Bayham agree in principle to participate in the development
Page 14 of 21
Council Minutes April 1,2010
of a new county wide narrow band fire rescue radio communication system
with the understanding that a system engineering design report will be
required to be prepared in approximately 2 to 3 years with implementation
of the new narrow band radio system projected to occur in approximately 5
years."
CARRIED UNANIMOUSLY
9. FINANCE,ADMINISTRATION&PERSONNEL
(a) Cheque Register being Cheque#8135 to Cheque#8266 inclusive,except Cheques
#8125,#8151 and#8165 totaling $1,178,476.66 and Payroll Disbursements for
the period ending March 7 and March 21,2010 totaling$47,763.00 and
$47,795.31 respectively.
2010-125
Moved by Deputy Mayor C Evanitski
Seconded by Councillor M Taylor
"THAT Cheque Register being Cheque#8135 to Cheque#8266 inclusive,
except Cheques#8125,#8151 and#8165 totaling$1,178,476.66 and Payroll
Disbursements for the period ending March 7 and March 21,2010 totaling
$47,763.00 and$47,795.31 respectively be approved."
CARRIED UNANIMOUSLY
(b) Correspondence received from the County of Elgin regarding"County of Elgin
Warden's Charity Golf Tournament- Sponsorship Request".
File: A16
2010-126
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT Correspondence received from the County of Elgin regarding
County of Elgin Warden's Charity Golf Tournament- Sponsorship Request
be received;
AND THAT Municipality of Bayham make a donation of$75.00."
CARRIED UNANIMOUSLY
(c) Memorandum C2010-02 regarding Cenotaph Committee Appointments.
File: C12
Page 15 of 21
Council Minutes April 1, 2010
2010-127
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT Staff Memorandum C2010-02 be received;
AND THAT By-law 2010-030,being a by-law to amend By-law 2010-001
and appoint Tom Kirkpatrick and Jackie Van Leeuwen as members of the
Cenotaph Committee,be presented to Council for enactment."
CARRIED UNANIMOUSLY
(d) Staff Memorandum regarding Harbourfront Committee Additional Appointments.
File: A01
2010-128
Moved by Councillor M Taylor
Seconded by Deputy Mayor C Evanitski
"THAT Staff Memorandum regarding Harbourfront Committee Additional
Appointments be received;
AND THAT Mr.Ronald Flick and Mr.Heinz Vogelsang and Councillor
Taylor be appointed to the Committee."
CARRIED UNANIMOUSLY
(e) Staff Report P2010-02 regarding Natural Gardens/Animal Advisory Report#1.
File: A01
2010-129
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT Staff Report P2010-02 regarding Natural Gardens/Animal Control
Advisory Report#1 be received;
AND THAT Staff be directed to prepare the necessary By-law to amend
By-law No.2002-09 as recommended by the Natural Garden/Animal
Control Advisory Group for Council consideration."
CARRIED UNANIMOUSLY
(f) Draft Community Centres minutes of meeting held March 25, 2010 and draft By-
Law 2010-035 being a by-law to authorize the renewal of an agreement for
Page 16 of 21
Council Minutes April 1,2010
management of the Vienna Community Centre.
File: C06
2010-130
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"THAT the Bayham Community Centres Committee minutes of meeting
held March 25,2010 be received;
AND THAT By-Law 2010-035,being a by-law to renew the Vienna
Community Centre management contract with Jacquline Bootle be
presented to Council for enactment."
CARRIED UNANIMOUSLY
(g) Staff Memorandum regarding Proposed County Tourism Signage Policy.
File: T07
2010-131
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Staff Memorandum regarding Proposed County Tourism
Signage Policy be received;
THAT Bayham Staff petition Elgin County to "Grandfather"existing
signage;
AND THAT said signage be brought to County standard when
those signs are replaced locally."
CARRIED UNANIMOUSLY
10. ENVIRONMENT
(a) 2009 Annual Report for the Elgin Area Primary Water Supply System.
File: E08
2010-132
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT the 2009 Annual Report for the Elgin Area Primary Water Supply
System be received."
Page 17 of 21
Council Minutes April 1,2010
CARRIED UNANIMOUSLY
(b) Staff Report E2010-05 regarding Richmond Water System Engineering Services.
File:E08
2010-133
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT Staff Report E2010-05 regarding Richmond Water System
Engineering Services by received;
AND THAT Council retain Stantec Consulting to prepare the Assessment of
current services respecting the Richmond Community Water System in
accordcance with their proposal dated March 24,2010,at an upset limit of
$7,615 exclusive of taxes."
CARRIED UNANIMOUSLY
2010-134
Moved by Deputy Mayor C Evanitski
Seconded by Councillor M Taylor
"THAT in accordance with Section 12 of Procedural By-law 2002-93,
Council shall deal with business until 11 p.m.at its meeting of April 1,2010."
CARRIED UNANIMOUSLY
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2010-135
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT the Council do now rise to enter into an "In Camera" Session of
Committee of the Whole at 10:24 p.m.to discuss:
• labour relations or employee negotiations;
• litigation or potential litigation,including matters before
administrative tribunals, affecting the municipality or local board."
Page 18 of 21
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CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held March 4,2010.
(c) Closed Session Minutes of the Bayham Community Centres Committee meeting
held March 25,2010.
(d) Confidential Staff Report regarding labour relations or employee negotiations.
(e) Confidential correspondence regarding litigation or potential litigation.
(f) Out of Camera.
2010-136
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"THAT the Committee of the Whole do now rise from the "In Camera"
session at 10:35 p.m."
CARRIED UNANIMOUSLY
2010-137
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT By-Law 2010-031,being a by-law to authorize the execution of an
employment agreement with Leann Walsh be presented to Council for
enactment."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-Law 2010-011 A Provisional By-Law to provide for drainage works(Smith
Drain No. 7) third reading only
(b) By-Law 2010-025 A By-law to authorize the conveyance of real property(Part
of Lots 12 and 13,Concession 1 designated as Parts 1 and 2 RP 11R-8611)
(c) By-Law 2010-027 A By-law to authorize the renewal of an agreement(Donnell)
(d) By-Law 2010-029 A By-law to further amend By-Law#1889(Horvath-
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Council Minutes April 1,2010
Blondeel Municipal Drain)
(e) By-Law 2010-030 A By-law to amend By-Law 2010-001 (appoint members to
Boards&Committees)
(f) By-Law 2010-031 A By-law to authorize the execution of an employment
agreement(Walsh)
(g) By-Law 2010-032 A By-law to establish fees and charges(Richmond Water
Services)
(h) By-Law 2010-033 A By-law to further amend By-Law 2001-111 (Restricted
Parking)
(i) By-Law 2010-035 A By-law to authorize the renewal of an agreement(Bootle)
(j) By-Law 2010-036 A By-law to amend By-Law 2002-98 (Non-Union
Personnel Policy)
(k) By-Law 2010-037 A By-law to amend By-Law 2010-008 (Appoint Municipal
Officers and Employees)
(1) By-Law Z576-2010 A By-law to further amend By-Law Z456-2003
(Residential Accessory Uses)
(m) By-Law Z577-2010 A By-Law to further amend By-Law Z456-2003 (Csinos)
2010-138
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT Provisional By-Law 2010-011 be read a third time and finally
passed."
CARRIED UNANIMOUSLY
2010-139
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT By-Laws 2010-025,2010-027,2010-029,2010-030,2010-031,2010-
032,2010-033,2010-035,2010-036,2010-037,Z576-2010 and Z577-2010 be
read a first,second and third time and finally passed."
CARRIED UNANIMOUSLY
(n) By-Law 2010-038 A By-law to confirm all actions of Council
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Council Minutes April 1,2010
2010-140
Moved by Deputy Mayor C Evanitski
Seconded by Councillor E Ketchabaw
"THAT confirming By-Law 2010-038 be read a first,second and third time
and finally passed."
CARRIED UNANIMOUSLY
13. COMMITTEE OF THE WHOLE
14. ADJOURNMENT
(a) Adjournment
2010-141
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT the Council meeting be adjourned at 10:37 p.m."
CARRIED UNANIMOUSLY
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