HomeMy WebLinkAboutMarch 04, 2010 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
March 4,2010
7:00 p.m.
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The regular meeting of the Council of the Municipality of Bayham was held on Thursday,March 4,2009
in the Council Chambers. Present were Mayor Lynn Acre,Deputy Mayor Cliff Evanitski,Councillors
Mark Taylor,Wayne Casier and Ed Ketchabaw,Administrator Kyle Kruger and Clerk Lynda Millard.
Planning Coordinator/Deputy Clerk Margaret Underhill and Ed Roloson were in attendance to present
their respective reports.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST&THE GENERAL NATURE
THEREOF
None.
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of Council held February 18,2010.
2010-075
Moved by Deputy Mayor C Evanitski
Seconded by Councillor M Taylor
"THAT the minutes of the regular meeting held February 18,2010 be approved
as circulated."
CARRIED UNANIMOUSLY
(b) Added Item(s)
2010-076
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT in accordance with Section 21 of Procedural By-law 2002-93,
By-law 2010-024 be added to the agenda as item 12."
CARRIED UNANIMOUSLY
4. DELEGATIONS
(a) 7:05 p.m. - Wanda Hoshal regarding Estherville Cemetery.
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Council Minutes March 4,2010
Mrs. Hoshal asked whether Steve Peters,MPP had provided any additional
information,to which the response was that no update has been received.
(b) 7:15 p.m. - Steve Evans,Elgin County Planner regarding update on County Official
Plan. '
Steve Evans,planner, advised he had been hired on a part-time basis,as Manager of
Planning to develop an Official Plan for the County of Elgin.The role of County planning
is to address matters of County importance(e.g.protection of the agricultural
community,promoting economic development,the retention of educational,health,
cultural and religious facilities and services, etc.)while providing guidance for land use
planning at the local municipal level.Development of the plan is expected to be
completed by the end of 2011.
A steering committee has been established including Council representation from West
Elgin,Central Elgin and Malahide Township. A technical committee will be established
consisting of staff from 3 local municipalities,Elgin County, St. Thomas, London,
Ministries and Agencies and Conservation Authorities.A Public Focus Group,
comprised of two individuals from each local Municipality,will meet about four times
during the process that will continue over an 18 month period.
Other methods of public consultation,such as public meetings and open houses,would
also be incorporated as required under the Planning Act. One outcome is that the
County,rather than the Province,would become the local approval authority.
In response to a question,he was uncertain whether the Land Division Committee would
remain intact.
5. INFORMATION ITEMS
(a) Copy of Resolution passed February 2,2010 by the Corporation of the Town of
Gravenhurst regarding"Office of the Ombudsman".
File: C10
(b) Correspondence form The Association of Municipalities of Ontario regarding"AMO
Report to Members on January 2010 Board Meeting".
File: A01
(c) Correspondence dated February 8,2010 from Jerry J.Ouellette,M.P.P.regarding
"Conservation Authorities".
File: Al6
(d) Correspondence received from Land Use Council regarding"Land Management in
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Council Minutes March 4,2010
Ontario".
File: A16
(e) Correspondence dated February,2010 from Ministry of Citizenship and Immigration
regarding"Newcomer Champion Award".
File: M02
(f) News Release from Elgin County Provincial Police regarding"Retirement".
File: P17
(g) Otter Valley Chamber of Commerce minutes of meeting held February 2,2010.
File: C06
(h) Museums Bayham minutes of meeting held February 10, 2010.
File: C06
(i) Tillsonburg&District Multi-Service Centre Press Release dated February 19,2010
regarding"Employment Ontario Programs Local Service Delivery Announcement".
File: M06
(j) Information sheet and registration form regarding "Jesse's Journey Fundraising Friday".
File: MO1
(k) Correspondence from the Office of the Lieutenant Governor of Ontario dated February
26,2010 regarding the Order of Ontario- Call for Nominations
File: M02
(1) Correspondence from Elgin County dated February 18,2010 regarding Central Elgin's
appointment to County Council
2010-077
Moved by Councillor M Taylor
Seconded by Deputy Mayor C Evanitski
"THAT Information Items 5(a)through 5(1)be received for information."
CARRIED UNANIMOUSLY
6. PLANNING,DEVELOPMENT,RECREATION&TOURISM
(a) Staff Report D2010-05 regarding 911772 (Phillips)Consent Application E94/09.
File:D10.09
It was noted that due to a large ravine,access is from Best Line rather than Murray
Road.
Councillor Taylor noted his opposition to decisions made based on assessment
mapping not necessarily being correct.
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Council Minutes March 4,2010
2010-078
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Staff Report D2010-05 regarding Consent Application E94/09 be
received;
AND THAT Council recommends to the Elgin County Land Division Committee
that severance application E94/09,submitted by 911772 Ontario Inc.,be
approved subject to conditions:
1. a copy of the final survey provided to the municipality
2. Letter of Undertaking confirming the conveyance of the severed parcel
to the
adjacent property identified as assessment Roll#34-01-000-005-09900
3. rezoning of the newly configured parcel
4. minor variance to the Zoning By-law for the retained lands."
CARRIED
7. ROADS,AGRICULTURE&DRAINAGE
(a) Notice of Drainage Works from the Township of South- West Oxford regarding
"Crossett Drain- 2010".
File: E09
2010-079
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the Township of South-West Oxford Notice of Filing of the Engineer's
Report#0811 regarding the Crossett Drain 2010 be received;
AND THAT Councillor Casier be appointed to sit on the Court of Revision for
said drain to be held at the Township of South-West Oxford on April 6 at 1:30
p.m."
CARRIED UNANIMOUSLY
(b) Correspondence received February 23,2010 from Chyrlynn Chilcott regarding
"plowing of sidewalks in Corinth" and request for a"light at the park on Best Line".
File: C13
Staff was directed to respond to Ms. Chilcott advising the municipality has no issue with
the person doing snow removal. It was also noted that a street light is to be installed in
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Council Minutes March 4,2010
the park as discussed during the budget meeting.
2010-080
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT correspondence from Chyrlynn Chilcott regarding plowing of sidewalks
and the installation of a street light at the park in Corinth be referred to staff for
comment."
CARRIED UNANIMOUSLY
(c) Correspondence dated February 19,2010 from County of Elgin regarding"reduced
speed zone along Culloden Road".
File: T07
It was acknowledged that the request to the County had been to reduce speed on Eden
Line east of Culloden as some people go through the stop sign. Staff was requested to
circulate the report to County Council regarding this matter on the next agenda.
2010-081
Moved by Deputy Mayor C Evanitski
Seconded by Councillor M Taylor
"THAT correspondence from the County of Elgin regarding a reduced speed
zone along Culloden Road from Eden Line north for 400 metres be received."
CARRIED UNANIMOUSLY
8. PROPERTY,BUILDING&PROTECTIVE SERVICES
(a) Building Permit Reports for the months of January and February 2010.
File: P10
2010-082
Moved by Deputy Mayor C Evanitski
Seconded by Councillor M Taylor
"THAT Building Permit reports for the months of January and February 2010
be received for information."
CARRIED UNANIMOUSLY
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Council Minutes March 4,2010
(b) Request from Calton Community Centre for permission to use Municipal sign to
advertise Calton Penny Sale to be held March 15,2010.
File: C13
2010-083
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT the request from the Calton Community Centre to use the Municipal
sign to advertise the Calton Penny Sale be received;
AND THAT approval be granted to use the sign subject to municipal needs."
CARRIED UNANIMOUSLY
(c) Email correspondence dated February 24,2010 from Fred Shelly, Treasurer, Trinity
Anglican Church requesting"Permission for Contained Fire at Easter Sunrise Service".
File" C13
2010-084
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT correspondence dated February 24,2010 from Fred Shelly requesting
permission for a Contained Fire on Easter Morning be received;
AND THAT the Council of the Municipality of Bayham approves the use of the
East Beach for a sunrise service by the Trinity Anglican Church Port Burwell on
April 4,2010 subject to the provision of proof of liability insurance."
CARRIED UNANIMOUSLY
9. FINANCE,ADMINISTRATION&PERSONNEL
(a) Cheque Register being Cheque#7980 to Cheque#8134 inclusive,totaling$357,560.24
and Payroll Disbursements for the period ending Feb. 7, 2010 totaling$46,148.64 and
period ending Feb. 21,2010 totaling$45,750.73.
Note: Staff was requested to check to see if there was duplication in the cheque
register.
Clerk's note: Duplication is confirmed; it should have read Cheque#8071 to Cheque#
8134,totaling$164,017.35
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Council Minutes March 4,2010
2010-085
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Cheque Register being Cheque#7980 to Cheque#8134 inclusive,
totaling$357,560.24 and Payroll Disbursements for the period ending Feb.7,
2010 totaling$46,148.64 and for the period ending Feb.21,2010 totaling
$45,750.73 be approved."
CARRIED UNANIMOUSLY
(b) Correspondence received February 23,2009 from Elgin County Plowmen's Association
requesting financial assistance with the 2010 Elgin County Plowing Match.
File: C13
2010-086
Moved by Councillor M Taylor
Seconded by Councillor E Ketchabaw
"THAT correspondence received from the Elgin County Plowmen's Association
requesting financial assistance be received;
AND THAT the request be referred to the 2010 Budget deliberations."
CARRIED UNANIMOUSLY
(c) Staff Report C2010-03 regarding Civil Marriage Officiant Services.
File: L12
2010-087
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT Staff Report C2010-03 be received;
AND THAT By-law 2010-017,being a by-law to authorize civil marriage
solemnization services by the Municipality of Bayham,be presented to Council
for enactment;
AND THAT By-law 2010-018, being a by-law to authorize the execution of an
agreement with Marion F.Rogers for the provision of marriage officiant
services,be presented to Council for enactment;
AND THAT By-law 2010-019, being a by-law to authorize the execution of an
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Council Minutes March 4,2010
agreement with Jack C.Wharram Jr.for the provision of marriage officiant
services be presented to Council for enactment."
CARRIED UNANIMOUSLY
(d) Staff Report PR2010-02 regarding Harbour Facilities 2010.
File: L04
2010-088
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT By-law No.2010-021 to authorize an agreement with Ron Bradfield,
Bradcranex Inc.,to operate the municipal Black Docks,boat launch,and finger
docks for 2010 be presented to Council for enactment."
CARRIED UNANIMOUSLY
(e) Staff Report F2010-03 regarding Municipal Funding Agreement- Federal Gas Tax.
File:L04
2010-089
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT By-law No.2010-022,being a By-law to authorize an Amending
Agreement with the Association of Municipalities of Ontario be presented to
Council for enactment."
CARRIED UNANIMOUSLY
(f) VOID- see item(d)
(g) VOID - see item(e)
(h) Staff Report E2010-02 regarding the Richmond Water System Financing
The Administrator confirmed that the MOE has approved the detailed plan submitted for
the Richmond Water System works.
It was suggested that cost recovery be based on the same structure as current which is
believed to be a per unit basis.
2010-090
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
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Council Minutes March 4,2010
"THAT staff be authorized to prepare the necessary by-law(s)to implement
Option#3 as outlined in Staff Report E2010-02."
CARRIED UNANIMOUSLY
(i) Staff Memorandum dated February 24,2010 regarding Beach Washrooms/Concession
Food Booth
Ms.Donnell asked to address Council and advised she wished to withdraw her letter of
February 23,2010 and agreed to honour the existing contract with the option to renew
for 2010.
2010-091
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT Staff Memorandum dated February 24,2010 regarding the Beach
Washrooms/Concession Food Booth be received."
CARRIED UNANIMOUSLY
10. ENVIRONMENT
(a) 2009 Annual Compliance Report for the Bayham Water Distribution System.
File: E08
E Roloson advised that meter malfunctions had resulted in several 0 readings. He added
that the two meters had been replaced by ones with SCADA technology
capabilities. The billing had been calculated from the Lakeview meter reading.
2010-092
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT 2009 Annual compliance Report for the Bayham Water Distribution
System be received for information."
CARRIED UNANIMOUSLY
(b) Correspondence dated February 23,2010 from Canadian General Standards Board
regarding"Ontario's Drinking Water Quality Management Standard".
File: E08
2010-093
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Council Minutes March 4,2010
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"THAT the correspondence dated February 23, 2010 from Canadian General
Standards Board regarding the Municipality of Bayham being successful in
meeting the requirements of the "Ontario's Drinking Water Quality
Management Standard" and that the muncipality is awarded a "Limited Scope-
Entire accreditation" be received."
CARRIED UNANIMOUSLY
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2010-094
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT the Council do now rise to enter into an "In Camera" Session of
Committee of the Whole at 8:47 p.m.to discuss:
• labour relations or employee negotiation."
CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held February 18,2010.
(c) Confidential Staff Report regarding labour relations or employee negotiations.
(d) Confidential Staff Report regarding labour relations or employee negotiations.
(e) Out of Camera.
2010-095
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the Committee of the Whole do now rise from the "In Camera" session
at 9:13 p.m."
CARRIED UNANIMOUSLY
2010-096
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Gordon Roesch be hired for the position of Fire Chief/By-Law
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Council Minutes March 4,2010
Enforcement Officer with terms of employment as outlined in Report No.
112010-01."
CARRIED UNANIMOUSLY
2010-097
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT the amended position evaluations under the Bayham Job Evaluation
system as outlined in Staff Report 112010-03 be received and that Staff be
authorized to carry out any necessary procedures under the Pay Equity Act;
AND THAT staff be authorized to prepare amendments to the Non-Union
Personnel Policy(salary grid)as outlined in Staff Report H2010-03 for Council
consideration."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-Law 2009-017 A By-Law to authorize Civil Marriage Solemnation Services.
(b) By-Law 2010-018 A By-Law to authorize the execution of an employment agreement
(Rogers)
(c) By-Law 2010-019 A By-Law to authorize the execution of an employment agreement
(Wharram)
(d) By-Law 2010-021 A By-Law to authorize the Mayor and Clerk to execute a lease
agreement(Bradfield)
(e) By-Law 2010-022 A By-Law to authorize the execution of an amending agreement
(Association of Municipalities of Ontario)
(f) By-Law 2010-023 A By-Law to authorize the execution of an agreement
(Accreditation of the Operating Authority of Municipal Drinking Water Systems)
(g) By-Law 2010-024 A By-Law to Appoint a Treasurer
2010-098
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT By-laws 2010-017,2010-018,2010-019,2010-021,2010-022,2010-023
and 2010-024 be read a first, second and third time and finally passed."
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CARRIED UNANIMOUSLY
(h) By-Law 2010-016 A By-law to confirm all actions of Council
2010-099
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT confirming By-law 2010-016 be read a first,second and third time and
finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
2010-100
Moved by Deputy Mayor C Evanitski
Seconded by Councillor E Ketchabaw
"THAT the Council meeting be adjourned at 9:15 p.m."
CARRIED UNANIMOUSLY
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ii R CLERK
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