HomeMy WebLinkAboutMarch 03, 2010 - Special Council COUNCIL BUDGET MEETING MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Wednesday,March 3, 2010
6:40 p.m.
Council Chambers
The initial 2010 budget meeting of the Council of the Municipality of Bayham was held on
Wednesday,March 3, 2010 in the Council Chambers. Present were Deputy Mayor Cliff
Evanitski,Councillors Mark Taylor,Wayne Casier and Ed Ketchabaw,Administrator Kyle
Kruger and Clerk Lynda Millard. Mayor Acre arrived at approximately 7:20 p.m.
Department Heads in attendance to present their respective budgets were Chief Building Official/
Drainage Superintendent Bill Knifton,Planning Coordinator/Deputy Clerk Margaret Underhill,
Water/Wastewater Superintendent Ed Roloson and Manager Public Works Gerry LeMay.
1. CALL TO ORDER
Deputy Mayor Evanitski called the meeting to order at 6:40 p.m.
2. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None.
3. 2010 DRAFT BUDGET
(a) Draft Budget document reports were previously circulated.
The Administrator provided an overview of the Operating Budget Report F2009-47
and the Capital Budget Report F2009-42,which had been previously circulated.He
noted there had been several changes affecting the budget since the reports had
been prepared. It was noted that 2009 year end actuals have not been finalized.
Bill Knifton,CBO,noted that building permits are down in number and
acknowledged that Bayham permit fees are comparatively low. It was agreed that
cost recovery is in place for many services and that a building department fee review
be undertaken in 2010.
Margaret Underhill,Planning Coordinator noted that Bayham is experiencing a
decline in zoning revenue while expenditures remain constant. She noted that
planning fees are higher than Malahide,however there is room to move them up a
little. She added that the Zoning by-law review can be delayed however the Official
Plan changes awaiting Ministry approval would be reflected sooner should the
process proceed in 2010.
Ed Roloson,Water/Wastewater Superintendent noted that due to the recent capital
upgrades to the water system there should be a drop in maintenance costs,water
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Council Budget Meeting Minutes March 3,2010
usage and a corresponding reduction in lab fees. He added that costs for the
Richmond water system would be separately accounted for,on a cost recovery
basis,and incorporated into the budget.
He suggested there is potential for the septage receiving facility to generate
significant revenues once it is fully operational.A new/used vehicle will result in
reduced maintenance costs. He requested the addition of a pump rebuild for the
Vienna station of$37,000 and paving of the parking lot estimated at$6,000.
Gerry LeMay,Manager Public Works noted measures contributing to reduced
equipment maintenance and energy costs as well as liability mitigation through anti-
icing practices.He added that a fuel tendering process and new technology would
be implemented to help reduce ongoing road maintenance costs.He identified a
one-ton pickup,a rotary mower,tar and chip resurfacing,sidewalk repairs, shoulder
grading,tree cutting,catch basins,culverts and gravel and asphalt projects as
priorities.
The Straffordville and Vienna Community Centres and the museums budgets were
presented by the Clerk.
Administrator Kruger presented the remainder of the operating and capital
budgets.It was noted that the overall insurance cost reduction amounted to about
$4,000.He suggested the 2009 audit costs may be increased due to increased
yearend workload.He added that budget document updates and legislated changes
would be incorporated once year end figures had been confirmed.
It was agreed that a review and cost recovery efforts for rates and fees be
considered in 2010 as appropriate.
4. BY-LAW
(a) By-law 2010-015 A By-law to confirm all actions of Council
2010-073
Moved by Councillor M Taylor
Seconded by Councillor E Ketchabaw
"THAT confirming By-law 2010-015 be read a first,second and third time
and finally passed."
CARRIED UNANIMOUSLY
5. ADJOURNMENT
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Council Budget Meeting Minutes March 3,2010
(a) Adjournment
2010-074
Moved by Councillor E Ketchabaw
Seconded by Councillor M Taylor
"THAT the Council meeting be adjourned at 9:27 p.m."
CARRIED UNANIMOUSLY
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