HomeMy WebLinkAboutJanuary 14, 2010 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road,Straffordville
Thursday,January 14,2010
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,January
14,2010 in the Council Chambers. Present were Mayor Lynn Acre,Deputy Mayor Cliff Evanitski,
Councillors Mark Taylor,Wayne Casier and Ed Ketchabaw,Administrator Kyle Kruger and Deputy
Clerk Margaret Underhill.
Public Works Manager Gerry LeMay and Treasurer Suzanna Dieleman Mantel were in attendance
to present their respective reports.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST&THE GENERAL NATURE
THEREOF
None
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of Council held December 17, 2009.
2010-001
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT the minutes of the regular meeting held December 17,2009 be
amended to include the listing of the Closed Session minutes of December 3,
2009;
AND THAT the minutes of the regular meeting held December 17,2009 be
approved as amended."
CARRIED UNANIMOUSLY
(b) Added Item(s)
2010-002
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"THAT in accordance with Section 21 of Procedural By-law 2002-93,
Correspondence dated January 12,2010 from Seaport Management
Corporation regarding Market Demand and Feasibility for Ferry Services
Page 1 of 11
Council Minutes January 14, 2010
be added to the agenda as item 5(p)."
CARRIED UNANIMOUSLY
4. DELEGATIONS
(a) 7:05 p.m. - Matthew Redsell regarding timing of agenda publishing
Matthew Redsell spoke to Council regarding the timing of the publishing of the
agenda vs.time required for research/preparation and the opportunity for the public
to express opinions to Council.He requested Council consider moving the
publishing of the agenda to the Friday prior.
(b) 7:15 p.m. - Doug Lester representing the Otter Valley Chamber of Commerce
regarding International Ferry Service Feasibility and Impact Study
Doug Lester thanked Council for their efforts in the Ferry proposal process and
advised that the Otter Valley Chamber of Commerce membership is evenly divided
as to whether or not to continue with Phase II of the Ferry Feasibility Study.He
noted that should Council decide not to pursue the Phase II,OVCC has suggestions
for other projects the municipality could pursue for the betterment of the community.
(c) 7:25 p.m. - Sean Hurley regarding International Ferry Service Feasibility and Impact
Study
Doug Lester spoke on behalf of Sean Hurley,who was scheduled to be a delegation
but at the last minute was unable to attend.Again Doug Lester thanked Council for
their efforts in the Ferry proposal process and briefly presented Mr. Hurley's
opinion and points from the written submission.
5. INFORMATION ITEMS
(a) Copy of resolution passed December 8,2009 by the Township of Mapleton
regarding"Wind Energy Project".
File: C10
(b) Correspondence dated December 15,2009 from Association of Municipalities of
Ontario regarding "Ontario Municipal Partnership Fund(OMPF)Allocations
Announcement".
File: A0l
(c) Heads Up Alert dated December 16,2009 from Ontario Good Roads Association
regarding"Long Combination Vehicles operations".
File: A01
(d) Correspondence dated December 7,2009 from Ontario Heritage Trust regarding
"Ontario Heritage Week 2010- February 15 to 21".
File A01
Page 2 of 11
Council Minutes January 14,2010
(e) Correspondence dated December 21,2009 from Trans Canada Trail regarding
"annual report and recent developments".
File: A0l
(f) Corresponce received from Communities in Bloom Ontario regarding"2010
Programs".
File: A01
(g) Correspondence dated December 4,2009 from Steve Peters,M.P.P.to the
Minister of Finance regarding "Ontario Municipal Partnership Fund".
File: A16
(h) Copy of correspondence dated December 8,2009 from Ministry of the
Environment to Long Point Region Conservation Authority regarding "Long Point
Region High Use Watershed Designation".
File: A16
(i) LPRCA Media Release dated December 14,2009 regarding "LPRCA Will be
Moving".
File: A16
(j) Edison Museum Building Committee minutes of meeting held December 18,2009.
File: C06
(k) Elgin Business Resource Centre newsletter dated January 2010.
File: M07
(1) OPP news releases dated December 18,2009 and January 5,2010 regarding
various items.
File: P17
(m) South West Local Health Integration Network highlights of Board of Directors
meeting held December 9,2009.
File: S08
(n) Bayham Historical Society draft minutes of meeting held December 10,2009.
File: C06
(o) Correspondence received January 11, 2010 from Village of Grand River,Ohio
regarding"International Ferry Feasibility Study- Phase 1 Draft Report".
File:D06
(p) Correspondence dated January 12, 2010 from Seaport Management Corporation
regarding"Market Demand and Feasibility for Ferry Services".
File: D06
2010-003
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
Page 3 of 11
Council Minutes January 14, 2010
"THAT information items 5(a)through 5(p)be received for information."
CARRIED UNANIMOUSLY
6. PLANNING,DEVELOPMENT,RECREATION&TOURISM
(a) Staff Report D2010-01 regarding 911772 (Phillips)Consent Application E94/09.
File: D10.09 911772 Ont Inc
2010-004
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Staff Report D2010-01 regarding 911772 (Phillips)Consent
Application E94/09 be received;
AND THAT according to the Bayham Official Plan Natural Heritage
policies the application be circulated to the Long Point Region Conservation
Authority and Ministry of Natural Resources to obtain comments for
Council's consideration;
AND THEREFORE Council recommends to the Elgin County Land Division
Committee that severance application E94/09,submitted by 911772 Ontario
Inc, be deferred."
CARRIED UNANIMOUSLY
(b) Staff Report D2010-02 regarding Graydon Consent Application E97/09.
File: D10.09 Graydon
2010-005
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Staff Report D2010-02 regarding Graydon Consent Application
E97/09 be received;
AND THAT Council requests the Elgin County Land Division Committee
defer severance application E97/09,submitted by Brian Richard Graydon,to
provide opportunity for the applicant to prepare and present more detailed
planning justification in accordance to the"Agriculture"policies of the
Official Plan."
CARRIED UNANIMOUSLY
Page 4 of 11
Council Minutes January 14,2010
7. ROADS,AGRICULTURE&DRAINAGE
(a) Staff Report PW2010-01 regarding Year End Report.
File: T06
2010-006
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT Staff Report PW2010-01 regarding Year End Report be received
for information."
CARRIED UNANIMOUSLY
8. PROPERTY,BUILDING&PROTECTIVE SERVICES
(a) Building Permit report for month ending December 31,2009.
File: P10
2010-007
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Building Permit for the month ending December 31,2009 be
received for information."
CARRIED UNANIMOUSLY
(b) Staff Report P2009-037 regarding Surplus Fire Department Pump Apparatus.
File: P16
2010-008
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT Staff Report P2009-037 regarding the Surplus Fire Department
Pump Apparatus be received for information:
AND the funds from the sale of the Surplus Fire Department Pump
Apparatus be applied to the Fire Department Apparatus Reserve account"
CARRIED UNANIMOUSLY
9. FINANCE,ADMINISTRATION&PERSONNEL
(a) Cheque Register being Cheque#7698 to Cheque#7819 inclusive, except Cheques
Page 5 of 11
Council Minutes January 14, 2010
#7780,#7593,#7715 and#7741 totaling$345,369.40 and Payroll Disbursements
for the period ending December 13,2009 and December 27,2009 totaling
$87,393.31 and$47.256.06 respectively.
2010-009
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Cheque Register being Cheque#7698 to Cheque#7819 inclusive,
except Cheques#7780,#7593,#7715 and#7741 totaling$345,369.40 and
Payroll Disbursements for the period ending December 13 and 27,2009
totaling$87,393.31 and$47,256.06 respectively be approved."
CARRIED UNANIMOUSLY
(b) Staff Report F2009-49 regarding Water& Sewer Rates.
File: F05.10
2010-010
Moved by Councillor E Ketchabaw
Seconded by Councillor M Taylor
"THAT Staff Report F2009-49 regarding Water and Sewer Rates be
received;
AND THAT By-Law 2010-005,being a by-law to amend By-law 2004-015,
being a by-law to set water and sewer rates be presented to Council for
enactment."
CARRIED
(c) Staff Report F2010-01 regarding Yearly Update to By-laws.
File: F03
2010-011
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT Staff Report F2010-01 regarding Yearly Update to By-laws be
received;
AND THAT By-Law 2010-002,being a by-law to provide for an Interim Tax
Levy for 2010 and By-Law 2010-003,being a by-law to authorize borrowing
from time to time to meet current expenditures during the fiscal year ending
Page 6 of 11
Council Minutes January 14,2010
December 31,2010, be presented to Council for enactment."
CARRIED UNANIMOUSLY
(d) Staff Report L2010-01 regarding Municipal Insurance Renewal- 2010.
File: L5.1
2010-012
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Staff Report L2010-01 regarding Municipal Insurance Renewal-
2010 be received;
AND THAT the 2010 Municipal insurance program be obtained from
Jardine Lloyd Thompson Canada Inc.in accordance with the offer to renew
dated December 17,2009,at a total premium of$107,165 plus applicable
taxes."
CARRIED UNANIMOUSLY
(e) Staff Memorandum regarding Harbourfront Committee Membership.
File: A01
2010-013
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT Staff Memorandum regarding Harbourfront Committee
Membership be received;
AND THAT the application period be extended with notice being placed on
the Municipal website."
CARRIED UNANIMOUSLY
(f) Staff Memorandum regarding Natural Gardens and Animal Control Advisory
Group.
File: A01
2010-014
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT Staff Memorandum regarding Natural Gardens and Animal Control
Page 7 of 11
Council Minutes January 14,2010
Advisory Group be received;
AND THAT the following be appointed to the Natural Gardens and Animal
Control Advisory Group: Deborah Arlow,William Gheysen,Craig Gregson,
Sean Hurley,Dave Racz,Matt Redsell,Julie Van Den Nest,
Patrick Van Den Nest,Lynn Acre."
CARRIED UNANIMOUSLY
(g) Museums Bayham draft minutes of meeting held December 9,2009. Council action
required regarding item 7(d)map.
File: C06
2010-015
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"THAT Museums Bayham draft minutes of meeting held December 9,2009
be received;
AND THAT Council authorize the production of the digital copy by Aylmer
Express and printing by Sportswood Printing 250 copies of the 1910
Middlesex-Elgin Map."
CARRIED UNANIMOUSLY
(h) Correspondence dated December 14,2009 from the Township of Malahide and
correspondence dated December 23,2009 from the Town of Aylmer to the
Township of Malahide regarding"Doors Open East Elgin".
File: A 16
2010-016
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT correspondence from the Township of Malahide and the Town of
Aylmer regarding Doors Open East Elgin be received;
AND THAT the Council of the Municipality of Bayham supports the
resolution of the Township of Malahide to defer the next Doors Open East
Elgin event until 2011."
CARRIED UNANIMOUSLY
Page 8 of 11
Council Minutes January 14,2010
(i) International Ferry Service- Feasibility and Impact Study Phase I Executive
Summary. (full report available at the Bayham Municipal Office or on the Municipal
website)
File: Fl 1
2010-017
Moved by Councillor W Casier
Seconded by Deputy Mayor
"THAT the International Ferry Service-Feasibility and Impact Study
Phase I Executive Summary be received;
AND THAT staff be directed to advise CPCS that the Municipality will not
be pursuing Phase II of the International Ferry Service-Feasibility and
Impact Study."
Recorded Vote was requested
In Favour Opposed
Councillor Casier Mayor Acre
Deputy Mayor Evanitski Councillor Taylor
Councillor Ketchabaw
Motion Carried on a vote of 3 to 2 in favour
10. ENVIRONMENT
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2010-018
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"THAT the Council do now rise to enter into an "In Camera" Session of
Committee of the Whole at 9:05 p.m.to discuss:
• labour relations or employee negotiations;
• litigation or potential litigation,including matters before
administrative tribunals,affecting the municipality or local board."
CARRIED UNANIMOUSLY
Page 9 of 11
Council Minutes January 14,2010
(b) Closed session minutes of the regular meeting of Council held December 17,2009
(c) Confidential correspondence regarding labour relations.
(d) Confidential verbal report regarding labour relations.
(e) Confidential correspondence regarding litigation or potential litigation.
(f) Out of Camera.
2010-019
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT the Committee of the Whole do now rise from the "In Camera"
session at 9:38 p.m."
CARRIED UNANIMOUSLY
2010-020
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT the resignation of Suzanna Dieleman Mantel,Municipality of
Bayham Treasurer,effective January 22,2010 be accepted with regret."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-Law 2010-002 A By-Law to provide for an interim tax levy
(b) By-Law 2010-003 A By-Law to authorize borrowing from time to time to meet
current expenditures
(c) By-Law 2010-004 A By-Law to authorize the execution of an agreement
(OMEGA)
(d) By-Law 2010-005 A By-Law to further amend By-Law 2004-015 (water and
sewer rates)
2010-021
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT By-Laws 2010-002,2010-003,2010-004 and 2010-005 be read a
first,second and third time and finally passed."
Page 10 of 11
Council Minutes January 14, 2010
CARRIED UNANIMOUSLY
(e) By-Law 2010-007 A By-Law to confirm all actions of Council
2010-022
Moved by Deputy Mayor C Evanitski
Seconded by Councillor E Ketchabaw
"THAT confirming By-Law 2010-007 be read a first,second and third time
and finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
2010-023
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT the Council meeting be adjourned at 9:40 p.m."
CARRIED UNANIMOUSLY
if 1
//e,e /(/
AO
MA 'i1 R ,P4cry CL
Page 11 of 11