HomeMy WebLinkAboutDecember 01, 2011 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
December 1, 2011
7:00 PM
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,
December 1,2011 in the Council Chambers. Present were Mayor Paul Ens,Deputy Mayor Mark
Taylor,Councillors Tom Southwick,Wayne Casier and Ed Ketchabaw,Administrator Kyle
Kruger and Clerk Lynda Millard. Planning Coordinator/Deputy Clerk Margaret Underhill, was
in attendance to present her report.
Presentation
Mayor Ens welcomed Ron Allensen and presented him with the 2011 Citizen of the Year award.
Mr. Allensen had been unable to attend the Volunteer Recognition Night held at the Vienna
Community Centre on November 24th. Mr. Allensen thanked the Mayor for the recognition.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
None
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of Council held November 17,2011.
2011-547
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the minutes of the regular meeting held November 17,2011 be approved as
circulated."
CARRIED UNANIMOUSLY
(b) Added Item(s)
2011-548
Moved by Councillor T Southwick
Seconded by Deputy Mayor M Taylor
"THAT in accordance with Section 21 of Procedural By-law 2002-93,
a confidential matter regarding a personnel matter(employee recruitment)
be added to the agenda as item 11(f)."
CARRIED UNANIMOUSLY
Page 1 of 8
Council Minutes December 01, 2011
4. DELEGATIONS
None
5. INFORMATION ITEMS
(a) Correspondence dated November 8, 2011 from the Town of Aylmer regarding Fire
Dispatch Service.
File: A 16
(b) Correspondence dated November 9, 2011 from the Ministry of Community Safety and
Correctional Services regarding the cost of policing services provided by the OPP.
File: P17
(c) Copy of correspondence dated November 8,2011 from the County of Huron to the Fire
Marshal regarding "Province of Ontario infringing on property rights".
File: C10
(d) Copy of correspondence dated November 2, 2011 from the County of Huron to the
MMAH regarding "eligible assistance under ODRAP".
File C l 0
(e) Correspondence dated November 14, 2011 from the OPP regarding an "updated
municipal policing Cost Recovery Formula".
File P17
(f) Correspondence dated November 21, 2011 from the Ontario Good Roads Association
regarding a "Report of the OGRA Nominating Committee-Candidates to the Board of
Directors for 2012".
File: A01
(g) Lake Erie Region Source Protection Committee minutes of meeting held October 6,
2011.
File: E00
(h) AMO Breaking News release dated November 22, 2011 regarding "Ontario Throne
Speech Promises Continued Uploading of Municipal Social Services Costs".
File: A01
(i) Correspondence dated November 9, 2011 from Honourable Joe Preston regarding the
"Community War Memorial Program".
File: A 16
(i) Correspondence from Canada Business Ontario regarding business start up
information. Copies available in office.
File: A01
Page 2 of 8
Council Minutes December 01, 2011
(k) Joint Cemetery Board Meeting minutes of meeting held November 22, 2011.
File: C06
2011-549
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Information Items 5(a) through 5(k) be received for information;
AND THAT items 5(c) and 5(d) be supported and item 5(i)be looked into for the
Vienna Cenotaph."
CARRIED UNANIMOUSLY
6. PLANNING,DEVELOPMENT,RECREATION & TOURISM
(a) Staff Report D2011-55 regarding "Bosma Consent E114/11".
File: D10
Deputy Mayor Taylor noted his opposition to decisions made based on assessment
mapping not necessarily being correct.
2011-550
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Council recommend to the Elgin County Land Division Committee the
Consent Application E114/11, submitted by Raymond W. Bosma,be granted subject
to the following conditions:
1. copy of the final survey be provided to the municipality
2. proof of potable water supply for the retained lands
3. Letter of Undertaking providing for the consolidation of the severed parcel
with the adjacent property as per the application
4. rezoning of both the retained and proposed newly merged lands to conform
to the Zoning By-law requirements.
CARRIED
7. ROADS,AGRICULTURE & DRAINAGE
(a) Staff Report PR2011-12 regarding a Road Closure Application-Pt Elgin St. Plan 205
Straffordville
File: T09
Administrator Kruger noted that registration of Plan 205 as a Plan of Subdivision
confirms the road allowance as municipal owned property. Council practice has been to
require payment at appraised value plus costs in return for conveyance of the property to
the abutting property owners.
Page 3 of 8
Council Minutes December 01, 2011
2011-551
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT staff be directed to initiate any required procedures pursuant to the
Municipal Act to close a portion of the unopened road allowance being part of Elgin
Street,Plan 205 (formerly West Street) lying between Third Street and Fourth
Street in the Village of Straffordville,provided the applicant pays the required
expenses and that upon closure of the road,the lands be conveyed to the abutting
property owner at the appraised value."
CARRIED
(b) Correspondence dated November 22, 2011 from S. Hetherington requesting installation
of stop signs at the intersection of Brock and Strachan Streets.
File: C13
The Administrator noted that Ms. Hetherington is seeking installation of signage for a
three-way stop, however commented that the Public Works Manager has no significant
concerns with the existing signage.
2011-552
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT correspondence regarding installation of stop signs at Brock and Strachan
Streets be received."
CARRIED UNANIMOUSLY
8. PROPERTY,BUILDING& PROTECTIVE SERVICES
(a) Building Permit report for the Month of October 2011 -Permits#96-102
File: P10
2011-553
Moved by Councillor W Casier
Seconded by Councillor T Southwick
"THAT the Building Permit Report for the month of October 2011 be received for
information."
CARRIED UNANIMOUSLY
9. FINANCE,ADMINISTRATION & PERSONNEL
(a) Cheque Register being Cheque#011511 to Cheque#011594 inclusive, except Cheques
#011548 totaling$322,023.46 and Payroll Disbursements for the period ending
November 13,2011 totaling$50,047.20.
Page 4 of 8
Council Minutes December 01, 2011
2011-554
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Cheque Register being Cheque#011511 to Cheque#011594 inclusive,
except Cheque#011548 totaling$322,023.46 and Payroll Disbursements for the
period ending November 13,2011 totaling $50,047.20 be approved."
CARRIED UNANIMOUSLY
(b) Staff Report H2011-003 regarding the "Municipal Intern Program".
File: H
2011-555
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT staff be authorized to develop and submit a joint application with the
Municipality of Central Elgin and the Township of Malahide for the Ontario
Municipal Internship Program for the 2012/2013 program."
CARRIED UNANIMOUSLY
(c) 2012 Draft LPRCA Budget- 30-day Notice to Affected Municipalities
File: F05
Council requested that the General Manager of the Authority attend the next Council
meeting to respond to questions regarding the budget.
2011-556
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT correspondence from Long Point Region Conservation Authority regarding
2012 Draft LPRCA Budget be deferred to next meeting."
CARRIED UNANIMOUSLY
(d) Email Correspondence dated November 2, 2011 from the Ministry of Citizenship and
Immigration regarding "The Ontario Volunteer Service Awards". Deferred from
November 17, 2011.
File: M02
Council requested that staff bring the Provincial Volunteer Service Awards to the
attention of local groups.
2011-557
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
Page 5 of 8
Council Minutes December 01, 2011
"THAT the following persons be nominated for the 2012 Ontario Volunteer Service
Awards:
Ron Allensen,Bonnie Bradfield, Chuck Buchanan,Amanda Giesbrecht,Bev
Hickey,Ken Smith & Steve Vinnai."
CARRIED UNANIMOUSLY
(e) Correspondence dated November 2011 from the Ministry of Citizenship and
Immigration regarding the "Ontario Medal for Young Volunteers".
File: M02
2011-558
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the following persons be nominated for the "Ontario Medal for Young
Volunteers": Amanda Giesbrecht and Shaun Lovell."
CARRIED UNANIMOUSLY
(f) Correspondence dated November 23, 2011 from the Elgin Group Police Services
Board regarding the "Policing Contract". (Draft By-law 2011-096)
File: L04
2011-559
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the correspondence from the Elgin Group Police Services Board regarding
the Policing Contract be received;
AND THAT By-law 2011-096 authorizing the execution of the Policing Contract be
presented for enactment."
CARRIED UNANIMOUSLY
(g) Staff Report L2011-05 regarding Municipal Insurance 2012
File: L06
2011-560
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the 2012 Municipal insurance program be obtained from Frank Cowan
Company in accordance with their proposal of November 2011 at a total premium
of$99,790 plus applicable taxes."
CARRIED
Page 6 of 8
Council Minutes December 01, 2011
(h) Staff Memorandum C2011-13 regarding the "January 2012 Meeting Schedule".
File: A01
2011-561
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Staff Memorandum C2011-13 regarding the January 2012 Meeting
Schedule be received;
AND THAT the meeting schedule for the month of January be changed to January
12 & 26,2012."
CARRIED UNANIMOUSLY
2011-562
Moved by Deputy Mayor M Taylor
Seconded by Councillor T Southwick
"THAT the Council meeting be extended until 11:00 p.m."
CARRIED
10. ENVIRONMENT
None
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2011-563
Moved by Deputy Mayor M Taylor
Seconded by Councillor E Ketchabaw
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole at 9:05 p.m. to discuss:
• labour relations or employee negotiations."
CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held October 20, 2011.
(c) Closed session minutes of the regular meeting of Council held November 3, 2011.
(d) Confidential Staff Report regarding labour relations or employee negotiations.
(Personnel matter)
(e) Confidential verbal report regarding labour relations or employee negotiations.
(Personnel Matter)
Page 7 of 8
Council Minutes December 01,2011
(f) Out of Camera.
2011-564
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor M Taylor
"THAT the Committee of the Whole do now rise from the "In Camera" session at
11:05 p.m."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-Law 2011-096 A By-law to authorize agreement for policing services (O.P.P.)
2011-565
Moved by Councillor W Casier
Seconded by Deputy Mayor M Taylor
"THAT By-law 2011-096 be read a first, second and third time and finally passed."
CARRIED UNANIMOUSLY
(b) By-Law 2011-097 A By-Law to confirm all actions of Council
2011-566
Moved by Deputy Mayor M Taylor
Seconded by Councillor T Southwick
"THAT confirming By-Law 2011-097 be read a first, second and third time and
finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
2011-567
Moved by Councillor T Southwick
Seconded by Deputy Mayor M Taylor
"THAT the Council meeting be adjourned at 11:06 p.m."
CARRIED UNANIMOUSLY
• YOR CLERK
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