HomeMy WebLinkAboutNovember 17, 2011 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
November 17,2011
7:00 PM
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,
November 17,2011 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor
Mark Taylor, Councillors Tom Southwick,Wayne Casier and Ed Ketchabaw,Administrator
Kyle Kruger and Clerk Lynda Millard.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST& THE GENERAL NATURE
THEREOF
None
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of Council held November 3, 2011.
2011-526
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT the minutes of the regular meeting held November 3,2011 be approved as
circulated."
CARRIED
(b) Added Item(s)
2011-527
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT in accordance with Section 21 of Procedural By-law 2002-93,
That a request from the Straffordville Community Committee to support an
application to Festivals & Events Ontario Top 100 Festivals Contest on behalf of
Watermelon Fest;
and Confidential item regarding Labour relations or employee negotiations
(Performance Evaluation)
be added to the agenda as items 9(h) and 11(g) respectively."
CARRIED UNANIMOUSLY
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Council Minutes November 17, 2011
4. DELEGATIONS
None
5. INFORMATION ITEMS
(a) Draft Minutes dated October 5, 2011 for the Long Point Region Conservation
Authority Board of Directors Meeting
File: C06
(b) Draft Minutes from Museums Bayham dated October 12, 2011 and November 9, 2011.
File: C06
(c) Copy of resolution passed November 1, 2011 by the Township of Mulmur regarding
"Approval Process for Alternative Energy Projects".
File: C10
(d) "OMAFRA Connects-Your link to Ontario Agriculture" for the Region of
Elgin/Middlesex dated November 7, 2011
File: A16
(e) Draft Minutes of the Bayham Historical Society from their meeting held October 13,
2011.
File: C06
(0 Correspondence dated November 4, 2011 from the Honourable Bob Chiarelli, Minister
of Transportation and Minister of Infrastructure
File: A16
(g) 2010 Annual Report from the Ontario Aggregate Resources Corporation. Full version
available for viewing.
File: D05
2011-528
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT Information Items 5(a) through 5(g) be received for information;
AND THAT item 5(c)be supported."
CARRIED UNANIMOUSLY
6. PLANNING,DEVELOPMENT,RECREATION & TOURISM
7. ROADS,AGRICULTURE &DRAINAGE
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Council Minutes November 17, 2011
(a) Event Road Closure Request from the Otter Valley Port Burwell Optimist Club for
their annual Santa Claus Parade on December 3, 2011 at 6:30pm.
File: T09
2011-529
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT the Council of the Municipality of Bayham approves the request by the
Ottervalley Port Burwell Optimist Club to use streets within Port Burwell for the
Santa Claus Parade to be held Saturday,December 3,2011 at 6:30 p.m., subject to
the provision of proof of liability insurance coverage;
THAT the County of Elgin be requested for permission to use Wellington Street and
Robinson Street between 6:30pm and 8:00 p.m. for the parade;
AND THAT the Bayham Public Works Manager be directed to provide the
necessary provisions for traffic control and safety."
CARRIED UNANIMOUSLY
8. PROPERTY,BUILDING& PROTECTIVE SERVICES
(a) Staff Report PR2011-11 regarding Municipal Beach and Concession Operations 2012.
Deferred from the November 3, 2011 meeting.
File: F18
The report was discussed at length. Building maintenance options including garbage
collection and installation of hand dryers is to be considered at budget time. It was
agreed that the cleaning of the washrooms be separated from the food concession
operation. Council agreed that the RFP be extended to include the opportunity for a
second vendor, open to food or other beach related amenities. Staff will assess needs,
including the need for an additional electricity consumption meter, once proposals are
received.
2011-530
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT staff proceed with arrangements for Municipal Beach and Concession
Operations as outlined in report PR2011-11,with the inclusion of a call for
proposals for additional beach vendors and obtaining quotations for weekly beach
maintenance and garbage collection."
CARRIED UNANIMOUSLY
9. FINANCE,ADMINISTRATION &PERSONNEL
(a) Cheque Register being Cheque#011420 to Cheque#011510 inclusive, totaling
$240,731.85 and Payroll Disbursements for the period ending October 30, 2011
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Council Minutes November 17, 2011
totaling$50,355.87.
2011-531
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Cheque Register being Cheque#011420 to Cheque#011510 inclusive,
totaling$240,731.85 and Payroll Disbursements for the period ending October 30,
2011 totaling$50,355.87 be approved."
CARRIED UNANIMOUSLY
(b) Staff Report F2011-16 regarding Municipal Data Loading-Funding.Deferred from
the November 3, 2011 meeting.
File: F05
Council discussed whether there were significant benefits related to asset management.
Staff noted this is a relatively small cost for future rather than immediate benefit.
2011-532
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Staff be authorized to proceed with the Data Loading Contract with the
estimate submitted by Infrastructure Solutions in the amount of$3,390.00."
DEFEATED
(c) Correspondence dated November 1, 2011 from the Ontario Heritage Trust inviting
participation in"Doors Open 2012".
File: R00
2011-533
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the Municipality of Bayham take a lead role in the "2012 Doors Open"
activities subject to participation confirmation by the Township of Malahide and the
Town of Aylmer;
AND THAT Bayham staff be directed to take the necessary steps to organize the
event."
CARRIED UNANIMOUSLY
(d) Staff Report C2011-010 regarding the Reappointment of Closed Meeting Investigator
File: L04
Page 4 of 9
Council Minutes November 17,2011
2011-534
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT Mr.John Maddox (JGM Consulting)be reappointed as Closed Meeting
Investigator for the Municipality of Bayham for a further four-year term
commencing January 1, 2012;
AND THAT draft By-law No. 2011-093 be presented to Council for enactment."
CARRIED UNANIMOUSLY
(e) Discussion regarding forming a committee to explore "Business/Municipality
encouragement/discouragement". (Councillor Southwick request)
Councillor Southwick noted that it has come to his attention that some persons feel
municipal by-laws may be outdated or irrelevant and are perceived to hinder progress by
local businesses and entrepreneurs. It was suggested that interested persons approach the
Otter Valley Chamber of Commerce to draw on their expertise and have them approach
Council for assistance once shortcomings and potential solutions have been identified.
(f) Staff Report PR2011-09 regarding Potential Surplus Properties. Deferred from June 6,
2011.
File: L07
The list of potential properties for disposition was discussed. The Administrator advised
that excess properties must be deemed surplus by Council and an assessed market value
obtained prior to sale. It was suggested that local realtors be approached to submit a
request for proposal. Staff is to send letters to the current users of the medical building
advising of Council's intent to list that property for sale.
2011-535
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT staff be authorized and directed to proceed with procedures for the disposal
of properties as outlined on Attachment#2 to report PR2011-07 subject to deletion
of Old Town Hall and vacant lot south of museum and addition of medical
building."
CARRIED UNANIMOUSLY
(g) Email correspondence dated November 2, 2011 regarding "The Ontario Volunteer
Service Awards".
File: M02
2011-536
Moved by Councillor T Southwick
Seconded by Councillor W Casier
Page 5 of 9
Council Minutes November 17,2011
"THAT the Ontario Volunteer Service Awards information be deferred."
CARRIED UNANIMOUSLY
(h) Request from the Straffordville Community Committee to support an application to
Festivals&Events Ontario Top 100 Festivals &Events contest on behalf of
Watermelon Fest.
Mayor Ens advised that the Straffordville Community Committee is desirous of
submitting an application to Festivals &Events Ontario for the Top 100 events on behalf
of Watermelon Fest and needs the Municipality's support.
2011-537
Moved by Councillor W Casier
Seconded by Deputy Mayor M Taylor
"THAT the Municipality of Bayham supports the Straffordville Community
Committee submission to Festivals& Events Ontario Top 100 Festivals Contest on
behalf of the Straffordville Watermelon Fest held August 27,2011."
CARRIED UNANIMOUSLY
10. ENVIRONMENT
(a) Staff Report E2011-07 regarding "Waste Management Master Plan/Recycling
Strategy". Deferred from November 3, 2011 meeting.
File: E07
The Administrator advised that the proposed contract would be based on a per household
basis,plus tonnage. The RFP will provide flexibility for each municipality separately,
with basic similarities and a variation in initial bag limit tags. The Report recommends a
goal of 30%waste diversion by January 2014 as a first stage of implementation, and a
goal for a second stage of 40%by January 1, 2016.
Council was not, at this time, supportive of a mandatory recycling by-law that would
penalize residents who do not maximize waste diversion and recycling endeavours.
No changes are proposed to the large item drop off and household hazardous waste
practices in Bayham. Additional recycling boxes will be provided and composting
encouraged.
2011-538
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the Waste Management Master Plan/Waste Recycling Strategy Final
Report October 2011,as prepared by 2cg Waste Management Consulting Services,
be adopted;
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Council Minutes November 17, 2011
AND THAT staff be directed to initiate implementation of the report
recommendations excluding the mandatory recycling by-law."
CARRIED UNANIMOUSLY
2011-539
Moved by Deputy Mayor M Taylor
Seconded by Councillor T Southwick
"THAT the meeting be extended until 11:15 p.m."
CARRIED UNANIMOUSLY
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2011-540
Moved by Councillor W Casier
Seconded by Deputy Mayor M Taylor
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole at 9:37 p.m. to discuss:
• personal matters about an identifiable individual,including municipal or local
board employees;
• a proposed or pending acquisition or disposition of land by the municipality or
local board;
• labour relations or employee negotiations.
CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held October 20, 2011.
(c) Confidential verbal update regarding a proposed or pending acquisition or disposition
of land by the municipality or local board. (Harbour Divestiture)
(d) Confidential Staff Memorandum regarding labour relations or employee negotiations.
(Personnel Matter)
(e) Confidential Item regarding a proposed or pending acquisition or disposition of land by
the municipality or local board (parking area)
(f) Confidential Report regarding labour relations or employee negotiations. (CUPE)
(g) Out of Camera.
2011-541
Moved by Deputy Mayor M Taylor
Seconded by Councillor W Casier
Page 7 of 9
Council Minutes November 17, 2011
"THAT the Committee of the Whole do now rise from the "In Camera" session at
11:14 p.m."
CARRIED UNANIMOUSLY
2011-542
Moved by Deputy Mayor M Taylor
Seconded by Councillor W Casier
"THAT the letter of resignation from Denis Duguay be accepted with regret;
AND THAT By-law 2011-094 be presented to Council for enactment."
CARRIED UNANIMOUSLY
2011-543
Moved by Councillor W Casier
Seconded by Councillor T Southwick
"THAT staff be authorized to proceed in labour negotiations as outlined in Staff
Report H2011-02."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-law 2011-093 A By-law to reappoint Closed Meeting Investigator (JGM
Consulting)
2011-544
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT By-laws 2011-093 and 2011-094 be read a first,second and third time and
finally passed."
CARRIED UNANIMOUSLY
(b) By-Law 2011-095 A By-Law to confirm all actions of Council
2011-545
Moved by Deputy Mayor M Taylor
Seconded by Councillor W Casier
"THAT confirming By-Law 2011-095 be read a first,second and third time and
filially passed."
CARRIED UNANIMOUSLY
Page 8 of 9
Council Minutes November 17, 2011
13. ADJOURNMENT
(a) Adjournment
2011-546
Moved by Councillor W Casier
Seconded by Deputy Mayor M Taylor
"THAT the Council meeting be adjourned at 11:16 p.m."
CARRIED UNANIMOUSLY
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