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HomeMy WebLinkAboutNovember 03, 2011 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM 9344 Plank Road,Straffordville November 03,2011 7:00 PM 7:30 PM& 7:40 PM Public Meetings (Rezoning) The regular meeting of the Council of the Municipality of Bayham was held on Thursday, November 3,2011 in the Council Chambers. Present were Mayor Paul Ens, Councillors Tom Southwick,Wayne Casier and Ed Ketchabaw, and Clerk Lynda Millard. Absent: Deputy Mayor Mark Taylor and Administrator Kyle Kruger Planning Coordinator/Deputy Clerk Margaret Underhill, Public Works Manager Gerry LeMay and Water Wastewater Superintendent Ed Roloson were in attendance to present their respective reports. 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF None 3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS (a) Minutes of the regular meeting of Council held October 20, 2011. 2011-503 Moved by Councillor E Ketchabaw Seconded by Councillor T Southwick "THAT the minutes of the regular meeting held October 20,2011 be approved as circulated." CARRIED UNANIMOUSLY (b) Added Item(s) None 4. DELEGATIONS (a) 7:05 p.m. Brian Masschaele and Eileen de Jager regarding recent activities at the Straffordville and Port Burwell Library branches and proposed renovation plans for 2012. Mr. Masschaele and Ms. de Jager provided a PowerPoint presentation highlighting the ongoing increases in the use of library services at both Bayham sites. Bayham (Straffordville) circulations increased in 2010 by 26%over 2009 and another 6.2%to September 30th over the same period last year. The Port Burwell site has seen increases of 10%in 2010 over 2009 and an additional 2.2% to September 30, 2011 over the same period in 2010. Hours of service have been increased at both sites as well as increased staff time. Several programs and services are available for patrons of all ages. Page 1 of 9 Council Minutes November 03, 2011 Mr. Masschaele provided a floor plan and highlighted renovations to the Straffordville building to meet accessibility requirements proposed for 2012 with funding anticipated from the Enabling Accessibility Fund. Renovations would include removing interior walls and doors,installation of a unisex accessible washroom and an automated door opener and widening of space between shelving units.New outdoor lighted signage is also proposed with the consideration of a name change to Straffordville Library by County Council. 5. INFORMATION ITEMS (a) OPP News Release October 25, 2011 - "Caution and Patience during Harvest Season" File: P17 (b) Tillsonburg& District Multi-Service Centre(MSC) Donor Campaign File: A01 (c) Correspondence dated October 20, 2011 from Elgin County regarding "Elgin County Conference Series:Doing Business with the Government" seminar planned for November 23, 2011. File: A04 Council requested the item be circulated to the Otter Valley Chamber of Commerce and municipal staff. (d) Draft Minutes of the Bayham Harbourfront Committee from meeting held October 11, 2011. File: C06 (e) Draft Minutes of the Bayham Community Centres Committee from meeting held October 26, 2011. File: C06 (f) Email correspondence dated October 28, 2011 regarding the HMCS Ojibwa from the Honourable Peter MacKay, Minister of National Defence. File: D06 Council requested staff to seek an update on the Ojibwa from the Elgin Military Museum. 2011-504 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw "THAT information items 5(a) through 5(1)be received for information." CARRIED UNANIMOUSLY 6. PLANNING,DEVELOPMENT,RECREATION& TOURISM 1. CORRESPONDENCE AND REPORTS Page 2 of 9 Council Minutes November 03,2011 (a) Staff Report D2011-54 regarding the final site plan for the Port Burwell Firehall. File: D l i 2011-505 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "THAT Staff Report D2011-54 regarding the Port Burwell Firehall final site plan be received." CARRIED UNANIMOUSLY 2. PUBLIC MEETING 2011-506 Moved by Councillor E Ketchabaw Seconded by Councillor T Southwick "THAT the Council meeting be adjourned in order to hold a Public Meeting pursuant to the provisions of the Planning Act." CARRIED UNANIMOUSLY 7:30 p.m. -Wiebe Rezoning-to change the zoning on a parcel of land from Agriculture(Al)to Site-specific Agriculture (A1-27) and a parcel of land from Agriculture(Al)to site-specific Rural Residential (RR-7) submitted by Johan and Anna Wiebe. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None STAFF PRESENTATION Staff Report D2011-52 Wiebe Rezoning The Planning Co-ordinator presented her report. She advised that rezoning is a required condition of the applicants' recent consent and site-specific regulations will recognize both the reduced lot size and reduced lot frontage of the retained land. She noted that Mr. Michael Andrews, agent for the applicant was in attendance. The Planning Co-ordinator added that no written comments or concerns from the public have been received. PUBLIC COMMENTS None COUNCIL COMMENTS AND QUESTIONS None ADJOURNMENT 2011-507 Page 3 of 9 Council Minutes November 03, 2011 Moved by Councillor T Southwick Seconded by Councillor E Ketchabaw "THAT the Public Meeting be adjourned at 7:33 p.m." CARRIED UNANIMOUSLY DISPOSITION OF ITEM 2011-508 Moved by Councillor E Ketchabaw Seconded by Councillor T Southwick "THAT the zoning of the land owned by Johan and Anna Wiebe located in Part Lot 113,Concession SSTR to be severed and conveyed be changed from Agriculture (Al)to Site-specific Rural Residential(RR-7) and the zoning of the retained land be changed from Agriculture(Al) to Site-specific Agriculture (A1-27); AND THAT Zoning By-law Z598-2011 be presented for enactment." CARRIED UNANIMOUSLY 3. PUBLIC MEETING 2011-509 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw "THAT the Council meeting be adjourned in order to hold a Public Meeting pursuant to the provisions of the Planning Act." CARRIED UNANIMOUSLY 7:40 p.m. - Municipality of Bayham Rezoning -to change the zoning on a parcel of land from Village Residential(R1)Zone to an Institutional (I)Zone and to correct the Schedule'I'Map 1 Port Burwell to reflect the legal and registered parcel fabric for this northwestern area of Port Burwell. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None STAFF PRESENTATION Staff Report D2011-53 Bayham Rezoning The Planning Co-ordinator presented her report. She advised that the rezoning of the property for the proposed firehall would bring the zoning into compliance as per the Official Plan policies for permitted uses in the"Residential" designation. She also explained the public meeting was to consider a technical correction to zoning by-law Schedule `I' Map No. 1. She noted that no written comments or concerns from the public have been received. PUBLIC COMMENTS None Page 4 of 9 Council Minutes November 03, 2011 COUNCIL COMMENTS AND QUESTIONS None ADJOURNMENT 2011-510 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "THAT the Public Meeting be adjourned at 7:59 p.m." CARRIED UNANIMOUSLY DISPOSITION OF ITEM 2011-511 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw "THAT the zoning of the land owned by the Municipality of Bayham located in Part Lot 10 Concession 1 intended for the location of the Port Burwell Fire Hall be changed from Village Residential(R1)to Institutional(I) and Zoning By-law Z456- 2003 Schedule 'I' Map No. 1 be corrected; AND THAT Zoning By-law Z599-2011 be presented for enactment." CARRIED UNANIMOUSLY 7. ROADS,AGRICULTURE &DRAINAGE No items. 8. PROPERTY,BUILDING& PROTECTIVE SERVICES (a) Staff Memorandum dated October 28, 2011 regarding a Conditional Building Permit- Agreement (Draft By-law 2011-091) File: L04 2011-512 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "THAT By-law 2011-091 authorizing the Agreement for the issuance of a conditional construction permit for the foundation of the Port Burwell Fireball be presented to Council for enactment." CARRIED UNANIMOUSLY (b) Staff Report PR2011-11 regarding Municipal Beach and Concession Operations 2012 File: F18 Gerry LeMay confirmed increased clean-up and maintenance of the beach area is proposed for 2012 by Public Works staff as well as placement of buoys in the lake to protect the swimming area. Garbage collection from the beach area will increase to four times per week and the locked dumpster will be retained for beach as well as concession waste. Page 5 of 9 Council Minutes November 03, 2011 It is proposed that cleaning services for the washrooms be contracted out from early May until early October at an estimated cost of$7,000 to $10,000 for the season plus one portable washroom placed for July and August as a backup at a cost of$150 per month. An RFP would be issued for concession operations with a minimum bid set at$4,000 to help offset the increased cleaning contract costs. The PW Manager added that the Provincial Park may be interested in contracting with the Municipality for beach cleaning services. It was suggested that options be kept open and proposals given budget considerations. 2011-513 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw "THAT staff report PR2011-11 be deferred." CARRIED UNANIMOUSLY 9. FINANCE,ADMINISTRATION &PERSONNEL (a) Cheque Register being Cheque#011344 to Cheque#011419 inclusive, totaling $155,624.55 and Payroll Disbursements for the period ending October 16, 2011 totaling$50,378.03. Staff was requested to look into whether there may be any savings in having the museums intemet services disconnected during the off-season. 2011-514 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw "THAT Cheque Register being Cheque#011344 to Cheque#011419 inclusive, totaling$155,624.55 and Payroll Disbursements for the period ending October 16, 2011 totaling$50,378.03 be approved." CARRIED UNANIMOUSLY (b) Correspondence dated October 26,2011 from Grand River Conservation Authority regarding "Lake Erie Source Protection Committee Member Renewal Confirmation". File: E00 2011-515 Moved by Councillor T Southwick Seconded by Councillor W Casier "THAT the Council of the Municipality of Bayham supports the reappointment of Lloyd Perrin as the representative on the Lake Erie Source Protection Committee." CARRIED UNANIMOUSLY (c) Staff Report F2011-16 regarding Municipal Data Loading - Funding File: F05 Council questioned the estimated fee schedule and whether there could be additional costs incurred beyond the capped fee quoted. Page 6 of 9 Council Minutes November 03, 2011 2011-516 Moved by Councillor W Casier Seconded by Councillor T Southwick "THAT item 9(c)be deferred." CARRIED UNANIMOUSLY (d) Otter Valley Naturalists 2011-2012 Events&Outings Brochure File: A01 2011-517 Moved by Councillor T Southwick Seconded by Councillor W Casier "THAT the Otter Valley Naturalists 2011-2012 Events and Outings listing and membership information be posted on the municipal website." CARRIED UNANIMOUSLY 10. ENVIRONMENT (a) Quarterly Report for the Bayham Water Distribution System and Call-ins for period ending September 30, 2011. File: E08 Council questioned whether there was any attempt to recoup the costs of the call- in for a private residence. Staff advised that there is no policy in place that authorizes staff to take such steps. 2011-518 Moved by Councillor T Southwick Seconded by Councillor W Casier "THAT the Quarterly Report for the Bayham Water Distribution System and call ins for the period ending September 30, 2011 be received for information." CARRIED UNANIMOUSLY (b) Quarterly Report for the Bayham Small Municipal Non-Residential Wells for the period ending September 30,2011. File: E08 2011-519 Moved by Councillor W Casier Seconded by Councillor T Southwick "THAT the Quarterly Report for the Bayham Small Municipal Non-Residential Wells for the period ending September 30,2011 be received for information." CARRIED UNANIMOUSLY (c) Quarterly Report for the Richmond Community Water System and Call-ins for the period ending September 30, 2011. File: E08 2011-520 Page 7 of 9 Council Minutes November 03,2011 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "THAT the Quarterly Report for the Richmond Community Water System and Call-ins for the period ending September 30,2011 be received for information." CARRIED UNANIMOUSLY (d) Quarterly Compliance Report for the Port Burwell Wastewater Treatment Plant and Call-ins for the period ending September 30, 2011. File: E08 Wastewater Superintendent Roloson advised that there has been no interest from local farmers to accept bio-solid waste from the sewage treatment plant. The waste is ideal for corn or soybean crops but cannot be applied to lands intended for vegetable crops. 75 to 100 acres of sandy soil within close proximity to the plant would be ideal. The waste can be applied by floater equipment or drag hose and injection at no cost to the farmer. 2011-521 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw "THAT the Quarterly Compliance Report for the Port Burwell Wastewater Treatment Plant and Call-ins for the period ending September 30,2011 be received for information." CARRIED UNANIMOUSLY (e) Staff Report E2011-07 regarding "Waste Management Master Plan/Recycling Strategy". File: E07 It was noted that there are several recommendations in the report. A garbage bag tag system, currently in place in Central Elgin, is proposed for both Malahide and Bayham. A number of free tags would be offered annually and residents required to purchase more if used up prior to yearend. Incentives, such as returning unused tags for prize winning draws, encourage users to recycle more waste. Yard waste,particularly in urban areas, is a big contributor to the landfill. A goal of 30%waste reduction by January 2014 and a 40%reduction by January 1,2016 is proposed. Several strategies to accomplish these objectives were listed in the report. Education, reduced waste going to landfill, increased recycling and composting will help to meet the goals. Although Council raised questions on how costs would be allocated between the parties, they agreed there should be cost savings by working with their municipal partners. 2011-522 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "THAT the Waste Management Master Plan/Waste Recycling Strategy Final Report October 2011 be deferred." CARRIED UNANIMOUSLY Page 8 of 9 Council Minutes November 03, 2011 11. COMMITTEE OF THE WHOLE (a) In Camera. (b) Out of Camera. 12. BY-LAWS (a) By-Law Z598-2011 A By-Law to further amend Zoning By-Law Z456-2003 (Wiebe) (b) By-Law Z599-2011 A By-Law to further amend Zoning By-law Z456-2003 (Bayham) (c) By-Law 2011-091 A By-Law to authorize the execution of an agreement (Conditional Construction Permit for Port Burwell Firehall) 2011-523 Moved by Councillor E Ketchabaw Seconded by Councillor T Southwick "THAT By-laws Z598-2011,Z599-2011 and 2011-091 be read a first,second and third time and finally passed." CARRIED UNANIMOUSLY (d) By-Law 2011-092 A By-Law to confirm all actions of Council 2011-524 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw "That confirming By-Law 2011-092 be read a first, second and third time and finally passed." CARRIED UNANIMOUSLY 13. ADJOURNMENT (a) Adjournment 2011-525 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "THAT the Council meeting be adjourned at 9:04 p.m." CARRIED UNANIMOUSLY YOR CLERK Page 9 of 9