HomeMy WebLinkAboutOctober 06, 2011 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
October 6, 2011
7:00 PM
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,
October 6, 2011 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor Mark
Taylor, Councillors Tom Southwick, Wayne Casier and Ed Ketchabaw,Administrator Kyle
Kruger and Clerk Lynda Millard.
Public Works Manager Gerry LeMay and Fire Chief/By-Law Enforcement Officer Gord
Roesch were in attendance to present their respective reports.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
None.
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of Council held September 15, 2011.
2011-454
Moved by Councillor W Casier
Seconded by Deputy Mayor M Taylor
"THAT the minutes of the regular meeting held September 15,2011 be approved as
circulated."
CARRIED UNANIMOUSLY
(b) Minutes of the special meeting of Council held September 29, 2011.
2011-455
Moved by Councillor T Southwick
Seconded by Deputy Mayor M Taylor
"THAT the minutes of the special meeting of Council held September 29, 2011 be
approved as circulated."
CARRIED UNANIMOUSLY
(c) Added Item(s)
There were no items added to the agenda.
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Council Minutes October 06,2011
4. DELEGATIONS
5. INFORMATION ITEMS
(a) Correspondence dated September 22, 2011 from MADD Canada, Ontario Public
Health Association and Centre for Addiction and Mental Health regarding "Privatized
Alcohol Sales".
File: A01
(b) Association of Municipalities of Ontario "Watch File" dated September 29,2011.
File: A01
(c) Copy of correspondence dated August 12, 2011 from Norfolk County to The
Honourable Diane Finley regarding "Investment in South-Central Ontario (The Sand
Plain)."
File: A16
(d) Correspondence dated September 13, 2011 from County of Elgin regarding "2011
Warden's Banquet".
File: A16
(e) Correspondence dated September 30, 2011 from City of St. Thomas regarding "Fire
Dispatch Service".
File: A16
(f) Copy of correspondence dated September 27, 2011 from County of Elgin to St.
Thomas Elgin General Hospital Board of Governors regarding "President and C.E.O.
Position".
File: Cl 0
(g) Copy of correspondence dated August 29, 2011 from Wollaston Township to Leona
Dombrowsky, MPP regarding "Solar Panel Installations".
File: C10
(h) Correspondence dated September 13, 2011 from Southwest Economic Alliance
regarding "Economic Development Fund for Southwestern Ontario".
File: C10
(i) Correspondence dated September 14, 2011 from Township of Southwold regarding
"Fire Dispatch Services".
File: C10
(j) Correspondence dated September 14, 2011 from Township of Southwold regarding
"County Road Maintenance Agreement".
File: C10
(k) Copy of resolution passed August 10, 2011 by the Township of Alberton regarding
"OPP Services Contract".
File: C10
(1) Correspondence dated September 19, 2011 from Union Gas regarding "Application and
Notice of Application".
File: E06
(m) Correspondence regarding "Waste Management Master Plan and Waste Recycling
Strategy Draft Report and Public Meeting.
File: E07
(n) Correspondence dated September 14, 2011 from Ministry of Agriculture, Food and
Rural Affairs regarding "Premier's Award for Agri-Food Innovation Excellence".
File: MOO
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(p) Correspondence dated August 2011 from Ministry of Citizenship and Immigration
regarding "June Callwood Outstanding Achievement Award for Voluntarism in
Ontario".
File: M02
2011-456
Moved by Deputy Mayor M Taylor
Seconded by Councillor T Southwick
"THAT information items 5(a) through 5(o) except(g) & (h) be received for
information;
AND THAT the Council of the Municipality of Bayham support the request from
The Township of Wollaston regarding the Green Energy Act."
CARRIED UNANIMOUSLY
2011-457
Moved by Councillor T Southwick
Seconded by Deputy Mayor M Taylor
"WHEREAS research has shown conclusively that Southwestern Ontario is a
definable regional economy very different from other regions of the province,with
its own unique set of opportunities and challenges;
WHEREAS the Southwestern Ontario region is undergoing extensive economic
transformation with some very positive results;
WHEREAS high unemployment persists,with future losses in traditional
manufacturing threatening to cancel out the benefits of employment gains in new
growth sectors over the short and medium term;
WHEREAS provincial investments in infrastructure renewal and economic
development have been important in other regions of the province such as Eastern
Ontario and Northern Ontario;
BE IT RESOLVED:
THAT the Municipality of Bayham supports the recommendation of the Southwest
Economic Alliance(SWEA) calling on the provincial government to introduce a
multi-year Southwestern Ontario Development Fund in the first budget of the new
legislative session;
THAT the primary aim of the program is to build decision making and operational
capacity at the grassroots level,to encourage partnerships between all sectors of the
economy in Southwestern Ontario;
THAT the program aim to support the creation, expansion and operation of
agencies which represent two or more municipal economic development agencies
working in partnership with academe,the private sector and social enterprise,
which lead to Foreign Direct Investment(FDI) attraction and business recruitment
and expansion."
CARRIED UNANIMOUSLY
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6. PLANNING,DEVELOPMENT,RECREATION& TOURISM
(a) Memorandum D2011-01 regarding "Land Division Committee Notice of Decision-
Friesen Consent E5/11".
File: D10
2011-458
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Staff Memorandum D2011-01 regarding the Elgin County Land Division
Notice of Decision for Consent Application E5/11 Friesen be received for
information."
CARRIED UNANIMOUSLY
7. ROADS,AGRICULTURE &DRAINAGE
(a) Staff Report PW2011-13 regarding "Clarke Bridge Update".
File: T04
2011-459
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor M Taylor
"THAT Staff Report PW 2011-13 regarding Clarke Bridge Update be received for
information."
CARRIED UNANIMOUSLY
(b) Staff Report PW2011-14 regarding "Boundary Road Agreements Norfolk& South-
West Oxford".
File: L04
2011-460
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT By-laws 2011-073 and 2011-083,being by-laws to authorize boundary road
agreements with the Township of South-West Oxford and the County of Norfolk,
respectively,be presented to Council for enactment."
CARRIED UNANIMOUSLY
(c) Staff Report PW2011-15 regarding "Purchase of Asphalt Roller".
File: VO1
As the selected equipment is no longer available,this item was referred to the 2012 budget
considerations.
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Council Minutes October 06, 2011
8. PROPERTY,BUILDING& PROTECTIVE SERVICES
(a) Building Permit Report for the month ending September 30, 2011.
File: P10
2011-461
Moved by Councillor W Casier
Seconded by Deputy Mayor M Taylor
"THAT Building Permit Report for the month ending September 30,2011 be
received for information."
CARRIED UNANIMOUSLY
(b) Staff Report P2011-020 regarding "Station#1 (Port Burwell)Replacement".
File: P16
The Fire Chief advised that the real estate appraiser had recommended that the old fire station
property in Port Burwell be sold as is rather than make any repairs.
The Fire Chief outlined pricing for equipment required outside of the tender price. The Port
Burwell Firefighters Association is willing to donate$5,000 towards the SCBA fill station
system. The proposed building would have drive through doors, take about 24 weeks to construct
and should last for 50—70 years. The facility will be hooked into the sewer system, a 40 foot
concrete pad placed at the front of the building, and the remaining access area graveled.
Reducing the size of the facility would save$30,000, however,may not accommodate future
training and vehicle needs. It was suggested that the construction include in-floor heating and the
fill station and compressor be deferred until later. The property is to be rezoned prior to ground
breaking.
2011-462
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor M Taylor
"THAT the Municipality of Bayham award the Bayham Fire Station#1 -Port
Burwell replacement tender to Reid and DeLeye for the work as outlined in the
tender documents submitted and furthermore that the scope of work and interior
finishings include the recommendations as outlined in Option 1 of Schedule A
attached to Staff Report P2011-020, excluding the compressor and fill station,
including in floor heat;
AND THAT Council direct staff not to repair the current Station#1."
CARRIED UNANIMOUSLY
9. FINANCE,ADMINISTRATION& PERSONNEL
(a) Cheque Register being Cheque#011126 to Cheque#011249 inclusive,totaling
$1,534,184.60 and Payroll Disbursements for the period ending September 18, 2011
totaling$52,807.56.
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Council Minutes October 06, 2011
2011-463
Moved by Deputy Mayor M Taylor
Seconded by Councillor W Casier
"THAT Cheque Register being Cheque#011126 to Cheque#011249 inclusive,
totaling $1,534,184.60 and Payroll Disbursements for the period ending September
18,2011 totaling $52,807.56 be approved."
CARRIED UNANIMOUSLY
(b) Memorandum C2011-11 regarding "2011 Volunteer Recognition Night".
File: M02
2011-464
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Staff Memorandum C2011-11 regarding the 2011 Volunteer Recognition
Night be received for information."
CARRIED UNANIMOUSLY
(c) Memorandum C2011-12 regarding "2011 Local Government Week".
File: A01
2011-465
Moved by Councillor T Southwick
Seconded by Councillor W Casier
"THAT Staff Memorandum C2011-12 regarding 2011 Local Government Week be
received for information."
CARRIED UNANIMOUSLY
(d) Staff Report C2011-07 regarding "Peer Review- SCH Agreement".
File: F05
2011-466
Moved by Councillor W Casier
Seconded by Councillor T Southwick
"THAT By-Law 2011-084,being a by-law to authorize the execution of a
Memorandum of Agreement with the Department of Fisheries and Oceans
regarding an Environmental Peer Review be presented to Council for enactment."
CARRIED UNANIMOUSLY
(e) Correspondence dated September 28, 2011 from Cyril J. Demeyere Limited regarding
"Port Burwell East Pier Repairs". (addressed in next item)
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Council Minutes October 06, 2011
File: F18
(I) Report regarding "East Pier Project".
The Administrator circulated a handout provided by Peter Penner, Engineer, CJDL who was
present to explain options discussed with the contractor to help reduce costs. Opportunities for
savings included using asphalt for the centre part of the surface rather than all concrete and/or
reducing the depth of surface concrete from 5.5 to 5.0 inches thick. Removal of the bollards on
the east side and placement of electrical conduit was discussed.
2011-467
Moved by Councillor T Southwick
Seconded by Deputy Mayor M Taylor
"THAT the Municipality accept the tender for pier repairs from East Elgin
Concrete submitted September 20, 2011, revised as per the correspondence from
CJDL dated October 5, 2011, and with the addition of electrical conduits."
CARRIED UNANIMOUSLY
(g) Correspondence dated October 3, 2011 from Otter Valley Naturalists regarding "Otter
Valley Naturalists Request for Grant from Elgin County Tree Fund".
File: A16
The Administrator confirmed that the County has approximately$6,500 left in reserves for
placement of trees in Bayham. Council requested a layout for placement of the trees be provided.
2011-468
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Council supports the application by the Otter Valley Naturalists for a grant
from the Elgin County Tree Fund."
CARRIED UNANIMOUSLY
10. ENVIRONMENT
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2011-469
Moved by Councillor W Casier
Seconded by Councillor T Southwick
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole at 9:33 p.m. to discuss:
• a proposed or pending acquisition or disposition of land by the municipality or
local board."
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CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held September 15, 2011.
(c) Verbal report regarding a proposed or pending acquisition or disposition of land by the
municipality or local board. (Parking area)
(d) Out of Camera.
2011-470
Moved by Councillor T Southwick
Seconded by Councillor W Casier
"THAT the Committee of the Whole do now rise from the "In Camera" session at
10:05 p.m."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-Law 2011-073 A By-Law to authorize the execution of an agreement (Township
of South-West Oxford)
(b) By-Law 2011-078 A By-Law for the renewal of the provision of contract (Underhill
Bros)
(c) By Law 2011-079 A By-Law for the renewal of the provision of contract (Laemers
Trucking Ltd.)
(d) By-Law 2011-080 A By-Law for the renewal of the provision of contract (Wilson
Lawn Care)
(e) By-Law 2011-081 A By-Law for the renewal of the provision of contract (Aylmer
Garden Centre)
(1) By-Law 2011-083 A By-Law to authorize the execution of an agreement (County of
Norfolk)
(g) By-Law 2011-084 A By-Law to authorize the execution of a Memorandum of
Understanding (Department of Fisheries and Oceans)
2011-471
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT By-Laws 2011-073,2011-078, 2011-079,2011-080,2011-081,2011-083 and
2011-084 be read a first,second and third time and fmally passed."
CARRIED UNANIMOUSLY
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Council Minutes October 06, 2011
(h) By-Law 2011-085 A By-Law to confirm all actions of Council
2011-472
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT confirming By-Law 2011-085 be read a first, second and third time and
finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
2011-473
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor M Taylor
"THAT the Council meeting be adjourned at 10:07 p.m."
CARRIED UNANIMOUSLY
OR CLERK
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