HomeMy WebLinkAboutAugust 02, 2011 - Special Council COUNCIL SPECIAL MEETING MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Tuesday,August 2,2011
7:00 PM
Council Chambers
The special meeting of Council of the Municipality of Bayham was held on Tuesday,August 2,
2011 in the Council Chambers. Present were Mayor Paul Ens,Deputy Mayor Mark Taylor,
Councillors Tom Southwick,Wayne Casier and Ed Ketchabaw,Administrator Kyle Kruger and
Clerk Lynda Millard.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
The Mayor stated that he had called this meeting to help ensure council and staff are familiar
with the legal requirements of both the employee and the employer,in respect to Bill 168 and
safety in the workplace and to diffuse potential concerns between council, staff and
delegations before they escalate.
2. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF
None.
3. ADMINISTRATION
(a) Employee Relations
Bill 168/Harassment/Violence Policy&Municipal Personnel Policy
Description of Workplace Harassment-definition,legislation
Tips for Council Staff Relations—examples
The Administrator provided members with a copy of relevant information and sample
documents. He provided a brief overview of the employer/employee obligations and
responsibilities in the documents circulated,encouraged Council to review them at their
leisure and responded to questions as appropriate.
(b) Council/Staff Conduct&Employee Direction
Role of Council/Staff MMAH Guide
Typical Council Code of Conduct ex(members,public,delegations,staff)
Typical Staff Code of Conduct
Compliance with legislation&Council policies
Council/Staff protocol-examples
Minutes
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Council Budget Meeting Minutes August 02,2011
The Administrator provided members with a copy of relevant information and sample
documents. He provided a brief overview of the employer/employee obligations and
responsibilities in the documents circulated, encouraged Council to review them at their
leisure. In response to questions,it was noted that minutes of public meetings, such as
under the Planning Act, are more detailed to document the public input being solicited.
It was suggested that the Personnel Policy be updated as staff time permits, and that
Council members review examples and further discuss developing a Code of Conduct
for Bayham. It was requested that the link to the Ministry of Municipal Affairs website
be circulated to Council.
4. BY-LAW
(a) By-Law 2011-068 A By-Law to confirm all actions of Council
2011-360
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT confirming By-Law 2011-068 be read a first, second and third time and
finally passed."
CARRIED UNANIMOUSLY
5. ADJOURNMENT
(a) Adjournment
2011-361
Moved by Councillor W Casier
Seconded by Deputy Mayor M Taylor
"THAT the meeting be adjourned at 7:51 p.m."
CARRIED UNANIMOUSLY
•
M YOR CLERK
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