HomeMy WebLinkAboutJuly 07, 2011 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
July 7, 2011
7:00 PM
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,July 7,
2011 in the Council Chambers. Present were Mayor Paul Ens,Deputy Mayor Mark Taylor,
Councillors Tom Southwick and Ed Ketchabaw,Administrator Kyle Kruger and Clerk Lynda
Millard. Councillor Wayne Casier was absent
Fire Chief/By-Law Enforcement Officer Gord Roesch andWater Wastewater Superintendent Ed
Roloson were in attendance to present their respective reports.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST& THE GENERAL NATURE
THEREOF
None.
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the budget meeting of Council held June 6,2011.
2011-301
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT the minutes of the budget meeting held June 6,2011 be approved as
circulated."
CARRIED UNANIMOUSLY
(b) Minutes of the budget meeting of Council held June 16,2011.
2011-302
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT the minutes of the budget meeting held June 16,2011 be approved as
circulated."
CARRIED UNANIMOUSLY
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Council Minutes July 07,2011
(c) Minutes of the regular meeting of Council held June 16,2011.
2011-303
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT the minutes of the regular meeting held June 16,2011 be approved as
circulated."
CARRIED UNANIMOUSLY
(d) Minutes of the budget meeting of Council held June 21,2011.
2011-304
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT the minutes of the budget meeting held June 21,2011 be approved as
circulated."
CARRIED UNANIMOUSLY
(e) Minutes of the special meeting of Council held June 29,2011.
2011-305
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT the minutes of the special meeting held June 29,2011 be approved as
circulated."
CARRIED UNANIMOUSLY
4. DELEGATIONS
(a) 7:05 p.m. -Ray Maddox regarding Cemetery Maintenance
Item 9(h)
Ray Maddox,volunteer,provided a short work plan for the inactive cemeteries and requested
Council's support for the purchase of a new weed eater(with blade) for brushing and safety
protection equipment.
Volunteers utilizing the equipment will be required to review safety information materials to be
provided by the Municipality. Once brush is cut and piled,Public Works will pick up with a
trailer and dispose.
5. INFORMATION ITEMS
(a) Copy of resolution from the Township of Carling passed June 13, 2011 regarding
"Donation to the Town of Slave Lake".
File: C10
Page 2 of 11
Council Minutes July 07,2011
(b) Correspondence dated July 4,2011 from AMCTO regarding"Livestock Damage
Protection-Significant Changes Effective July 1,2011".
File: A01
(c) Bayham Community Centres Committee draft minutes of meeting held June 30,2011.
File: C06
(d) Bayham Harbourfront Committee minutes of meeting held May 18,2011.
File: C06
(e) Lake Erie Region Source Protection Committee minutes of meeting held June 2,2011.
File: E00
(f) Corresondence dated May 20,2011 from Environment Canada regarding"2011
Lakewide Management Annual Report".
File: E00
(g) Correspondence dated June 24,2011 from Ministry of Infrastructure regarding
"Building Together".
File: A16
2011-306
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor M Taylor
"THAT information items 5(a)through 5(g)be received for information."
CARRIED UNANIMOUSLY
6. PLANNING,DEVELOPMENT.RECREATION&TOURISM
7. ROADS.AGRICULTURE &DRAINAGE
(a) Staff Report PW2011-07 regarding"Harmony Acres Speed Limit".
File: T08
Council requested that staff advise the property owner that OPP will increase speed limit
enforcement on Harmony Acres Line.
2011-307
Moved by Councillor T Southwick
Seconded by Councillor E Keetchabaw
"THAT Staff Report PW2011-07 regarding Harmony Acres Speed Limit be
received for information."
CARRIED UNANIMOUSLY
Page 3 of 11
Council Minutes July 07,2011
8. PROPERTY,BUILDING& PROTECTIVE SERVICES
(a) Building Permit Report for month ending June 30,2011.
File: P10
2011-308
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor M Taylor
"THAT Building Permit Report for month ending June 30,2011 be received for
information."
CARRIED UNANIMOUSLY
(b) Staff Report P2011-012 regarding"Station 1 -Port Burwell".
File: P16
Staff was requested to obtain an Engineer's estimate for repairs to floor and ceiling at the Fire
Station in Port Burwell.
Options to be included in the tender proposals for the new facility were discussed. It was agreed
that in-floor heating be included. It was noted that minor changes could be negotiated after
tenders are complete. However, incorporating major changes at that time would increase
Engineering fees and building costs. Prices for equipment is to be priced separately. It was noted
that the new firehall would need to be available as an emergency shelter.
2011-309
Moved by Deputy Mayor M Taylor
Seconded by Councillor E Ketchabaw
"THAT staff be directed to take Bayham Station 1 replacement documents to
tender."
CARRIED UNANIMOUSLY
(c) Staff Report P2011-013 regarding"Communications Agreement".
File: L04
2011-310
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor M Taylor
"THAT Staff be directed to continue to work in partnership with the Elgin County
Communications Committee."
CARRIED UNANIMOUSLY
Page 4 of 11
Council Minutes July 07, 2011
9. FINANCE,ADMINISTRATION & PERSONNEL
(a) Cheque Register being Cheque#10611 to Cheque#10710 inclusive, except Cheque
#10611 totaling$573,141.52 and Payroll Disbursements for the period ending June 12
&June 26,2011 totaling $101,601.25 &$60,275.39 respectively.
2011-311
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT Cheque Register being Cheque#10611 to Cheque#10710 inclusive,except
Cheque#10611 totaling $573,141.52 and Payroll Disbursements for the period
ending June 12 &June 26, 2011 totaling$101,601.25& $60,275.39 respectively be
approved."
CARRIED UNANIMOUSLY
(b) Brochure regarding"Aylmer Express Graphics Group 3 Port Tour Classic-Century
Ride".
File: A04
2011-312
Moved by Deputy Mayor M Taylor
Seconded by Councillor E Ketchabaw
"THAT Council endorse the use of the Municipality of Bayham logo on a flyer
advertising the Aylmer Express Graphics Group 3 Port Tour Classic-Century
Ride."
CARRIED UNANIMOUSLY
(c) Refined resolution regarding "Escalating Ontario Provincial Police Service Costs".
File: C09
Council discussed and considered variations of the resolutions compiled by Councillors and
staff.
2011-313
Moved by Councillor T Southwick
Seconded by Deputy Mayor M Taylor
"Whereas Municipalities served by the OPP were not involved in contract
negotiations between the Province of Ontario and the OPP staff,which resulted in
significant wage settlements;
And Whereas these same Municipalities are ultimately faced with the resultant
massive cost increases to provide police services to our residents;
Page 5 of 11
Council Minutes July 07, 2011
And Whereas the average annual cost of living increase over the past 18 years is less
than 2%;
And Whereas Municipalities have reached the limit to what the local taxpayers can
afford to pay in property taxes;
Now Therefore be it resolved;
That the Municipality of Bayham requests the Province of Ontario and the OPP to
reconsider their recent agreement, and include municipalities in contract
negotiations;
And That if such reconsideration is not pursued or such reconsideration fails to
reach a settlement satisfactory to all,that the Province and OPP utilize the next 24
months to make plans to cut service levels,including any necessary layoffs, in order
to offset the wage increase of over 14%;
And That this resolution be forwarded to Premier Dalton McGuinty and OPP
Commissioner Chris Lewis for action;
And That this resolution be forwarded to Leader of the Opposition Tim Hudak,
New Democratic Leader Andrea Horwath,Elgin Police Services Board,AMO,
ROMA, and all municipalities served by the OPP for their support."
CARRIED UNANIMOUSLY
(d) Correspondence received from the Pilgrims of Estherville regarding"Plaque In Honour
of the Founders of Bayham".
File: S09
2011-314
Moved by Deputy Mayor M Taylor
Seconded by Councillor T Southwick
"THAT Council approves the wording and installation of the plaque at Estherville
Cemetery as per the sample provided."
CARRIED
(e) Correspondence dated February 11 and June 13,2011 regarding "Estherville Cemetery
AGM Report".
File: S09
There was discussion of differences of opinion as to whether the report compiled by Mr. J. D.
Annabel of Archibald,Gray&McKay. Ltd. (AGM)adequately identified the property
boundaries and whether it was necessary to have the surveyor attend to explain the report.
2011-315
Moved by Deputy Mayor M Taylor
Seconded by Councillor T Southwick
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Council Minutes July 07,2011
"THAT the author of the AGM report be requested to attend to explain his report
to Council."
CARRIED
(f) Staff Report PW2011-08 regarding "County Road Maintenance Agreement/Funding".
File: L04
2011-316
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT Council advise the County of Elgin that the Municipality of Bayham can
accept either funding model outlined in their report regarding a new road
maintenance agreement;
THAT the County be requested to examine the current allocation for all classes of
roads;
THAT Council recommend to the County of Elgin that annual adjustments to
compensation rates for road maintenance be adjusted by the annual Construction
Price Index;
AND THAT Council advise that it is supportive of a pilot project, as offered by the
Municipality of Central Elgin,to examine compensation on a unit price basis."
CARRIED UNANIMOUSLY
(g) Memorandum regarding "MTO Authorized Requestor Agreement 11091".
File: L04
2011-317
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT By-Law 2011-064,being a by-law to authorize the execution of a
Government authorized requester agreement with the Ministry of Transportation of
Ontario, be presented to Council for enactment."
CARRIED UNANIMOUSLY
(h) Memorandum C2011-08 regarding "Inactive Cemetery Maintenance".
File: S09
2011-318
Moved by Deputy Mayor M Taylor
Seconded by Councillor E Ketchabaw
Page 7 of 11
Council Minutes July 07, 2011
"THAT Council approves purchase of a Stihl weed eater and blade at
approximately$330 plus tax, ear protectors,safety glasses and 50 steel 7' fence posts
when needed;
THAT the volunteers undergo safety training for safe operation of the weedeater
available from the municipality;
AND THAT trained municipal staff or contractor conduct any necessary works
requiring a chainsaw arranged during regularly scheduled hours."
CARRIED UNANIMOUSLY
(1) Memorandum C2011-09 regarding"Elgin Military Museum Agreement".
File: L04
Council was advised the agreement of purchase and sale had been amended at the request of the
Military Museum to add rezoning of the property prior to closing and the closing date extended
to August 12th.
2011-319
Moved by Deputy Mayor M Taylor
Seconded by Councillor T Southwick
"THAT the property described as Part of PIN 35323-0128(LT),for the Land
Registry Office for the County of Elgin, being part of Part 1 on Plan 11R-6474,
together with an easement for ingress and egress over Part of PIN 35323-0128 (LT)
and all of PIN 35323-0137(LT),being part of Part 1 on Plan 11R-6474,in the
Geographic Township of Bayham,in the Municipality of Bayham intended for
project Ojibwa be declared surplus to the Municipality's needs."
CARRIED UNANIMOUSLY
2011-320
Moved by Councilor E Ketchabaw
Seconded by Deputy Mayor M Taylor
"THAT By-Law 2011-063,being a by-law to authorize the execution of an
agreement of purchase and sale with the Elgin Military Museum be presented to
Council for enactment."
(i) Staff Report F2011-09 regarding "Cell Phones".
File: A 12
2011-321
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
Page 8 of 11
Council Minutes July 07,2011
"THAT Staff be authorized to proceed with the cellular phone as outlined in Staff
Report F2011-09."
CARRIED UNANIMOUSLY
(k) Staff Report F2011-11 regarding"Interest Rates for Water Project".
File: F05
2011-322
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor M Taylor
"THAT Staff be directed to proceed with financing arrangements with the Royal
Bank of Canada as outlined in Staff Report F2011-11."
CARRIED UNANIMOUSLY
(1) Correspondence dated July 4, 2011 from Marion Paterson(SANYA)regarding "use of
Municipal sign".
File: C13
2011-323
Moved by Deputy Mayor M Taylor
Seconded by Councillor E Ketchabaw
"THAT Council grants permission to Marion Paterson on behalf of SANYA to use
the sign as requested,subject to Municipal needs."
CARRIED UNANIMOUSLY
(m) Mayor Ens brought it to Council's attention that the Straffordville Lioness Club is
disbanding due to a lack of volunteers and members after 31 years. It was agreed that
remaining members of the group be recognized for their efforts at the August 4th
meeting.
10. ENVIRONMENT
(a) Correspondence dated June 21,2011 from Ministry of Agriculture, Food and Rural
Affairs regarding "Application under Intake One of the Ontario Small Waterworks
Assistance Program-Phase Three".
File: F l i
2011-324
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT correspondence from the Ministry of Agriculture,Food and Rural Affairs
regarding OSWAP-3 funding for Richmond Water System upgrades be received
for information."
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Council Minutes July 07,2011
CARRIED UNANIMOUSLY
11. COMMITTEE OF THE WHOLE
12. BY-LAWS
(a) By-Law 2011-057 A By-Law to further amend By-Law 2011-001 (appointing
members to Boards and Committees)
(b) By-Law 2011-059 A By-Law to adopt the 2011 assessment on which taxes shall be
levied and the current estimates for 2011
(c) By-Law 2011-060 A By-Law to adopt the 2011 Capital Estimates for 2011
(d) By-law 2011-061 A By-Law to establish a levy for the year 2011
(e) By-Law 2011-063 A By-Law to authorize the execution of an agreement(Elgin
Military Museum)
(f) By-Law 2011-064 A By-Law to authorize the execution of an agreement(MTO)
It was noted that the public has the opportunity to comment on the proposed budget estimates
prior to approval.There were no comments.
It was noted that Cheryl Peters and Doug Lester have resigned from the Museums Bayham
Board and the Harbourfront Committee respectively.
2011-325
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT By-Laws 2011-057,2011-059,2011-060,2011-061,2011-063 and 2011-064
be read a first,second and third time and finally passed."
CARRIED UNANIMOUSLY
(g) By-Law 2011-065 A By-Law to confirm all actions of Council
2011-326
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT confirming By-Law 2011-065 be read a first,second and third time and
finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
Page 10 of 11
Council Minutes July 07,2011
2011-327
Moved by Deputy Mayor M Taylor
Seconded by Councillor E Ketchabaw
"THAT the Council meeting be adjourned at 10:35 p.m."
CARRIED UNANIMOUSLY
Jh4�
MAYOR 1._
CLERK
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