HomeMy WebLinkAboutJune 06, 2011 - Special Council BUDGET MEETING MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
June 6,2011
7:00 PM
The fifth 2011 budget meeting of the Council of the Municipality of Bayham was held on
Monday,June 6, 2011 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor
Mark Taylor, Councillors Tom Southwick, Wayne Casier and Ed Ketchabaw,Administrator
Kyle Kruger,Clerk Lynda Millard and Treasurer Denis Duguay.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF
None
(a) Added Item
2011-260
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT in accordance with Section 21 of Procedural By-law 2002-93,Report
regarding Potential Surplus Properties be added to the agenda as item 3(d)."
CARRIED UNANIMOUSLY
Agenda items were considered in the following order 3(b), (c), (d) & (a).
3. 2011 DRAFT BUDGET
(a) 2011 Draft Budget as previously circulated.
The Treasurer circulated Staff Report F2011-05 containing a list of reductions proposed by staff
to reduce the tax rate increase from 10%to 2.3%. These proposed reductions were reviewed,
discussed and accepted with some exceptions.
(b) Staff Report F2011-05 regarding "Tax Sale".
File: F22-11
The Administrator advised that an Engineer has investigated the Fabco building in Vienna and
determined it to be unsafe. Steps can be taken under the Building Code Act to have the building
demolished. The assessment will be reduced after the building is demolished. Reduced taxes will
still accrue. A minimum of two weeks notification will be given to parties having an interest in
the property prior to conducting the necessary works. The owner will have the opportunity to
appeal the order. It was suggested that materials from the building be salvaged. The successful
contractor will need to provide proof of liability and WSIB coverage.
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Budget Meeting Minutes June 06, 2011
2011-261
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT Council direct staff not to Vest the property and to let the Tax Arrears
Certificated be deemed cancelled as of June 17,2011;
AND THAT Staff be directed to take steps for demolition in accordance with the
Building Code Act."
CARRIED UNANIMOUSLY
(c) Harbourfront Committee-Additional Dredge Information
The revised dredging plan dated June 6 was circulated to members of Council.
The Administrator advised that the report,being presented by Glen Underwood on behalf of the
Harbourfront Committee and circulated to Council only, contains figures that are to remain
confidential until RFP bids close, as the Municipality is a potential bidder for the Ojibwa
dredging project. He noted that consideration of the report does not meet the requirements
necessary to be discussed in closed session. The Harbourfront Committee will make a
recommendation to Council for submission of an RFP.
Mr. Underwood identified three options to complete the dredging of the harbour between July 1
and mid-September,to allow access by a shallow draft barge and the Ojibwa submarine. The
increase in the depth requirements from 8 feet to 10 feet requires an additional 50%of material
to be dredged from the harbour than previously contemplated.
Option 1 is an IMS Model 5012 self-propelled suction type dredge,transfer equipment including
all floating, flexible discharge piping and a booster pump;
Option 2 is a similar but larger IMS Model 7012 and same capacity booster and equipment;
Option 3 is an Ellicott"Dragon"Model Hydraulic Pipeline 370 dredge and same capacity
booster and equipment.
Dredged material moved per hour is:
Option 1 84.8 cubic meters
Option 2 121 cubic meters
Option 3 90.5 cubic meters(solids only)
Operating costs per hour are as follows:
Option 1 $228 per hour
Option 2 $270 per hour
Option 3 $322 per hour
The recommendation of the Harbourfront Committee is the purchase of the IMS Model 7012
plus the booster equipment and necessary pipes and fittings. Cost does not include a barge,
vessel or mobile crane.
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Budget Meeting Minutes June 06, 2011
(d) Staff Report PR2011-09 regarding "Potential Surplus Properties".
File: L04
The Report was circulated to Council by the Administrator.
He advised that many of these properties show unrealistic assessments and many are not being
maintained due to the nature of the lands and would provide a low impact on the budget. A
review of the properties and ultimately conveyance may be beneficial,however legal costs may
exceed the property values. The current firehall property may be included on the list of potential
sites once the new firehall is built and in service. To proceed with any conveyances,properties
would need to be declared surplus and appraisals may be necessary prior to sale.
It was agreed to defer the report and bring back at a later date.
The next budget meeting was scheduled for Thursday,June 9th at 7:00 p.m.
4. BY-LAW
(a) By-Law 2011-050 A By-Law to confirm all actions of Council
2011-262
Moved by Councillor W Casier
Seconded by Councillor T Southwick
"THAT confirming By-Law 2011-050 be read a first,second and third time and
finally passed."
CARRIED UNANIMOUSLY
5. ADJOURNMENT
(a) Adjournment
2011-263
Moved by Deputy Mayor M Taylor
Seconded by Councillor W Casier
"THAT the Council meeting be adjourned at 10:45 p.m."
CARRIED UNANIMOUSLY
MAYO CLERK
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