HomeMy WebLinkAboutMay 19, 2011 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road,Straffordville
May 19,2011
7:00 PM
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,May
19,2011 in the Council Chambers. Present were Mayor Paul Ens,Deputy Mayor Mark Taylor,
Councillors Tom Southwick,Wayne Casier and Ed Ketchabaw,Administrator Kyle Kruger and
Clerk Lynda Millard.
Planning Coordinator/Deputy Clerk Margaret Underhill was in attendance to present her report.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST& THE GENERAL NATURE
THEREOF
None.
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the Budget Meeting of Council held April 28,2011.
2011-224
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the minutes of the budget meeting held April 28,2011 be approved as
circulated."
CARRIED UNANIMOUSLY
(b) Minutes of the Budget Meeting of Council held May 3,2011.
2011-225
Moved by Councilor W Casier
Seconded by Councillor E Ketchabaw
"THAT the minutes of the budget meeting held May 3,2011 be approved as
circulated."
CARRIED UNANIMOUSLY
(c) Minutes of the Regular Meeting of Council held May 5,2011.
2011-226
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
Page 1 of 7
Council Minutes May 19, 2011
"THAT the minutes of the regular meeting held May 5,2011 be approved as
circulated."
CARRIED UNANIMOUSLY
(d) Minutes of the Budget Meeting of Council held May 10,2011.
2011-227
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT the minutes of the budget meeting held May 10,2011 be approved as
circulated."
CARRIED UNANIMOUSLY
(e) Added Item(s)
2011-228
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT in accordance with Section 21 of Procedural By-law 2002-93, Closed Session
minutes of the budget meeting held May 3,2011,potential liltigation (property
insurance claim) and Corinth Pavillion Group request to use the municipal sign be
added to the agenda as items 11 and 9(d)respectively."
CARRIED UNANIMOUSLY
4. DELEGATIONS
(a) 7:05 p.m. -Paul Vyse of Otter Valley/Port Burwell Optimist Club regarding "Tub
Daze".
Paul Vyse advised that due to the difficulty experienced in obtaining a special occasion permit,
the Optimist Club has decided not to serve alcohol at Tub Daze this year. He noted they would
be serving food and soft drinks and selling souvenirs this year.
In response to his inquiry,the Administrator advised that the extension of the group's liability
insurance would be required to cover the event.
(b) 7:15 p.m. -Jan Collins of Vienna Citizens Group regarding "Saving the Vienna Town
Hall and Vienna Park".
File: C13
Jan Collins noted that the Ontario Trillium Foundation had declined to approve the recent
application to save the historic Vienna Library, as per agenda information item 5(1). She added
that Council support was required to try again. The next deadlines are July 1st and November
1st. She suggested business and public support would be sought through donated services as well
as cash donations.
Page 2 of 7
Council Minutes May 19, 2011
In regard to park beautification Ms. Collins noted that there is no signage to discourage people
from driving and parking on the grass near the skate park. She requested support for placement
of five hanging flower baskets a little bigger than those purchased in 2010 estimated at about$25
each.
Ms. Collins was advised that the 2011 budget is not yet finalized and that staff would be
preparing a report on surplus buildings for Council's consideration.
In response to the request to place wheel rims for bum barrels, Ms. Collins was advised that the
Long Point Conservation Authority would need to approve any alterations along the creek bank
and that outdoor burning is not permitted except for cooking.
5. INFORMATION ITEMS
(a) Correspondence dated April 28,2011 from MPAC regarding "2010 Annual Report and
Financial Statements".
File: A 16 MPAC
(b) Correspondence dated May 4, 2011 from County of Elgin regarding "Increased Hours
of Operation, Bayham and Port Burwell Libraries".
File: A16
(c) Correspondence dated May 6,2011 from Environment Canada regarding"Consultation
on the Proposed Recovery Strategy for the Acadian Flycatcher and Hooded Warbler in
Canada".
File: A16
(d) Long Point Region Conservation Authority Board of Directors minutes of meeting held
April 6, 2011.
File: A 16
(e) Museums Bayham minutes of meeting held April 13,2011.
File: C06
(f) Bayham Historical Society minutes of meeting held April 14, 2011.
File: C06
(g) Correspondence dated May 4, 2011 from Ministry of Infrastructure regarding "Project
Ojibwa".
File: D06 OJIBWA
(h) Correspondence from Gary Wencel and response from Elgin Military Museum
regarding "Project Ojibwa".
File: D06 OJIBWA
(i) Committee of Adjustment Decision regarding "Brian and Jeannette Hiemstra".
File: D13
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Council Minutes May 19,2011
(i) Correspondence dated April 29,2011 from Grand River Conservation Authority
regarding"Source Protection Plan Preparation for Drinking Water Source Protection in
the Lake Erie Source Protection Region".
File: EO
(k) Lake Erie Region Source Protection Committee minutes of meeting held April 14,
2011.
File: E00
(1) Correspondence dated April 29,2011 from The Ontario Trillium Foundation regarding
"Decline of Grant Request".
File: F11
(m) Correspondence dated April 12,2011 from Minister Responsible for Seniors regarding
"Senior Achievement Award".
File: M02
(n) Correspondence dated April 28, 2011 from Elgin-St. Thomas 2010 International
Plowing Match regarding "donation to represent time served by volunteers".
File: P16
(0) Elgin County OPP News Releases dated May 11 & 12,2011 regarding "Countering
Distracted Driving: Are Drivers Paying Attention"and"21 Year Old Female Assaulted
By Stranger".
File: P17
2011-229
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT information items 5(a)through 5(o)be received for information."
CARRIED UNANIMOUSLY
6. PLANNING.DEVELOPMENT. RECREATION&TOURISM
(a) Staff Report D2011-19 regarding"Peters Consent E36/11".
File: D10.11 Peters
The Planning Co-ordinator advised that the applicant had requested deferral of the item and
would be discussing the matter further with David Roe,planner for the applicant,prior to
bringing the matter back to Council.
2011-230
Moved by Councillor T Southwick
Seconded by Councilor E Ketchabaw
"THAT the Peters Consent Application E36/11 to the Land Division Committee be
deferred."
CARRIED UNANIMOUSLY
Page 4 of 7
Council Minutes May 19, 2011
7. ROADS,AGRICULTURE & DRAINAGE
8. PROPERTY,BUILDING& PROTECTIVE SERVICES
9. FINANCE,ADMINISTRATION&PERSONNEL
(a) Cheque Register being Cheque#10412 to Cheque#10491 inclusive totaling
$131,288.89 and Payroll Disbursements for the period ending May 1, 2011, totaling
$52,807.68.
2011-231
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT Cheque Register being Cheque#10412 to Cheque#10491 inclusive totaling
$131,288.89 and Payroll Disbursements for the period ending May 1,2011 totaling
$52,807.68 be approved."
CARRIED UNANIMOUSLY
(b) Staff Report C2011-05 regarding "St. Luke's Cemetery Expansion".
File: S09
2011-232
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT the Council of the Municipality of Bayham approves the request to expand
the St.Luke's Cemetery, located at 6516 Plank Road,south of Light Line, by
approximately 2 acres, being a portion of Part 1 of RP 11 R 8386."
CARRIED UNANIMOUSLY
(c) Discussion regarding "Racoon Control".
Councillor Southwick raised concerns over the recent number of calls and associated policing
costs for dealing with problem raccoons in urban areas.
He suggested that the Port Burwell by-law restricting firearms be repealed and that volunteer
local licensed gun owners could be solicited to dispatch unhealthy raccoons at no cost.
Staff was requested to look into options and report back to Council.
(d) Request to use the municipal sign regarding "Corinth Yard Sale and BBQ".
On behalf of the Corinth volunteer fundraising group, Councillor Ketchabaw suggested Council
permit use of the municipal sign to advertise a Yard Sale and BBQ.
Page 5 of 7
Council Minutes May 19,2011
2011-233
Moved by Councillor W Casier
Seconded by Deputy Mayor M Taylor
"THAT Council approve the use of the Municipal Sign as requested by the Corinth
Community Group subject to municipal needs".
CARRIED UNANIMOUSLY
10. ENVIRONMENT
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2011-234
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole at 8:05 p.m. to discuss:
• a proposed or pending acquisition or disposition of land by the municipality or
local board;
• litigation or potential litigation,including matters before administrative
tribunals, affecting the municipality or local board."
CARRIED UNANIMOUSLY
(b) Closed session minutes of the budget meeting held May 3,2011.
(c) Closed session minutes of the regular meeting of Council held May 5, 2011.
(d) Verbal Report regarding a proposed or pending acquisition or disposition of land by the
municipality or local board. (Elgin Military Museum land lease)
(e) Verbal Report regarding a proposed or pending acquisition or disposition of land by the
municipality or local board. (Harbour divestiture)
(f) Correspondence regarding litigation or potential litigation, including matters before
administrative tribunals,affecting the municipality or local board (property insurance
claim)
(g) Out of Camera.
2011-235
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
Page 6 of 7
Council Minutes May 19, 2011
"THAT the Committee of the Whole do now rise from the "In Camera" session at
9:15 p.m."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-Law 2011-042 A By-Law to confirm all actions of Council
2011-236
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT confirming By-Law 2011-042 be read a first, second and third time and
finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
2011-237
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the Council meeting be adjourned at 9:20 p.m."
CARRIED UNANIMOUSLY
MA OR CLERK
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