HomeMy WebLinkAboutMay 10, 2011 - Special Council BUDGET MEETING MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
May 10,2011
7:00 PM
The third 2011 budget meeting of the Council of the Municipality of Bayham was held on
Tuesday,May 10,2011 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor
Mark Taylor, Councillors Tom Southwick,Wayne Casier and Ed Ketchabaw,Administrator
Kyle Kruger,Clerk Lynda Millard and Treasurer Denis Duguay.
Fire Chief Gord Roesch and Firefighter Nathan Dawley were also in attendance.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF
None
3. 2010 DRAFT BUDGET
(a) Discussion regarding proposed Port Burwell Fire Hall
Fire Chief Gord Roesch presented the draft.Engineer's drawings for the proposed new firehall in
Port Burwell. The Fire Chief advised that a committee, composed of firefighters and a Council
representative had been established to review the needs, determine the requirements and a
proposed site and,with the assistance of an Engineer develop a building plan. Sample layouts
were provided for similar firehalls built in other communities.The proposed site is located next
to the tennis court at the Port Burwell ball park. Considerations for future expansion have been
included in the 8,800 square foot building. The plans for a wood framed,metal clad building is
the most cost effective.
Discussion ensued. Cost saving options, inclusion of radiant and in-floor heating were discussed.
The Fire Chief was requested to set up a date and time for members to visit newly built firehalls
in the area.
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Budget Meeting Minutes May 10,2011
(b) 2011 Draft Budget as previously circulated
A brief overview of the orientation document as it pertained to the Clerk,Treasury and general
government was provided by staff. Attention was given to the establishment of Council
committees,the Municipal Conflict of Interest Act,and the Customer Services Accessibility
policy.
The remaining operating and capital budgets for 2011 were presented and discussed. Staff
responded to questions from members of Council as appropriate.
Staff was requested to provide a list of buildings that may be considered excess to municipal
needs.
It was commented that the budgeted amount for utility costs for the Bayham and Vienna
Community Centres may not be high enough and should be increased. Capital repairs to address
fire and building code,and accessibility issues at the Vienna hall are estimated at$80,000.
It was noted that$5,000 in contracted services in the Museums budget was moved to Salaries&
Wages and should be removed from the contracted services line. It was requested that
admissions for 2010 be broken down to individual sites.
Grounds maintenance in Port Burwell is done by the Public Works department; all other areas
are contracted out to Wilson Lawn Care.
It was requested that 2010 wage allocations be updated and a revised 2011 budget provided.
A list of other items not added to the draft budget included:
West Nile Treatment, Springerhill crossing,beach raking equipment,Transfer Station land
acquisition,Vienna park chess game,Estherville plaque,Otter Creek improvement and
Straffordville Library signage.
It was suggested that playground equipment to be placed in Vienna in the amount of$40,000
with grant applications being sought from the Agri-Spirit and Hydro One programs.
The next budget meeting was set for Wednesday, May 25th at 7:00 p.m.
4. BY-LAW
(a) By-law 2011-041 A By-law to confirm all actions of Council
2011-222
Moved by Councillor T Southwick
Seconded by Councillor W Casier
"THAT confirming By-law 2011-041 be read a first, second and third time and
finally passed."
CARRIED UNANIMOUSLY
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Budget Meeting Minutes May 10,2011
5. ADJOURNMENT
(a) Adjournment
2011-223
Moved by Councillor W Casier
Seconded by Councillor T Southwick
"THAT the Council meeting be adjourned at 10:25 p.m."
CARRIED UNANIMOUSLY
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YOR CLERK
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