HomeMy WebLinkAboutApril 28, 2011 - Special Council BUDGET MEETING MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday,April 28, 2011
7:00 PM
The initial 2011 budget meeting of the Council of the Municipality of Bayham was held on
Thursday,April 28,2011 in the Council Chambers. Present were Mayor Paul Ens,Deputy
Mayor Mark Taylor, Councillors Tom Southwick, Wayne Casier and Ed Ketchabaw,
Administrator Kyle Kruger and Clerk Lynda Millard.
Denis Duguay,Treasurer, Margaret Underhill,Planning Co-ordinator, Bill Knifton, Chief
Building Official/Drainage Superintendent, Ed Roloson,Water/Wastewater Superintendent
and Fire Chief/By-Law Enforcement Officer Gord Roesch were in attendance.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF
None.
3. FINANCE,ADMINISTRATION & PERSONNEL
(a) Notice of Motion-Reconsideration of Elgin Group Police Services Board regarding
"Policing Costs-2011"
File: P17
2011-194
Moved by Deputy Mayor M Taylor
Seconded by Councillor T Southwick
"THAT Council reconsider the method of cost apportionment for the OPP contract
costs and the Elgin Group Police Services Budget."
CARRIED UNANIMOUSLY
Councillor Southwick provided a written submission outlining his support for option 5B. He
stressed that he did not support the allocation by incident as provided for in option 4B. In his
opinion, an OPP incident call to deal with a raccoon did not warrant the same police cost rating
as a serious offence or a criminal investigation.
It was noted that the failure for all six of the lower tier municipalities to concur with the same
method of allocation left the opposing municipality seeking its' own individual contract with the
OPP. Upon reconciliation, costs would then be based on user pay at whatever the total costs
incurred were determined to be.
It was suggested that the costs to Bayham under option 4B for the next three years will equal the
14.5%average over the past ten years.
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Budget Meeting Minutes April 28,2011
4. 2011 DRAFT BUDGET
(a) 2011 Draft Budget as previously circulated and attached
The Administrator provided an introduction to the Council orientation package including the role
of Council,how Council makes decisions and working with department heads and staff through
the Administrator. It was noted that the 2010 year—end figures are not finalized and are only
estimates.
Denis Duguay,Treasurer,Margaret Underhill,Planning Co-ordinator, Bill Knifton,Chief
Building Official/Drainage Superintendent,and Ed Roloson,Water/Wastewater Superintendent
each presented a brief review of the orientation document as it pertained to their particular
department.This was followed by an overview of their respective draft operating and capital
budgets for 2011. Staff responded to questions from members of Council as appropriate.
The next budget meeting was set for Tuesday,May 3rd at 7:00 p.m.
5. BY-LAW
(a) By-law 2011-036 A By-law to confirm all actions of Council
2011-195
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT confirming By-law 2011-036 be read a first,second and third time and
finally passed."
CARRIED UNANIMOUSLY
6. ADJOURNMENT
(a) Adjournment
2011-196
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the Council meeting be adjourned at 9:30 p.m."
CARRIED UNANIMOUSLY
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OR CLERK
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