HomeMy WebLinkAboutMarch 10, 2011 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road,Straffordville
March 10,2011
7:00 PM
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,March
10,2011 in the Council Chambers. Present were Mayor Paul Ens,Deputy Mayor Mark Taylor,
Councillors Tom Southwick,Wayne Casier and Ed Ketchabaw,Administrator Kyle Kruger and
Clerk Lynda Millard.
Fire Chief/By-Law Enforcement Officer Gord Roesch and Water Wastewater Superintendent
Ed Roloson were in attendance to present their respective reports.
1. CALL TO ORDER
Mayor Ens dalled the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST& THE GENERAL
NATURE THEREOF
None.
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of Council held February 17,2011.
2011-095
Moved by Councilor W Casier
Seconded by Councillor E Ketchabaw
"THAT the minutes of the regular meeting held February 17,2011 be approved as
circulated."
CARRIED UNANIMOUSLY
(b) Added Item(s)
2011-096
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT in accordance with Section 21 of Procedural By-law 2002-93,request from
the Calton Community Centre for permission to use the Municipal sign, a verbal
update with respect to the County Budget status be added to the agenda as items
9(d) and 9(e) respectively."
CARRIED UNANIMOUSLY
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Council Minutes March 10,2011
4. DELEGATIONS
(a) 7:05 p.m. - Inspector Brad Fishleigh, Detachment Commander of Elgin County
Detachment regarding "Policing Services".
File: P17
Douglas Gunn, Chairman,Elgin Group Police Services Board and Inspector Brad Fishleigh,
Detachment Commander of Elgin County Detachment were in attendance.
Douglas Gunn introduced himself to Council. He advised that the 2011 Policing Budget is facing
a substantial increase of$358,340 from$5,484,471 in 2010 to$5,842,811. The increase is due to
the contract renewal with the OPP. The renewal is based on a 2008 model vs 2003 in the
previous contract renewal. Bayham's share of the 5.07%increase is$46,706. It was noted that
the province has mandated a 2-year wage freeze for 2012 and 2013. Mr. Gunn advised that
Bayham's budget share in 2010 was 13.03%. He added that alternate methods of apportioning
lower tier costs are being looked at for 2011.
Detachment Commander Fishleigh presented the Criminal Statistics Report for 2010,which had
been previously circulated to Council members. His report identified the current compliment of
officers and staff and how they were organized to provide policing services in the Elgin
community. The Town of Aylmer and the City of St. Thomas are not included. The report also
provided an overview of criminal and traffic statistics for 2010 in comparison to Ontario and
Canada. He added that 2011 is the first year of a three-year strategic plan for the OPP.
He noted that the Crimestoppers program includes the Elgin, Middlesex and London area,and is
self-supporting.
Although domestic disturbance calls have increased 29.5%in 3 years,there have been decreases
in assault, sexual assault,break and enters and theft under$5,000. Council input can be provided
through the Police Service Board.
2011-097
Moved by Councillor W Casier
Seconded by Councillor T Southwick
"THAT the Report to Council from the Elgin County OPP Detachment regarding
Policing Services be received."
CARRIED UNANIMOUSLY
(b) 7:30 p.m. -Erica Arnett,Elgin St. Thomas Public Health regarding "Healthy
Communities Partnership".
File: S08
Ms. Arnett made a power point presentation. She noted that Public Health is seeking a
representative from Council to participate on their Political Advisory Committee. She
commented that there would be four or five meetings a year at various locations and at a time
most convenient for the members. The purpose is to adopt policy change that will create a
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Council Minutes March 10,2011
healthier community in St.Thomas and Elgin.A resolution to appoint Mayor Ens and Councillor
Casier as alternate was passed. See item 9(b).
(c) 7:45 p.m. -Glen Underwood and Doug Lester of the Harbourfront Committee
regarding"Conditions and Future Use of Port Facilities".
File: A01
Doug Lester stressed the need for dredging to be completed by October 1st in order for the
Ojibwa to be moved in by the end of October.The Committee recommendation was for the
purchase of a suction dredge that would remove 25,000 to 30,000 cubic meters of dredged
material in the harbour to clear a 60' width for a distance of 4,000' at a depth of 8'.
It was noted that all types of dredging were not considered,and that prop-washing is not an
effective option.
It was questioned what operational costs can be expected. It was noted that Mr.Underwood has
completed a Business Plan with costs estimated at$135 per hour. It was suggested that purchase
of a suction dredge could generate revenue from other nearby harbours while maintaining
continued use of the Port Burwell harbour in an economical and environmentally friendly
manner. Mayor Ens offered to speak with other port Mayors in Elgin to see if there is any
interest in sharing the use of the equipment.
Questions were raised on whether this is an acceptable method of dredging and the likelihood of
receiving the necessary ministry approvals.
Staff was directed to check with the MOE regarding feedback for dredging approvals.
It was agreed that Council meet with Mr.Underwood to review and discuss the business plan for
harbour dredging at a special meeting to be held on March 14th at 7:00 p.m.
5. INFORMATION ITEMS
(a) Correspondence dated March 1,2011 from Tim Hudak,Ontario PC Leader,regarding
"Tim Hudak Will Fix Ontario's Broken Arbitration System".
File: A01
(b) Correspondence from WWF-Canada regarding"Earth Hour Canada 2011".
File: A01
(c) Correspondence from The Elgin- St. Thomas Municipal Association regarding"21st
Annual Meeting&Banquet".
File: A04
(d) Correspondence received March 3, 2011 from The County of Elgin regarding
"Regional Tourism Organization".
File: A01
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Council Minutes March 10, 2011
(e) Correspondence dated February 4,2011 from The Kidney Foundation of Canada
regarding "Donation Thank You".
File: A01
(I) Board Brief Newsletter from Ontario Good Roads Association.
File: A01
(g) Correspondence dated February 18, 2011 from Tillsonburg&District Multi-Service
Centre regarding "Multi-Service Centre Programs".
File: A01
(h) Correspondence dated February 24,2011 from OSUM regarding "2011 OSUM
Conference and Trade Show".
File: A04
(i) Correspondence dated February 23,2011 from Ministry of Tourism and Culture
regarding"Ontario Heritage Week".
File: A16
(i) Correspondence dated March 2, 2011 from Ministry of Natural Resources regarding
"Proposed Habitat Regulation under the Endangered Species Act, 2007 for Eastern
Flowering Dogwood", Endangered Species Act,2007 Brochure and Eastern Flowering
Dogwood Factsheet.
File: A 16
(k) Correspondence received from Canada Business Ontario regarding"Products and
Services".
File: A16
(I) Bayham Historical Society minutes of meeting held February 10, 2011.
File: C06
(m) Museums Bayham minutes of meeting held February 9, 2011.
File: C06
(n) Copy of correspondence dated January 31,2011 from Steve Peters, MPP, Elgin-
Middlesex -London sent to various Ministers regarding "Project Ojibwa".
File: D06
(o) Correspondence dated February 10, 2011 from Toby Barrett, MPP, Haldimand-Norfolk
regarding "Project Ojibwa".
File: D06
(P) Correspondence dated February 22, 2011 from Diane Finley,MP for Haldimand-
Norfolk regarding "Project Ojibwa".
File: D06
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Council Minutes March 10,2011
(9) Correspondence dated February 10,2011 from City of St.Thomas regarding"Project
Ojibwa".
File: D06
(r) Correspondence dated February 14,2011 from The Municipality of West Elgin
regarding"Elgin Military Museum/Project Ojibwa".
File: D06
(s) Correspondence dated February 17,2011 from Bayham Historical Society regarding
"Donation".
File: M08
(t) Elgin County OPP News Release dated Februrary 22 and 24,2011 regarding
"Operation Heat 2011"and"Bayham Township Man Charged With Fraud".
File: P17
(u) Correspondence dated February 10,2011 from Spriet Associates regarding"Dexter
Line Relocation Project".
File: T05
(v) Correspondence from Steve Walsh regarding"Bayham Hiring Survey to Draw
Estherville Boundaries".
File: S09
2011-098
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT information items 5(a)through 5(v)be received for information."
CARRIED UNANIMOUSLY
6. PLANNING,DEVELOPMENT.RECREATION& TOURISM
7. ROADS.AGRICULTURE &DRAINAGE
8. PROPERTY,BUILDING&PROTECTIVE SERVICES
(a) Building Permit Report for month ending February 28,2011.
File: P10
2011-099
Moved by Councillor W Casier
Second,td by Councillor E Ketchabaw
"THAT Building Permit Report for month ending February 28,2011 be received
for information."
CARRIED UNANIMOUSLY
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Council Minutes March 10, 2011
(b) Staff Report P2011-004 regarding "Fire and Emergency Services 2010 Annual
Report".
File: P16
Fire Chief Gord Roesch encouraged Council to attend a special session in Central Elgin on
March 23rd designed especially for members. He noted that a cost of$5,000 is being
recommended in the draft 2011 Fire Department budget to hire a Chief Training Officer from
within the volunteer base.
2011-100
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Staff Report P2011-004 regarding the 2010 Annual Report for the Bayham
Fire and Emergency Services be received for information."
CARRIED UNANIMOUSLY
(c) Correspondence dated March 2,2011 from St. Thomas Elgin General Hospital
regarding "Request Use of Council Chambers".
File: C13
2011-101
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT correspondence from St.Thomas Elgin General Hospital be received;
AND THAT Council approves the request from the St. Thomas Elgin General
Hospital to use a Community Centre for an information session on Tuesday,March
22,2011 from approximately 6:00 p.m.to 8:30 p.m;
AND THAT rental fees be waived excepting cleaning fees."
CARRIED UNANIMOUSLY
(d) Email correspondence dated March 3,2011 from Bayham Historical Society regarding
"Request Use of Council Chambers".
File: C13
2011-102
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor M Taylor
"THAT correspondence from the Bayham Historical Society be received;
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Council Minutes March 10, 2011
AND THAT Council approves the request from the Bayham Historical Society to
use the Council Chambers for a workshop on paper repair on Wednesday,April 6,
2011 from 9:30 a.m. to 3:00 p.m."
CARRIED UNANIMOUSLY
9. FINANCE,ADMINISTRATION & PERSONNEL
(a) Cheque Register being Cheque#10018 to Cheque#10124 inclusive, except Cheques
#10081 totaling$416,989.81 and Payroll Disbursements for the period ending
February 20,2011 totaling$54,903.86.
Staff was requested to investigate hydro usage at the Vienna Memorial Park and take necessary
steps to restrict public access to the service.
2011-103
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Cheque Register being Cheque#10018 to Cheque#10124 inclusive,except
Cheque#10081 totaling$416,989.81 and Payroll Disbursements for the period
ending February 20,2011 totaling $54,903.86 be approved."
CARRIED UNANIMOUSLY
(b) Correspondence dated February 18,2011 from Elgin St. Thomas Public Health
regarding "Healthy Communities Partnership".
File: S08
2011-104
Moved by Deputy Mayor M Taylor
Seconded by Councillor T Southwick
"THAT correspondence from the Elgin St.Thomas Public Health be received;
THAT Council member Mayor Paul Ens be appointed to represent the Municipality
of Bayham on the Political Advisory Committee;
AND THAT Councillor Wayne Casier be appointed as an alternate."
CARRIED UNANIMOUSLY
(c) Staff Report PR2011-03 regarding "Request to Install Power Line Across Municipal
Properties".
File: L04
2011-105
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
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Council Minutes March 10, 2011
"THAT Staff Report PR2011-03 regarding Request to Install Power Line Across
Municipal Properties be deferred."
CARRIED UNANIMOUSLY
(d) Correspondence received from Calton Community Centre regarding "Request
Permission to Use the Municipal Sign".
File: C13
2011-106
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT correspondence from Calton Community Centre requesting use of the
Municipal Sign be received;
AND THAT Council grants permission to use the sign as requested,subject to
Municipal needs."
CARRIED UNANIMOUSLY
(e) Verbal Update regarding "County Budget Status".
Mayor Ens advised members that County Council had undertaken a visioning exercise, compiled
results and set goals to promote economic development and tourism, invest in roads,maintain
current service levels and adopt an affordable tax rate. He noted the County and the Township of
Southwold are appealing the assessment loss through the upcoming close of the Talbotville Ford
plant later in 2011. The expected loss to the County alone is projected to be $7 million over the
next ten years.
Budget increases are proposed for roads, libraries, tourism and economic development being
offset by significant withdrawals from operating reserves. It is anticipated that reserves will be
returned to par in ten years through the annual levy.
10. ENVIRONMENT
(a) 2010 Compliance Summary Report for the Bayham Water Distribution System.
File: E08
2011-107
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT 2010 Compliance Summary Report for the Bayham Water Distribution
System be received for information."
CARRIED UNANIMOUSLY
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Council Minutes March 10,2011
(b) 2010 Richmond Water System Annual Report.
File: E08
2011-108
Moved by Councillor T Southwick
Seconded by Councillor W Casier
"THAT 2010 Richmond Water System Annual Report be received for
information."
CARRIED UNANIMOUSLY
(c) 2010 Annual Report from Elgin Area Primary Water Supply System.
File: E08
2011-109
Moved by Councillor T Southwick
Seconded by Deputy Mayor M Taylor
"THAT 2010 Annual Report from Elgin Area Primary Water Supply System be
received for information."
CARRIED UNANIMOUSLY
2011-110
Moved by Deputy Mayor M Taylor
Seconded by Councillor T Southwick
"THAT in accordance with Section 12 of Procedural By-Law 2002-93,Council shall
deal with business until 11 p.m.at its meeting of March 10,2011."
CARRIED UNANIMOUSLY
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2011-111
Moved by Councilor E Ketchabaw
Seconded by Deputy Mayor M Taylor
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole at 10:25 p.m.to discuss:
• a proposed or pending acquisition or disposition of land by the municipality or
local board;
• labour relations or employee negotiations."
CARRIED UNANIMOUSLY
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Council Minutes March 10,2011
(b) Closed session minutes of the regular meeting of Council held February 17,2011.
(c) Confidential Verbal Report regarding a proposed or pending acquisition or disposition
of land by the municipality or local board. (Harbour Divestiture)
(d) Confidential Verbal Report regarding labour relations or employee negotiations. (Staff
Issue)
(e) Confidential Verbal Report regarding litigation or potential litigation, including matters
before administrative tribunals, affecting the municipality or local board. (Ojibwa
Lease Negotiations)
Deferred until the next meeting.
(f) Out of Camera.
2011-112
Moved by Deputy Mayor M Taylor
Seconded by Councillor E Ketchabaw
"THAT the Committee of the Whole do now rise from the "In Camera" session at
10:53 p.m."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-Law 2011-024 A By-Law to authorize the execution of a licence agreement.
(1498975 Ontario Inc.)
Deferred until the next meeting.
(b) By-Law 2011-023 A By-law to confirm all actions of Council
2011-113
Moved by Councillor T Southwick
Seconded by Deputy Mayor M Taylor
"THAT confirming By-Law 2011-023 be read a first, second and third time and
finally passed."
CARRIED UNANIMOUSLY
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Council Minutes March 10,2011
13. ADJOURNMENT
(a) Adjournment
2011-114
Moved by Deputy Mayor M Taylor
Seconded by Councilor T Southwick
"THAT the Council meeting be adjourned at 10:54 p.m."
CARRIED UNANIMOUSLY
MA R CLE
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