HomeMy WebLinkAboutFebruary 03, 2011 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road,Straffordville
February 3,2011
7:00 PM
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,
February 3,2011 in the Council Chambers. Present were Mayor Paul Ens,Deputy Mayor Mark
Taylor,Councillors Tom Southwick,Wayne Casier and Ed Ketchabaw,Administrator Kyle
Kruger and Clerk Lynda Millard.
Public Works Manager Gerry LeMay,Fire Chief/By-Law Enforcement Officer Gord Roesch,
and Treasurer Denis Duguay were in attendance to present their respective reports.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST&THE GENERAL NATURE
THEREOF
None.
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meetings of Council held January 13,2011 and January 20,
2011.
2011-041
Moved by Deputy Mayor M Taylor
Seconded by Councillor W Casier
"THAT the minutes of the regular meeting held January 13,2011 be approved as
circulated."
CARRIED UNANIMOUSLY
2011-042
Moved by Councillor W Casier
Seconded by Deputy Mayor M Taylor
"THAT the minutes of the regular meeting held January 20,2011 be approved as
circulated."
CARRIED UNANIMOUSLY
(b) Added Item(s)
2011-043
Moved by Deputy Mayor M Taylor
Seconded by Councillor W Casier
Page 1 of 11
Council Minutes February 03, 2011
"THAT in accordance with Section 21 of Procedural By-law 2002-93,Staff Report
P2011-006 regarding PPE Replacementbe added to the agenda as items 8(c)."
CARRIED UNANIMOUSLY
4. DELEGATIONS
(a) 7:05 p.m. -Vienna Citizens Group regarding"Saving the Vienna Town Hall and
requesting Council consider avenues for funding".
Ms. Collins thanked Council for use of the Chambers to hold the public meeting to"Save the
Vienna Town Hall" in January. She advised that there is public interest and that she has been in
contact with the Ontario Trillium Foundation about the group's current progress and
consideration of a grant re-application.
She requested financial support for part of the cost of an Engineering study. Council was
requested and agreed to provide staff assistance to seek Trillium funding for the proposed study.
There was consensus that minimal heat in the building be maintained to prevent further
deterioration as recommended by Dennis Vass,P Eng. of the Ventin Group.
The Administrator advised that funds in the 2010 budget regarding the building were from the
library building reserve. It was noted that cost estimates would need to be updated to re-file an
application with the OTF.
(b) 8:10 p.m. -Rob Thompson regarding "Water Infrastructure Fees" deferred to the
February 17th meeting.
5. INFORMATION ITEMS
(a) Correspondence dated January 25, 2011 from the Municipality of Central Elgin
regarding "Ojibwa Project".
File: C10
(b) Correspondence dated January 25, 2011 from Township of Southwold regarding
"Resolution of Support-Ojibwa".
File: C10
(c) Correspondence dated January 18,2011 from Township of East Ferris regarding
"Resolution-Bazaar Licence requirements".
File: C 10/P09
(d) Correspondence dated January 21, 2011 from Tillsonburg&District Multi-Service
Centre regarding"MSC material or pamphlets".
File: A01
(e) Correspondence dated January 18, 2011 from Ontario Heritage Trust regarding
"Ontario Heritage Week 2011 -February 21 -27".
File: A01
Page 2 of 11
Council Minutes February 03,2011
(1) Correspondence dated January 4,2011 from Environment Canada regarding "2010
Lakewide Management Plan Annual Report".
File: A16
(g) Correspondence dated January 19,2011 from Long Point Region Conservation
Authority to Oxford County regarding"LPRCA Board Restructuring".
File: A16
(h) Bayham Historical Society minutes of meeting held January 13,2011.
File: C06
(i) Elgin Group Police Services Board minutes of meeting held November 17,2010.
File: C06
(i) Correspondence dated January 18,2011 from Town of Tillsonburg regarding
"Resolution to endorse appointments".
File: C12
(k) Correspondence dated January 25,2011 from Elgin Group Police Services Board
regarding"Elgin Group Police Services Board Members".
File: C12
(1) Correspondence dated January 20,2011 from Mary Craig regarding "Survey
Mapping".
File: C13
(m) Correspondence dated January 23,2011 from Captain Russell Blais regarding"Ferry
Service Port Burwell to USA".
File: D06
Council noted that staff re-confirmed the previous resolution passed by Council on June 29,2009
with Mr. Blais.
(n) News Release dated January 27,2011 from Grand River Conservation Authority
regarding "Money available to landowners to protect drinking water sources".
File: E00
(0) Correspondence dated January 18,2011 from Stantec Consulting Ltd.regarding
"Municipal Class Environmental Assessment for the Lake Huron Primary Water
Transmission Main Twinning-Notice of Second Public Information Centre".
File: E00
(p) Correspondence received January 19,2011 from Ministry of the Environment
regarding "Update on Clean Water Act,2006 -Completion of assessment reports".
File: E00
(q) Elgin County OPP News Releases dated January 24,2011 and January 31,2011
regarding "various items".
File: P17
Page 3 of 11
Council Minutes February 03,2011
2011-044
Moved by Councillor W Casier
Seconded by Deputy Mayor M Taylor
"THAT information items 5(a)through 5 (q) be received for information."
CARRIED UNANIMOUSLY
6. PLANNING,DEVELOPMENT,RECREATION &TOURISM
7. ROADS,AGRICULTURE & DRAINAGE
(a) Staff Report PW2011-01 regarding "Energy Audit-Municipal Equipment".
File: V01/A09
2011-045
Moved by Councillor W Casier
Seconded by Councillor T Southwick
"THAT Staff Report PW2011-01 regarding Energy Audit-Municipal Equipment be
received for information;
AND THAT the Green Policy attached to the report be adopted."
CARRIED UNANIMOUSLY
(b) Staff Report PW2011-02 regarding "Infrastructure Inspections&Preventative
Maintenance Program".
File: T05/A09
2011-046
Moved by Councillor T Southwick
Seconded by Councillor W Casier
"THAT Staff Report PW2011-02 be received;
AND THAT the Infrastructure Inspections and Preventative Maintenance Program
as outlined in Staff Report PW2011-02 be approved."
CARRIED UNANIMOUSLY
(c) Staff Report PW2011-03 regarding "Driveway Policy".
File: T06/A09
2011-047
Moved by Deputy Mayor M Taylor
Seconded by Councillor W Casier
"THAT Staff Report PW2011-03 be received;
AND THAT the Driveway Policy attached to Staff Report PW2011-03 be
approved."
Page 4 of 11
Council Minutes February 03, 2011
CARRIED UNANIMOUSLY
8. PROPERTY,BUILDING& PROTECTIVE SERVICES
(a) Correspondence dated January 31,2011 from Trinity Anglican Church requesting use
of Memorial Park for"Jazz Vesper Service".
File: C13
2011-048
Moved by Councillor W Casier
Seconded by Deputy Mayor M Taylor
"THAT the correspondence dated January 31,2011 from Trinity Anglican Church
be received;
AND THAT permission be granted to use the Memorial Park in Port Burwell on
Saturday,July 9,2011 between 3:00 p.m. and 6:00 p.m. subject to:
• provision of proof of liability insurance coverage naming the Municipality of
Bayham as an additional insured,in the amount of$2 million and
• clean up and repair of any damage to the park area be the responsibility of the
organizers."
CARRIED UNANIMOUSLY
(b) Staff Report P2011-007 regarding "Exotic Animals".
File: P01
The By-law Enforcement Officer advised that there are no regulations in place should Council
choose to approve the exemption requested by Mr. Gregg Deming for his cougar. It was also
noted that any recommendations for such regulations would require significant additional
research.He added that a private member's bill is currently being considered by the Province.
Following discussion it was evident that only negative feed back from the public has been
received.
2011-049
Moved by Deputy Mayor M Taylor
Seconded by Councillor T Southwick
"THAT Staff Report P2011-007 regarding Exotic Animals be received."
CARRIED UNANIMOUSLY
(c) Staff Report P2011-006 regarding"PPE Replacement".
File: P16
2011-050
Moved by Deputy Mayor M Taylor
Seconded by Councillor W Casier
"THAT Staff Report P2011-006 regarding PPE Replacement be received;
Page 5 of 11
Council Minutes February 03,2011
AND THAT Council approves the replacement of firefighter Personal Protective
Equipment utilizing funds in the amount of$50,000 from fire department reserves."
CARRIED UNANIMOUSLY
9. FINANCE,ADMINISTRATION& PERSONNEL
(a) Cheque Register being Cheque#9854 to Cheque#9936 inclusive totaling$339,730.34
and Payroll Disbursements for the period ending January 23, 2011 totaling$56,475.25.
2011-051
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT Cheque Register being Cheque#9854 to Cheque#9936 inclusive totaling
$339,730.34 and Payroll Disbursements for the period ending January 23, 2011,
totaling$56,475.25 be approved."
CARRIED UNANIMOUSLY
(b) Correspondence dated January 20, 2011 from County of Elgin regarding"Capital
Redevelopment Proposal St. Thomas Elgin General Hospital".
File: C10
2011-052
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT correspondence dated January 20,2011 from the County of Elgin regarding
Capital Redevelopment Proposal St.Thomas Elgin General Hospital be received'
AND THAT the Municipality of Bayham supports the St. Thomas Elgin General
Hospital's rebuilding campaign and direct staff to forward a letter of support to the
Honourable Deb Matthews."
CARRIED UNANIMOUSLY
(c) Staff Report F2011-01 regarding Water&Sewer Rates.
File: F05.11
The Treasurer noted that a memorandum identifying new information and a modification of
water and sewer rates was circulated to Council. He noted that the revised sewer connection
count will add 36 new units to the total users.
A refined application for water rates affect some multiple unit establishments(trailer parks,multi
residences)resulting in an increase of 53 connections.
Utilizing the current rate structure and application results in a projected increase for the water
rate of 2%and the sewer rate 8% for 2011. Council supported a two-month grace period for the
additional units identified and that letters go out to advise the affected users.
Page 6 of 11
Council Minutes February 03,2011
2011-053
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT Staff Report F2011-01 regarding Water and Sewer Rates be received;
AND THAT By-Law 2011-016, being a by-law to further amend By-Law 2004-015,
being a by-law to set water and sewer rates be presented to Council for enactment;
AND FURTHER THAT monthly base charges on additional units identified as
outlined in report F2011-01 be implemented effective with the May bi-monthly
billing."
CARRIED UNANIMOUSLY
(d) Staff Report F2011-02 regarding "Municipal Data Bridge Collection-Funding".
File: F05
2011-054
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT Staff Report F2011-02 regarding Municipal Data Bridge Collection -
Funding be received
THAT Staff be authorized to proceed with the Bridge Analysis project in
accordance with the estimate submitted by Spriet and Associates in the amount of
$7,000 and to proceed with application to the Ontario Good Roads Association for
Municipal Bridge Data Collection."
CARRIED UNANIMOUSLY
2011-055
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT the Council of the Municipality of Bayham hereby supports the application
to the O.G.R.A.for funding for the purpose of collecting,collating,compiling, and
formatting bridge asset and condition data, and agrees to submit bridge asset and
condition data for inclusion in Municipal Data Works by March 31, 2011."
CARRIED UNANIMOUSLY
(e) Staff Report C2011-04 regarding "Fence Viewer Appointments".
File: C12
2011-056
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor M Taylor
"THAT Staff Report C2011-04 regarding Fence Viewer Appointments be received;
Page 7 of 11
Council Minutes February 03,2011
AND THAT By-Law 2011-010,being a by-law to appoint members to the Fence
Viewer Committee for a term to expire December 31,2014,be presented to Council
for enactment."
CARRIED UNANIMOUSLY
(f) Memorandum C2011-02 regarding"Council Meeting Schedule".
File: A09
2011-057
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT Memorandum C2011-02 regarding Council Meeting Schedule be received;
AND THAT the 2011 monthly Council meetings for March and August be held
March 10 and 24 and August 4 and 18."
CARRIED UNANIMOUSLY
(g) Draft By-Law 2011-012 amending Appointments By-Law 2011-001. Refer to Item
12(b)
2011-058
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor M Taylor
"THAT Council appoint Tom Southwick to the Otter Valley Utility Corridor and
Recreation Trail Committee;
AND THAT Mayor Ens be appointed as the alternate."
CARRIED UNANIMOUSLY
(h) Draft Community Centres Committee minutes of meeting held January 31,2011.
File: C06
Draft By-Law 2011-013 Management Contract Vienna Community Centre Refer to
Item 12(c)
Draft By-Laws 2011-014 and 2011-015 Janitorial Contract Renewals Refer to Items
12(d)and 12(e)
Draft By-Law 2011-017 Management Back-Up Services Contract Renewal Refer to
Item 12(g)
2011-059
Moved by Councilor T Southwick
Seconded by Deputy Mayor M Taylor
"THAT the Draft Community Centres Committee minutes of meeting held January
31,2011 be received;
Page 8 of 11
Council Minutes February 03, 2011
THAT Council approves the appointment of Lynn Prues as the additional
community member at large for the Committee;
THAT By-Law 2011-013 being a by-law to authorize the renewal of an agreement
with Jackie Bootle for management of the Vienna Community Centre,
By-Law 2011-014 and 2011-015 being by-laws to authorize the renewal of
agreements with Ramona Peidl for janitorial services for the Bayham and Vienna
Community Centres and,
By-Law 2011-017, being a by-law to authorize the renewal of an agreement with
Ramona Peidl for management back-up services for the Vienna and Bayham
Community Centres be presented to Council for enactment."
CARRIED UNANIMOUSLY
10. ENVIRONMENT
(a) Staff Report E2011-001 regarding Household Hazardous Waste/Large Item Disposal.
File: E09
2011-060
Moved by Deputy Mayor M Taylor
Seconded by Councillor W Casier
"THAT Staff Report E2011-001 regarding Household Hazardous Waste/Large
Item Disposal be received;
AND THAT the 2011 Household Hazardous Waste and Large Item Drop-off Day be
arranged for Saturday,May 28,2011 and that Clean Harbors Canada Inc. be
retained to manage the Hazardous Waste Drop-off collection and disposal."
CARRIED UNANIMOUSLY
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2011-061
Moved by Councillor T Southwick
Seconded by Councillor W Casier
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole at 9:53 p.m. to discuss:
• a proposed or pending acquisition or disposition of land by the municipality or
local board."
CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held January 13, 2011 and
January 20,2011.
Page 9 of 11
Council Minutes February 03,2011
(c) Confidential Report regarding a proposed or pending acquisition or disposition of land
by the municipality or local board. (Harbour Facilities)
(d) Confidential report regarding a proposed or pending acquisition or disposition of land
by the municipality or local board(Medical Services Building)
(e) Out of Camera.
2011-062
Moved by Councillor W Casier
Seconded by Councillor T Southwick
"THAT the Committee of the Whole do now rise from the "In Camera" session at
10:40 p.m."
CARRIED UNANIMOUSLY
2011-063
Moved by Deputy Mayor M Taylor
Seconded by Councillor W Casier
"THAT in accordance with Section 12 of Procedural By-Law 2002-93,Council shall
deal with business until 11 p.m. at its meeting of February 3,2011."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-Law 2011-010 A By-Law to appoint Fence Viewers and to set out the
Remuneration
(b) By-Law 2011-012 A By-Law to amend By-Law 2011-001 appointing members to
Boards and Committees
(c) By-Law 2011-013 A By-Law to authorize the renewal of an agreement for
management of the Vienna Community Centre(Bootle)
(d) By-Law 2011-014 A By-Law to authorize the renewal of an agreement for Janitorial
Services for the Bayham Community Centre(Peidl)
(e) By-Law 2011-015 A By-Law to authorize the renewal of an agrement for Janitorial
Services for the Vienna Community Centre(Peidl)
(0 By-Law 2011-016 A By-Law to further amend By-Law 2004-015 (Water and Sewer
Rates)
(g) By-law 2011-017 A By-Law to authorize the renewal of an agreement for Back-up
Services for the Vienna and Bayham Community Centres(Peidl)
2011-064
Moved by Deputy Mayor M Taylor
Seconded by Councillor W Casier
Page 10 of 11
Council Minutes February 03,2011
"THAT By-Laws 2011-010, 2011-012,2011-013,2011-014, 2011-015,2011-016 and
2011-017 be read a first, second and third time and finally passed."
CARRIED UNANIMOUSLY
(h) By-Law 2011-018 A By-law to confirm all actions of Council
2011-065
Moved by Councillor W Casier
Seconded by Deputy Mayor M Taylor
"THAT confirming By-Law 2011-018 be read a first, second and third time and
finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
2011-066
Moved by Deputy Mayor M Taylor
Seconded by Councillor W Casier
"THAT the Council meeting be adjourned at 10:42 p.m."
CARRIED UNANIMOUSLY
•YOR CLERK
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