HomeMy WebLinkAboutJanuary 13, 2011 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road,Straffordville
January 13,2011
7:00 PM
8:00 PM Public Meeting-Drainage
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,January 13,
2011 in the Council Chambers. Present were Mayor Paul Ens,Deputy Mayor Mark Taylor,Councillors
Tom Southwick,Wayne Casier and Ed Ketchabaw,Administrator Kyle Kruger and Clerk Lynda Millard.
Chief Building Official/Drainage Superintendent Bill Knifton was in attendance to present his reports.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST&THE GENERAL NATURE
THEREOF
None.
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of Council held December 16,2010.
The following amendments are to be incorporated in the minutes:
Item 4(a) -should be 2.5%municipal levy increase
Item 4(e) -Resolution#2010-501 should be moved by Councillor E Ketchabaw
Item 9(k) -Resolution#2010-517 should be resolution was not Carried Unanimously
Carried only
2011-001
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the minutes of the regular meeting held December 16,2010 be approved as
amended."
CARRIED UNANIMOUSLY
(b) Added Item(s)
2011-002
Moved by Deputy Mayor M Taylor
Seconded by Councillor W Casier
"THAT in accordance with Section 21 of Procedural By-law 2002-93,a verbal
report on the Port Burwell Secondary Water Supply System be added to the agenda
as item 10(a)."
CARRIED UNANIMOUSLY
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Council Minutes January 13,2011
4. DELEGATIONS
(a) 7:05 p.m. -Kim Husted regarding "Survey Mapping"
Kim Husted, a surveyor with 25 years of experience in the area,was in attendance to
respond to questions from members of Council in regard to maps and surveys pertaining
to Estherville Cemetery, and certain properties adjacent to Plank Road. He noted that
property deeds must be registered with the Ontario Land Registry Office to be valid.
Mr.Husted commented that deeds are not necessarily changed when lands are
expropriated. He suggested the Boundaries Act may be used to identify original property
boundaries when first created. Application for consideration is made to a tribunal.
Detailed new surveys of the property in question would need to be provided as part of the
application. The process does not determine property ownership.
(b) 7:35 p.m. -Vienna Citizens Group regarding"Public Meeting January 19 concerning
The Vienna Town Hall"
Jan Collins was in attendance to request support for the"Save the Vienna Town Hall"
meeting being held January 19th. She requested that the municipality support the
issuance of tax receipts by the Bayham Historical Society for donations made on behalf
of the Town hall.
She was advised that the BHS is an independent body and must be registered with
Revenue Canada to issue donation receipts.
(c) 7:40 p.m. -Jan Collins regarding"New uses and expansion of Vienna Park and
demolition of derelict buildings in the Vienna downtown core"
Jan Collins suggested cement picnic tables and a human chess pad as an option for
installation at the Vienna Park and around Bayham.
(d) 7:50 p.m. -Shelley Scott regarding "Richmond Water"
Shelley Scott raised concerns with Municipal reporting to users of the Richmond Water
System and read from her circulated correspondence.
Administrator Kyle Kruger provided a response to Mrs. Scott and those present of the
communication efforts undertaken by the Municipality.This included posting of Council
minutes,circulation and posting of quarterly water reports to Council,mailing of the
hydrogeological study to the Richmond Water Board,Health Unit consultation and
request for comments on results of sodium testing submitted to the Water Board and a
staff meeting held with members of the Board on November 15th. He noted that the year
end quarterly water report would be presented to Council at the next Council meeting. He
added that a meeting with Richmond Water users and Stantec would be held on February
8 at 7:00 p.m.
Administrator Kruger noted that the MOE directed responsibility to the Municipality to
temporarily operate the Richmond system in 2009,however had been able to negotiate
that ownership remain with the Board.
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Council Minutes January 13,2011
It was suggested that a delegation request be made to the MOE at the Rural Ontario
Municipal Association/Ontario Good Roads Association conference regarding grant
funding sources.
It was agreed that the Municipality pay the$100 fee for use of the Richmond United
Church for the meeting on February 8th.
5. INFORMATION ITEMS
(a) Responses regarding"Lottery Licence Requirements -Local Penny Sales" from
Alcohol and Gaming Commission of Ontario,Municipality of Huron East, City of
Belleville,Township of Gillies,Township of North Frontenac, Town of Rainy River,
County of Essex,Township of Malahide,Township of Enniskillen,Township of
Mapleton and Township of Pickle Lake.
File: C10
The Administrator advised that staff were in contact with the Ontario Lottery and
Gaming Corporation(OLGC)who have advised that penny sales with less than$500 in
prizes would not require individual delineation. This is unclear in their manual and
review of this section has been requested.
(b) Correspondence dated December 20,2010 from Association of Municipalities of
Ontario regarding"Stimulus Deadline Extension".
File: A01
(c) Correspondence received January 4, 2011 from Federation of Canadian Municipalities
regarding"New Deadline for Completing Infrastructure Stimulus Projects".
File: A16
(d) Correspondence dated December 21,2010 from Ontario Good Roads Association
regarding "Report of the OGRA Nominating Committee".
File: A01
(e) Correspondence received January 4,2011 from Operation Clean Sweep regarding
"Pitch-In Ontario".
File: A01
(f) Correspondence dated November 30,2010 from Rural Ontario Institute regarding
"Steps to Leadership Program"
File: A01
(g) Notice received December 15,2010 regarding"ROMA/OGRA 2011 Delegation
Request".
File: A04
(h) Correspondence dated December 9,2010 from Municipal Property Assessment
Corporation regarding"2010 Enumeration Update".
File: A16
(i) Otter Valley Chamber of Commerce minutes of meeting held December 7,2010.
File: C06
(j) Emergency Management Program Committee minutes of meeting held December 14,
2010.
File: C06
(k) Bayham Harbourfront Committee minutes of meeting held December 14,2010.
File: C06
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Council Minutes January 13, 2011
(1) Correspondence dated December 17,2010 from Stewardship Ontario regarding
"Industry Funding for Municipal Blue Box Recycling for 2010 Program Year".
File: E07
(m) East Elgin Community Complex newsletter dated December 2010.
File: M07
The correspondence is to be forwarded to the local public schools.
(n) Correspondence dated January 4, 2011 from Living History Multimedia Association
regarding "Ontario Visual Heritage Project".
File: RO1
(o) Correspondence dated December 22,2010 from Statistics Canada regarding "National
Household Survey".
File: C07
Job opportunities item is to be posted on the municipal website.
2011-003
Moved by Councillor W Casier
Seconded by Deputy Mayor M Taylor
"THAT information items 5(a)through 5(o)be received for information."
CARRIED UNANIMOUSLY
6. PLANNING,DEVELOPMENT,RECREATION&TOURISM
1. CORRESPONDENCE AND REPORTS
2. PUBLIC MEETING
(a) ITEM TO BE DEFERRED UNTIL FURTHER NOTIFICATION AND
CIRCULATION. (PREVIOUSLY DEFERRED FROM REGULAR COUNCIL
MEETINGS HELD OCTOBER 7,NOVEMBER 4,NOVEMBER 18 AND
DECEMBER 16,2010).
7:30 P.M. -Graydon Rezoning-Zoning by-law amendment application proposing the
rezoning of property located at Part Lot 13,Concession 9, 56084 Talbot Line.
Staff Report D2010-31 regarding Graydon Rezoning.
File: D14
It was noted that the meeting regarding the Graydon property for rezoning purposes has
been further deferred until notification and circulation. No persons in attendance
indicated an interest or signed the attendance sheet.
7. ROADS,AGRICULTURE & DRAINAGE
(a) Staff Report DR2011-001 regarding"Bartley Municipal Drain Provisional By-Law 3rd
Reading/Award Contract".
File: E09
2011-004
Moved by Councillor W Casier
Seconded by Deputy Mayor M Taylor
"THAT Staff Report DR2011-001 regarding Bartley Municipal Drain Provisional
By-Law 3rd Reading/Award Contract be received;
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Council Minutes January 13,2011
AND THAT Provisional By-Law#2010-100,being a By-Law to provide for
drainage works in the Municipality of Bayham for the construction of the Bartley
Municipal Drain be presented to Council for third reading and enactment;
AND THAT Council accept the tender for provision of drainage works set out in
the Form of Tender for the Bartley Municipal Drain, as submitted by Van Bree
Drainage&Bulldozing Ltd.,in the amount of$29,435.00(excluding taxes),with
work to commence on or before January 24,2011 and to be completed on or before
February 24,2011;
AND THAT By-law 2011-002 authorizing the execution of contract documents be
presented to Council for enactment."
CARRIED UNANIMOUSLY
(b) Correspondence dated December 13, 2010 from County of Elgin regarding "Culloden
Road Speed Zone".
File CO2
It was noted that it was intended that Eden Line,rather than Culloden Road,was to be
signed at 50 km/hr. Staff was requested to follow up with the County.
2011-005
Moved by Deputy Mayor M Taylor .
Seconded by Councillor W Casier
"THAT correspondence from County of Elgin regarding Culloden Road Speed
Zone be received for information."
CARRIED UNANIMOUSLY
8. PROPERTY,BUILDING& PROTECTIVE SERVICES
(a) Building Permit Report for month ending December 31,2010.
File: P10
2011-006
Moved by Councillor W Casier
Seconded by Deputy Mayor M Taylor
"THAT Building Permit Report for month ending December 31,2010 be received
for information."
CARRIED UNANIMOUSLY
9. FINANCE,ADMINISTRATION& PERSONNEL
(a) Cheque Register being Cheque#9672 to Cheque#9822 inclusive totaling
$1,397,224.05 and Payroll Disbursements for the period ending December 12 and
December 26,2010 totaling$55,789.55 and$52,841.36 respectively.
2011-007
Moved by Deputy Mayor M Taylor
Seconded by Councillor W Casier
"THAT Cheque Register being Cheque#9672 to Cheque#9822 inclusive totaling
$1,397,224.05 and Payroll Disbursements for the period ending December 12 and
December 26,2010 totaling$55,789.55 and $52,841.36 respectively be approved.
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Council Minutes January 13, 2011
CARRIED UNANIMOUSLY
(b) Correspondence dated December 17,2010 from St.Thomas Public Library regarding
"Revitalization Project".
File: C13
2011-008
Moved by Councillor W Casier
Seconded by Deputy Mayor M Taylor
"THAT correspondence from St.Thomas Public Library regarding Revitalization
Project be received for information."
CARRIED UNANIMOUSLY
(c) Draft Letter addressed to Municipal Property Assessment Corporation regarding "2010
Municipal Election-Preliminary List of Electors".
File: A 16
2011-009
Moved by Deputy Mayor M Taylor
Seconded by Councilor W Casier
"THAT the draft letter addressed to Municipal Property Assessment Corporation
regarding 2010 Municipal Election-Preliminary List of Electors be received;
AND THAT Council approves the letter for mailing."
CARRIED UNANIMOUSLY
(d) Staff Report C2011-001 regarding"2011 Committee/Board Appointments".
File: C12
2011-010
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT Staff Report C2011-001 regarding 2011 Committee/Board Appointments
be received;
AND THAT By-Law 2011-001,being a by-law to appoint members to various
boards and committees of Council, as discussed, be presented to Council for
enactment."
CARRIED UNANIMOUSLY
MOTION TO EXTEND LENGTH OF MEETING
2011-011
Moved by Deputy Mayor M Taylor
Seconded by Councillor W Casier
"THAT in accordance with Section 12 of Procedural By-Law 2002-93,Council shall
deal with business until 12:00 a.m. at its meeting of January 13,2011."
CARRIED UNANIMOUSLY
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Council Minutes January 13,2011
10. ENVIRONMENT
(a) Verbal report regarding the Port Burwell Secondary Water Supply System.
Councillor Southwick advised that he attended an orientation on the Port Burwell
Secondary Water Supply System which is nearing the end of its life cycle. He noted that
there is no contingency fund or plan for the system and that the rates would be increased
in 2011 to $1.81 per cubic metre and to $1.99 in 2012. Government grants will be
necessary to cover the cost of replacing the waterline.
It was noted that the County is including the relocation of Dexter Line in its' 2011 budget
and is currently in the Environmental Assessment process. Costs to undertake shoreline
protection would exceed the costs for road and waterline relocation. There would be cost
savings if the waterline installation were to follow the road relocation rather than done at
the same time.
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2011-012
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT the Council do now rise to enter into an "In Camera" Session of
Committee of the Whole at 9:50p.m. to discuss:
• a proposed or pending acquisition or disposition of land by the municipality or
local board."
CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held December 16,2010.
(c) Confidential Report regarding a proposed or pending acquisition or disposition of land
by the muinicipality or local board (Harbour Facilities)
(d) Confidential Report regarding a proposed or pending acquisition or disposition of land
by the municipality or local board. (Project Ojibwa)
(e) Out of Camera.
2011-013
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor M Taylor
"THAT the Committee of the Whole do now rise from the "In Camera" session at
11:54 p.m."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-Law 2010-100 A Provisional By-Law to provide for Drainage Works (Bartley
Municipal Drain- Third Reading)
(b) By-Law 2011-001 A By-Law to appoint members (Boards& Committees)
(c) By-Law 2011-002 A By-Law to execute an agreement(Bartley Municipal Drain)
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Council Minutes January 13,2011
(d) By-Law 2011-003 A By-Law to exempt from taxation(Royal Canadian Legion Post
Branch 524)
(e) By-Law 2011-004 A By-Law to provide for an Interim Tax Levy
(f) By-Law 2011-005 A By-Law to authorize borrowing to meet current expenditures
2011-014
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT By-Law 2010-100 be read a third time and fmally passed;
AND THAT By-Laws 2011-001,2011-002,2011-003,2011-004 and 2011-005 be read
a first, second and third time and finally passed."
CARRIED UNANIMOUSLY
(g) By-Law 2011-006 A By-Law to confirm all actions of Council
2011-015
Moved by Deputy Mayor M Taylor
Seconded by Councillor W Casier
"That confirming By-Law 2010-006 be read a first,second and third time and
finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
2011-016
Moved by Deputy Mayor M Taylor
Seconded by Councillor W Casier
"THAT the Council meeting be adjourned at 11:56 p.m."
CARRIED UNANIMOUSLY
YOR CLERK
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