HomeMy WebLinkAboutOctober 04, 2012 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Council Chambers
October 04, 2012
7:00 PM
Regular Council Public Meeting
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,
October 4, 2012 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor Mark
Taylor, Councillors Tom Southwick and Ed Ketchabaw, Administrator Kyle Kruger and Clerk
Lynda Millard.
Councillor Wayne Casier was absent.
Public Works Manager Vance Czerwinski was in attendance to present his report.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
None.
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of Council held September 20, 2012.
2012-477
Moved by Deputy Mayor M Taylor
Seconded by Councillor E Ketchabaw
"THAT the minutes of the regular meeting held September 20, 2012 be approved as
circulated."
CARRIED
(b) Added Item(s)
2012-478
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT in accordance with Section 21 of Procedural By-law 2002-93, a closed
session item at 8:00 p.m. regarding advice that is subject to solicitor-client privilege
(Project Ojibwa) and a request from the Straffordville Graduation Committee to
consider two free uses of the Straffordville Community Centre be added to the
agenda as item(s) 11(e) and 9(d) respectively."
CARRIED UNANIMOUSLY
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Council Minutes October 04, 2012
4. DELEGATIONS, STATEMENTS AND UPDATES
1. DELEGATIONS
None
2. STATEMENTS BY COUNCIL
None
3. UPDATES ON PROJECTS
(a) Richmond Community Water System
The Administrator advised that the engineer has been consulting with the Ministry of the
Environment and the Health Unit regarding plans to blend the identified wells.
(b) Acquisition/Disposition of land - Port Burwell Harbour
The Administrator advised that he is awaiting a response from Stantec regarding
sampling details that were provided for review September 27th.
5. INFORMATION ITEMS
(a) Correspondence dated September, 2012 from the City of Hamilton regarding "Emerald
Ash Borer Action Plan".
File: A16
(b) Correspondence dated September 24, 2012 from Ministry of Municipal Affairs and
Housing regarding "Provincial Policy Statement Review -Draft Policies".
File: A16
(c) Correspondence dated September 12, 2012 from Straffordville Public School regarding
"Stamp Out Poverty" donation of stamps.
File: C13
(d) Correspondence dated September 18, 2012 from Tiiu and Bob Klein regarding "Beach
Safety".
File: C13
(e) Correspondence dated September 13, 2012 from Norton Rose, Barristers& Solicitors
regarding "Natural Gas Limited Notice of Application for 2012 Rates".
File: E06
(0 Minutes of the Elgin Group Police Services Board meeting held July 18,2012.
File: C06
(g) Correspondence dated September 24, 2012 from Federation of Canadian Municipalities
regarding "Diamond Jubilee Medal Nominations".
File: M08
(h) Correspondence dated September 26, 2012 from Elgin St. Thomas Public Health
regarding "Strategic Plan".
File: A16
(i) Elgin County OPP media release regarding "Drive Safe-Watch Out for Deer!"
File: M06
(j) Periscope media release regarding series of workshops on the "art of improvisation".
File: M06
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Council Minutes October 04, 2012
(k) Media Release regarding "Earth Hour City Challenge".
File: M06
(1) Memorandum dated September 6, 2012 from the City of Mississauga regarding the sale
of cats and dogs in pet stores.
File: C10
(m) Notice that Leaf and Yard Waste 4 week period pickup will begin in urban areas on
October 29, 2012. Also 2013 Garbage Tags pickup will begin November 5th at the
Municipal office, other locations on specified dates.
File: M00
2012-479
Moved by Deputy Mayor M Taylor
Seconded by Councillor T Southwick
"THAT information items 5(a) through 5 (m) be received for information."
CARRIED UNANIMOUSLY
6. PLANNING,DEVELOPMENT,RECREATION& TOURISM
1. CORRESPONDENCE AND REPORTS
(a) Staff Report PW2012-10 regarding "Vienna Playground Equipment RFPs".
File: F18
The Public Works Manager advised that the proposed equipment includes the installation
of a climb and slide unit and a swing set geared to the 5 — 12 age group,pea gravel,
geotextile and backfill. The old dugout will be removed and a soccer field may be
developed and the lights removed as funds become available. The existing equipment at
the Memorial Park will remain and be maintained on an ongoing basis.
2012-480
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT the proposal for the installation of playground equipment at the Vienna
Community Centre property from Henderson Recreation for the amount of
$39,932.79 be accepted; funds to come from the 2012 Capital Account 01-5510-
5710;
AND THAT the equipment be installed within the existing fence in the baseball
diamond."
CARRIED UNANIMOUSLY
2. PUBLIC MEETING
2012-481
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT the Council meeting be adjourned in order to hold a Public Meeting
pursuant to the provisions of the Planning Act."
CARRIED UNANIMOUSLY
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Council Minutes October 04, 2012
PUBLIC MEETING
7:30p.m. -Rezoning Application-to change the zoning on a parcel of land from
Agricultural(Al-A) Zone to a Rural Residential (RR)Zone and Special Agricultural
(A2)Zone submitted by Fred and Judy Froese.
DECLARATION OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF
None.
STAFF PRESENTATION
Staff Report D2012-42 regarding "Froese Rezoning".
File: D14.REOE
The Administrator presented the report regarding the severance of a surplus farm
dwelling. The conditions of the consent included the rezoning of the severed and retained
parcels.
David Roe,Agent for the applicant,was present to respond to any questions.
PUBLIC COMMENTS
No written or verbal comments from the public were received.
COUNCIL COMMENTS AND QUESTIONS
None.
ADJOURNMENT
2012-482
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT the Public Meeting be adjourned at 7:35 p.m."
CARRIED UNANIMOUSLY
DISPOSITION OF ITEM
2012-483
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT the zoning of those lands located at Lot 20 Concession 4, at 56336 Light
Line, owned by Fredy and Judy Froese,be changed from Agricultural(Al-A) to
site-specific Rural Residential(RR-21) on the severed parcel and Special
Agricultural(A2) on the retained lands as per Consent Application E52/12;
AND THAT Zoning By-law Z612-2012 be presented for enactment."
CARRIED UNANIMOUSLY
7. ROADS,AGRICULTURE & DRAINAGE
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Council Minutes October 04, 2012
8. PROPERTY,BUILDING& PROTECTIVE SERVICES
9. FINANCE,ADMINISTRATION & PERSONNEL
(a) Cheque Register being Cheque#013146 to Cheque#013266 inclusive totaling
$1,391,106.73 and Payroll Disbursements for the period ending September 16, 2012
totaling$51,644.34.
2012-484
Moved by Deputy Mayor M Taylor
Seconded by Councillor E Ketchabaw
"THAT Cheque Register being Cheque#013146 to Cheque#013266 inclusive
totaling$1,391,106.73 and Payroll Disbursements for the period ending September
16,2012 totaling$51,644.34 be approved."
CARRIED UNANIMOUSLY
(b) Staff Memorandum C2012-14 regarding "2012 Local Government Week".
File: A01
2012-485
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT Staff Memorandum C2012-14 regarding the 2012 Local Government Week
be received for information."
CARRIED UNANIMOUSLY
(c) Discussion regarding East Pier Restoration work.
File: A20
The Mayor raised concerns that caulking is coming out of the cracks along the full length
of the pier.
The Administrator responded that the Engineer completed a final inspection in early
spring and was generally satisfied with the condition. There is a 5%holdback until
December. The saw cuts are to be sealed and the surface maintained in an ongoing
manner.
(d) Correspondence dated October 4,2012 from the Straffordville Graduation Committee
requesting two free uses of the Bayham Community Centre in Straffordville November
2012 and February 2013.
File: C13
Council requested that a Municipal Assistance application form be sent for the group to
complete and submit for 2013.
Staff were requested to send a letter to the Thames Valley District School Board
requesting permission for use of the school properties after hours by parent volunteers.
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Council Minutes October 04, 2012
2012-486
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT Council approves the request by the Straffordville Public School
Graduation Committee for two free uses of the Bayham Community Centre in
Straffordville between October 2012 and June 2013;
AND THAT the cleaning fee and insurance coverage apply as required."
CARRIED UNANIMOUSLY
10. ENVIRONMENT
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2012-487
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT the Council do now rise to enter into an "In Camera" Session of
Committee of the Whole at 7:45 p.m. to discuss:
• the security of the property of the municipality or local board;
• advice that is subject to solicitor-client privilege, including communications
necessary for that purpose."
CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held September 20, 2012.
(c) Confidential Staff Memorandum regarding the security of the property of the
municipality or local board. (Potential lease of space in Firehall)
(d) Confidential Staff Memorandum regarding the security of the property of the
municipality or local board. (Partnership of facility use)
(e) Confidential correspondence regarding advice that is subject to solicitor-client
privilege, including communications necessary for that purpose. (Project Ojibwa)
(I) Out of Camera.
2012-488
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT the Committee of the Whole do now rise from the "In Camera" session at
9:10 p.m."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-Law Z612-2012 A By-Law to further amend By-Law Z456-2003 (Froese)
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Council Minutes October 04, 2012
2012-489
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT By-law Z612-2012,being a by-law to further amend Zoning By-law Z456-
2003,be read a first, second and third time and finally passed."
CARRIED UNANIMOUSLY
(b) By-Law 2012-104 A By-Law to confirm all actions of Council
2012-490
Moved by Councillor T Southwick
Seconded by Deputy Mayor M Taylor
"That confirming By-Law 2012-104 be read a first, second and third time and
finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
2012-491
Moved by Deputy Mayor M Taylor
Seconded by Councillor E Ketchabaw
"THAT the Council meeting be adjourned at 9:13 p.m."
CARRIED UNANIMOUSLY
'✓IAYOR CLERK
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