HomeMy WebLinkAboutJuly 05, 2012 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
July 5, 2012
7:00 PM
The regular meeting of the Council of the Municipality of Bayham was held on Thursday, July 5,
2012 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor Mark Taylor,
Councillors Tom Southwick, Wayne Casier and Ed Ketchabaw, Administrator Kyle Kruger and
Clerk Lynda Millard.
Planning Coordinator/Deputy Clerk Margaret Underhill was in attendance to present her
respective reports.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
None
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of Council held June 21, 2012.
It was noted that the resolution for item 8b was not carried unanimously. The minutes were
amended accordingly.
2012-341
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the minutes of the regular meeting held June 21, 2012 be approved as
amended."
CARRIED UNANIMOUSLY
(b) Added Item(s)
2012-342
Moved by Councillor W Casier
Seconded by Councillor T Southwick
"THAT in accordance with Section 21 of Procedural By-law 2002-93,
an item for discussion regarding a potential port terminal be added to the agenda as
item 9(e)."
CARRIED UNANIMOUSLY
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Council Minutes July 05, 2012
4. DELEGATIONS, STATEMENTS AND UPDATES
1. DELEGATIONS
(a) 7:05 p.m. -Joseph R Taberah regarding placement of a portable sign.
Mr. Taberah requested permission to install a sign on his residential property in Port Burwell
advertising licensed hoist operator training and job opportunities.
The request is regarding a signage by-law of the former Village that pertains to Port Burwell
properties only. Council members agreed that the by-law should be rescinded so that signage
requirements are the same across the municipality.
2012-343
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT Council approves the placement of a sign, as requested, on Mr. Taberah's
property for one month, subject to being properly positioned so as not to impede
any traffic sight lines."
CARRIED UNANIMOUSLY
2. STATEMENTS BY COUNCIL
Councillor Ketchabaw advised that he had been questioned by a local resident whether the
large item drop-off day had been cost-effective. He suggested that consideration of other
options for next year be discussed by Council at a later date.
The Administrator advised that tonnage was up this year.
Mayor Ens advised that he had attended Port Burwell Canada Day celebrations and Parade as
well as the Town of Aylmer's 125 anniversary and launch of the Amish Quilt Block Trail, a
supplement to the Elgin Oxford,Norfolk, Brant and Middlesex Barn Quilt displays
throughout the area. He added that brochures will be made available shortly. He encouraged
everyone to promote a positive image of the community.
3. UPDATES ON PROJECTS
(a) Richmond Community Water Inc.
The Administrator commented that the Engineer is seeking a suitable location for a second well
drilling and arranging with the driller to start work. A Council meeting with system users is
arranged for July 16 at 7:00 p.m. in Council Chambers.
(b) Harbour Divestiture
The Administrator advised that he spoke with Small Craft Harbours who are preparing a
proposal document in regard to the Environmental Assessment process.
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Council Minutes July 05, 2012
5. INFORMATION ITEMS
(a) Municipal Employer Pension Centre of Ontario update on OMERS June 21,2012.
File: A01
(b) Minutes of Harbourfront Committee meeting held June 12, 2012.
File: C06
(c) Norfolk County correspondence dated June 27,2012 regarding Policing costs and
service levels and delivery methods.
File: C10
(d) Norfolk County correspondence dated June 27, 2012 regarding Bill 11 -Establish the
South Western Ontario Development Fund.
File: C10
(e) Elgin County& St. Thomas "Share Your Experience" Contest information.
File: A l 6
(1) Municipality of Grey Highlands resolution requesting reimbursement of Court costs by
the Province concerning loss of Municipal rights over the control of road allowances.
(g) Invitation to Country Music Jam at Vienna Community Centre on Friday, July 6th
from 6:00 to 10:00 p.m. Admission$5.00. Proceeds to repair foundation of Vienna
Old Town Hall.
2012-344
Moved by Councillor T Southwick
Seconded by Councillor W Casier
"THAT information items 5(a) through 5(g) be received;
AND THAT The Council of the Municipality of Bayham requests Mr.Jeff Yurek,
MPP Elgin-Middlesex-London to support the resolutions of the County of Norfolk
regarding Policing costs, service levels and delivery methods and also regarding Bill
11-Establish the South Western Ontario Development Fund;
AND THAT Council supports the resolution submitted by the Municipality of Grey
Highlands."
CARRIED UNANIMOUSLY
6. PLANNING,DEVELOPMENT,RECREATION & TOURISM
(a) Correspondence dated June 28, 2012 from Brent G.Stewart, Elgin Land Division
Committee regarding Decision E36/11 by Emma and Abraham Peters.
File: D10
Page 3 of 9
Council Minutes July 05, 2012
2012-345
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the correspondence from the Land Division Committee regarding Decision
E36/11 be received for information."
CARRIED UNANIMOUSLY
(b) D2012-27 Agriculture Advisory Group (AAG)recommendations for amendments to
the Bayham Zoning By-law Z456-2003
File: D14
2012-346
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT staff be directed to proceed to amend the Zoning By-law Z456-2003;
AND THAT the planner prepare the necessary zoning by-law for Council's
consideration."
CARRIED UNANIMOUSLY
(c) Staff Report D2012-28 Soreny Farms Limited Consent Applications E44-47/12."
The Planning Co-ordinator noted that the condition for a development agreement will ensure
services such as sewer, sidewalks, street lights and access continue in this neighbourhood. She
explained that the westerly lot is very low and road access may require a culvert, fill or a tie-in to
an existing drain. She added that she is unaware whether the applicant is agreeable to the
conditions.
2012-347
Moved by Councillor T Southwick
Seconded by Councillor W Casier
"THAT Council recommend to the Elgin County Land Division Committee that
consent applications E44 -47/12, submitted by Soreny Farms Limited, be granted
each subject to conditions:
1. Development Agreement with the municipality
2.water quantity testing report meeting the Provincial standards
3. water quality testing report for nitrates and bacteria content meeting the
Provincial standards
4. stormwater management plan with an engineered municipal drain connection
5. grading plan subject to municipal approval
6. final survey provided to the municipality
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Council Minutes July 05, 2012
7. $500 cash-in-lieu of parkland dedication
8.purchase of civic numbering signage
9. rezoning to remove the"holding" provision subject to related conditions ."
CARRIED UNANIMOUSLY
(d) Draft Official Plan of the County of Elgin.
File: D08
The Administrator confirmed that the public meeting for the draft Official Plan will be held at
7:00 p.m. July 24th at the County offices. Any concerns from staff or Council need to be
submitted to the County by that date. As some concerns raised by staff have not been addressed,
staff was directed to identify specific examples and report back to Council at the next meeting.
2012-348
Moved by Councillor T Southwick
Seconded by Councillor W Casier
"THAT the draft Official Plan of the County of Elgin be received for information."
CARRIED UNANIMOUSLY
7. ROADS,AGRICULTURE &DRAINAGE
8. PROPERTY,BUILDING& PROTECTIVE SERVICES
9. FINANCE,ADMINISTRATION & PERSONNEL
(a) Cheque Register being Cheque#012727 to Cheque#012809 inclusive, except Cheques
#012745 totaling $1,318,413.36 and Payroll Disbursements for the period ending June
24, 2012 totaling $53,380.59.
2012-349
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT the Cheque Register being Cheque#012727 to Cheque#012809 inclusive,
except Cheque#012745 totaling $1,318,413.36 and Payroll Disbursements for the
period ending June 24,2012 totaling$53,380.59 be approved."
CARRIED UNANIMOUSLY
(b) Staff Report C2012-08 regarding County of Elgin-Malahide Letter re: 2012 Tax
Rates.
File: A16
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Council Minutes July 05, 2012
2012-350
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Staff Report D2012-08 be received;
AND THAT the letter prepared by Staff regarding 2012 tax rates be forwarded to
the Township of Malahide."
CARRIED UNANIMOUSLY
(c) Staff Memorandum 2012-8 regarding Eden and Area Community Centre-Request re:
Renovation.
File: A l 9
2012-351
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT Council grants approval to the Eden and Area Community Centre Board to
undertake renovations, as requested,subject to approval of the Chief Building
Official for materials to be used."
CARRIED UNANIMOUSLY
(d) Staff Report C2012-07 regarding Calton and Smuck Cemetery Expansion.
File: S09
Deputy Mayor Taylor noted his opposition to decisions made based on assessment mapping not
necessarily being correct and did not support the resolutions.
2012-352
Moved by Councillor T Southwick
Seconded by Councillor W Casier
"THAT the Council of the Municipality of Bayham approves the expansion of the
Calton Cemetery,located at 6964 Richmond Road, by 1.20 acres, being Part 1 of RP
11 R 8373."
CARRIED
2012-353
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the Council of the Municipality of Bayham approves the expansion of the
Smuck Cemetery,located at 55177 Jackson Line by 0.236 acre,being Part 1 of RP
11 R9419."
CARRIED
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Council Minutes July 05, 2012
(e) Discussion regarding a proposal for a port terminal.
Mayor Ens advised Council that he and the Administrator, Town of Aylmer Mayor and CAO and
Elgin County Warden and staff met with representatives from the Elgin Business Resource
Centre in Aylmer and Kent Kristensen, regarding a potential port terminal for a commercial ferry
service proposed near the Norfolk/Elgin boundary. The proposal is similar in scope to one
previously considered by Bayham Council and support is again being sought. It was agreed that
staff request a delegation by the proponents for the next Council meeting.
10. ENVIRONMENT
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2012-354
Moved by Councillor T Southwick
Seconded by Councillor W Casier
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole at 8:40 p.m. to discuss:
• a proposed or pending acquisition or disposition of land by the municipality or
local board;
• labour relations or employee negotiations;
• litigation or potential litigation,including matters before administrative
tribunals, affecting the municipality or local board."
CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held June 21, 2012.
(c) Confidential Staff Memorandum L2 regarding an acquisition/disposition of property
(Richmond Community Water Inc.)
File: L07
(d) Confidential report to Council and minutes regarding acquisition/disposition of
property. (Edison Museum)
File: C06
(e) Confidential Staff Report regarding labour relations or employee negotiations. (CUPE
negotiations-offer for settlement)
File: H07
(I) Confidential verbal report regarding litigation or potential litigation.
(g) Out of Camera.
Page 7 of 9
Council Minutes July 05, 2012
2012-355
Moved by Councillor W Casier
Seconded by Councillor T Southwick
"THAT the Committee of the Whole do now rise from the "In Camera" session at
9:58 p.m."
CARRIED UNANIMOUSLY
2012-356
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT Council authorize the amendments to the collective agreement with CUPE
Local 35.4 as outlined in Report H2012-07,pending ratification by CUPE."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-law 2012-078 A By-law to Authorize the Sale of Lands
(b) By-law 2012-079 A By-law to appoint a Manager of Public Works
(c) By-law 2012-080 A By-law to amend By-law 2004-015 setting water and sewer
rates
2012-357
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT By-laws 2012-078,2012-079 and 2012-080 be read a first, second and third
time and fmally passed."
CARRIED UNANIMOUSLY
(d) By-Law 2012-083 A By-Law to confirm all actions of Council
2012-358
Moved by Councillor T Southwick
Seconded by Councillor W Casier
"THAT confirming By-Law 2012-083 be read a first, second and third time and
finally passed."
CARRIED UNANIMOUSLY
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Council Minutes July 05, 2012
13. ADJOURNMENT
(a) Adjournment
2012-359
Moved by Councillor T Soutwick
Seconded by Councillor E Ketchabaw
"THAT the Council meeting be adjourned at 10:02 p.m."
CARRIED UNANIMOUSLY
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MAYOR CLERK
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