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HomeMy WebLinkAboutMay 08, 2007 - Special Council COUNCIL BUDGET MEETING MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM P.O. Box 160, 9344 Plank Road STRAFFORDVILLE, ONTARIO Tuesday,May 8,2007 7:00 p.m. A Budget meeting of the Council of the Municipality of Bayham was held beginning at 7:00 p.m. on Tuesday, May 8, 2007 in the Committee Room. Present were Mayor Lynn Acre, Deputy Mayor Cliff Evanitski, Councillors Mark Taylor, Wayne Casier and Ed Ketchabaw, Administrator Kyle Kruger, Clerk Lynda Millard and Treasurer Suzanna Mantel. 1. CALL TO ORDER Mayor Acre called the meeting to order at 7:00 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF None 3. FINANCE,ADMINISTRATION& PERSONNEL 1. CORRESPONDENCE&REPORTS (a) Revised 2007 draft budget File: F05.07 The Treasurer advised that the revised draft budget is currently an increase over 2006 of 2.43%. A Memorandum dated May 8a`regarding the 2007 Budget and Use of Federal Gas Tax Revenues was circulated by the Administrator. He confirmed the use of these revenues may be for road projects,however, application and prior approval are required from the Association of Municipalities of Ontario (AMO), administrators of the program. He advised that$15,000 in the capital budget, intended for the Eden Community Centre Well Treatment reserve had not been carried forward in the 2006 year-end allocations. As no approval is required for well treatment for municipal facilities,he recommended that$80,000 from the gas tax revenues be set aside for this purpose. The$65,000 allocated to well treatment could then be diverted to road projects. The remaining $85,000 could be allocated to additional road projects receiving the necessary approval prior to commencement, and as deemed appropriate by staff. This was agreed by consensus. BUDGET MEETING - 133 - May 8, 2007 Lengthy discussion of the$150,000 gas tax revenues allocation to capital road projects resulted in a consensus as follows: > Newton Street, Pt Burwell Asphalt(full reconstruction) $38,000 > Chute Line Gravel Project $12,000 ➢ Ottergate Tar and Chip (New-Culloden Rd to Hwy#3) $36,000 > Tollgate Tar and Chip (Resurface—Jackson to Heritage) $24,000 ➢ Mitchell Road Gravel Project(Jackson to Heritage) $30,000 On the condition that the above projects are within budget, the remaining$10,000 is to be allocated to preparation of Alward Street, Straffordville, otherwise the balance may be spent on new sidewalks. Deputy Mayor Evanitski requested consideration of an allocation for the installment of lights at the Springer Hill Road railway crossing. Mayor Acre noted that the County Engineer advised that the Bayham portion would be 12.5%of the cost. Agreement to set aside $10,000 in the capital budget for the installation resulted in a 2.713%municipal tax rate increase. The Treasurer confirmed the estimated increase for local,upper tier and education at 3.08% above 2006 rates. (b) Correspondence dated May 8th from Ian Almond, Chairman, Port Burwell Business Development Association regarding the Coal Flats Blues Festival was circulated. Bob Lozon was in attendance and requested to address Council in regard to the proposed reduction in funding support for the Blues Fest. He noted that the rainout last year prevented the festival from breaking even. He suggested that a proposed reduction by the Municipality from $5,000 to $1,000 is affecting the organization's ability to generate sponsorship renewal. It is perceived that failure to generate support from the municipality means the community as a whole is not behind the event. Mr. Lozon noted that interest in "blues"has grown substantially in recent years and has a world-wide following. The group encourages participation by vendors, local youth talent as well as bigger artists, including Canadian and American entertainers. He added that consultants hired by the municipality to prepare studies for the development of Bayham tourism, heritage and culture assets, encourage support of the Blues Fest as a major tourist draw event. BUDGET MEETING - 134 - May 8, 2007 In response to the suggestion that gate admissions be charged, Mr. Lozon stated that in cases where such event organizers have pursued this aspect, attendance has dropped off adding that "free"admission is the draw. The local community and businesses need to develop products and services that encourage spending once visitors arrive here. Deputy Mayor Evanitski requested to move into a closed session. COMMITTEE OF THE WHOLE 2007-275 Moved by C Evanitski Seconded by W Casier "THAT the Council do now rise to enter into an"In Camera" Session of Committee of the Whole to discuss litigation or potential litigation,including matters before administrative tribunals, affecting the municipality or local board." Disposition: Motion Carried Unanimously 2007-276 Moved by W Casier Seconded by E Ketchabaw "THAT the Committee of the Whole do now rise from the "In Camera" session." Disposition: Motion Carried Unanimously It was agreed that the Tourism and Marketing budget grant to the Blues Fest remain at $1,000 and that$2,000 worth of advertising be allocated for reimbursement to the Blues Fest upon submission and approval of advertising invoices paid by the organization. Council agreed to a staff request to discuss a pick-up truck purchase at the next regular meeting May 17th. 2007-277 Moved by M Taylor Seconded by W Casier "THAT Council support the draft budget,in principal, and that the required public meeting be arranged for June 7, 2007." Disposition: Motion Carried Unanimously BUDGET MEETING - 135 - May 8, 2007 4. BY-LAW By-law 2007—051 A By-law to confirm all actions of Council 2007-278 Moved by W Casier Seconded by M Taylor "THAT confirming By-law 2007-051 be read a first, second and third time and fmally passed." Disposition: Motion Carried Unanimously 5. ADJOURNMENT 2007-279 Moved by M Taylor Seconded by C Evanitski "THAT the meeting be adjourned at 9:10 p.m." Disposition: Motion Carried Unanimously abis,„ MA O CLK Date approved: n NcA.6 , D