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Home My WebLink AboutApril 19, 2007 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM 9344 Plank Road,Straffordville Thursday April 19,2007 7:00 p.m. 8:00 p.m.—Public Meeting regarding Water& Sewer Rates The regular meeting of the Council of the Municipality of Bayham was held beginning at yiYYv 7:00 p.m. on Thursday,April ,12007 in Council Chambers. Present were Mayor Lynn Acre, Deputy Mayor Cliff Evanitski, Councillors Mark Taylor, Wayne Casier and Ed Ketchabaw, Administrator Kyle Kruger, and Clerk Lynda Millard. Planning Co-ordinator Margaret and Treasurer Suzanna Mantel were in attendance to present their respective reports. 1. CALL TO ORDER Mayor Acre called the meeting to order at 7:00 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF None 3. APPROVAL OF MINUTES Minutes of the budget meeting held April 3, 2007 Minutes of the open and closed sessions of the regular meeting of Council held April 5, 2007 Minutes of the special meeting held April 11, 2007 2007-222 Moved by M Taylor Seconded by W Casier "THAT the minutes of the budget meeting held April 3, 2007 be approved as circulated." Disposition: Motion Carried Unanimously 2007-223 Moved by W Casier Seconded by M Taylor "THAT the open and closed session minutes of the regular meeting of Council held April 5, 2007 be approved as circulated." Disposition: Motion Carried Unanimously Council Minutes - 108 - April 19, 2007 2007-224 Moved by W Casier Seconded by M Taylor "THAT the minutes of the special meeting held April 11,2007 be approved as circulated." Disposition: Motion Carried Unanimously ADDED ITEMS 2007-225 Moved by M Taylor Seconded by W Casier "THAT in accordance with Section 21 of Procedural By-law 2002-93, a confidential legal matter be added to the agenda as item 11.1(a). Disposition: Motion Carried Unanimously 4. DELEGATIONS None 5. INFORMATION ITEMS 2007-226 Moved by M Taylor Seconded by W Casier "THAT information items 5(a) through 5(m) be received for information." Disposition: Motion Carried Unanimously (a) Aylmer&District Museum Association correspondence regarding"Results from after 5 gathering on Wednesday March 21. File: A01 (b) Correspondence from the Association of Municipalities of Ontario dated April 2, 4, 5 and 11, 2007 regarding"AMO Principles for Social Housing in Ontario","Endangered Species Legislation", "Bill 198, Safeguarding and Sustaining Ontario's Water Act", "Nomination to AMO Board of Directors—New Procedures", "Federal Public Transit Capital Trust Funds and AMO Report to Members on March 2007 Board Meeting." File: A01 (c) Correspondence from Federation of Canadian Municipalities dated April 11 regarding "New Funding Opportunity for Energy and Transportation Projects". File: A01 Council Minutes - 109 - April 19, 2007 (d) Correspondence from the Ontario Property and Environmental Rights Alliance dated April 9, 2007 regarding"Strengthened Species at Risk Act". File: A01 (e) Elgin Community Futures Development Corporation invitation to Annual General Meeting to be held April 24, 2007 File: A01 (f) Bayham Historical Society minutes of meeting held March 8, 2007 File: C06 (g) Correspondence dated April 11, 2007 from the County of Elgin regarding tobacco exit strategy and community transition strategy. File: A16 (h) Correspondence from the Minister of Health and Minister for the Federal Economic Development Initiative for Northern Ontario regarding tobacco "exit strategy". File: A16 (i) Elgin County Matters April 2007 edition. File: M07 (j) Correspondence dated April 4, 2007 from Bob Lozon regarding Canada Day parade time change. File: C13 (k) Correspondence received April 10, 2007 from Canada Post regarding 2007 Community Literacy Award. File: M02 (1) Correspondence dated March 2007 regarding Newcomer Champion Awards - Call for Nominations. File: M02 (m) Bayham Community Centres Committee draft minutes of meeting held March 29, 2007. File: C06 6. PLANNING, DEVELOPMENT,RECREATION & TOURISM 1. CORRESPONDENCE&REPORTS (a) Staff Report D2007-013 regarding Griesbach Rezoning to Remove Holding File: D14.GRIE Council Minutes - 110 - April 19, 2007 2007-227 Moved by W Casier Seconded by M Taylor "THAT Staff Report D2007-013 be received; AND THAT the zoning on a parcel, approximately 836.924 m2 owned by Robert Griesbach and Christina Anton-Griesbach described as Parts 2 and 3 on Registered Plan 11R-8622, being Part of Lot 6 & 7 of Registered Plan 12, east side of Robinson Street in the Village of Port Burwell, be changed from Village Residential-Holding (Rl-h)to Village Residential(R1); AND THAT Zoning By-law No. Z533-2006 be presented to Council for enactment." Disposition: Motion Carried Unanimously 7. ROADS, AGRICULTURE &DRAINAGE No Items 8. PROPERTY,BUILDING& PROTECTIVE SERVICES 1. CORRESPONDENCE&REPORTS (a) Correspondence dated April 2, 2007 from Annette Mitchell, VON—Elgin Office requesting use of the Straffordville Community Centre. File: C13 2007-228 Moved by C Evanitski Seconded by W Casier "THAT the correspondence from Annette Mitchell, VON—Elgin Office requesting use of the Straffordville Community Centre be received; AND THAT the matter be referred to the Community Centres Committee for consideration and report back to Council with a recommendation." Disposition: Motion Carried Unanimously (b) Correspondence dated April 4, 2007 from Diane DeBlaire YWCA Before and After School Program requesting use of the Straffordville Community Centre. File: C13 Council Minutes - 111 - April 19, 2007 2007-229 Moved by W Casier Seconded by E Ketchabaw "THAT the Correspondence from Diane DeBlaire YWCA Before and After School Program requesting use of the Straffordville Community Centre be received; AND THAT the matter be referred to the Community Centres Committee for consideration and report back to Council with a recommendation." Disposition: Motion Carried Unanimously (c) Memorandum from the Wind Farm Interpretive Kiosk Committee. File: C13 2007-230 Moved by W Casier Seconded by M Taylor "THAT the Memorandum from the Wind Farm Interpretive Kiosk Committee be received; AND THAT Council support the placement of the building, as a pilot project, based on maintenance support by the Port Burwell Business Development Association for a three year period; AND THAT a Memorandum of Agreement outlining financial responsibilities over the three year period for the site be drafted for Council's approval." Disposition: Motion Carried 9. FINANCE,ADMINISTRATION & PERSONNEL 1. CORRESPONDENCE&REPORTS (a) Cheque Register being Cheque#2391 to Cheque#2459 inclusive, except Cheque #2405, totaling$325,513.70 and Payroll Disbursements for the period ending April 8, 2007 totaling$49,364.37. 2007-231 Moved by M Taylor Seconded by W Casier "THAT the Cheque Register being Cheque#2391 to Cheque# 2459 inclusive, except Cheque#2405, totaling$325,513.70 and Payroll Disbursements for the period ending April 8,2007totaling$49,364.37 be approved." Disposition: Motion Carried Unanimously Council Minutes - 112 - April 19, 2007 (b) Correspondence dated April 2, 2007 from the County of Elgin regarding the 2007 County Tax Rates. File: A16/F05 2007-232 Moved by C Evanitski Seconded by W Casier "THAT the correspondence dated April 2, 2007 from the County of Elgin and By-law 07-07 to adopt the 2007 County budget and establish the County Tax Ratios and Tax Rates be received for information." Disposition: Motion Carried Unanimously (c) Staff Memorandum F2007-20 regarding Asset Management/PSAB Project. File: F05 2007-233 Moved by W Casier Seconded by C Evanitski "THAT Staff Report F2007-20 regarding Asset Management/PSAB Project be received; AND THAT council approve the hiring/secondment of a student to assist with the inventory process for the asset management plan." Disposition: Motion Carried Unanimously (d) Staff Report C2007-002 regarding Museums Finance and Staff Training Policies File: A09 2007-234 Moved by W Casier Seconded by M Taylor "THAT the Staff Report C2007-002 regarding Museums Finance and Staff Training Policies be received; AND THAT By-law No. 2007-017, being a by-law to Establish a Finance Policy for Museums Bayham, and No. 2007-018, being a by-law to Establish a Staff Training Policy for Museums Bayham, be added to the agenda and presented to Council for enactment." Disposition: Motion Carried Unanimously Council Minutes 113 • April 19, 2007 2. PUBLIC MEETING 2007-235 Moved by W Casier Seconded by M Taylor "THAT the Council meeting be adjourned in order to hold a Public Meeting regarding water and sewer rates pursuant to the provisions of the Municipal Act." Disposition: Motion Carried Unanimously 1. (a) 8:00 p.m. Consideration of Proposed Water and Sewer Rates By-law 2. Declaration of Pecuniary Interest and the General Nature Thereof None 3. Staff Presentation—Staff Report F2007-19 was presented by the Treasurer. She explained that water rates need to be raised to reduce the existing deficit. She added that replacement of the meters in Vienna and Port Burwell and some hydrants annually has been very beneficial in the reduction of water loss. The Treasurer noted that government funding is no longer available for water or sewer capital works and monies must be set aside to build up reserves for future sewer work. 4. Public Comments Allan Spicer suggested that low water users are subsidizing the cost to higher users. He questioned the impact those with sewer hook-ups on the water system. Ray Maddox noted that the cost for a new washroom facility on the beach could provide a$115,000 reserve. He questioned why fulltime municipal staff are not assessing the water line between Port Stanley and Port Burwell rather than wait until summer to hire a student to walk the water system. The Treasurer responded that the Secondary System maintenance is under contract and does not have fulltime staff. She added that it is difficult to check for leaks during the winter months and that it is more cost effective to hire a student than to pay the contractor. In addition, the use of fulltime staff would create a staff shortage to meet the needs of the local system. Mathew Schafer commented that the 2007 sewer rate increase is over 10%with a rate of$36.06 proposed for 2008. He questioned whether the rate increases should level out thereafter. The Treasurer confirmed, noting that sewer user fees must be high enough to cover operating costs. She added that septage receiving facility is being fully funded through receipt of a grant. Council Minutes - 114 - April 19, 2007 Mr. Schafer added that a subdivision in the north was recently discussed, and suggested that development in the serviced areas creates more stable water and sewer rates. He added that it was necessary to remove expanded residential areas from the new Official Plan and Zoning By-law prior to approval. Mr. Maddox questioned why the sewage system capacity had not been expanded when installed. The Administrator responded that the system was installed to address a problem not to accommodate growth. He added that growth restrictions apply to the sewage treatment plant not the collection system. Mr. Maddox suggested the system should have been expanded to the mobile home park. 5. Council Comments and Questions Councillor Taylor questioned whether the cost of hiring a student should be shared in the Secondary System rates. The Administrator responded that meter readings and valve points are not the only areas being looked at. Several creek crossings will also be included. Councilor Taylor questioned that amount of loss being experienced on the Secondary line. The Treasurer responded the loss is 25—30 %. Mr.Maddox questioned whether the Secondary system is metered at its entrance to Bayham. The Treasurer advised that the Secondary is a shared cost based on percentages of water used. Councillor Ketchabaw questioned the annual impact on an average household. The Treasurer responded that it would not be as large as Malahide users are experiencing. The average increase for water users would be approximately 25%. The sewer increase will be approximately 10%being a total of$50 per year, bringing the total annual water plus sewer increases to $180. 6. Adjournment 2007-236 Moved by W Casier Seconded by M Taylor "THAT the Public Meeting be adjourned at 8:27 p.m." Disposition: Motion Carried Unanimously Council Minutes - 115 - April 19,2007 7. Disposition of Item 2007-237 Moved by E Ketchabaw Seconded by C Evanitski "THAT Staff Report F2007-19 be received; AND THAT Bylaw 2007-45, being a by-law to amend sewer and water rates By-law 2004-015,be presented to council for enactment." Disposition: Motion Carried Unanimously 10. ENVIRONMENT L CORRESPONDENCE&REPORTS (a) Correspondence dated March 27, 2007 from the Township of Malahide regarding the 2006 Financial Statements for the Port Burwell Secondary Water Supply System, File: F10 2007-238 Moved by C Evanitski Seconded by M Taylor "THAT the correspondence from the Township of Malahide regarding the 2006 Financial Statements for the Port Burwell Secondary Water Supply System be received for information." Disposition: Motion Carried Unanimously (b) Correspondence dated April 11,2007 from Peter W. Steblin, CAO Joint Water Board requesting action from municipal members. File: E08 EAWS 3 2007-239 Moved by E Ketchabaw Seconded by C Evanitski "WHEREAS the Council of the Municipality of Bayham recognizes the importance of the HELP Clean Water initiative to residents of the Municipality and those across Southwestern Ontario; AND WHEREAS Council also recognizes the need for timely financial support by both the federal and provincial levels of government; Council Minutes - 116 - April 19, 2007 THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Bayham hereby petitions Joe Preston, M.P. and Steve Peters, M.P.P., Elgin- Middlesex-London, to commit to the HELP Clean Water Project and to actively promote and seek support for government funding within their respective caucus and to the appropriate Ministers at both the federal and provincial levels." Disposition: Motion Carried Unanimously 11. COMMITTEE OF THE WHOLE 2007-240 Moved by C Evanitski Seconded by M Taylor "THAT the Council do now rise to enter into an"In Camera" Session of Committee of the Whole to discuss litigation or potential litigation,including matters before administrative tribunals, affecting the municipality or local board." Disposition: Motion Carried Unanimously L CORRESPONDENCE&REPORTS (a) Discussion regarding a confidential legal matter. 2007-241 Moved by M Taylor Seconded by W Casier "THAT the Committee of the Whole do now rise from the "In Camera" session." Disposition: Motion Carried Unanimously 12. BY-LAWS Z533 —2006 A By-law to Further Amend Bayharn Zoning By-law Z456-2003 (Griesbach-holding) 2007—017 A By-law to Establish a Finance Policy for Museums Bayham 2007—018 A By-law to Establish a Staff Training Policy for Museums Bayham 2007—045 A By-law to Adopt Water& Sewer Rates 2007—046 A By-law to confirm all actions of Council Council Minutes - 117 - April 19, 2007 2007-242 Moved by W Casier Seconded by M Taylor "THAT By-laws Z533-2006, 2007-017,2007-018 and 2007-045 be read a first, second and third time and finally passed." Disposition: Motion Carried Unanimously 2007-243 Moved by M Taylor Seconded by C Evanitski "THAT confirming By-law 2007-046 be read a first, second and third time and finally passed." Disposition: Motion Carried Unanimously 13. ADJOURNMENT 2007-244 Moved by C Evanitski Seconded by M Taylor "THAT the meeting be adjourned at 9:10 p.m." Disposition: Motion Carried Unanimously ,L„, iz MAYOR/) ERK V Date Approved:tea o249--0 '�