HomeMy WebLinkAboutDecember 06, 2007 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 PIank Road, Straffordville
Thursday December 6,2007
7:00 p.m.
7:30 p.m. Public Meeting—Planning(Zoning)
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,
December 6, 2007 in Council Chambers. Present were Mayor Lynn Acre, Deputy Mayor
Cliff Evanitski, Councillors Mark Taylor,Wayne Casier and Ed Ketchabaw,
Administrator Kyle Kruger and Clerk Lynda Millard.
Planning Co-ordinator Margaret Underhill was in attendance to present her reports.
1. CALL TO ORDER Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF None
3. APPROVAL OF MINUTES
Minutes of the Official Plan Review 2007 meeting held September 26, 2007.
Minutes of the open and closed sessions of the regular meeting of Council held
November 15, 2007.
2007-637 Moved by W Casier
Seconded by C Evanitski
"THAT the minutes of the official plan review 2007 meeting held September 26,
2007 be approved as circulated."
Disposition: Motion Carried Unanimously
2007-638 Moved by E Ketchabaw
Seconded by W Casier
"THAT the open and closed session minutes of the regular meeting of Council held
November 15, 2007 be approved as circulated."
Disposition: Motion Carried Unanimously
Council Minutes - 305 - December 6, 2007
ADDED ITEMS
2007-639 Moved by W Casier
Seconded by E Ketchabaw
"THAT in accordance with Section 21 of Procedural By-law 2002-93, a confidential
personal matter and County of Elgin item regarding Community Mail boxes be
added to the agenda as items 11.1(e) and 9.1(o) respectively."
Disposition: Motion Carried Unanimously
4. DELEGATIONS None
5. INFORMATION ITEMS
2007-640 Moved by W Casier
Seconded by C Evanitski
"THAT information items 5(a)through 5(u) be received for information."
Disposition: Motion Carried Unanimously
(a) Minutes of the Bayham Health& Safety Committee meeting held November 14, 2007.
File: C06
(b) Copy of correspondence dated November 23, 2007 from Steve Peters, M.P.P. to Minister
of Energy regarding construction of natural gas pipeline through Malahide into Aylmer.
File: A16
(c) Correspondence dated November 15, 16, 28 and 30, 2007 from the Association of
Municipalities of Ontario regarding"Ontario Consultation of the Canadian Council of
Environment Ministers' Draft Canada-wide Strategy for the Management of Municipal
Wastewater Effluent", "Developments Coming out of Today's LUMCO Meeting in
Oshawa", "AMO and FCM Partnering to Fight Climate Change" and LAS Adds Energy
Management Software to Growing List of Energy Services".
File: A01
(d) Correspondence dated November 14, 2007 from the Canadian Council of Ministers of the
Environment regarding"Notice of Consultation of the Draft Canada-wide Strategy for the
Management of Municipal Wastewater Effluent".
File: A16
(e) Correspondence dated November 22, 2007 from the Federation of Canadian
Municipalities regarding the"Green Municipal Fund"
File: A16
Council Minutes - 306 December 6, 2007
(f) Correspondence dated November 12, 2007 from Middlesex Centre regarding
"Nomination for Lake Erie Source Protection Committee".
File: E00
(g) Correspondence dated November 2007 from Association of Municipalities of Ontario
regarding"OMERS Report to Municipal Employers on AMO's Sponsorship Role".
File: A01
(h) Correspondence dated November 2007 from Ministry of Agriculture Food and Rural
Affairs regarding"Information and Counseling Resources Available for Farm Families
Managing Financial Pressures" and"Financial Support Programs".
File: A16
(i) Correspondence dated November 16, 19 and 20, 2007 from Ontario Good Roads
Association regarding Highlights from the Board of Directors Meetings", "Report of the
OGRA Nominating Committee", "Hours of Service: Recommended Municipal Protocol"
and"Bridge and Infrastructure Studies Underline the Need for Sustainable Municipal
Funding".
File: A01
(j) Correspondence from Operation Clean Sweep regarding"Pitch-In Week 2008".
File: A01
(k) Invitation from Change'Air to Open House at the facility in Corinth.
File: A04
(1) Correspondence from the Ministry of Citizenship and Immigration dated November 23,
2007 regarding"Ontario's volunteer recognition programs for 2008".
File: A16
(m) Correspondence dated November 1, 2007 from Ontario Heritage Trust regarding"Doors
Open Ontario".
File: A01
(n) Correspondence dated November 27, 2007 from the County of Elgin regarding"Election
of the 2008 Elgin County Warden on December What 7:00 p.m.
File: A16
(o) News Release from Federal NDP Caucus regarding"Layton Calls for Investment in
Cities to Close Prosperity Gap for Homeowners".
File: A16
(p) Correspondence dated November 22, 2007 from the Grand River Conservation Authority
regarding"Notification of Source Protection Committee Membership for the Lake Erie
Source Protection Region
File: E00
Council Minutes - 307 - December 6, 2007
(q) Correspondence dated November 8, 2007 from the Township of South-West Oxford
supporting the ferry service proposal.
File: D06
(r) Municipal Property Assessment Corporation correspondence dated November 26, 2007
regarding MPAC Activities.
File: A16
(s) Human Resources & Social Development Canada correspondence received December 3,
2007 regarding 2008 Therese Casgrain Awards.
File: M02
(t) Play Works correspondence dated November 21, 2007 regarding the Youth Friendly
Community Recognition Program.
File: A01
(u) Bayham Historical Society draft minutes of meeting held November 8, 2007.
File: C06
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
1. CORRESPONDENCE&REPORTS
(a) Staff Report D2007-053 regarding Berzinis Severance E87/07 AMENDED.
File: D10.07
2007-641 Moved by W Casier
Seconded E Ketchabaw
"THAT Staff Report D2007-053 be received;
AND THAT Council recommend to the Elgin County Land Division Committee that
severance application E87/07, as amended, submitted by Joseph and Heather
Berzinis, be supported subject to:
1. $500 cash in lieu parkland dedication fee
2. rezoning of the severed and retained parcels
3. copy of the final survey submitted to the municipality."
Disposition: Motion Carried Unanimously
Council Minutes - 308 - December 6, 2007
2007-642 Moved by C Evanitski
Seconded by W Casier
"THAT the Council meeting be adjourned in order to hold as Public Meeting
pursuant to the provisions of the Planning Act."
Disposition: Motion Carried Unanimously
2 PUBLIC MEETING
1. 7:30 p.m. —Retoning Application: to change the zoning on 1.2 hectare (3 acre)
parcel of land located in Concession 10 Part Lot 15 south of Talbot Line west of
Carson Line, from the Agriculture (Al-A) to the Rural Residential (RR) Zone
submitted by Brian Graydon.
File: D14
2. Declaration of Pecuniary Interest and the General Nature Thereof None
3. Staff Presentation Staff Report D2007-54 was presented by the Planning Co-
ordinator. She noted that the rezoning is a requirement of a severance application.
She added that correspondence had been received from the MTO advising that the
applicant must obtain an access permit for the existing residential entrance.
4. Public Comments None
5. Council Comments and Questions None
6. Adjournment
2007-643 Moved by W Casier
Seconded by E Ketchabaw
"THAT the Public Meeting be adjourned at 7:33 p.m.1
Disposition: Motion Carried Unanimously
7. Disposition of Item
2007-644 Moved by W Casier
Seconded by C Evanitski
"THAT Staff Report D2007-054 be received;
AND THAT a property owned by the Brian Graydon described as being a 1.2
hectare parcel in Concession 10 Part Lot 15 be rezoned from Agriculture (Al) to
Rural Residential(RR) as per a condition of Consent Application E61/07;
Council Minutes - 309 - December 6, 2007
AND THAT Zoning By-law No. 2555-2007 be presented to Council for enactment."
Disposition: Motion Carried Unanimously
7. ROADS, AGRICULTURE & DRAINAGE No Items
8. PROPERTY,BUILDING& PROTECTIVE SERVICES
1. CORRESPONDENCE&REPORTS
(a) Building permit report for the month ending November 30, 2007.
File: P10
2007-645 Moved by W Casier
Seconded by C Evanitski
"THAT Building Permit report for the month ending November 30, 2007 be
received for information."
Disposition: Motion Carried Unanimously
9. FINANCE,ADMINISTRATION & PERSONNEL
1. CORRESPONDENCE&REPORTS
(a) Cheque Register being Cheque# 3549 to Cheque#3669, inclusive totaling
$1,150,410.21, and Payroll Disbursements for the period ending November 18
totaling$50,482.28.
2007-646 Moved by C Evanitski
Seconded by W Casier
"THAT Cheque Register being Cheque#3549 to Cheque#3669, inclusive
totaling$1,150,410.21, and Payroll Disbursements for the period ending
November 18th totaling$50,482.28 be approved."
Disposition: Motion Carried Unanimously
(b) Staff Memo C2007-016 regarding"January 2008 Council Meeting Schedule.
File: A09
Council Minutes - 310 - December 6, 2007
2007-647 Moved by W Casier
Seconded by M Taylor
"That Staff Memo C2007-016 regarding January 2008 Council Meeting Schedule be
received;
"AND THAT the regular January 2008 Council meetings be rescheduled to allow
for one meeting only on Thursday January 17, 2008 at 7:00 p.m."
Disposition: Motion Carried Unanimously
(c) Staff Report L2007-003 regarding Municipal Insurance Renewal—2008.
File: L.5.1
2007-648 Moved by M Taylor
Seconded by W Casier
"THAT Staff Report L2007-003 regarding Municipal Insurance Renewal--
2008 be received;
AND THAT the 2008 Municipal insurance program be obtained from Jardine
Lloyd Thompson Canada Inc. in accordance with the offer to renew dated
November 27, 2007 with the addition of Option 1 to increase limit of liability from
$25,000,000 to $50,000,000 at a total premium of$104,406 plus applicable taxes."
Disposition: Motion Carried Unanimously
(d) Staff Report E2007-004 regarding Waste Management Services.
File: L04
2007-649 Moved by W Casier
Seconded by E Ketchabaw
"THAT Staff Report E2007-004 regarding Waste Management Services be received;
THAT Council authorize the extension of contracts with Norfolk Disposal Services
Limited, for the provision of weekly Waste Disposal, Collection of Residential and
Commercial waste, bulk collection bins, and for the provision of weekly collection
and disposal of recyclables, as outlined in Report E2007-004, for a period to expire
June 1,2009;
AND THAT a By-law supporting the extension be prepared for Council enactment
at the next meeting."
Disposition: Motion Carried Unanimously
Council Minutes - 311 December 6, 2007
(e) Staff Report C2007-008 regarding RED Program Application—Ferry Border Crossing
Feasibility and Impact Study.
File: F11
2007-650 Moved by W Casier
Seconded by M Taylor
"THAT Staff Report C2007-008 regarding RED Program Application—Ferry
Border Crossing Feasibility and Impact Study be received;
AND THAT IBI Group be retained to prepare the full application under the
provincial RED Program regarding the proposed Feasibility and Impact Study, in
accordance with their letter dated November 19, 2007;
AND FURTHER THAT Seaport Management Corporation be required to provide
100% of the cost of preparing such application prior to proceeding."
Disposition: Motion Carried Unanimously
(0 Staff Report PW2007-010 regarding Elgin County Road Maintenance Agreements—
Maintenance Best Practices.
File: L04
2007-651 Moved by E Ketchabaw
Seconded by W Casier
"THAT Staff Report PW2007-010 regarding Elgin County Road Maintenance
Agreements- Maintenance Best Practices be received;
AND THAT By-law No. 2007-106 respecting the repair and maintenance of County
road allowances by the Municipality of Bayham be presented to Council for
enactment."
Disposition: Motion Carried Unanimously
(g) Staff Report F2007-38 regarding IT Support Services 2008.
File: L04
2007-652 Moved by W Casier
Seconded by C Evanitski
"THAT Staff Report F2007-038 regarding IT Support Services 2008 be
received;
Council Minutes - 312 - December 6, 2007
AND THAT Council supports the draft IT Support Agreement as attached to the
report, in principal, and authorizes staff to continue negotiations with the Township
of Malahide to proceed to a final agreement for IT support."
Disposition: Motion Carried Unanimously
(h) Staff Report PR2007-09 regarding Eden &Area Community Centre Lease.
File: L04
2007-653 Moved by W Casier
Seconded by E Ketchabaw
"THAT Staff Report PR2007-09 regarding Eden & Area Community Centre
Lease be received;
THAT the draft lease with the Eden and Area Community Centre committee as
attached to report PR2007-09 be approved;
AND THAT By-law 2007-109 be presented to Council for enactment."
Disposition: Motion Carried Unanimously
(i) Staff Report F2007-37 regarding Eden Community Centre Roof Repair—Tender Results.
File: L04
2007-654 Moved by C Evanitski
Seconded by E Ketchabaw
"THAT Staff Report F2007-037 regarding Eden Community Centre Roof
Repair—Tender Results be received;
THAT the tender submitted November 30, 2007 by LaFleche Roofing (1992)
Limited for roof repairs at the Eden Community Centre be accepted;
AND THAT By-Iaw No. 2007-107, being a by-law to authorize the execution
of an agreement with LaFleche Roofing(1992) Limited ,be presented to
Council for enactment
Disposition: Motion Carried Unanimously
(j) County of Elgin Memo dated November 29, 2007 regarding Estimated 2008 Policing
Costs.
File: P 17/F05
Council Minutes - 313 - December 6, 2007
2007-655 Moved by E Ketchabaw
Seconded by C Evanitski
"THAT County of Elgin Memo regarding Estimated 2008 Policing Costs be received
for inclusion in the 2008 budget considerations."
Disposition: Motion Carried Unanimously
(k) Deputy Mayor Evanitski requested re-appointment of Paul Ens to Long Point Region
Conservation Authority.
2007-656 Moved by E Ketchabaw
Seconded by W Casier
"THAT Paul Ens be appointed as the local representative to the Long Point Region
Conservation Authority through to 2010."
Disposition: Motion Carried Unanimously
(1) Draft By-laws 2007-110, 2007-111 and 2007-112 authorizing renewal of agreements for
Community Centre janitorial and management services.
2007-657 Moved by E Ketchabaw
Seconded by W Casier
"THAT By-Iaws 2007-110 and 2007-111, being by-laws to authorize the
renewal of janitorial services agreements for the Vienna and Bayham
Community Centres, respectively,with Ramona Peidl, be presented to
Council for enactment."
Disposition: Motion Carried Unanimously
2007-658 Moved by E Ketchabaw
Seconded by C Evanitski
"THAT By-law 2007-112, being a by-law to authorize the renewal of the
management services agreement for the Vienna Community Centres with
Jacqueline Bootle, be presented to Council for enactment."
Disposition: Motion Carried Unanimously
Council Minutes - 314- December 6, 2007
(m) A verbal update regarding the Nurse Practitioner agreement was provided by the
Administrator.
(n) Consideration of budget support for local festivals in 2008.
(o) Copy of resolution passed by the County of Elgin regarding Canada Post installation of
community mailboxes in rural areas.
File: C10
2007-659 Moved by W Casier
Seconded by M Taylor
"THAT the Municipality of Bayham supports the resolution passed by the County
of Elgin on November 13, 2007 opposing Canada Post installation of community
mailboxes in rural areas."
Disposition: Motion Carried Unanimously
10. ENVIRONMENT No Items
11. COMMITTEE OF THE WHOLE
2007-660 Moved by W Casier
Seconded by E Ketchabaw
"THAT the Council do now rise to enter into an"In Camera" Session of Committee of
the Whole at 8:55 p.m. to discuss:
❑ personal matters about an identifiable individual,including municipal or
local board employees;
❑ litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board;
❑ advice that is subject to solicitor-client privilege,including communications
necessary for that purpose."
Disposition: Motion Carried Unanimously
Council Minutes - 315 - December 6, 2007
2007-661 Moved by W Casier
Seconded by C Evanitski
"THAT the Committee of the Whole do now rise from the "In Camera" session at
10:10 p.m."
Disposition: Motion Carried Unanimously
1. CORRESPONDENCE& REPORTS
(a) Confidential Staff Memorandum regarding a personal matter.
2007-662 Moved by W Casier
Seconded by C Evanitski
"THAT Council directs Staff to proceed with the items identified in
confidential staff Memorandum dated November 30,2007, as discussed."
Disposition: Motion Carried Unanimously
(b) Solicitor report regarding a confidential matter.
(c) Confidential verbal report regarding By-law enforcement matter.
(d) Confidential verbal report regarding a personal matter.
(e) Verbal request by Councillor Casier regarding a confidential personal matter.
12. BY-LAWS
By-law Z555-2007 A By-law to further amend Bayham Zoning B/L Z456-2003 (Graydon)
By-law 2007-106 A By-law to Authorize an agreement for the repair and maintenance of
County Road allowances by the Municipality
By-law 2007-107 A By-law to Authorize an agreement for roof repairs at the Eden
Community Centre (Lafleche Roofing Ltd)
By-law 2007-109 A By-law to Authorize execution of a lease agreement for the Eden
Community Centre
Council Minutes - 316 - December 6, 2007
By-law 2007-110 A By-law to Authorize execution of a renewal agreement for Vienna
Community Centre Janitorial (Peidl)
By-law 2007-111 A By-law to Authorize execution of a renewal agreement for Bayham
(Straffordville) Community Centre Janitorial (Peidl)
By-law 2007-112 A By-law to Authorize execution of a renewal agreement for Vienna
Community Centre Manager(Bootle)
By-law 2007-108 A By-law to confirm all actions of Council
2007-663 Moved by M Taylor
Seconded by C Evanitski
"THAT By-laws Z555-2007, 2007-106,2007-107,2007-109,2007-110,2007-111 and
2007-112 be read a first, second and third time and finally passed."
Disposition: Motion Carried Unanimously
2007-664 Moved by W Casier
Seconded by M Taylor
"THAT confirming By-law 2007-108 be read a first, second and third time and
finally passed."
Disposition: Motion Carried Unanimously
13. ADJOURNMENT
2007-665 Moved by C Evanitski
Seconded by E Ketchabaw
"THAT the Council meeting be adjourned at 10:10 p.m."
Disposition: Motion Carried Unanimously
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MAY 1t. CLE
Date Approved: t,51.0-cz,m 010, o 0